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Results for assistant office administrator in "assistant office administrator", Full-Time in Jobs in Gauteng in Gauteng
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Minimum requirements for the role:Must have a National Senior Certificate, with a post-matric certificate in Business Administration or Sales being advantageousMinimum 2 years experience in a sales support, administrative, or logistics role, preferably in an agricultural or related industryStrong computer skills, with proficiency in Microsoft Excel being essential for data management and reportingGood interpersonal and communication skills to effectively interact with team members, agents, and customersAbility to multitask and prioritize workload in a dynamic environment while maintaining attention to detailThe successful candidate will be responsible for:Managing stock control, including monitoring inventory levels, conducting regular audits, and reporting discrepancies to prevent shortages or overstocking.Handling general office administration tasks such as filing, data entry, correspondence, and maintaining organized records for the sales department.Arranging and coordinating farmers day events, including logistics, invitations, scheduling, and on-site support to promote products and build relationships.Providing engagement support for agents and sales representatives, such as preparing materials, scheduling meetings, and following up on leads or queries.Overseeing order management from receipt to processing, ensuring accurate entry into systems and timely fulfillment to meet customer expectations.Coordinating deliveries and managing fleet operations, including scheduling routes, tracking shipments, and resolving any logistical issues.Assisting in generating sales reports and analyzing data using tools like Microsoft Excel to support decision-making and track performance metrics.Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates. If you do not receive any feedback from us within 2 weeks of applying, please consider your application unsuccessful.
https://www.jobplacements.com/Jobs/I/Internal-Sales-Agriculture-1259972-Job-Search-02-06-2026-04-25-41-AM.asp?sid=gumtree
9d
Job Placements
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Minimum RequirementsMatric Certificate (essential)Tertiary qualification in Office Administration, Business Management, or related fieldMinimum 5 years experience as an Executive Personal AssistantAdvanced proficiency in Microsoft 365, Teams, and SharePointExperience with ERP systems (SAP, Pastel, or similar) advantageousProven ability to manage multiple executives, complex diaries, meetings, and travel
https://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant-1256374-Job-Search-01-27-2026-10-35-09-AM.asp?sid=gumtree
18d
Job Placements
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Buildings under management: OHS & Insurance risk on Portfolio. OHS & Insurance Risk inspections result in findings and management interventions. These findings need are loaded on running sheet in Mybuildings and tracked and followed up independently on Mybuildings. Same applies to Insurance risksAdministration of The company OHS requirements. This position will be tasked to maintain a comprehensive OHS file for each The company regional office with the relevant documentation, training registers and incident management. KPI Extended FICA on tenants in consultation with Leasing HubWorld checks to be performed and trackedEscalation to Risk and Compliance Region Heads & Property ManagersProficient on TPN and similarReporting of findings Manage the annual OHS timetable of annual audits on managed portfolioReview of findings, identification of key elementsReporting on property and portfolio risk scoringTracking and reporting of findings on Insurance and OHSFollow up and report on completion of risk Administration of all company health and safety policies and objectives and be familiar with the applicable laws and regulations.To support and coach the staff with the latest health and safety legislation and regulations and increase H&S awareness at all levels within the Company.To act as a liaison with all government related bodies and regulating agencies.Arrange regular meetings with Health and Safety representatives in all regions. Ensure policies are adhered to. Ensure training is adequate and up to date.Give monthly reports on incidents, near misses, injuries, and corrective actions taken to avoid the same incident to occur in future. Perform SHE internal compliance audits. Review and document non- conformances.To assist in investigation and report on all person injuries and critical incidents occurring to staff, contractors, visitors, identify route course and corrective actions where necessary.Ensure incident corrective actions are followed up on and completedReview safety obligations of the clients, contractors and ensure they are carried out as per the terms of the agreement,Ensure new employees are inducted on health and safety regulations.Ensure safety boards with postings including but not limited to: Health and safety policy, inspection and audit results, project hazard assessment, location of first aid, etc. are maintainedCommunicate, coach, and assist the field staff to ensure all safety expectations are understood and met.To assist with emergency preparedness and communicate any emergencies which can occur, e.g. fire, contact the necessary emergency organisations immediatelyPerform internal audits and ensure compliance with t
