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Results for office admin assistant in "office admin assistant", Full-Time in Jobs in South Africa in South Africa
1
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Role: Wealth Management Associate Category: Wealth Management Location: Western Cape Salary: Market-related Are you a highly organized administrative professional passionate about the financial planning environment? Our client is looking for a Wealth Management Associate (WMA) to serve as a critical administrative partner to a Wealth Manager. In this role, you will be the backbone of the advisory process, managing operational details and paperwork to improve the client experience. Key Responsibilities: Administrative Support: Prepare and collate documentation for new client onboarding and oversee the management of client CRM profiles.Client Interaction: Resolve admin-related queries directly with clients and liaise with internal/external providers regarding the implementation of instructions.Review Management: Manage the preparation of client review packs, coordinating with Paraplanners and administrative teams as required.Legislative Compliance: Draft and check Records of Advice (RoA) and ensure all Customer Due Diligence (CDD) meets FICA and internal compliance standards.Technical Support: Compile financial needs analyses, retirement needs analyses, and proposal documents based on the Wealth Managers instructions. Requirements:Experience: 35 years of working experience in a financial planning environment, specifically assisting Wealth Managers or Family Officers.Education: A Commerce or Financial degree from a reputable tertiary institution is highly advantageous.Professional Registration: A CFP® designation or RE5 qualification is considered an advantage.Knowledge: Solid understanding of FAIS (CAT II knowledge advantageous) and FICA regulations.Computer Literacy: Proficiency in the Microsoft Office Suite is required; experience with Xplan is a significant advantage.Personal Attributes: Exceptional attention to detail, resilience under pressure,
https://www.jobplacements.com/Jobs/W/Wealth-Management-Associate-1276875-Job-Search-3-31-2026-10-13-56-AM.asp?sid=gumtree
6d
Job Placements
1
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Requirements:Fully bilingual: English & Afrikaans (essential).Excellent communication and telephone etiquette.Excellent organisational and multitasking ability.High level of attention to detail and accuracy.Computer literate and comfortable with office systems.Professional, calm, and solutions-driven approach.Why This Role Matters:You are not just answering phones you are the first impression of the brand. From welcoming visitors to supporting operations, youll be at the heart of the business.Responsibilities:Front Desk Excellence: Welcome visitors with confidence and professionalism.Call Management: Handle incoming calls efficiently and direct with precision.Customer Experience: Conduct follow-ups, gather feedback & elevate service standards.Payments & Admin: Assist clients with payments and maintain accurate records.Social Media Support: Manage Facebook interactions professionally.Operations Support: Handle couriers, equipment returns & office logistics.Office Management: Maintain supplies, security checks & a polished environment.General Admin: Keep things running smoothly behind the scenes.
https://www.jobplacements.com/Jobs/R/Receptionist-1272953-Job-Search-03-18-2026-04-30-31-AM.asp?sid=gumtree
20d
Job Placements
1
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We are seeking a qualified candidate for a legal position. Requirements and details are as follows:
- *LLB degree* from a recognized institution.
- *Newly admitted* (recently accepted into legal practice).
- Strong *communication* and *research* skills.
- Well *organised*.
- Ability to *draft basic legal documents*.
- Ability to work *independently* and in a *team*.
- Good *leadership* skills; selfmotivated.
- *Negotiation* and *mediation* skills.
- Assisting in *litigation* in Magistrates Court and/or High Court.
- Ability to *consult with clients* and manage open files.
- Basic knowledge of *Magistrates and High Court rules*.
- Basic *computer* skills required.
*Required application documents:*
Detailed *CV*.
Copy of *ID*.
*Admission certificate.
Added advantage:
Proficient in English and isiZulu (or another official language) strong communication skills.
Note: Salary and incentives will be discussed with suitable candidates.
