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AIRFREIGHT EXPORT CONTROLLER / EDENVALE JHB JOB PURPOSE: Processing of shipments for air freight export. Ensure import air shipments are processed promptly and effectively.Minimum Requirements Matric or equivalent of Senior certificationMore than 2 years’ experience in airfreight productStrong knowledge and understanding of customer proceduresDangerous goods qualified Skills Quality focusPeople SkillsRequires little supervisionPressurized environmentExceptional communication skills (written and verbal) DUTIES On receipt of shipping instruction, arrange collection of cargo from shipperEnsure transport dept. collects good on timeCheck that GRV was received from warehouse once goods checked inArrange for cargo to be booked with airlineProcess export documentation (Air waybill, HAWB, COO, EIR1 etc.)Batch freight documents for exportArrange for customs examinationArrange for transport of goods to respective airlineMonitor receipt of signed waybill from airlineCheck test weight versa weight on documentsSend pre-alert of documentation to respective agent and to clientInvoice the file and quality approveArrange for delivery of documents to clientInvoice the shipment to the clientPrint P&L sheet and confirm accruals and revenue is correct and sign off sheetEnsure the funds for CBO shipments are paid and reflect in account prior to departureInvoice foreign charges where requiredPlace file in CMP status once P&L sheet is signed offAssist estimates team with air freight export quotation to clients when requiredFollow the standard process flow of the fileCheck if flights depart as bookedSalary - Market RelatedUndertakings – Criminal & Credit CheckApplication Process
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzc0Njk1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1190713&xid=1109_74695
2y
1
SavedSave
Compiling orders for efficient manufacturingEnsuring fabric is delivered to CMTs on timePreparation and sending of kitbag with all labeling, buttons etc.Close liaison with CMT factories to book production and negotiate pricesWork closely with quality auditor to ensure that goods dispatched are at AQLPrice confirmation and Negotiations with suppliers and printerCommunicating with client regarding sizes, logos, packing, deliveriesCommunicating layouts and delivery dates with suppliersApproval of layouts with supplierNegotiating with suppliers on completion dates and deadline dates i.e. embroidary printingManaging receiving, packing and delivery of stock with warehouseSpecialized Packing and splitting instructionsInvoices, collection and Delivery of stock between factories and to clientsReporting production status to Team ManagersVisit CMT factories NB!!!
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS85MTM5NTE3OT9zb3VyY2U9Z3VtdHJlZQ==&jid=1194627&xid=91395179
6d
1
KPI’s 1) Daily dispatch of books (tasks) 2) Update Stock Sheet, 3) Ordering of books 4)Student Coach calls 5) Processing supplier invoices;0
1: Dispatch Study Material
Check book tasks daily on MajesticChoose relevant courierPackage books and create waybills on Fastway / Ram online PortalsPrint relevant info packs / schedules / assignment questions from Admin Server/Courses/Study GuidesPrint student cards on the student card printer and give to Nobakhize to double check informationOrganize collection with courier companyActivate all relevant electronic communications via the CRMAccurate notes and records on the CRMUpdate Stock SheetsIf a student request to collect books, ensure that we have it in stock and prepare collection form. Make sure collection form is signed and attached on Majestic
2: Dispatch Administration
Ensure that correct books are sent out at the correct time
Upkeep of accurate stock levels, order and pre orders over the Festive Season
Inform students of any delays telephonicallyAssist with stationary ordersEnsure ICB students are loaded on the ICB websiteSend out ICB module Dispatch schedules to studentsSet next dispatch task for students getting more than 1 moduleEnsure all book queries and complaints are dealt withKeep inbox up to date and attend to queries within 24 hoursKeep sales team informed and up to date as to which books we do not have in stockEnsure student’s accounts are up to date before dispatching booksProcess all Returned Mail / Parcels and contact students in this regard to get correct details.Inform Accounts Administrator about relevant mail leviesIf a student cancels or changes course, ensure study material is returned to us IN GOOD CONDITION, and new books are sent out. Liaise with Student Registrations and Student Accounts if there are charges for used books.If a student has LOST his books, ensure payment is made before dispatching new books.If a student has lost his student card, ensure they pay the replacement fee before sending a new card
Study Material book Orders
Keep stock of all study material, update stock spreadsheet once a weekKeep track of what study material is running low and process orders, especially ICB booksSend and administer book orders with the respective book suppliers l
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xOTM0OTI3MTk0P3NvdXJjZT1ndW10cmVl&jid=1188956&xid=1934927194
6d
1
Job description:
Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriatelyAnswering, screening and forwarding incoming phone callsAdministrative support across the organizationEnsure reception area is tidy and presentableDirecting customers for paymentsEnsuring Cleaners execute their functionsOrder front office supplies via Requisition ManagerBooking boardrooms via company intranetAssisting in-house laundry queriesBooking Couriers onlineAssisting with admin for company cellphone issuing and setting up processAssisting with company branded PPE (updates, tracking, sending and receiving samples etc.)Assisting with capturing of laundry invoicesSending weekly updates on company cellphones, branded PP, laundry invoicesDrafting business cards template for printing
Qualifying experience:
Matric3 - 5 years’ experience in a similar roleProficiency in Microsoft Office
Qualifying attributes:
Verbal and written communication skillsAbility to organize and plan carefullyAttention to detail and accuracyPleasant personalityUsing initiative on a daily basisMultitasking and time management skillsStress management skillsProfessional attitude and appearanceExcellent organizational skills
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zOTkxODk4NTIwP3NvdXJjZT1ndW10cmVl&jid=1749283&xid=3991898520
6d
1
SavedSave
Procurement Controller
Our client, based in the Northern Suburbs, is a leading organization in the engineering and manufacturing sector, and they are seeking to appoint a dedicated and driven Procurement Controller.
