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Study Material Administrator / Dispatcher
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2 years ago2629 views
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General Details
Description
KPI’s 1) Daily dispatch of books (tasks) 2) Update Stock Sheet, 3) Ordering of books 4)Student Coach calls 5) Processing supplier invoices;0
1: Dispatch Study Material
- Check book tasks daily on Majestic
- Choose relevant courier
- Package books and create waybills on Fastway / Ram online Portals
- Print relevant info packs / schedules / assignment questions from Admin Server/Courses/Study Guides
- Print student cards on the student card printer and give to Nobakhize to double check information
- Organize collection with courier company
- Activate all relevant electronic communications via the CRM
- Accurate notes and records on the CRM
- Update Stock Sheets
- If a student request to collect books, ensure that we have it in stock and prepare collection form. Make sure collection form is signed and attached on Majestic
2: Dispatch Administration
Ensure that correct books are sent out at the correct time
Upkeep of accurate stock levels, order and pre orders over the Festive Season
- Inform students of any delays telephonically
- Assist with stationary orders
- Ensure ICB students are loaded on the ICB website
- Send out ICB module Dispatch schedules to students
- Set next dispatch task for students getting more than 1 module
- Ensure all book queries and complaints are dealt with
- Keep inbox up to date and attend to queries within 24 hours
- Keep sales team informed and up to date as to which books we do not have in stock
- Ensure student’s accounts are up to date before dispatching books
- Process all Returned Mail / Parcels and contact students in this regard to get correct details.
- Inform Accounts Administrator about relevant mail levies
- If a student cancels or changes course, ensure study material is returned to us IN GOOD CONDITION, and new books are sent out. Liaise with Student Registrations and Student Accounts if there are charges for used books.
- If a student has LOST his books, ensure payment is made before dispatching new books.
- If a student has lost his student card, ensure they pay the replacement fee before sending a new card
- Study Material book Orders
- Keep stock of all study material, update stock spreadsheet once a week
- Keep track of what study material is running low and process orders, especially ICB books
- Send and administer book orders with the respective book suppliers l
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Id Subtitle 1070646985
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SPECIALIZED DUTIES
You would be required to be proficient and have substantial experience in the following:
Fields, Painter, Carpenter, Aircon/Refrigeration, Electrical wiring, Plumbing, Diesel Mechanics, Quad Bike Mechanics, Reserve Management, project management, solar farm and ring main maintenance, water and sewerage maintenance
General
You would report to the Lodge ManagerYou will assist in all the maintenance at your Lodge – including plumbing, electrical (domestic), refrigeration and air conditioning, building, carpentry and general maintenanceSolar and Hot Water will be your responsibilityWater Treatment and Sewerage will be your responsibilityYou will be responsible for all routine and preventative maintenance, generator maintenance, fleet maintenance, road maintenance, annual fire break burning and maintaining of the fire breakYou will be liaison between NSE and the lodge for the upkeep of the solar plantProject management and managing large teams of staff will be a requirement
Stock and Tools
You will endeavour to keep a par stock of spares that will allow you to affect emergency and other repairs efficientlyYou will ensure that tools and spares are neatly stored and packed awayYou will perform a stock take of tools monthly and report any shortfalls to the manager
Communication
Maintain open communication channels with the General or Lodge Managers and Guest RelationsManagers and ensure that clear feedback loops are in place to ensure that status reports on problems are fed back to those who have reported themHold frequent meetings with Lodge Managers and the Regional ManagerAttend and partake in the lodge morning meeting dailyConduct morning meetings with the other maintenance staff and make sure that good team work exists within the teamProduce Reports on status of projects and reports on monthly spendProduce in depth maintenance plans for routine and preventative maintenance
Guest Relations
You will be required to assist in hosting guests from time to timeEnsure that when interacting with guests in the lodge environment that you are well presented(Uniform), friendly and courteous
DAILY AND WEEKLY DUTIES
Ensure that the following duties are performed by yourself and your teams at the lodge:
Daily Duties
Swimming Pools & PathwaysClean poolCheck timerBackwash Pool and Clean filterMake sure the chairs are neat and tidyTake pool ...
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