Apply by sending your CV to:naidoo@maxisa.co.za
11d
Reservoir HillsSavedSave
The Role
Our client is seeking to hire an astute HR Business Partner who
is passionate about embedding best-in-class HR practices within a multinational organisation. You will undertake a variety of HR tasks such as
end-to-end recruitment, onboarding, employee relations and engagement, IR, training
& development, benefits administration, leaves and crafting HR policies. Success requires
technical fluency(HRIS/ATS literacy, data-driven reporting), as well as soft
skills like coaching, communication and discretion.
·
Recruitment & Onboarding: Managing
job postings, interviews, and conducting orientation for new hires.
·
Strategic Workforce Planning: Beyond
immediate hiring, analyze workforce trends, identify skill gaps, and develop
recruitment strategies that support long-term business objectives.
·
Employee Relations: Addressing
grievances, mediating conflicts, and supporting a positive workplace culture.
·
HR Administration: Maintaining
employee records, updating databases (HRIS), and managing documentation.
·
Compensation & Benefits: Assisting
with payroll processing and managing employee benefits programs.
·
Compliance & Policies: Ensuring
adherence to legal regulations and implementing company policies.
·
Performance Management: Assisting
with performance evaluation processes and training needs analysis
Key
Skills & Qualifications
·
Education: Bachelor’s
degree in HR, Business Administration, or a related field
·
Experience: Generally
8-15+ years in HR roles
·
Knowledge: Strong
understanding of labor laws and HR best practices.
·
Skills: Exceptional
communication, interpersonal, and problem-solving abilities.
·
Technology: Proficiency
in HRIS systems and Microsoft Office (Excel, Word).
To elevate your career to the
next level, please reply in confidence to admin@hirexpectations.co.za, Att: Lem 081 478 7032. All correspondences
will be treated respectfully and confidentially. Every applicant will be
notified of the outcome.
9d
Midrand1
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ABOUT THE POSITIONManaging food and beverage operations within budget and to the highest standardsEffectively assist the Asst RM & RM in the day-to-day operation of Safari Plains, consistent with Company Standards and to achieve optimum financial results and better budget.Monitor policies and procedures, as agreed with the Asst RM & Resident Manager of Safari Plains, to ensure operations, financial controls, standards are being metIdentify customers needs and respond proactively to all their concernsLead F&B team by attracting, recruiting, training and appraising talented personnelEstablish targets, KPIs, schedules, policies and proceduresProvide a two-way communication and nurture an ownership environment with emphasis in motivation and teamworkComply with all health and safety regulationsReport on management regarding sales results and productivityLeading F&B team by attracting, recruiting, training and appraising talented personnelMonitor reporting structures to ensure that information is readily available, so that you can in turn report weekly and daily to the RM.Assisting with Financial Management as indicated by the Asst RM & RM.Mastery in delegating multiple tasksCommunication and leadership skillsUp to date with food and beverages trends and best practicesAbility to manage personnel and meet financial targetsGuest-oriented and service-mindedBuilding relationships and motivating all staff to develop a culture unique to Safari Plains that will ensure constant growth in product output.Represent XRM in dealing with management, staff & guests.Achieve good communication and to interpret and enforce agreed management decisions, policies and attitudes to achieve XRM objectives.Instill a culture of learning and assist in creating a company for staff and guests.To stand in for the Asst RM when he/she is on off days, holiday or has other business commitments and is not on site.Co - ordinate and monitor all F&B rostersTraining of all Staff and making sure all SOPs are followed. § To greet guests and allocate rooms according to laid down procedures. To supervise and control the reception area, registration and room allocation of all guests. To host guests in Reception or Public areas as and when needed. To do initial meet and greet. To assist the Asst RM with admin as per SOPs. To host and the role as manager on duty when rostered.SYSTEM REQUIREMENTS· Proficient in Microsoft Office, especially with Good to Advanced Excel Skills· Good working knowledge / understanding of Hospitality PMS system Opera and Symphony would be a bonusLEVELManagementMINIMUM EXPERIENCE &