Qualifications, Requirements & Experience:
Based in Cape Town
Senior Certificate / Grade 12
Qualification: Relevant to procurement
Experience on SYSPRO
2-5 years similar experience
Responsibilities:
Orders & Deliveries: Ensure that outbound orders are created on Syspro.
Ensure that the order is placed with relevant service provider once it has been approved on Syspro.
Follow up and resolve any limitations / delays of the delivery date. Drive approval procedure if there are any delays.
Liaise with Project Engineer frequently on quote requirements, delays, and progress with each job.
Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.
Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.
Purchasing and Cost Saving: Support/attend to requests from production, maintenance, and project personnel. (quotes & orders) Sourcing of stock/nonstock items at competitive prices.
Maintain positive relationships with suppliers to ensure no purchasing issues.
Projects Procurement: Ensure that orders are correctly loaded, printed and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.
Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.
Ensure that each job is send out for machining, laser cutting, and related processes to prep components for project plan and liaise with manufacturing Companies.
Ensure all buyouts, laser cutting, etc. are sent for machining for respective project.
Responsible to ensure the artisans receive the correct items for their project being booked out.
Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
Ensure that stores administrator captures each requisition to SYSPRO for approval and PO.
Vehicles Control: Ensure that all vehicles are operational and fully licensed and â??fit for dutyâ?. Responsible for servicing & maintenance of vehicles.
Monitor fuel usage and measure consumption.
Responsible for administration related to KPA: incident reporting, filing checks and reports.
Comply and enforce the overall principle of â??first time rightâ? throughout the stores department â?? correct materials, orders, administration, booking out, stores content etc.
Ensure that artisans for maintenance and projects receive ordered items.
Procurement on the 2-way radios, repairs, and consumables.
Ensure that all admin and documents are completed accurately, and as detailed as possible Print out purchase order once it has been authorized by superior.
Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes)
SECTOR: Engineering & Technical
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004575/CS&source=gumtree
6d
1
SavedSave
Our client, based in the Northern Suburbs in the engineering and manufacturing sector is seeking a Procurement Controller to join their dynamic team.
Qualifications, Requirements & Experience:
Based in Cape Town
Senior Certificate / Grade 12
Qualification: Relevant to procurement
Experience on SYSPRO
2-5 years similar experience
Responsibilities:
Orders & Deliveries: Ensure that outbound orders are created on Syspro.
Ensure that the order is placed with relevant service provider once it has been approved on Syspro.
Follow up and resolve any limitations / delays of the delivery date. Drive approval procedure if there are any delays.
Liaise with Project Engineer frequently on quote requirements, delays, and progress with each job.
Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.
Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.
Purchasing and Cost Saving: Support/attend to requests from production, maintenance, and project personnel. (quotes & orders) Sourcing of stock/nonstock items at competitive prices.
Maintain positive relationships with suppliers to ensure no purchasing issues.
Projects Procurement: Ensure that orders are correctly loaded, printed and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.
Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.
Ensure that each job is send out for machining, laser cutting, and related processes to prep components for project plan and liaise with manufacturing Companies.
Ensure all buyouts, laser cutting, etc. are sent for machining for respective project.
Responsible to ensure the artisans receive the correct items for their project being booked out.
Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
Ensure that stores administrator captures each requisition to SYSPRO for approval and PO.
Vehicles Control: Ensure that all vehicles are operational and fully licensed and â??fit for dutyâ?. Responsible for servicing & maintenance of vehicles.
Monitor fuel usage and measure consumption.
Responsible for administration related to KPA: incident reporting, filing checks and reports.
Comply and enforce the overall principle of â??first time rightâ? throughout the stores department â?? correct materials, orders, administration, booking out, stores content etc.
Ensure that artisans for maintenance and projects receive ordered items.
Procurement on the 2-way radios, repairs, and consumables.
