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Results for office admin assistant in "office admin assistant", Full-Time in Jobs in South Africa in South Africa
1
Our client in the FMCG sector is seeking a Wage Clerk to join their teamJob type: Permanent, on-siteJob Location: Port Elizabeth/GqeberhaDuties and ResponsibilitiesResponsible for the coordination efforts between payroll, human resources, finance and other departmentsPreparation/distribution of detailed reports, e.g. overtime, leave balances, head count, and various payroll reportsHandle the administration of the timekeeping system.Setup each employee on the biometric programs and monitor submissions of approved timesheets and overtime and ensure valid data transfers to/from payroll service.Process payroll for employees accurately and on schedule (weekly/monthly).Collect and verify timekeeping information and resolve discrepanciesCalculate wages, overtime, bonuses, and deductionsPrepare and distribute payslips or direct EFT deposits.Ensure compliance with Statutory payroll submissions.Respond to employee inquiries regarding payroll mattersCollaborate with HR departments to ensure accurate reportingAssist with audits and generate payroll reports as neededEstablish/maintain employee recordsUpdating and maintaining payroll records.Maintaining leave, sickness and overtime reports.Biometrics administration.Calculation and processing of termination payments.Processing increases and calculation of back pays.Ad hoc Duties:HP Contracts & Debit Order capturingCreditors recons at month-endFollow-up queries with regards to updating Vendor profilesAdmin purchase ordersGeneral Finance filing dutiesMinimum Requirements:Grade 12 (Matric)3-5 years’ Experience in payroll (Premier) or similar.Familiarity with Biometric payroll systems (e.g. Vision Enterprise)Any Finance or Accounting roles is advantageousKnowledge of payroll regulations and tax lawsAbility to handle confidential information with integrityProficiency in payroll software and Microsoft Office, especially ExcelSkillsStrong numerical aptitude and attention to detailExcellent organizational and time-management abilitiesEffective communication and interpersonal skillsShould meet the above criteria, we invite you to apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful
https://www.jobplacements.com/Jobs/W/Wage-Clerk-1196030-Job-Search-06-20-2025-02-00-14-AM.asp?sid=gumtree
10mo
Job Placements
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Duties include Analyse dealer back orders daily, weekly, and monthly.Prepare dealer orders for approval and process emergency orders to satisfy customer backorders.Respond to dealer queries, parts creation, and system decoding within the same day.Identify and interpret parts requirements and customer information needs.Assist with accounts administration, internal and external invoicing, and credit requests.Process claims for returned parts and accessories.Manage stock procurement for local suppliers, including costing and unpacking lists.Monitor and report potential obsolescence.Generate dealer orders and quotations, including for export clients.Assist with monthly reporting, system data extraction, and Excel-based analysis.Perform general parts and accessories administration duties.Requirements: Matric (Grade 12) qualification.35 years experience in the automotive, marine, or motorcycle parts and accessories industry.Basic administrative experience an advantage.Ability to work independently and take on responsibilities beyond the role.Strong attention to detail, accuracy, and methodical work approach.Effective communication skills and ability to work in cross-functional teams.Proficient in IT systems and general office software.Strong administrative and organizational skills.Analytical thinking and practical orientation.Strong ethics, values, and resilience.Flexibility, initiative, and self-reliance.Acceptance of diverse cultures and frustration tolerance.Flexibility to work overtime when needed.Occasional local travel may be required.Own reliable mode of transportation.If your current experience and skillsets tick majority of the job specification boxes, then: Apply directly now Send your CV to
https://www.jobplacements.com/Jobs/O/OEM-Automotive-Parts--Accessories-Telesales-Admin-1271974-Job-Search-03-16-2026-00-00-00-AM.asp?sid=gumtree
22d
Job Placements
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Typically you would input transactions on to the system, troubleshoot concerns on transactions and loads, liaise with clients and monitor acounts receivable and payable. Duties continued:Coordinate billing and inventory control for all assigned loadsMaintain contact with assigned customer accountsData entry and management of all assigned customer orders, loads, and customer correspondenceManage assigned customer problems with load queriesMaintain current and up to date daily invoicing and various customer/management reportsDemonstrate regular attendance and timeliness in reporting to work, meetings and completing assignmentsAccounts receivables and problem resolutionSales and accounting support as assignedOther general administrative duties as assignedRequirements:Qualification in Account/ Administration and/or equivalent professional work experience in related field requiredAbility to work and interact well with othersStrong Microsoft Office Excel skills preferredAbility to multi-task in a fast-paced environment1+ years experience in a trading environment preferred, or 3+ years in a business environmentPrior experience with accounts receivable or collections preferredAbility to work in a team environmentStrong customer service commitmentAbility to maintain confidential informationStrong communication skillsExcellent interpersonal skillsAbility to work at a very detailed level