https://www.jobplacements.com/Jobs/C/COMPLIANCE-OFFICER-PORTFOLIO-1258646-Job-Search-2-3-2026-8-14-44-AM.asp?sid=gumtree
12d
Job Placements
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This role requires a candidate who is comfortable wearing multiple hats and contributing across legal support, administrative coordination, client management, and marketing-related activities.The ideal candidate will be a strong all-rounder with excellent organisational skills, sound judgment, and the ability to work independently while maintaining a high level of confidentiality and professionalism.Minimum Requirements:Bachelors degree (LLB preferred)Minimum of 1 year relevant experience in a similar or multi-functional roleStrong organisational, communication, and time-management skillsHigh attention to detail and ability to multitask effectivelyKey Responsibilities:Assist with drafting, reviewing, and managing legal documents and correspondenceSupport compliance-related tasks and liaise with external legal stakeholders where requiredMaintain accurate and organised legal recordsAdministrative & PA Support:Provide comprehensive diary, email, and schedule management for the DirectorCoordinate meetings, prepare agendas, and take minutes when requiredManage travel arrangements and general office administrationHandle confidential information with discretionClient Management Support:Act as the primary point of contact for internal teams regarding client management matters.Maintain and update client records, databases, and correspondence to ensure accurate and timely information.Monitor deadlines, follow-ups, and action items for client projects to ensure timely delivery.Coordinate travel arrangements, itineraries, and accommodations for client-related activities or meetings.Assist in the preparation and distribution of client proposals, contracts, and other official documentation.Provide general administrative support to the client management team to enhance efficiency and productivity.Marketing & Business Support:Assist with basic marketing coordination and content supportManage communication materials and support brand-related initiativesCoordinate with internal and external partners on marketing-related tasksVersatility & Environment Fit:Adapt quickly to changing priorities and business needsTake initiative and provide solutions across multiple functionsSupport ad hoc projects as required by the DirectorDesired Competencies:Professional and confi dent communicatorFlexible, adaptable, and solutions-drivenStrong interpersonal and client-facing skillsComfortable working in a fast-paced, on-site environmentAbility to operate independently and manage com
https://www.jobplacements.com/Jobs/P/Personal-Assistant-1202020-Job-Search-01-29-2026-00-00-00-AM.asp?sid=gumtree
17d
Job Placements
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Key Responsibilities:General AdministrationProvide day-to-day administrative support to management and departmental teamsPrepare, review, and manage correspondence, reports, presentations, and documentationMaintain accurate filing systems, both electronic and physicalEnsure adherence to office procedures and internal policiesCalendar & Meeting CoordinationSchedule and coordinate meetings, workshops, and eventsManage travel arrangements, accommodation, and itineraries for staff and visiting partnersPrepare agendas, meeting materials, and follow up on action itemsProcurement & Supplier AdministrationAssist with procurement requests, quotations, and purchase ordersLiaise with suppliers and service providers to ensure timely delivery of goods and servicesMaintain accurate records of purchases, invoices, and supplier communicationsHR, Finance & Operational SupportSupport HR administration, including onboarding documentation, employee records, and internal communicationsAssist finance with expense reports, invoice processing, and basic reportingCoordinate office supplies, equipment, and facilities managementProvide ad-hoc support for operational projects or special initiatives as requiredCommunication & Stakeholder SupportAct as a point of contact for internal teams, external stakeholders, and visitorsEnsure timely, professional, and accurate communication across departmentsSupport management in maintaining high levels of stakeholder satisfactionQualifications & Experience:Diploma or Certificate in Office Administration or a related fieldMinimum 3 years experience in administrative support, preferably in a corporate, OEM environmentProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience coordinating meetings, travel, and office administrationMotor Industry experience ESSENTIAL!!Key Skills & Competencies:Strong organisational and multitasking abilitiesHigh attention to detail and accuracy in documentationExcellent verbal and written communication skillsProfessional, proactive, and approachable demeanourAbility to manage deadlines and competing prioritiesConfidentiality and discretion in handling sensitive informationKey Performance Indicators (KPIs):Accuracy and completeness of documentation and recordsTurnaround time for administrative requests and tasksCompliance with office procedures and company policiesStakeholder satisfaction and resp