Ensure that all admin and documents are completed accurately, and as detailed as possible Print out purchase order once it has been authorized by superior.
Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached, and filled in correctly by stores at all t
SECTOR: Engineering & Technical
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004580/H&source=gumtree
6d
1
SavedSave
Procurement Controller
Our client, based in the Northern Suburbs, is a leading organization in the engineering and manufacturing sector, and they are seeking to appoint a dedicated and driven Procurement Controller.
Qualifications, Requirements & Experience:
Based in Cape Town
Senior Certificate / Grade 12
Qualification: Relevant to procurement
Experience on SYSPRO
2-5 years similar experience
 Responsibilities:
Orders & Deliveries: Ensure that outbound orders are created on Syspro.
Ensure that the order is placed with relevant service provider once it has been approved on Syspro.
Follow up and resolve any limitations / delays of the delivery date. Drive approval procedure if there are any delays.
Liaise with Project Engineer frequently on quote requirements, delays, and progress with each job.
Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.
Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.
Purchasing and Cost Saving: Support/attend to requests from production, maintenance, and project personnel. (quotes & orders) Sourcing of stock/nonstock items at competitive prices.
Maintain positive relationships with suppliers to ensure no purchasing issues.
Projects Procurement: Ensure that orders are correctly loaded, printed and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.
Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.
Ensure that each job is send out for machining, laser cutting, and related processes to prep components for project plan and liaise with manufacturing Companies.
Ensure all buyouts, laser cutting, etc. are sent for machining for respective project.
Responsible to ensure the artisans receive the correct items for their project being booked out.
Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
Ensure that stores administrator captures each requisition to SYSPRO for approval and PO.
Vehicles Control: Ensure that all vehicles are operational and fully licensed and â??fit for dutyâ?. Responsible for servicing & maintenance of vehicles.
Monitor fuel usage and measure consumption.
Responsible for administration related to KPA: incident reporting, filing checks and reports.
Comply and enforce the overall principle of â??first time rightâ? throughout the stores department â?? correct materials, orders, administration, booking out, stores content etc.
Ensure that artisans for maintenance and projects receive ordered items.
Procurement on the 2-way radios, repairs, and consumables.
Ensure that all admin and documents are completed accurately, and as detailed as possible Print out purchase order once it has been authorized by superior.
Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit note
SECTOR: Engineering & Technical
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004577/N&source=gumtree
6d
1
SavedSave
Office Administrator position available in South Africa - Western Cape, Cape Town - North (Goodwood - Blackheath) Office Administrator 2023-04-14 - 2023-10-31 Permanent CPT000556 Admin / Office / Call Center / Support South Africa - Western Cape , Cape Town - North (Goodwood - Blackheath) Monthly Cost To Company (Market related, Negotiable) Our MASA Outsourcing office in Cape Town is looking to fill a permanent position for an Office Administrator to work in Parow North, Cape Town. Duties include, but are not limited to the following: Reception Responsible for the provision of an effective front office reception function. Answering all switchboard in a professional manner, transferring calls, and taking and communicating messages. Handling queries and complaints from clients and candidates under supervision of Branch Manager and / or Operations Manager. Recruitment / Management of Labour Pool To abide by the MASA DNA values which is the formula for success. Build and maintain a “pool of staff” that are immediately available for despatch to clients in accordance with the company recruitment procedure and Client Service Level Agreements. Manage labour pool in an orderly and systemized manner- to ensure that data base is up to date and that all clients have a “pool of staff” in their immediate geographic area for despatch at short notice. Placing adverts on the various websites and newspapers. Meeting and interviewing candidates in order to process, verify, and maintain documentation relating to employment history and skills, certificates obtained and personal particulars etc. Process and review candidates applications in order to evaluate qualifications or eligibility of applicants according to the Company Vetting Procedure. Ensure candidates have completed all registration forms and brought all necessary documentation and update the database. Briefing Assignees/Candidates so that they are ready to go out on assignments when the need arises. Conduct candidate reference checks and criminal record checks. Provide exceptional service to clients and high calibre staff. Supervise recruitment staff and ensure they comply with company procedures. Ensure client satisfaction with contract staff supplied through daily calls and to ensure any concerns are resolved. Screening and assist with recruitment of internal staff when required. Administration Responsible for all office administration for the Cape Town Office. To provide operational support to the sales and operations team to enable them to deliver on service level agreements and to secure new business. Printing and completing master agreements and assignment confirmations as required. Printing attendance registers and timesheets. Sending emails faxes and scan documents as required. File invoices, general correspondence etc. Liaising with Head Office when needed. Booking of the boardroom -ensure there is no double booking. Compile and update weekly and monthly reports in Microsoft Excel and perform typ
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18yMjAxXzI4NDc5MV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1726639&xid=2201_284791
7mo
1
SavedSave
An international freight forwarder and logistics service provider is looking for an Exports Controller to join their Air Freight team in Johannesburg. The successful candidate will be responsible for the processing of Shipments for Air Freight Export and ensuring that import air shipments are processed quickly and effectively with all information on progress being always available.