https://www.jobplacements.com/Jobs/J/Junior-Accountant-Trade-Admin-Assistant-1251614-Job-Search-03-11-2026-00-00-00-AM.asp?sid=gumtree
1mo
Job Placements
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Senior Administration ManagerIndustry: Hospitality (Hotel / Game Lodge / Resort)Location: South AfricaReporting to: General Manager / Operations DirectorDepartment: Administration / Operations SupportJob PurposeThe Senior Administration Manager is responsible for overseeing all administrative functions within the hospitality establishment, ensuring efficient office operations, compliance with company policies, and support to operational departments. The role ensures that administrative processes, reporting, financial documentation, HR coordination, and communication systems run efficiently to support smooth hospitality operations. Key Responsibilities Administration & Office ManagementManage and oversee all administrative activities within the hotel, lodge, or hospitality establishment.Ensure effective office procedures, filing systems, and document management.Coordinate internal communication between departments.Maintain operational records, reports, and compliance documentation.Manage company correspondence, contracts, and administrative systems. Executive SupportProvide administrative support to the General Manager and senior management team.Manage executive calendars, meetings, and travel arrangements.Prepare operational reports, presentations, and management documentation.Coordinate board or management meetings and record minutes. Financial AdministrationSupport financial administration including budgeting, cost control, and invoice management.Monitor departmental expenses and assist with financial reporting.Oversee procurement administration and supplier documentation.Ensure accurate record keeping for audits and financial compliance. Human Resources AdministrationCoordinate HR administration including contracts, employee records, and onboarding.Support recruitment administration and staff documentation.Ensure compliance with South African labour legislation and company HR policies.Maintain staff attendance records, leave management, and HR reporting. Operational SupportAssist with operational planning and coordination across departments such as:Front OfficeHousekeepingFood & BeverageMaintenanceGuest ServicesEnsure administrative processes support smooth daily hospitality operations.Support departmental managers with reporting and documentation. Compliance & GovernanceEnsure compliance with hospitality regulations, health and safety standards, and company policies.Maintain licensing
https://www.jobplacements.com/Jobs/S/Senior-Admin-Manager-1270696-Job-Search-03-11-2026-04-07-31-AM.asp?sid=gumtree
1mo
Job Placements
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Role Purpose:The HR Administrator is responsible for providing administrative support to the Human Resources department and assist managing the organizations payroll processes. This role plays a crucial part in maintaining accurate employee records, overseeing benefits and payroll operations, and ensuring compliance with company policies.Requirements:National Diploma HR, Finance or Office Administration, SAGE 300, Excel Advanced, Report Writing3+ Years data capturing experience.Competent in all MS Office packages, particularly Excel.Good communication skills.Must be able to work in a team.Must be able to work under pressure in a deadline driven environment.Familiarity with any ERP system would be an advantage.Experience in a similar environment would be advantageous: HR / FMCG. Key Performance Areas:Load new employees on SAGE and ensure that all the information provided is correct and up to date before payroll deadline.Prepare payroll memo on monthly basis and send to the relevant stakeholders.Handle payroll-related inquiries from employees and resolve any issues or discrepancies.Process employee payroll in a timely and accurate manner.Maintain and update employee leave records, including negative leave balances and annual leave balances reports on SAGE system and send to managers upon request.Ensure all unpaid leave has been captured on SAGE take note of all appointments and terminations.Draw monthly report for non-bargaining employees, payslip reports for medical aid salary updates and salary reports for increase.Ensure all unpaid leave has been captured on SAGE.Compile monthly medical aid reconciliation reports.Update medical aid spreadsheet on SharePoint (applications, registrations, record amendments, and terminations).Assist the HR team with general admin tasks.
https://www.jobplacements.com/Jobs/H/HR-Administrator-1200654-Job-Search-07-07-2025-02-00-14-AM.asp?sid=gumtree
9mo
Job Placements
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A leading company based in Killarney Gardens, is looking for an experienced Bookkeeper / Financial Administrator to join their dynamic team. The main purpose of this position is to perform financial / administrative duties in an office setting to ensure the smooth functioning of the administrative operations. Your responsibilities will encompass various tasks along with financial duties, supporting the efficient operation of the financial / admin department. The successful candidate will play a key role in supporting the finance function, with a focus on accounting processes and payroll administration. This position is ideal for someone who is highly organized, accurate, and eager to build a career in finance.
