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Results for assistant office administrator in "assistant office administrator", Full-Time in Jobs in Gauteng in Gauteng
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Receptionist – 5 Month Contract, Midrand, JohannesburgContract Duration: 1 August – 31 December 2025A leading pharmaceutical company with a large corporate office in Midrand is seeking a professional, confident, and well-spoken Receptionist to join their team on a 5-month contract.Key Responsibilities:Manage a busy reception area and handle a 60-extension switchboardWelcome and sign in local and international visitors using a digital tablet systemBook and coordinate meeting roomsAssist with general administrative tasks including mail handling, filing, and record maintenanceSupport the scheduling of meetings and appointmentsHandle incoming calls and direct them appropriatelyEngage with contractors and vendors professionallyRequirements:Minimum of 2 years’ experience in a similar front-of-house roleStrong verbal communication skills – must be able to confidently engage with international visitorsTech-savvy with proficiency in MS Office (Word, Excel, Outlook)Previous experience handling a multi-line switchboard (preferably 60+ extensions)Exceptional attention to detail and strong multitasking abilitiesProfessional appearance and excellent interpersonal skillsAble to start on 1 August and commit to the full contract termWorking Hours:Monday to Thursday: 07h30 – 16h30Friday: 07h30 – 15h00If you’re a proactive, polished receptionist who thrives in a corporate setting, we’d love to hear from you.
https://www.jobplacements.com/Jobs/R/Receptionist--5-Month-Contract-Midrand-Johannesbu-1205438-Job-Search-07-23-2025-02-00-15-AM.asp?sid=gumtree
7mo
Job Placements
1
Area/Location: Industria WestJob Purpose:Seeking a motivated and detail-oriented Junior Production Planner to join a dynamic packaging manufacturing team. This developmental role is designed to groom the successful candidate into a fully-fledged Production Planner through on-the-job training and mentorship. The incumbent will gradually assume more responsibility in planning, scheduling, and coordinating production activities to ensure efficiency and timely delivery of orders.Key Responsibilities:Assist the Production Planner in creating and maintaining daily, weekly, and monthly production schedules.Learn to interpret and analyse customer orders, inventory levels, raw material availability, and production capacity.Support issuing job cards and work orders to the production floor.Track production progress and update schedules accordingly.Help monitor and maintain raw material stock levels and flag potential shortages.Liaise with procurement, warehouse, and dispatch teams to ensure alignment in production planning.Collect data and generate basic reports on production output, delays, and efficiencies.Participate in daily production meetings, taking minutes or noting action points as required.Assist with administrative tasks related to production planning and order tracking.Take initiative to learn various processes within the manufacturing plant and contribute to continuous improvement projects.Minimum Requirements:Grade 12 / Matric Certificate.Proficiency in Microsoft Excel and other MS Office tools.Strong numerical and analytical skills.Good verbal and written communication skills.Willingness to learn, work under pressure, and adapt in a fast-paced manufacturing environment.Keen interest in production planning and manufacturing operations.Attributes and Competencies:Strong attention to detail.Excellent time management and organizational skills.Problem-solving mindset.Team player with a positive attitude.Eagerness to grow and develop within the company.