Operational
* On receipt of shipping instructions or notification from Customer Services, arrange for the collection of cargo from shipper
* Check that transport department collects goods on time
* Check that GRV was received from the warehouse once goods are checked in
* Arrange for the cargo to be booked with the airline
* Process export documentation (Air-Waybill, HAWB, COO, EUR1, etc. as applicable)
* Frame customs entry on behalf of exporter and submit to customs.
* Batch freight documents for export
* If applicable, arrange for customs examination for export under customs supervision or provisional payments that need to be claimed back from customs.
* Arrange for transport of goods to the respective airline at the airport
* Monitor receipt of signed waybill from the airline
* Check test weight versa weight on the documents and if different notify the client and make required changes on the documents
* Send pre-alert of documentation to the respective agent and to the client
* Invoice the file and quality approve
* Arrange for delivery of the documents to the client
Financial
* Invoice the shipment to the client in accordance with the standard applicable rates, or as per the quotation supplied by the Customer Service team
* Print P&L sheet and confirm accruals and revenue is correct and sign off the sheet
* Ensure that the funds for CBO shipments are paid and reflect in the account prior to departure
* Invoice foreign charges where applicable
* Place file in CMP status once P&L sheet is signed off
Customer
* Assist estimates team with Air Freight Export quotation to clients when required
Process
* Follow the standard process flow of the file and if there are any deviations bring it to the attention of the supervisor immediately
Quality
* Check if flights depart as booked and if necessary, inform the client and agent of new details
Knowledge & Experience
* Matric or Senior Certification equivalent
* More than 2 years experience in airfreight product
* Must have a good understanding of customs procedures.
* Dangerous Goods qualified
Skills
* Communication skills
* Ability to work under pressure
* Requires little supervision
* Strong team player
* Ability to integrate with team members and a team environment
* Attention to detail
* Quality Focus
Attributes
* Building customer loyalty
* Contributing to team success
* Adaptability
* Building trust
* Continuous learning: Quality Orientation
Training
* Induction
* Quality Training
Knowledg
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzQ4MTUwX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1235255&xid=1555_48150
2y
1
SavedSave
Gijima is a complete personnel consultancy for the selection and recruitment of staff, from trainee to executive level.
To assist the Institutional Equity Sales team across a range of administrative areas
Enhance the back-office organisation of the team and cross-team collaboration
* Broad administrative support of the SA, UK, and USA Equity Sales team, including but not limited to:
* KYC/Onboarding:
* Drive internal (KYC, Legal, Compliance) and external engagement to ensure optimum client experience on KYC/onboarding and maximise conversion.
* Research all basic info on address, registered address, SEC info, etc.
* Bi-weekly reporting on progress & bottlenecks.
* Equity Sales team members to maintain full legal responsibility on setup and initiation
* Research Agreements and CSAs
* Research Agreements: client engagement, MIFID compliance/removal of non-paying clients from distribution lists, invoicing and payment tracking
* Monitoring of engagements on Singletrack/ensuring no slippage
* CSAs: assist SA team with management of CSA payments
* Broker Platforms:
* Timeous uploading of client interactions to the relevant broker platforms (CorpAxe, Commcise, etc)
* When necessary, loading of events on broker platforms.
* Active management of SA and SSA Equity Sales and Research contact details across all platforms
* NDRs/Analyst marketing/Conferences/Travel:
* Roadshow scheduling assistance (agenda, meeting rooms, transportation, printing)
* Assist team with booking client meetings at conferences (AIC, SAT)
* Assist team with own travel coordination
* Client requests and administration:
* Assistance with light client requests (e.g. sharing of research reports)
* Assistance of coordination of Events/Calls led by Equity Sales
* Maintenance of client database (Excel/Singletrack/Salesforce) – tracking and management of team changes, contact details & addresses
* Assistance with management of client distribution lists and access (email, but also research access on BBG/Factset)
* Broker votes: monitor, circulate, and track progress
* Filing: maintain an organised, secure, and cloud-based filing system for all relevant documentation
* Archiving of client meeting notes on Singletrack
*Hiring considerations:* Someone “known, dedicated, motivated, and very competent”
Excel, Singletrack/Salesforce
Excel, Singletrack/Salesforce
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzQ1NjYzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1234527&xid=1555_45663
2y
1
SavedSave
An international freight forwarder and logistics service provider is looking for an Exports Controller to join their Air Freight team in Johannesburg. The successful candidate will be responsible for the processing of Shipments for Air Freight Export and ensuring that import air shipments are processed quickly and effectively with all information on progress being always available.
