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Administrative Assistant
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7 hours ago12 views
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General Details
Description
Key Responsibilities
Skills & Competencies
- Administrative Support
- Prepare, format, and distribute inspection reports and compliance documentation.
- Maintain filing systems (digital and physical) for inspection records, certificates, and client correspondence.
- Handle incoming calls, emails, and client queries professionally.
- Act as the first point of contact for clients regarding inspection scheduling and documentation.
- Support the team in preparing presentations or proposals for clients
- Scheduling & Coordination
- Manage team calendar, booking site visits and client meetings.
- Coordinate logistics for inspections, including travel arrangements and site access requirements.
- Track deadlines for follow-up inspections and compliance checks.
- Data Management
- Capture inspection data into company systems and update client records.
- Generate spreadsheets and summaries for management reporting.
- Ensure accuracy and confidentiality of all records.
- Support the team in preparing files / documents for audit purposes.
Skills & Competencies
- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Knowledge of ERP system (Syspro preferred)
- Attention to detail and accuracy in record-keeping.
- Ability to multitask and prioritize under pressure.
- Professional demeanor when dealing with clients and stakeholders.
- Matric (Grade 12) required; relevant diploma/certificate in Administration advantageous.
- 23 years experience in an administrative role, preferably in technical or compliance-driven industries.
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1256698-Job-Search-01-28-2026-04-32-27-AM.asp?sid=gumtree
Id Subtitle 1348212768
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Job Placements
Selling for 1 year
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