https://www.jobplacements.com/Jobs/J/Junior-Production-Planner-1196811-Job-Search-06-23-2025-10-21-53-AM.asp?sid=gumtree
8mo
Job Placements
1
Building ManagementConducting Annual and Bi-Annual Building Audits to ensure pro- active maintenance and planning 5-years expense forecasts and implementing.Compile and complete budgets regarding general expense provisions for all operational issues i.e. service contracts, electrical, plumbing, consumables, extra ordinary expenses, and capital expensesTo do Annual and Bi-Annual tenders of service contracts to ensure the company receives the best possible price and the highest service.Investigate new products and technology in the market as to improve on quality and reducing existing expenses.To conduct regular building inspections and to train on site staff to maintain the property to agreed standards.To inspect all work authorized prior and after completing andin progress until completion.Ensure that new tenant installations are completed within the time frame provided as and when required or where the Tenant Installation department is not responsible for such installation.To meet with tenants and resolve complaints as required.To manage onsite building staffTo carry out adhoc tasks as and when required approve invoices for payment to contractors. Compile specifications for work to be placed on tender or quotation and recommend contractors to be used and projects manage work Financial and AdministrationTo ensure that major expenses are affected as per budgeted date to avoid variances and to keep working budgets up to date.General correspondence to keep Centre Management, Property Managers, Building Staff and Tenants informed of work to be affected.To do regular building inspections as to ensure that contracted services and work are affected as per service agreement.Provide Asset Managers, senior Property, Regional and Asset managers with related reports when required.Compile visual and cost accurate reports or quotations to Asset Manager and Property Management for major expenses to be motivated and approved.Attend monthly Portfolio meetings with Regional Manager and Asset Managers as to report on variations, outstanding and uncompleted work, work in progress and general items.Assist and/or guide Centre Management or Property Management and Building Staff with day-to-day maintenance related problems experience at the properties.To do regular stock control of goods, material, consumables on the property.To comply with the Company Procurement Policy and other policies.To execute performance appraisals as and when required per The company policy.To manage and maintain services contract audits on an annual basis or as required or requested.To compile expense schedules, ops cost schedules, and national rates.To ensure that office
https://www.jobplacements.com/Jobs/P/Property-Services-Manager-1251569-Job-Search-2-3-2026-9-15-48-AM.asp?sid=gumtree
12d
Job Placements
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MINIMUM REQUIREMENTS National Senior CertificateDiploma in Agriculture or a related field will be advantageous.Proven experience in administrative support roles; experience in the agriculture industry will be beneficial.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Full professional proficiency in Afrikaans and English (speaking and writing).Excellent organisational and time management skills.Strong attention to detail and accuracy.Effective communication and interpersonal skills.Ability to work independently as well as collaboratively in a team environment.Knowledge of agricultural terminology, practices, and technologies is a plus. RESPONSIBILITIES Schedule and coordinate appointments, meetings, and travel arrangements for the agronomists.Prepare and organise documents, reports, and presentations for the agronomy team.Maintain accurate records and databases.Assist in conducting research and collecting data related to crop production and agricultural practices.Collaborate with the team to prepare and distribute educational materials to clients and farmers.Respond to inquiries and provide excellent customer service to internal and external stakeholders.Assist in organising and coordinating field visits, events, and workshops.Ad hoc or other related duties as assigned. ONLY short-listed candidates will be contacted
https://www.jobplacements.com/Jobs/A/AGRICULTURIST-SUPPORT-1254395-Job-Search-01-21-2026-10-31-48-AM.asp?sid=gumtree
24d
Job Placements
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A Dental Practice is seeking a Temporary Dental Receptionist with accounts experience to assist the team for a short-term period starting 1 April 2026. The placement will be for approximately 4–6 weeks, depending on practice requirements. This role is ideal for a reliable, experienced candidate who is comfortable working in a busy dental environment and handling both reception and basic accounts duties.Start Date: 1 April 2026Key ResponsibilitiesFront desk reception and patient liaisonScheduling appointments and managing patient recordsDental billing and basic accounts administrationWorking with billing systems and computer programsGeneral administrative support within the practiceMinimum RequirementsPrevious dental practice experience (essential)Experience with accounts and billingProficient in Excel, Live, and Microsoft OfficeStrong computer literacyNon-smokerOwn reliable transport (essential)Professional, well-organised, and dependableWorking Hours: Monday to Thursday: 07:30 – 17:00 & Friday: 07:30 – 14:00Remuneration: R7,500 – R14,500 (temporary salary, depending on experience)How to Apply: Interested and suitably qualified candidates are invited to apply online with their updated CV. Should you experience any difficulties with the online application, please contact MedE Recruit directly.