Operational
* On receipt of shipping instructions or notification from Customer Services, arrange for the collection of cargo from shipper
* Check that transport department collects goods on time
* Check that GRV was received from the warehouse once goods are checked in
* Arrange for the cargo to be booked with the airline
* Process export documentation (Air-Waybill, HAWB, COO, EUR1, etc. as applicable)
* Frame customs entry on behalf of exporter and submit to customs.
* Batch freight documents for export
* If applicable, arrange for customs examination for export under customs supervision or provisional payments that need to be claimed back from customs.
* Arrange for transport of goods to the respective airline at the airport
* Monitor receipt of signed waybill from the airline
* Check test weight versa weight on the documents and if different notify the client and make required changes on the documents
* Send pre-alert of documentation to the respective agent and to the client
* Invoice the file and quality approve
* Arrange for delivery of the documents to the client
Financial
* Invoice the shipment to the client in accordance with the standard applicable rates, or as per the quotation supplied by the Customer Service team
* Print P&L sheet and confirm accruals and revenue is correct and sign off the sheet
* Ensure that the funds for CBO shipments are paid and reflect in the account prior to departure
* Invoice foreign charges where applicable
* Place file in CMP status once P&L sheet is signed off
Customer
* Assist estimates team with Air Freight Export quotation to clients when required
Process
* Follow the standard process flow of the file and if there are any deviations bring it to the attention of the supervisor immediately
Quality
* Check if flights depart as booked and if necessary, inform the client and agent of new details
Knowledge & Experience
* Matric or Senior Certification equivalent
* More than 2 years experience in airfreight product
* Must have a good understanding of customs procedures.
* Dangerous Goods qualified
Skills
* Communication skills
* Ability to work under pressure
* Requires little supervision
* Strong team player
* Ability to integrate with team members and a team environment
* Attention to detail
* Quality Focus
Attributes
* Building customer loyalty
* Contributing to team success
* Adaptability
* Building trust
* Continuous learning: Quality Orientation
Training
* Induction
* Quality Training
Knowledg
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzM4OTA1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1231755&xid=1555_38905
2y
1
Green Office, a leading Managed Print Service (MPS) provider, is recruiting for a temporary credit controller in their Durban branch. The successful candidate will report directly to the Financial Manager and will be responsible for maintaining debtor’s books, as well the entire accounting function.
The individual must be tenacious, have confidence and the ability to place pressure tactfully on individuals and companies who owe money. Must have good organisational skills. The role requires someone who thrives on pressure, is confident, has good attention to detail and strong admin skills.
*Responsibilities will include but not be limited to:*
Accounting Function:
* Daily cashbook processing for all banking transactions on all company bank accounts, including Petty cash and credit cards.
* Preparation of monthly cash related reconciliations for all companies.
* Full accounting function for associate companies, including:
* Invoicing
* Processing authorized expenses
* Debtors’ management
* Stock count processing
* Preparation of all Balance Sheet recons for all associate companies.
* Preparation of monthly management packs.
Administrative Function:
* Admin support function on cashbooks for all the companies.
* Complete accounting records.
* Assisting with obtaining information required for the annual audit of all companies.
*Minimum Requirements:*
* Matric Certificate/Studying towards a degree
* Bookkeeping/Accounting Qualification.
* PC Literate (Microsoft Office Suite, Outlook are essential. Must have experience working on Pastel Evolution.
* Evolution experience would be advantageous.
* 2 – 3 years debtors experience is a must.
*Required Skills:*
* Strong analytical skills and attention to detail
* Good numeracy skills
* High sense of urgency.
* Must be proficient at multi-tasking.
* Sage evolution experience.
* Good written and verbal communication skills.
* Basic Salary - Negotiable
*Minimum Requirements:*
* Matric Certificate/Studying towards a degree
* Bookkeeping/Accounting Qualification.
* PC Literate (Microsoft Office Suite, Outlook are essential. Must have experience working on Pastel Evolution.
* Evolution experience would be advantageous.
* 2 – 3 years debtors experience is a must.
*Required Skills:*
* Strong analytical skills and attention to detail
* Good numeracy skills
* High sense of urgency.
* Must be proficient at multi-tasking.
* Sage evolution experience.