https://www.jobplacements.com/Jobs/F/F-and-B-Manager-1276364-Job-Search-03-30-2026-04-08-05-AM.asp?sid=gumtree
8d
Job Placements
1
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Key ResponsibilitiesOperations & Store ManagementOpen and close the store according to company proceduresEnsure the store is fully staffed, stocked, clean, and operational at all timesOversee daily store performance and resolve operational issues quicklyMaintain high standards of hygiene, food safety, and customer service Staff Management & SupervisionManage a team of approximately 15 staff members across two shiftsCreate and manage staff rostersSupervise senior and junior staff on shiftHandle staff discipline, attendance, and performance issuesTrain new staff and support ongoing developmentAct as the first point of escalation for staff-related matters Cash Handling & Sales ControlAct as senior cashier when requiredEnsure accurate cash handling, cash-ups, and daily reconciliationsMonitor POS transactions, refunds, discounts, and voidsReport discrepancies immediately to managementEnforce strict cash control procedures Administration & ReportingCompile and submit daily and weekly reports to: Procurement Officer (stock usage, shortages, requests)Accountant / Finance (sales, cash-ups, expenses)Maintain accurate records for: Stock receivedStock usageStaff attendanceEnsure all paperwork is completed correctly and on time Stock & Procurement SupportMonitor stock levels dailySubmit clear and accurate stock requests to the Procurement OfficerCheck deliveries against invoicesReport shortages, damages, or discrepancies immediately Working Hours5 days per weekShift-based: 6 working days1 day off per weekOne weekend off a monthMust be willing to work weekends, peak periods, and public holidays as required Minimum RequirementsMinimum 5 years’ experience as a Store Manager / Senior SupervisorProven experience in a takeaway, fast-food, or restaurant environmentExperience managing large teams and shift-based staffStrong cash handling and admin skillsComfortable working in a fast-paced, high-pressure environmentTrustworthy, organised, and assertiveGood communication and basic computer literacy Key CompetenciesLeadership and accountabilityAttention to detailConflict resolutionTime managementIntegrity and reliabilityHands-on problem solving
https://www.jobplacements.com/Jobs/F/Fast-Food-outlet-Assistant-manager-1274835-Job-Search-03-24-2026-07-00-15-AM.asp?sid=gumtree
7d
Job Placements
1
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Minimum Qualifications and ExperienceA relevant qualification will be advantageous.Minimum of 2 years relevant experience in a similar role.Strong knowledge of accounting principles and a solid understanding of accounting transactions.Proficiency in the Microsoft Office Suite.Intermediate to advanced Excel skills are essential.Experience working with ERP systems (e.g., Pastel or Syspro) will be advantageous.Soft Skills and CompetenciesExcellent written and verbal communication skills.High level of accuracy with meticulous attention to detail.Strong analytical ability, with the capacity to identify improvements and provide practical recommendations.Well-developed organisational and administrative skills.Ability to work independently while engaging effectively with senior management.Professional conduct in all internal and external communications.Reliable, responsible, and adaptable.Strong work ethic with the ability to meet deadlines and perform under pressure.Strict adherence to confidentiality at all times.Key Responsibilities / Main DutiesGenerate and maintain ERP system documentation to confirm company sales in line with company standards.Produce accurate invoicing documentation for deliveries and distribution.Monitor and maintain benchmarks for customer invoicing and reporting.Collaborate with the Finance team to ensure VAT compliance and address related financial matters.Assist with monthly, quarterly, and annual audit requirements.Work closely with Sales, Sales Processing, and Accounts Receivable teams on relevant matters.Liaise with the Inventory team to resolve stock discrepancies and ensure adherence to month-end deadlines.Partner with the IT department on report automation and project-related initiatives.Provide flexibility to work after hours when required, particularly to support high-priority customer invoicing.Participate in training and provide ongoing support related to costings as required.Perform any additional duties as reasonably required by the employer.General ResponsibilitiesUndertake additional tasks as assigned by management or Directors, in line with the roles requirements.Adhere to all Health and Safety regulations, ensuring the well-being of yourself and others.Maintain strict confidentiality of all sensitive information, sharing only with authorised individuals.Comply with all company policies and procedures.Demonstrate flexibility to adapt to evolving business needs and responsibilities.Promote and contribute to a workplace culture that values diversity, equity, and inclusion.Actively pursue contin