https://www.jobplacements.com/Jobs/A/Automotive-Admin-Assistant-OEM-Level-Gauteng-Bryan-1255320-Job-Search-01-23-2026-10-03-24-AM.asp?sid=gumtree
22d
Job Placements
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Job Title: HR Administrator Job Purpose:To provide efficient administrative support to the Human Resources department and assist with day-to-day HR operations. Key Responsibilities:Maintain and update employee records and HR databasesAssist with recruitment administration (shortlisting support, interview scheduling, reference checks)Prepare employment contracts, offer letters, and onboarding documentationCoordinate employee onboarding and induction processesAssist with payroll inputs, leave administration, and timesheetsManage HR filing (both electronic and manual)Handle employee queries regarding HR policies and proceduresSupport performance management and disciplinary administrationEnsure compliance with company policies and labour legislation Minimum Requirements:Diploma or certificate in Human Resources or related field1–3 years’ experience in an HR administrative roleBasic knowledge of labour legislationStrong administrative and organisational skillsGood communication and interpersonal skillsProficient in MS Office (Word, Excel, Outlook)
https://www.jobplacements.com/Jobs/H/HR-Administrator-1255001-Job-Search-01-23-2026-02-00-16-AM.asp?sid=gumtree
23d
Job Placements
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Key ResponsibilitiesAdministrative SupportPrepare, format, and distribute inspection reports and compliance documentation.Maintain filing systems (digital and physical) for inspection records, certificates, and client correspondence.Handle incoming calls, emails, and client queries professionally.Act as the first point of contact for clients regarding inspection scheduling and documentation.Support the team in preparing presentations or proposals for clientsScheduling & CoordinationManage team calendar, booking site visits and client meetings.Coordinate logistics for inspections, including travel arrangements and site access requirements.Track deadlines for follow-up inspections and compliance checks.Data ManagementCapture inspection data into company systems and update client records.Generate spreadsheets and summaries for management reporting.Ensure accuracy and confidentiality of all records.Support the team in preparing files / documents for audit purposes. Skills & CompetenciesStrong organizational and time-management skills.Excellent written and verbal communication.Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).Knowledge of ERP system (Syspro preferred)Attention to detail and accuracy in record-keeping.Ability to multitask and prioritize under pressure.Professional demeanor when dealing with clients and stakeholders. Qualifications & ExperienceMatric (Grade 12) required; relevant diploma/certificate in Administration advantageous.23 years experience in an administrative role, preferably in technical or compliance-driven industries.Knowledge of occupational health and safety standards is beneficial
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1256698-Job-Search-01-28-2026-04-32-27-AM.asp?sid=gumtree
18d
Job Placements
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JOB DESCRIPTION: Job Title: Filing Clerk Finance and HR AdminEmployment Type: 1 Year Contract (Extendable) Work Location: Gauteng, Johannesburg JOB CONTEXT:Were on the lookout for an organized, detail-loving Junior Finance & HR Admin Filing Clerk to join our Finance and HR teams! This entry-level role is perfect for someone at the start of their career who enjoys keeping things neat, structured, and running smoothly behind the scenes. Youll play an important part in managing documents, supporting daily admin tasks, and helping our finance and HR operations stay on track.DUTIES AND RESPONSIBILITIES:Finance Administration Support:File and maintain financial documents such as invoices, receipts, payment records, and expense reports.Assist with data capturing and updating financial records.Organize and archive finance files (physical and electronic).Support the finance team with general administrative tasks as required.HR Administration Support:File and maintain employee records in line with company policies.Assist with onboarding documentation for new employees.Help update HR databases and employee information.Support HR with general admin and filing duties.General Administration:Ensure all documents are accurately labeled, stored, and easily retrievable.Maintain confidentiality of financial and employee information.Assist with scanning, copying, and document distribution.Perform other administrative duties as assigned.QUALIFICATION & EXPERIENCE REQUIREMENTS:Grade 12 / Matric (or equivalent).Basic knowledge of office administration.Computer literacy (MS Word, Excel, email).Strong attention to detail and organizational skill.Good communication and interpersonal skills.Ability to work accurately and meet deadlines.Willingness to learn and take instructions.Time management and multitasking abilities.High level of integrity and confidentiality.Previous admin, finance, or HR exposure. (Advantageous)Relevant certificate or diploma in Finance, HR, or Administration. (Advantageous)PACKAGE & REMUNERATION:Compensation will be determined based on qualifications, applicable experience, and previous earnings.