* Good written and verbal communication skills.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzM3NjE0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1231471&xid=1555_37614
2y
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3-4 MONTHS CONTRACT BASIS The Records Coordinator ensures the provision of high quality administrative and operational support services to the organisational records management function. The incumbent will be responsible for:Managing paper records and documents submitted to Records Management, throughout their lifecycle (including scanning and indexing);Ensuring that vital records are required in the administrative functions of the organisation are preserved as needed by the organisation, policy and regulation;Collecting, processing, retrieval and accessibility of archival material as well as supplying information on records according to relevant policies, work instructions and guidelines;Using relevant knowledge and experience to protect the integrity of the records against alterations, removal, damage or theft and ensure that a record is complete;Participate in the implementation of Electronic Records Management Systems;Assist all Divisions with their records management processes. AREAS OF RESPONSIBILITIES: The key performance areas of the role will focus on, but not limited to: 1. Timeous and correct physical in-house filing of Documents and Records in Records RoomKeeping track of whats taken out/returned to Records Room issuing files and documentsPhysical maintenance of the filing room in accordance to National Archive regulations (Cleaning and security) Capturing of invoicesFile returned cheques in numerical orderCommercial paper in numerical order/date order from settlement agentsCreate new files after approval from Records SpecialistCreating and update of file mapsEnsuring that sufficient filing consumables are available 2. Document Management and Information flow Newspapers and journals circulationCut relevant newspaper articles for record keepingEnsure that documents and records are filed according to the file plan, RM policies and proceduresUpdate and control Central Register for documents and actions requiredWorking closely with all Divisions, ensure that their documents and files are filed correctlyKeep and update registers for documents management on a regular basisDistributing post and documents to relevant employees, offices or other destination (in & out trays) at least 2 times a dayOpen mail, update the Invoice Register on a daily basis with all the invoices received, and distribute to relevant employeesPrint invoices received through invoice inbox and distributeAssist with annual file auditTracking of files being booked out of filing room and returned 3. Library Administration Process and capture new library materialsHandle Library Requests and issue of Library materialManaging the Library registerFile Library Materials 4. Archival Management Preparing records for disposal and archiving (sorting & arrangement, barcoding, listing
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzkxMjkxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1229129&xid=1109_91291
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Customer Overall account management First point of contact for clientSourcing of product according to customer brief/specsCosting sheets in Excel FOB pricing, shipping factors, dutiesQuoting customer $/ZAR pricing of product/rangesCost negotiations, calculating profit margins, calculating budgets based on forecastsListing of new itemsChecking POs have correct qty, price and delivery dateSending of samples, following up on approvals/commentsUploading inspection reports, test reports and images to portalsUploading Declared Shipment Quantities onto portal per itemFollowing up and receiving customer forecastsMonitoring stock levels in Syspro, ensuring stock is ordered and delivered on timeEnsuring customer orders get processed so deliveries can be made on timeCalculating deal pricing and presenting dealsSending and implementation of price increases/changesAssisting where necessary with delivery bookings Supplier Overall product management Sourcing of product according to briefs, but also new productRequesting pricing from factoryCost negotiations with factoryChecking MOQs and order configuration for FCL/ shipment consolidationsProduct development materials, colours, coatings, prints, packagingRequesting Proforma invoices, creating briefsheet/spec sheet per item, backstamps, shipping marksEnsuring POs are correct re price, qty, specs, delivery dates before sending to factoryFollowing up on deposit paymentsSampling process development samples, pre-production samples, pre-shipment samplesFollowing up on sampling timeInternal QC of product and labelling before sending to customerSending through sample approvals/comments/changes to factoryEnsuring production commences on timeOrdering price ticketsQC/Inspection reports checking inspection reports of productionDouble checking packing lists and invoicesSending through approvals and authorizations to ship to factoryFollowing up on shipment time, ETA Additional duties Sort out returns queries, damages, replacements, product issuesOpening of parcels/preparing of parcels, packaging, waybillsStock takesGeneral admin
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This dynamic Global law firm based in central Sandton has an excellent opportunity for a Credit Controller to join its busy Credit Control and Revenue team. Knowledge of Elite 3EAccurate production of all client billing submissionsEnsuring that all bills submitted for processing comply with relevant VAT and Attorney Account RulesMaking sure that all bills are checked for accuracy and internal consistency before they are processedPreparing full and partial credit noteOpening new clients and mattersPrinting and distributing WIP list.Dealing with time recording queries from fee earners and secretariesRegular credit control and checking that payments have been receivedChasing clients by telephone and email to ensure involves are promptly settledAssisting with the production of statements and chaser lettersUpdating progress of collection on the management systemThe ideal candidate will ideally have credit control experience and familiar with Elite 3E. If not, they will have accounts experience, with a law firm or a professional services business. An understanding of billings or credit control is essential. The position will suit a conscientious and methodical person with a good eye for details. The