https://www.jobplacements.com/Jobs/S/Sales-Admin-and-Invoicing-Controller-1277920-Job-Search-04-02-2026-10-39-53-AM.asp?sid=gumtree
4d
Job Placements
1
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We are currently recruiting experienced Store Assistant Manager / Retail Managers to join a leading national retail group within the health and wellness sector.This role is suited to hands-on leaders with strong operational experience and the ability to drive store performance, manage teams, and maintain high customer service standards.Key Requirements:Minimum 3–5 years’ retail management experience (FMCG / supermarket environment preferred)Proven experience in store operations, stock control, merchandising, and team leadershipStrong understanding of customer service and sales performanceExperience with admin processes, reporting, and retail systemsComputer literate (MS Office)Valid driver’s license (essential)Own reliable transport (advantageous depending on role level)Key Responsibilities:Support overall store operations and performanceManage and lead teams to ensure operational excellenceOversee stock control, replenishment, and shrinkageMaintain merchandising and promotional standardshttps://www.jobplacements.com/Jobs/S/Store-Assistant-Manager-Retail-Managers-1273677-Job-Search-03-20-2026-03-00-14-AM.asp?sid=gumtree
18d
Job Placements
1
Administration Clerk – Tokai, Cape Town (On-site)Organised. Proactive. Multi-tasking ninja. Sound like you?We’re on the hunt for a hands-on Administration Clerk who’s not afraid to take initiative and get stuck in. You’ll be the go-to person for everything from front office duties to order processing and monthly admin. If you enjoy ticking things off your to-do list and keeping things in order — this one’s for you!What youll be doing:Running the front office: reception, mail, courier deliveries, keeping things tidyProcessing orders, invoices and credit notes (plus some filing – obviously!)Keeping stock counts up to dateHandling customer and courier queries (with a smile)Updating sales and tracking spreadsheets dailyMonth-end admin and reconciling supplier statementsBooking travel and helping with general management supportAssisting with social media updates (think Facebook and Insta vibes)What you’ll need to bring:Matric (Grade 12) – non-negotiableA qualification in Accounting will helpConfident with Sage Pastel and Excel (if you don’t love spreadsheets, this won’t be for you)Organised, deadline-driven and great at juggling tasksComfortable working independently but knows when to ask for helpFriendly and professional
https://www.jobplacements.com/Jobs/A/Administration-Clerk--Tokai-Cape-Town-1273258-Job-Search-03-19-2026-03-00-15-AM.asp?sid=gumtree
19d
Job Placements
1
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Duties: Overseeing the entire camp operations and maintain standards implementedDaily admin tasks such as stats, weekly orders, stock sheets and counts, petty cash, invoicing for check out guests.Service of guests meals, including providing support to the FOH team by assisting with the meal set ups and service, ensuring service is run smoothlyCheck in of guests upon arrival, Room checks for arrivalsOverseeing Housekeeping and Food and beverage teamDaily menu planning with Chefs according to Dietary requirements and ensuring no repeats of menu itemsSourcing of new goods for the lodgeImplementing new ProtocolsReceiving deliveries and capturing stock on the system.Ensuring the guest experience is of high standard and priorityOverseeing general maintenance and cleanliness of lodge and guests rooms Requirements: Grade 12A formal hospitality qualificationMinimum of 2 years managerial experience at a 4 / 5* CampNightsbridge knowledge is preferredExcel knowledge is essential as well as other Microsoft Office programsInterest in marketing & Social media platforms is preferred
https://www.jobplacements.com/Jobs/F/FOH-I-Assistant-Manager-1273495-Job-Search-03-19-2026-10-04-35-AM.asp?sid=gumtree
18d
Job Placements
2
(If you read this ad, the position is still available)
We have a vacancy for an Internal & External Sales Consultant for Sales Support of existing and new clients as well as Tenders specific to Electronic and Security Systems. We operate in the middle to high-end of this specific market segment and are well established within the industry.