Responsibility:Duties & Responsibilities:
Bookkeeping up to trial balance
Payroll (wages & monthly salaries)
Assist with daily accounting functions, including capturing invoices, reconciliations, and processing payments
Manage timesheets using our clocking system and perform all payroll duties for wage workers
Ensure accurate and timely preparation of payroll, including leave, overtime, and deductions
Maintain accurate financial records and filing systems
Assist in preparing reports, budgets, and financial statements
Handle queries related to accounts and payroll
Provide general administrative support to the Finance team
Requirements / Qualifications
Matric Certificate
Certificate / Diploma in Accounting / Bookkeeping
At least 2 - 3 years working experience in finance, accounting, or payroll administration
Familiarity with payroll systems and accounting software (e.g., Sage, Pastel, or similar) will be beneficial.
Skills:
Attention to detail and ability to detect errors
Strong numerical and analytical skills
Knowledge of accounting principles is essential
Problem solving
Time Management
Working well under pressure
Adaptable mindset
Good command of English and good communication and interpersonal skills
The ability to work independently under pressure according to tight deadlines is imperative
Ability to work effectively as part of a team
Good planning & organisational skills
If you are up for a challenge, apply with your most recent resume & supporting documents (certificates, ID).
Please note should you not receive a response from us within 7 working days; kindly consider your application unsuccessful. We wish you all the best.
Salary: R22 000.00 - R20 000.00 Neg
3mo
Edge Personnel
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Our client is a major provider of innovative and technologically sophisticated baking, food service and packaging solutions across the African continent and key International Markets. They are looking to appoint a Draughtsperson / Programmer at their Blackheath (Cape Town) based facility.Only candidates already in the Western Cape will be considered.Requirements:Draughting DiplomaMin 5 years’ experience in a technical drawing office using light steel metal fabricationProficient in MS Office and SolidWorksSound knowledge of stainless steel, aluminium and alusteelExcellent written and verbal skillsHigh attention to detailAble to delegate and supervise staffSound admin, planning, organising and controlling skillsValid driver’s licenseResponsibilities:Generate technical drawings for internal manufacturing and external suppliersTechnical system managementProgramming, nesting and operation of robotic machineFlat patterns for productionTool designDesign and develop new products and equipment (R & D)Assist Sales and clients with equipment information and detailMaintain and create equipment manuals, brochures, etc.Assist production team with development and engineering conceptsAssist with the creation and implementation of ISO policies and proceduresCreate and prepare reports and presentations for technicians and management Forward a detailed CV immediately so as to ensure you don’t miss out on this amazing opportunity!Should you not hear from us within 10 working days, please consider your application to have been unsuccessful. We will keep your details for future placements – unless you advise that you wish for us to discard your details.
https://www.jobplacements.com/Jobs/D/Draughtsperson-Programmer-Blackheath-Cape-Town-1270218-Job-Search-03-10-2026-03-00-16-AM.asp?sid=gumtree
1mo
Job Placements
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Duties include but not limited to: Listing & Property AdministrationCreate and upload property listings on platforms such as Property24, Private Property, and the agency website.Capture and update property details (price, description, features, location).Upload and organise photos, videos, and floor plans.Ensure listings are accurate and updated when price or status changes (sold, under offer, withdrawn).Remove expired or sold listings. Client & Lead ManagementCapture buyer and seller information into the CRM system.Track and allocate new leads to the appropriate realtor.Respond to initial online enquiries.Follow up with potential buyers regarding viewings.Maintain a database of buyers, sellers, and past clients. Viewing & Appointment CoordinationSchedule property viewings for the realtors.Confirm appointments with buyers and sellers.Manage daily calendars.Send reminders for viewings and meetings. Marketing SupportPrepare marketing materials:Property brochuresSocial media postsEmail campaignsPost listings on social media platforms.Update the agency website with new properties.Coordinate with photographers or videographers. Offer to Purchase (OTP) & Transaction SupportPrepare and send Offer to Purchase (OTP)Ensure all paperwork is signed and completed.Liaise with:BuyersSellersConveyancersBond originatorsTrack the progress of property sales until registration. Compliance & DocumentationEnsure all FICA documents are received and filed (ID, proof of address).Maintain organised digital and physical property files.Assist with compliance requirements related to the Property Practitioners Regulatory Authority (PPRA).Keep copies of mandates and contracts. Office AdministrationAnswer calls and general email enquiries.Prepare reports for the realtors (weekly listings, sales updates).Order office supplies if needed.Maintain organised filing systems. Communication & CoordinationAct as the main admin contact between clients and the realtors.Update clients on progress where necessary.Coordinate meetings and property inspections. Qualifications:Matric cou