Law Firm tend to promote from within so there is a clear career development opportunity for the right candidate as well as the chance to work in dynamic and vibrant team.Ensure KPI targets are met in line with the firm’s policiesMinimizing bad debt through meeting collection targetsAttend to accounts receivables queries ensure they are resolution promptlyFollowing up on non-paying clients (companies and individuals)Liaising with 3rd parties to resolve accounts receivables disputesEnsuring monthly invoices, statements and reports are sent out timeouslyMaintaining and continually building relationships with customers and colleagues to ensure sound working relationshipsEnsuring that all collection targets are metAllocating of client receipts by ensuring that all bank statements are captured in order to complete bank reconciliations on a monthly basisManaging of company debt by following overdue invoices telephonically and via emailsIdentifying monies in Trust accounts which should be used to clear invoices and allocating accordingly upon receipt of instructions from clients/ attorneysAssisting the Management with preparing monthly and year end reports relating to accounts receivables and audit preparationsClient accounts maintenance and ensuring internal controls are followedPreparing and capturing of month end journals relating to accounts receivablesMaintaining financial records for future retrieval such as invoices, bank statements and statements Generating client age analysis for the debtors’ team Book value of R50mil
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Our client within the manufacturing industry, seeks to appoint a dynamic Marketing Coordinator to join their team based in Durban. The successful incumbent will provide efficient and professional marketing coordination and support to the Marketing Manager, Head Office, and franchise network in support of the business strategy. Job Duties Customer service • Updating and maintaining the franchise pricelist for marketing items, corporate clothing, and stores sales aids items;/ Webshop • Receiving and processing orders for all franchise personalised items (e.g., business cards, TC quote pads etc.) and other branded elements as approved;/ Webshop Office Administration • Ordering and controlling merchandise for stores items, sales aids, showrooms and exhibitions • Developing and maintaining relationships with suppliers who provide branded items • Setting up supplier meetings, requesting quotations and negotiating costs from authorised suppliers to fulfil procurement requirements • Acting as the marketing department point-of-contact for all franchise queries and directs calls appropriately • Providing additional reports as and when required by the marketing team for specific projects/activities • Opening new credit application for suppliers • Processing of monthly invoices for submission to accounts department and handling any queries. Event Coordination • Coordinates events, booking venues and ordering marketing material • Liaising with event organisers to discuss bookings at shows and exhibitions in accordance with the marketing and events plan • Receiving event contracts and submitting them to the Marketing Manager for approval • Ordering, packing, and despatching all items to be used at shows/exhibitions to ensure that they are available when required • Assisting franchises with booking space at smaller events • Conducting continuous research to keep abreast of new event opportunities • Attending marketing events, shows and exhibitions and providing support as required • Booking and coordinating photo shoots and video opportunities for shows website, TV and print adverts Marketing Support • Assisting team members with day-to-day marketing tasks and coordinating marketing projects and activities as requested • Coordinating and collating marketing material and content, and ensuring it is up to-date and relevant • Assisting with the collation of information for promotional literature • Updating and maintaining the marketing department’s documentation and databases • Receiving and responding to sponsorship requests and liaises with Marketing • Manager for approval and PR opportunities in line with the relevant policies • Work with relevant sponsor to arrange and conduct the sponsorship event in line • with approved budget • Attending marketing meetings, taking, and distributing minutes • Coordinate marketing welcome packs for new franchise owners • Ensuring marketing packs and support documentation is available for marketing managers during meetings Fra
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Main purpose of the job: To perform various administrative and driver tasks to support the operations staffThe Office Assistant/Driver will undertake a variety of activities in the officeLocation: Pretoria - Tshwane Key performance areas: Manage the procurement and distribution of airtime to all project teamsMaintain project files and records so they remain updated and easily accessibleSort and distribute tools and resources to all facilitiesAssist with bulk printing for facility-based staffAssist with submission of invoices and payments follow-upTake minutes of meetings during procurement-related meetingsAssist in office management and organization proceduresMonitor stocks of office supplies and report when there are shortagesAssist in making travel arrangements and booking venues for conferences and eventsFulfill messenger and driver duties for the teamTransporting employees to and from meetings and the facilitiesCollecting and delivering classified documentsRendering fleet management supportMaintaining knowledge on the policies and procedures applying to the working environment, particularly regarding vehiclesDoing other ad-hoc functions as determined by the Office ManagerRequired minimum education and training: Matric Computer literate in standard MS Office packages A valid code 10 driver’s license with PDP and no endorsements Required minimum work experience: 2 Years’ relevant experience Desirable additional education, work experience, and personal abilities: Proven experience as an office clerk or other clerical positionWorking knowledge of office devices and processesVery good knowledge of MS OfficeExcellent communication skillsVery good organizational and multi-tasking abilitiesKnowledge of the Road Traffic ActMust manage vehicle appropriatelyHigh level of trustworthiness and reliabilityPhysically fit Excellent communication skills self-disciplineDemands of the job: Able to work in a demanding environment and adapt to changesMust be contactable after hours for any unplanned emergencies or queriesTO APPLY: Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market. AJ Personnel is fully POPIA Compliant. Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.The closing date for all applications: 09 March 2022.Wits Health Consortiu