https://www.jobplacements.com/Jobs/T/TEMPORARY-DENTAL-RECEPTIONACCOUNTS-PERSON--DOORNP-1254019-Job-Search-01-21-2026-02-00-17-AM.asp?sid=gumtree
24d
Job Placements
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Our client in Centurion is searching for a reliable, organised, and detail-oriented Administrator to support our growing team. This role requires ensuring smooth daily operations and providing administrative support to the Sales and Operations teams.KEY RESPONSIBILITIESAdministration: Overseeing daily administrative tasks while supporting and assisting Sales teamFront office: Managing reception duties, greeting visitors, and handling front-office proceduresCommunication: Managing incoming calls, emails, and general correspondenceClient management: Handling client queries in a professional and efficient mannerDatabase and Filing: Maintaining and updating databases, records, financial information, customer and supplier records, and filing systemsBookkeeping: Performing basic bookkeeping tasks, including billing and processing expenses (Invoicing, Debtors and Creditors on Pastel Partner)Stock management: Monitoring inventory levels, ordering stock, and conducting monthly stock takesLogistics: Resolving vendor issues related to shipments and stock imports REQUIREMENTSStrong working knowledge of Microsoft Office (Word, Excel, Outlook)Excellent organisational and communication skillsAbility to multitask and work independentlyHigh attention to detail and accuracyBi-lingual: Afrikaans and EnglishNormal working hours – 8:00 to 16:00 (lunch at desk)CHARACTERISTICS:Go-getterWilling to help all divisionsTeam playerNot a clock-watcher – some days all hands are needed to finish tasksThis is a great opportunity for a young person to gain experience that stays in the Centurion area.
https://www.jobplacements.com/Jobs/A/Administrator-1252343-Job-Search-01-16-2026-02-00-15-AM.asp?sid=gumtree
1mo
Job Placements
1
Qualifications Matric (With Pure Maths)Accounting / Financial Degree.Requirements Minimum three (3) years Transformation (including verification) and Employment Equity experience;Microsoft Office with strong focus on Excel;Personnel Administration knowledge will be advantageous; andSound knowledge of the B-BBEE Act, Amended Codes of Good Practice, Skills Development Act, Employment Equity Act and verification procedures.Understand B-BBEE, EE and SETA legislation and processesDuties TransformationConsolidation of B-BBEE scorecard data;Ensure all data is consolidated timeously and accurately to develop interim scorecards across all elements;Keep records of consolidations with all information utilized to draft each scorecard;Develop audit reports and recommendations;Assist in co-ordinating all entities verification (annually);Liaise with business and verification agency to ensure all deadlines are met;Prepare files for verification agency;Assist with development of implementation plans;Assist with monitoring development of actual scorecard against target scorecard;Assist with implementation of relevant transformation projects;Monthly and quarterly reporting;Maintains B-BBEE information by collecting, validating and capturing data received;As discrepancies arise, request correct data /documentation from business units;Request and capture accurate B-BBEE certificates;Manage learners attendance, registration and progress;Effectively communicate with all service providers ensuring service deliverables are on track;Resolve all transformation queries timeously and effectively;Ensure footprint cases are resolved (weekly);Compile Corporate Social Investment (CSI) information and maintain CSI report;Compile all Steercom and Social & Ethics reports as required; Maintain administration and filing protocols.Skills DevelopmentCompile and maintain Group skills development data; andEnsure data compiled is accurate and has been validated through sampling during interims and pre-verification.Enterprise and Supplier DevelopmentCoordinate the collection of Enterprise and Supplier Development DataEnsure accurate record-keeping of all beneficiaries to ensure group targets/requirements are met across all scorecards.Employment Equity SecretaryCoordinate and Document all National Transformation Committee MeetingsAssist all Operations with Department of Labour Audits;Compile Employment Equity Reports (EEA2 and EEA4) for the GroupCollect information and conduct analysis across all Operations quarterlyEnsure all Transformation Committees are duly constituted
https://www.jobplacements.com/Jobs/T/Transformation-Analyst-1204426-Job-Search-07-18-2025-04-25-32-AM.asp?sid=gumtree