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1270710-Job-Search-03-11-2026-04-11-42-AM.asp?sid=gumtree
1mo
Job Placements
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Key Responsibilities:Proof of Delivery (POD) AdministrationAccurately verify and record PODs for both internal and external fleets, including couriersInvestigate and resolve discrepancies or missing documentationMaintain an organised, accessible POD filing systemCreditors & Debtors ManagementProcess and reconcile supplier invoicesManage payment schedules, ensuring timely paymentsHandle supplier and customer account queries professionallyIssue invoices and follow up on outstanding paymentsNegotiate payment plans where necessaryFinancial AdministrationMaintain accurate creditor and debtor recordsReconcile accounts and prepare cash flow and balance reportsGeneral Office & Reception DutiesAssist with reception duties, ensuring professional communication with all visitors and callersLiaise confidently with drivers, couriers, suppliers, and customersProvide administrative support across the teamProblem Solving & ComplianceIdentify and resolve issues related to deliveries, invoicing, and account discrepanciesEnsure compliance with company policies and relevant industry regulationsComplete tasks accurately and within required deadlinesTeam CollaborationWork cohesively within a team environment to meet company objectivesRequirementsProven experience in a similar administrative role within the transport/logistics sectorStrong proficiency in MS Office (especially Excel, Word, Outlook)Familiarity with Datatim is an advantageHighly organised with exceptional attention to detailAbility to work methodically and meet deadlinesOwn vehicle and reliable transportProfessional, punctual, and customer-focused attitude This is a great opportunity to bring your logistics admin expertise to a stable, supportive team that values precision and professionalism.
https://www.jobplacements.com/Jobs/F/Finance-Administrator--Transport--Logistics-1261334-Job-Search-03-12-2026-00-00-00-AM.asp?sid=gumtree
1mo
Job Placements
Full-Time Administrative Assistant – Brokerage (Morningside, Durban)We are looking for a full-time administrative lady to join our brokerage team based in Morningside, Durban.The role involves handling client queries (including claims and authorisations) as well as general administrative tasks. The successful candidate will need to communicate professionally with clients and insurers and work efficiently using Microsoft Word and Excel.Working Hours• Monday – Friday: 08:00 – 16:30• No weekends or public holidaysSalary• R5 500 per monthRequirements• Hardworking, efficient and reliable• Ability to work under pressure and meet deadlines• Strong communication skills — confident dealing with clients and insurers daily• Proficient in Word, Excel and general office software• Professional attitude at all timesDuties• Handle client queries regarding claims, authorisations, etc. (Training provided)• Manage general administrative tasks for the brokerage• Follow up on outstanding matters and ensure client satisfactionIf you do not meet the above requirements, please do not apply.Email your CV to: assista097@gmail.com
1mo
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Full creditors, debtors, bank and balanceâ??sheet reconciliationsIntercompany reconciliations and multiâ??entity transaction reviewsProcess and check financial data in Sage, ensure accuracy of all inputsPrepare VAT reconciliations and submissionsPrepare payments, review expenses, and manage weekly/monthly payment cyclesPerform monthâ??toâ??month and yearâ??toâ??year financial comparisonsManage payroll for up to 100 employees across multiple shifts using SimplePayGenerate and send daily invoices, manage weekly and monthly reconciliation processesMaintain control of inventory and packaging, reconcile stock and packaging usageHandle supplier/customer queries and general office finance interactionsEnsure sufficient daily cash availability and maintain proper financial controlsPrepare documentation for audit purposes and assist with AFS processesWork closely with the Finance Manager on reporting and finance operationsSupport office requirements such as maintenance, supplies, and admin where neededSkills & Experience: Minimum 35 years accounting/bookkeeping experience - commercial or agricultural environment advantageousAdvanced ExcelStrong Sage experience - nonâ??negotiableStrong reconciliations - bank, creditors, debtors, intercompany, stockExperience processing payroll on SimplePayFamiliarity with VAT, EMP201, EMP501, UIF, COIDA submissionsAbility to work in a highâ??volume, detailâ??driven environmentStrong problemâ??solving, initiative and ability to adapt easilyMust have own reliable transportQualification:Accounting Diploma or BCom Accounting / Finance OR EquivalentDesignation Advantageous Contact Joshua Lawrence on
https://www.jobplacements.com/Jobs/B/Bookkeeper-1270055-Job-Search-03-09-2026-10-19-31-AM.asp?sid=gumtree
1mo
Job Placements
1
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