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Capturing of bank statement transaction on Agresso to the correct GL allocation as per statement.Ensuring that the bank reconciliation balances with the closing balance on the bank statement at the end of the month.Ensuring that the opening balance on the bank statement agrees with the closing balance from the previous month, reconciling the bank as per statement.Importing bank statements on Agresso Printing all the reports and reviewing/signing the Recon. (CB10)Capturing bank fees, Refunds and once off payments.Two SA , including a USD/CFC cashbook, Two Mauritius and 2 Mozambique Cashbooks Inter company and call transfers between bank accounts and Mozambique payments liaising with Standard Bank MozambiqueLoading of payments Check the payment requisition & banking details are attached.Do an account verification for new suppliers on the bank.Payments are loaded to the correct account name, bank account number and the correct amount as it appears on the payment requisition.Ensure that payments are loaded from the correct bank profiles/accounts. Checking for any rejection on the bank.TECHNICAL COMPETENCIES Accounting (basic) Diploma in Bookkeeping, 2 years experience in similar roleDemonstrate a foundational knowledge and skill in terms of accounting practices. Grasp the concepts and be able to implement debits, Credits, and other accounting tools.General computer literate to at least Intermediate level (Windows, MS Word and Excel)Excellent professional work standardAbility to work under pressure, multitask and prioritizeProblem solving skillsExcellent time management and organisational skillsAttention to details and high level of accuracyAble to effectively communicate at various levels, Financial Accountant/ Finance Manager/ CFO, Internal stakeholders / Other department resourcesAdhere to deadlines Balance Sheet ReconsPreparing the unallocated receipts recon (12001) Bank accounts recons.Process and Pay 3 Suppliers (Avis, Europcar and FCG) Accurately prepare monthly reconciliations of Creditors Account Statement against the Age Analysis;Check creditor invoices for accuracy before processing on the ERP system;Ensure creditor invoices are recorded against the correct cost center/GL account;Ensure that TAPs payment policy is enforced;Ensure that the creditors invoice is authorized by the respective cost center owner before processing and making payment;Ensure that creditors reconciliations are performed for all creditors apart from those supported by a signed contract and monthly utility expenses;Address in collaboration with business, where a
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Qualification MatricRelevant qualification (Transport Diploma) is advantageous Requirements Drivers licensePrevious operations, sales, and customer service experienceGeographical background requiredUnderstanding of relocationsUnderstanding of cross border transport documents and clearance procedures (Not negotiable)Willing to work extended hours Duties Onsite survey visitsQuoting for removal of household and commercial goodsMeetings with clientsExport and import documentation ( Cross border related )Working closely with clearing agentsPODsInvoicingDebtor follow upsMarketing to help generate businessAssist with truck bookings, Printing of job sheets and balancing driver logsRoute Planning
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6 Month Contract Role A medical Company based in Sandton is looking for a Billing Specialist to join the team for a 6-month contract role. Skills:Maintain client service principles to ensure client expectations are met.Liaison with practitioners and medical aids.Deal with client queries in an effective consumer-centric mannerMedical Aid follow up on Rejections and successful rework resulting in payment receipt from FundersAccurate Billing using an EDIExtremely proficient in MS excel and wordGood communication skillsReliable and professionalOrganizedGood time management skillsTeam playerDedicatedFast learnerMotivatedEasy to work withExtremely fluent in EnglishFluent in another language is advantageous (Afrikaans, etc) Duties:• Full Debtors function - Managing 45 Medicare pharmacy stores, full debtor’s books• Collections and reconciliations, banking, overseeing allocations• Control of all weekly invoicing and credit notes• Approval of credit limits, monitoring of accounts, opening accounts• ITC and credit checks• Hand over accounts, liaise with lawyers, all old debt collections• Resolve account queries, and outstanding payments, allocations of payments• Approval of customer accounts, credit limits / Monitoring of credit limits, re-evaluating and increasing, decreasing of customer credit limits and accounts, credit checks, ITC and Bank codes, monthly statements, invoicing, journals, debit, and credit notes• Sending of monthly statements and invoices• Weekly and monthly debtors report on the overdue account• Managing staff accounts• Liaise with Medical aids regarding payments, reversals, claim resubmissions, etc.• Patient refunds• Reconciliation of Bank Statements• Resolve account queries from patients and medical aids• Print and send out client statements• Pull out reports for Management as and when required• Process cheques, credit card, and cash payments• Petty cash management• Allocation of payments to patients’ accounts• Prepare Scheme Payment Report showing all payments from Medical Aids• Deal with overdue accounts, call patients for overdue accounts and do handovers for unpaidaccounts• Weekly debtors report on overdue accounts• Process debit orders and monthly credit card payments• Process staff medication accounts• Prepare and manage the Age Analysis• Sort company post• Attend to walk-in patients with account queries• Prepare month-end reports• Assist with front desk duties as required• Ad-hoc duties related to the position• Assist the Financial Manager and CFO as required• Monthly invoicing of Medical Schemes• Do account journals and reversals•
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzUwNzAxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1183554&xid=1108_50701
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