7mo
Job Placements
1
Duties: Executive Support & Coordination: Prepare and organize financial documents for meetings and presentations.Manage CEOs calendar, schedule meetings, and coordinate travel arrangements with precision and confidentiality.Provide high-level administrative support to the Executive Committee. Financial Administration: Effective oversight and reconciliation of client accounts when required.Support the finance team with basic bookkeeping tasks to ensure accuracy and completeness Administrative Support: Efficient management of travel, accommodation, and expense filing for the CEO.Professional formatting and preparation of documents, presentations, and correspondence.Maintenance of organized filing systems for easy retrieval of information. Communication & Documentation: Maintain accurate records and documentation for Special Projects as directed by the CEO.Ensure confidentiality and integrity of sensitive business information.Facilitate smooth communication between the CEO, operations, finance team, and other stakeholders. Data Management & Reporting: Compile and prepare financial reports, spreadsheets, and presentations.Ensure timely submission of monthly, quarterly, and annual reports.Maintain confidentiality and accuracy of sensitive financial data.Prepare and assist in compiling financial and administrative reports on time.Develop, update, and manage databases for sales, marketing, and financial information.Provide accurate intelligence and insights to support decision-making across all aspects of the business. Strategic SupportAssist in monitoring and analysing business performance metrics.Contribute to the development of systems and processes that improve efficiency.Support the CEO and Senior Management in achieving organizational goals. Project & Task Management: Support finance-related projects and initiatives.Track progress and ensure timely completion of assigned tasks.Maintain organized filing systems for financial records. Requirements: Grade 12Bachelors degree in Business Administration, Finance, or related fieldRelevant certification in Executive Assistance or Office Administration is an advantage.Minimum 5 years experience as an Executive Assistant or in a similar high-leveladministrative role.Proven experience supporting C-suite executives, pr
https://www.jobplacements.com/Jobs/E/Executive-Assistant-1251932-Job-Search-01-15-2026-04-03-30-AM.asp?sid=gumtree
1mo
Job Placements
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REQUIREMENTSMinimum education (essential):National Senior CertificateMinimum education (desirable):Certificate in AdministrationMinimum applicable experience (years):0 - 2 yearsRequired nature of experience:Data CapturingClient EngagementAdministrationSkills and Knowledge (essential):Remote Technical SupportMS OfficeSkills and Knowledge (desirable):Education and/or School Compliance and OperationsSA-SAMS SystemValistractor SoftwareGDE Extractor ToolWinzip/WinrarPlus and Smart SystemsGoogle for BusinessBasic technical support skillsBasic understanding of network setupBasic understanding of software installationBasic understanding of MS Access DatabasesEMQ filesOther:Ability to travel to site to offer training and supportValid drivers license and own vehicleProficient in Afrikaans and EnglishKEY PERFORMANCE AREASClient EngagementProvide OSM support on relevant and third-party platforms through professional and accurate communication.Proactively manage client queries through calls and emails.Ensure a professional image of the organisation is maintained at all times.ProjectsComplete all assigned projects accurately and within deadlines.Maintain project integrity while awaiting development updates.Identify and resolve issues proactively.Training and ConsultationAssist with the coordination of training workshops.Deliver onsite, online, and office-based training or consultation sessions.Provide continuous internal training and skills development.Initiative DevelopmentIdentify and investigate system or process issues and propose improvements.Create and maintain OSM documents, manuals, and training materials.Conduct market research to identify new opportunities for client satisfaction and revenue growth. Remuneration OfferedMarket related
https://www.jobplacements.com/Jobs/O/OSM-Administrator-1232090-Job-Search-01-22-2026-00-00-00-AM.asp?sid=gumtree
23d
Job Placements