Minimum of 3-5 years relevant experience in the Electronic and Security industry is a definite pre-requisite. Knowledge of Security, Alarm, Access Control and CCTV will be an advantage.
If you are looking for a new exciting career opportunity, please send your detailed CV with contactable references.
We are looking for candidates who are seeking long term employment and are dedicated to develop their career within our company.
• Experience in Sales administration essential and knowledge of tender
processes including tender briefings and submissions would be an
advantage
• Excellent communication skills - verbal and written
• High level of attention to detail and accuracy
• Strong planning and organising skills
• Strong interpersonal skills
• Intermediate MS Office proficiency (Word, PowerPoint, Excel)
• Self-managed and self-motivated
• Own vehicle and valid driver’s license
Responsibility:Roles and Responsibilities:
• Create and compile quotation and tender documents
• Assist with compiling presentations and proposals
• Manage existing customer relationships and grow customer base
• Follow up telephonically with consultants on the progress of all on-going
projects
• Update report on all proposals and tenders awarded or lost
• Provide administrative support to the Management Team with regards to
quotes and tenders
• Attend project initiation meetings and tender briefings
• Communicate and build relationships with suppliers and vendors
• Collect and compile statistical data
• Ensure and maintain an accurate filing system
• General admin
Skill Set:
• Strong admin skills
• 3 years’ experience in a sales role
• Experience in security/technology/IT tender & buying will be an
advantage
• Excellent attendance record
• Stable employment history with contactable references
• Min Matric qualification
• Sales/Administrative qualification is advantageous
• Good with MS Outlook, Word, Excel & PowerPoint
• Own reliable transport
In return for your commitment and dedication we offer:
• Commission Based Incentives
• Company Cell Phone
• Company Petrol Card
• Company Pension & disability benefits (Conditions Apply)
• Market related basic salary dependent on previous experience
Please apply by e-mailing a detailed professional CV with a recent colour photo and references to hr@integratek.co.za
We look forward receiving your application.
(Please consider your application not successful should you not receive any feedback after one month.)
8mo
Integratek
1
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Ensure the accuracy of all estimates and quotes issued by clients.Liaising with the sales team and customers to understand and receive correctspecifications.Assist Sales Team with Quotations & Estimates.Creating accurate and complete quotes/estimations from information that has been sent through via RFQ’s, tender requests and drawings.Update and maintain filing systems for the effectiveness of the Estimating Office.Maintain the CRM system for admin details relating to customers.Tender Estimations, Administration & Submission.Quoting for cold rooms, freezer rooms and insulated panels and attending to RFQ’s in a timeous manner.Review and assess cost estimates.Identify labour, material, costs and time requirements by researching proposals, blueprints and any related documents.Prepare detailed cost estimate reports.Creating bill of materials when required.Collecting quotes from material suppliers, vendors and subcontractors.Evaluating the project cost effectiveness or profitability.Working with the sales team to prepare estimates for bids/tenders to clients.Attending to walk-in panel sales and handling technical sales.Processing works orders and liaising with the factory and co-ordinate deliveries sites and clients.Breakdown scope of work into definable tasks and creating job numbers on Syspro.Other miscellaneous tasks to support the estimating/operations departments and general sales administration.Any other functions or project work your Manager/Director may require you to perform or assist with from time to time.Must have experience in the followingExcelReading of drawingsComputer skillsStudied quantity surveyor – BTECH or BCOM degreeWINQS or RIB Candy programme experience
https://www.jobplacements.com/Jobs/J/JUNIOR-QS-SURVEYOR-1275216-Job-Search-03-25-2026-05-00-15-AM.asp?sid=gumtree
13d
Job Placements
1