https://www.jobplacements.com/Jobs/F/Filing-Clerk-Finance-and-HR-Admin-1255720-Job-Search-01-26-2026-04-21-06-AM.asp?sid=gumtree
20d
Job Placements
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Dental Receptionist | Sandton, Johannesburg | PermanentBe the welcoming face of a busy, patient-focused dental practice in Sandton. This is a key front-office role where professionalism, efficiency, and care come together.The role is responsible for managing the full front desk function of a high-volume dental practice. You will be the first point of contact for patients, ensuring appointments, records, and daily administration are handled accurately and smoothly. Prior experience within a dental practice and confidence using dental practice management software are essential.The position works closely with dentists and dental assistants to ensure optimal chair time, patient flow, and communication across the practice. Attention to detail, calm professionalism, and strong organisational skills are critical to success in this role.The client is an established dental practice based in Sandton, known for its professional standards and commitment to patient care. The environment is fast-paced, structured, and team-oriented, with a strong focus on service excellence and compliance.What You’ll DoWelcome and assist patients professionally, in person and telephonicallySchedule, confirm, and manage dental appointmentsManage patient check-ins and check-outs efficientlyCapture, update, and maintain accurate patient records on practice management systemsProcess payments, billing, and medical aid claimsReconcile daily payments and support basic financial administrationLiaise with dentists and dental assistants to manage chair time and patient flowManage calls, emails, and practice correspondenceWhat You BringProven experience working in a dental practicehttps://www.jobplacements.com/Jobs/D/Dental-Receptionist-1256922-Job-Search-01-29-2026-01-00-15-AM.asp?sid=gumtree
17d
Job Placements
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ShippingArranging shipments, selecting carriers, and generating shipping documentation.Overseeing the shipping process, from order to delivery.Shipping documentation: Preparing and processing shipping documents, such as invoices, packing slips, and customs forms.Building and maintaining relationships with shipping carriersCustomer Sales and Order Management (Sales)Publish pricing to customer database via email & Channel360 platform.Handle customer orders and inquiries and manage orders placed.Ensure timely and accurate communication regarding order status, product availability, and delivery schedules.Initiate Sales campaigns for local and cross border bulk fuel sales.Fuel Planning (Operations)Coordinate local & cross border fuel planning to ensure efficient fuel usage for operations.Plan and update local and cross border load tracking for current and new orders.Coordinate with transporters to plan and track all logistics and shipments.Ensure timely and efficient movement of goods from suppliers to customers.Oversee and manage cross-border clearing processes, ensuring compliance with all regulations.Coordinate with clearing agents and ensure smooth clearance of goods at customsSupplier Relations (Operations)Liaise with various local & cross border suppliers to ensure the timely delivery of products.Plan and manage stock release requests, coordinating between suppliers and internal teams.General Administration (Admin)Maintain and update supplier, customer, and transporter reconciliation records.Allocate payments accurately to customer and supplier accounts.Coordinate with the finance team to ensure payments are processed and recorded correctlyPrepare and manage daily invoice schedules for customers and suppliers.Ensure timely and accurate preparation of invoices in accordance with agreementsManage the introduction of new customers and ensure compliance with internal processes and regulatory requirements.Oversee the full compliance process for onboarding new customers. Skills & Qualifications:Good understanding of operations, logistics, and compliance processes.Experience in handling payments, invoicing, and financial reconciliations.Proficient in MS Office, SAGE AccountingEducation & Experience:Proven experience in customer service, supplier relations, shipping and administrative roles, preferably in a fast-paced environment.If you have not heard from us within 2 weeks, we regret that you have been unsuccessful
https://www.jobplacements.com/Jobs/S/Shipping-Sales--Operations-Assistant-1260616-Job-Search-02-09-2026-05-00-15-AM.asp?sid=gumtree
6d
Job Placements