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Our client is seeking a proactive Accounts Receivable Clerk to join their finance team. This role is ideal for someone who thrives in a structured environment, is customer-focused, and enjoys working with international teams across multiple time zones.This role is based in Johannesburg North.Key Responsibilities:Regularly review and monitor outstanding customer accounts to identify overdue balances.Engage with clients to follow up on overdue payments and, where necessary, negotiate repayment terms.Accurately log all customer interactions and payment arrangements, maintaining clear and up-to-date records.Prepare and submit reports on outstanding debts and progress on collections.Process and validate daily financial transactions, ensuring accurate classification and data entry.Set up new customer profiles in the accounting system in line with regional onboarding procedures.Uphold the accuracy and consistency of customer data across all platforms.Investigate account discrepancies and reconcile customer accounts as needed.Support resolution of billing queries and assist in handling customer disputes.Provide administrative support to the finance team and respond to customer and stakeholder queries promptly.Work collaboratively with operations teams, acting as a financial accountability partner.Escalate unresolved issues to senior management in a timely manner.Support internal and external audit processes by providing relevant documentation and account samples.Structure working hours to support global teams and ensure seamless operations across multiple time zones.Assist with any ad hoc finance-related administrative tasks as directed by management.Requirements:Diploma or Degree in Accounting or FinanceMinimum of 2 years experience in an accounts receivable or similar finance roleExposure to multi-country and multi-currency financial environmentsProficient in Microsoft Office (Excel, Word, Teams) with solid intermediate Excel skillsWorking knowledge of basic accounting principlesHigh attention to detail and strong analytical and problem-solving skillsExcellent communication skills, both written and verbal (English)
https://www.jobplacements.com/Jobs/A/Accounts-Receivable-Clerk-1195504-Job-Search-06-18-2025-10-13-53-AM.asp?sid=gumtree
8mo
Job Placements
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JOB DESCRIPTION INFORMATION: Job Title: Personal Assistant to the CIO & Sales SupportEmployment Type: 1 Month Contract, subject to further extension based on performanceWork Model: Onsite, Weltevredenpark, Johannesburg JOB CONTEXT:Were on the hunt for a super-organised, tech-savvy Personal Assistant who thrives at the heart of the action. In this dynamic role, youll be the right-hand powerhouse to our Chief Information Officer (CIO) and a key player within our Sales team.This is no ordinary PA position its a varied, fast-paced role that blends executive support, marketing coordination, and sales administration. Youll be the ultimate connector, keeping communication flowing smoothly between the CIOs office and teams across the business, while making sure everything runs like clockwork.Key Responsibilities:Executive Support: Manage the CIOs daily schedule, travel arrangements, and office operations to ensure maximum efficiencySales & Marketing Coordination: Assist the Sales team with administrative tasks, tenders, quotes and client-facing communicationsData & Reporting: Utilise advanced Excel skills to manage data, track KPIs, and produce detailed reports for leadershipPresentation Design: Create high-impact PowerPoint presentations for meetings to support the CIOInterdepartmental Liaison: Act as a primary point of contact, ensuring prompt and effective information flow across the organizationSkills Requirements:Technical Mastery: Expert proficiency in the full Microsoft 365 Suite, with advanced capabilities in Excel (vlookups, pivot tables) and PowerPoint (design and formatting)Industry Experience: A background or previous experience working within an IT/Technology environment is strongly preferredCommunication: Exceptional written and verbal communication skills for professional correspondence across all levels of managementAdaptability: Ability to pivot between secretarial duties and strategic sales/marketing tasks in a fast-paced environmentValid Drivers LicencePackage & Remuneration:Will be agreed based on qualifications, applicable experience and previous earnings.
https://www.jobplacements.com/Jobs/P/Personal-Assistant-to-the-CIO-And-Sales-Support-1252589-Job-Search-01-16-2026-04-19-33-AM.asp?sid=gumtree
1mo
Job Placements
1
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