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Duties & Responsibilities:Liaising with the sales team and customers to understand and receive correct specifications.Assist Sales Team with Quotations & Estimates.Creating accurate and complete quotes/estimations from information that has been sent through via RFQs, tender requests and drawings.Update and maintain filing systems for the effectiveness of the Estimating Office.Maintain the CRM system for admin details relating to customers.Tender Estimations, Administration & Submission.Quoting for cold rooms, freezer rooms and insulated panels and attending to RFQs in a timeous manner.Review and assess cost estimates.Identify labour, material, costs and time requirements by researching proposals, blueprints and any related documents.Prepare detailed cost estimate reports.Creating bill of materials when required.Collecting quotes from material suppliers, vendors and subcontractors.Evaluating the project cost effectiveness or profitability.Working with the sales team to prepare estimates for bids/tenders to clients.Attending to walk-in panel sales and handling technical sales.Processing works orders and liaising with the factory and co-ordinate deliveries sites and clients.Breakdown scope of work into definable tasks and creating job numbers on Syspro.Other miscellaneous tasks to support the estimating / operations departments and general sales administration.Any other functions or project work your Manager / Director may require you to perform or assist with from time to time.Must have experience in the followingExcelReading of drawingsComputer skillsStudied quantity surveyor BTECH or BCOM degreeWINQS or RIB Candy programme experience
https://www.jobplacements.com/Jobs/J/Junior-Quantity-Surveyor-1275082-Job-Search-03-25-2026-04-03-19-AM.asp?sid=gumtree
13d
Job Placements
1
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Key Performance AreasKeep up to date with industry trends, standards, and best practices.Run daily kitchen shifts and lead pre-shift briefings with front- and back-of-house teams.Manage guest requests, dietary needs, and special occasions, ensuring clear communication with the Lodge team.Ensure all food meets the lodges quality, presentation, and service standards.Enforce standardized recipes, portion control, and plating standards.Maintain organised menus, recipes, and kitchen documentation.Oversee daily kitchen operations and ensure accurate, timely admin.Ensure compliance with food safety, hygiene, and health & safety regulations.Supervise, motivate, and support kitchen staff during service.Assist with stock control, ordering, food costing, and reducing waste.Support all kitchen sections to ensure smooth service and exceptional guest experiences.Train and mentor junior chefs to maintain high standards and consistency.Minimum RequirementsDiploma or formal qualification in Culinary Arts.At least 5 years experience in a senior kitchen role within a 5-star lodge or hospitality environment.Proven experience leading and managing a kitchen brigade.Valid drivers license.Key CompetenciesStrong verbal and written English skills.Knowledge of GAAP POS and Microsoft Office.Good understanding of food costing, stock control, and waste management.Professional, reliable, and responsible.Strong leadership skills and ability to work under pressure.Solid understanding of Food & Beverage service principles.
https://www.executiveplacements.com/Jobs/S/Senior-Sous-Chef-1267412-Job-Search-03-02-2026-04-37-40-AM.asp?sid=gumtree
1mo
Executive Placements
1
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Job Description:Are you organized, proactive, and love helping people? Were looking for a Showroom Sales Administrator to keep our operations running smoothly while delivering top-notch service to clients.Location: Durbanville, Cape Town Hours: MonThu 8:0016:30 | Fri 8:0016:00What Youll DoHandle all aspects of bookkeeping: debtors, creditors, and general accounting.Provide a professional first impression: greet visitors, manage calls, and maintain office etiquette.Support sales: prepare quotes, follow up with clients, and assist sales consultants.Maintain accurate records: client visits, commissions, orders, and sales documentation.Manage customer interactions with care: from inquiries to post-sale follow-ups, ensuring high satisfaction.Oversee order processing: placing orders, coordinating installations, and tracking payments.Research and identify new sales opportunities while maximizing in-store and territory sales.Work independently while supporting your team and contributing to smooth office operations.What Were Looking ForFully bilingual with excellent written and verbal communication skills.Professional, reliable, and punctual with a strong work ethic.Strong multi-tasker who works well under pressure and meets deadlines.Computer-savvy: Excel, Word, Outlook, and electronic filing systems.Positive, hands-on, can-do attitude with attention to detail.Experience in flooring, blinds, shutters, or awnings is a plus.Valid drivers license and own vehicle.Ability to handle sensitive information confidentially.Why Youll Love This RoleBe the heartbeat of the showroom, ensuring clients feel supported and valued.Take ownership of your work and grow your skills in a dynamic, hands-on environment.Every day brings a mix of admin, customer service, and sales challenges no two days are the same!If youre a self-starter who thrives in a fast-paced environment and enjoys helping people, this could be the perfect fit. Application Process:
https://www.jobplacements.com/Jobs/S/Showroom-Sales-Administrator-1276831-Job-Search-3-31-2026-8-40-15-AM.asp?sid=gumtree
7d
Job Placements
1
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About the roleTo provide efficient administrative and operational support across the business, ensuring smooth day-to-day running of both the bakkie rental service and student accommodation portfolio. The role includes managing bookings, tenant relations, documentation, and general office coordination.Responsibilities:Respond to client and tenant enquiries via phone, email, and WhatsApp.Manage bookings for bakkie rentals.Assist with tenant applications and accommodation queries.Maintain accurate records and filing systems.Prepare invoices, receipts, and basic reports.Coordinate maintenance requests and service providers.General office administration support.Minimum RequirementsSouth African Unemployed youth between the ages of 18 and 34.Must not have participated on the YES programme before.Matric.Computer literate (Microsoft Office essential).Must own a reliable smartphone.Must reside in or near Centurion.No criminal record.Excellent telephone etiquette.Good English communication skills (written and verbal).Previous admin experience (advantageous).Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.
https://www.jobplacements.com/Jobs/A/Administrator-1273720-Job-Search-03-20-2026-04-06-45-AM.asp?sid=gumtree
18d
Job Placements
1
Our client based in the Northern Suburbs
is looking for a proactive and organized individual to join their team as an Office Administrator & Secretary
. The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks.About the company:A dynamic and innovative architectural company dedicated to delivering high-quality design solutions to their clients. With a focus on creativity, functionality, and sustainability, we strive to exceed expectations and create spaces that inspire and endure.
Requirements:
Young and energetic individual with a minimum age of 25 years old
Excellent verbal communication skills
Strong problem-solving abilities
Self-motivated and punctual
Trustworthy with high levels of integrity
Exceptional organizational skills
Proficient in Microsoft Office 365
Fluent in both Afrikaans and English
Possession of a valid driverâ??s license and own transport
2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials
Responsibilities:
Perform general office administration tasks.
Organize and maintain client files, ensuring they are up to date.
Prepare and type meeting minutes and notes as required.
Coordinate service requests as required.
Run errands for the office as needed.
Manage inventory of office supplies
Maintain cleanliness and tidiness of reception area and boardroom.
Assist with compiling documents and reports.
Welcome clients and prepare refreshments.
Aid in the preparation and administration of tender documentation.
Communicate with clients, consultants, and suppliers regarding projects and information requirements.
Attend site visits and technical meetings, as necessary.
Provide verbal updates and written reports on dedicated projects.
Complete and submit local authority submissions for building plan approvals.