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Efficiency Staffing Solutions (Pty) LtdRegistration No. 2022/876857/07Job Advert Duties & ResponsibilitiesReceiving and DispatchReceive, inspect and verify incoming goods against delivery notes and purchase orders.Ensure all stock received is recorded accurately and stored in the correct locations.Prepare and dispatch goods as per picking slips and internal requisitions.Coordinate deliveries and collections with suppliers and transporters.Stock Control and Inventory ManagementMaintain accurate stock records and ensure proper stock rotation (FIFO principles).Conduct regular stock counts and assist with monthly stock takes.Investigate and report any stock discrepancies to management.Monitor stock levels and report low stock items for replenishment.Storage and HousekeepingEnsure the storeroom is clean, organised and compliant with health and safety standards.Store materials safely to prevent damage, contamination or loss.Ensure hazardous materials are stored according to safety regulations and company procedures.Safety ComplianceAdhere to Occupational Health and Safety Act (OHSA) regulations at all times.Wear appropriate Personal Protective Equipment (PPE).Operate equipment such as forklifts and pallet jacks safely and responsibly (if licensed).Documentation and AdministrationComplete and maintain accurate records of goods received and dispatched.Capture stock movements on the relevant system (manual or electronic).File delivery notes, invoices and supporting documentation correctly.Equipment OperationOperate forklifts and/or overhead cranes where required (valid licence advantageous).Ensure equipment is maintained and defects are reported promptly.Collaboration and CommunicationWork closely with procurement, production and maintenance departments.Communicate any stock-related issues that may affect operations.Assist with general warehouse duties as required.Experience & QualificationGrade 12 (Matric).Minimum 23 years experience as a Storeman or in a similar warehouse/stores environment.Forklift licence (advantageous).Overhead Crane licence (advantageous).Experience with Syspro ERP System (advantageous)Knowledge of stock control systems and inventory management.Basic computer literacy (MS Office and stock systems).Good understanding of health and safety regulations. Addi
https://www.jobplacements.com/Jobs/S/Storeman-1262455-Job-Search-02-13-2026-10-04-49-AM.asp?sid=gumtree
1d
Job Placements
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Office & Operations Management: Oversee the daily operations of the asset finance division, ensuring seamless workflow and effective cross-departmental coordination.Maintain accurate and up-to-date records of finance applications, contracts, and client documentation.Manage and optimize internal systems, including CRM platforms, FICA records, and asset registers.Client & Deal AdministrationMonitor and manage applications from pre-approval through to payout, ensuring adherence to turnaround times.Engage with clients to collect outstanding documentation, clarify processes, and resolve queries.Support sales and credit teams by preparing finance packs and submitting applications to banks.Compliance & Risk ManagementEnsure full compliance with FICA, NCA, NCR, and POPIA regulations throughout the finance process.Conduct regular audits of internal documents and workflows to ensure completeness, accuracy, and legal compliance.Oversee the secure handling, archiving, and disposal of sensitive client information.Financial CoordinationLiaise with the finance department regarding disbursements, collections, and supplier payments.Assist with reconciliations related to asset purchases and lease contracts. Vendor, Supplier & Bank LiaisonCoordinate with insurers, landlords, and external vendors to ensure timely asset delivery and registration.Build and maintain strong relationships with finance houses, escalating any delays or issues to management.Reporting & Process ImprovementCompile and present weekly and monthly reports on deal status, revenue, pipeline, and approvalsIdentify process bottlenecks and recommend improvements to enhance operational efficiency. Recruitment shall be done in accordance with the companys Employment Equity Plan. People living with disabilities are encouraged to apply
https://www.jobplacements.com/Jobs/S/Sales-Administrator-Office-Automation-Industry-1256982-Job-Search-01-29-2026-03-00-15-AM.asp?sid=gumtree
17d
Job Placements
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A recent professional profile photo is to accompany your applicationEMPLOYMENT TYPE : PermanentSECTOR : SalesBASIC SALARY : R40 000 - R50 000 negotiable + Benefits + CommissionSTART DATE : A.S.A.P / ImmediateREQUIREMENTS:Grade 12 (Matric)3+ years of sales experience, preferably in textiles, fashion, or garment manufacturingProven background in textile and garment manufacturing salesFully bilingual (spoken and written) with excellent communication and negotiation skillsProficiency in Microsoft OfficeOwn reliable vehicle and valid drivers license, with willingness to travel frequently DUTIES:Establish and maintain long-term relationships with clients to generate repeat business and referralsCommunicate with customers via telephone and email regarding new orders, outstanding orders, and stock availabilityProvide excellent customer service and accurate product informationPrepare quotations and pro-forma invoicesProcess orders for both account and COD (cash on delivery) customersEnsure account customers have sufficient credit available before processing ordersConfirm full payment has been received from COD customers prior to placing ordersProcess delivery notesFollow up with customers who havent purchased in a whilePerform general administrative tasks as requiredAssist with the annual stock takeHOURS:Monday to Thursday: 08:30 17:00Friday: 08:30 16:00
https://www.jobplacements.com/Jobs/S/Sales-Executive-1258282-Job-Search-02-13-2026-00-00-00-AM.asp?sid=gumtree
2d
Job Placements
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