To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
 Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004583/N&source=gumtree
2y
Persona Staff Recruitment
1
REQUIREMENTSMatric, relevant qualifications highly advantageousMinimum 2 years experience in AdministrationOwn vehicleBilingual in English and AfrikaansTech Savvy, accurate worker, good computer literacy essentialAbility to learn and willing to grow in their positionDeadline driven with a good turnaround time of getting work completedWhile learning new systems the willingness to work overtime to be up to speed DUTIESAssisting a designated broker with all administration and report requirementsManage discrepancies to be addressed with client.Data capturing - Import clients details.Managing data input requirements and various programesPrepare and manage the portfolio of client reports Manage timelines for administration to be completed byEnsure that client reports are error free.Adherence to a turnaround time of 48 hours on all tasks unless otherwise directed.Attend to any additional tasks allocated by team for adminCollate, prepare and email guarantee schedules to relevant clients.Prepare and email monthly financial spreadsheets prior to the end of the relevant month.Order stationery as needed & ensure stationery is always at optimum levels.Liaise with all service providers on any issues as and when they arise.Ensure that invoices are received timeously so that payment can be made at month end.Attend to the personal requests of both directors.Ensure that travel expenses are received from all staff members and submitted to the director by no later than the 10th of the month.Ensure that the overall office is neat and tidyEnsure that daily grooming and attire should be in line with the companys corporate image.Answering of clients incoming calls Salary: R15k dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.executiveplacements.com/Jobs/A/Administrator-Financial-Risk-Sector-1197864-Job-Search-06-26-2025-04-32-06-AM.asp?sid=gumtree
9mo
Executive Placements
1
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Key ResponsibilitiesParaplanning Support (Junior Level)Assist with compiling information needed for financial plans and risk recommendationsDraft and format basic financial planning and/or risk documents based on adviser instructions and templatesSupport the preparation of Statement of Advice documentation (where required), using company templates and compliance guidelinesAssist with customer portfolio review packs and reports by checking data accuracy and updating standard sectionsHelp review customer risk cover information and gather updated details for adviser reviewClient Service & Relationship SupportHandle routine client enquiries professionally and escalate complex issues where neededAssist with quotations, new applications, and follow-ups with product providersRequest, collect and capture policy and account information accuratelyMaintain client records and CRM notes to ensure information is complete and up to dateAdministration & Team SupportDiary and appointment coordination (e.g., annual review preparation)Compile summaries of client information for adviser meetingsUpdate CRM systems and assist with reporting (e.g., new business statistics)General admin support to advisers and the paraplanning team Minimum RequirementsCompleted BCom (Finance / Business Finance / Investments / Financial Planning / Economics / Financial Sciences / Investment Management or similar).Strong computer literacy (MS Office: Excel, Word, Outlook).Excellent written and spoken English, plus at least one other South African official language.Strong attention to detail and willingness to learn.Advantageous (Not Required)RE5 passed (or willingness to work toward completing it within an agreed timeframe).Any internship/part-time experience in financial services, insurance, investments, or administration.CompetenciesClient-centric and professionalClear communication and strong interpersonal skillsOrganised and able to manage deadlinesGood analytical and problem-solving abilityHigh attention to detailResilient and eager to learn and growDevelopment Path (Recommended)Growth toward CFP and/or a Postgraduate Diploma in Financial Planning.
https://www.jobplacements.com/Jobs/J/Junior-Paraplanner-Graduate-1264168-Job-Search-03-20-2026-00-00-00-AM.asp?sid=gumtree
18d
Job Placements
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REQUIREMENTS2+ years experience in a similar office admin, operations, or coordination roleStrong multitasking ability and attention to detailExcellent telephone etiquette and professional communication skillsComfortable working in a fast-paced, multidisciplinary environmentReliable, solutions-focused, and confident when dealing with internal and external stakeholdersMonThu 08:3017:00 | Fri 08:3015:30 Tech Skills RequiredMicrosoft Teams (calendars, internal chat, video calls)Microsoft Excel (advanced)Microsoft Outlook (scheduling, inbox management)Microsoft Word & PowerPoint (document creation & formatting)OneDrive (digital filing and sharing)Xero (not essential) training will be provided DUTIESMaintain a clean, organized, and fully operational office environmentManage desk allocations, internal moves, and access controlMonitor and restock consumables (stationery, refreshments, kitchen and cleaning supplies)Coordinate office maintenance and liaise with building managementReception & CommunicationProfessionally manage the front desk and all incoming callsGreet and register visitors, manage deliveries and collectionsServe as a reliable communication hub for the wider team Executive SupportProvide day-to-day administrative assistance to the Executive TeamHelp coordinate calendars, prepare documents and meeting materialsHandle confidential information with a high degree of discretionSupplier & Vendor CoordinationSource, onboard, and manage suppliers across categories such as internet & telephony, cleaning, consumables, couriers, equipment, waste, and securityMonitor service levels and contracts, track spend, and escalate proactively Salary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.executiveplacements.com/Jobs/O/Office-Manager-1204836-Job-Search-07-21-2025-04-34-14-AM.asp?sid=gumtree
9mo
Executive Placements
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