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Results for site administration from in "site administration from", Full-Time in Jobs in South Africa in South Africa
1
We are looking for a disciplined, detail-oriented professional to manage a high-profile national client portfolio. This role ensures SLA adherence, compliance excellence, operational readiness, and accurate reporting across all sites. It requires maturity, confidence, and the ability to work with Operations, HR, Finance, and senior leadership. This is not a clerical role.Key ResponsibilitiesMaintain full SLA and contractual compliance.Serve as central coordination point for client communication and administration.Track certifications, medicals, inductions, permits, and portal access.Conduct SLA training and Health & Safety audits; follow up on corrective actions.Monitor Preventative Maintenance, method statements, WIP, labour utilisation, and service finances.Review quotations to ensure alignment with service scope and defects.Compile and submit monthly reports; support reporting automation and process improvements.Identify operational gaps and strengthen compliance controls across all sites. Requirements5+ years in portfolio administration, service management, facilities, or technical services coordination.Experience managing SLAs in compliance-heavy, multi-site environments (national exposure preferred).Matric required; Diploma/Degree in Operations, Facilities Management, or Business Administration advantageous.Health & Safety / Compliance / Audit training essential.Extremely detail-oriented, process-driven, organised, and structured.Co
https://www.jobplacements.com/Jobs/N/National-Portfolio-Administrator-1259374-Job-Search-02-05-2026-03-00-15-AM.asp?sid=gumtree
13d
Job Placements
1
Job SummaryWe are seeking a hardworking, professional, and well-spoken HR Administrator to join our Head Office team. This role is primarily focused on recruitment, with additional general HR administrative responsibilities. The successful candidate will be organised, eager to learn, able to work under pressure, and committed to delivering high-quality support in a fast-paced environment.This position offers strong career growth into Talent Acquisition and broader HR or Recruitment functions.Key ResponsibilitiesRecruitment & Talent Acquisition (Primary Focus)Manage the full recruitment cycle for approximately 1012 vacancies per monthDraft and post job advertisements on various job sites and recruitment platformsSource candidates through headhunting and direct search methodsLiaise with recruitment agencies and external partnersScreen CVs, shortlist candidates, and coordinate interviewsConduct initial interviews and assist hiring managers during the selection processMaintain candidate databases and recruitment trackersSupport cross-border recruitment initiatives where requiredHR Administration (Secondary Support)Maintain accurate employee records and HR documentationAssist with onboarding and employee administrationOrder and manage uniforms, stationery, and HR suppliesCoordinate meetings, training sessions, and HR eventsPrepare HR reports and presentationsManage stock control of HR-related goodsProvide general administrative support to the HR departmentMinimum RequirementsHR Diploma or relevant HR/Recruitment qualificationRecruitment certificates or short courses advantageous35 years experience with strong hands-on recruitment exposureExperience recruiting within logistics, trucking, automotive, or OEM environments (essential)Experience using job portals, sourcing platforms, and direct headhunting methodsStable work history with at least 2 years in current or recent roleValid drivers license and own reliable transportSkills & CompetenciesProfessional communication and interpersonal skillsWell-organised with strong attention to detailAble to handle multiple vacancies and tight deadlinesAdministrative accuracy and reporting skillsAbility to work independently and under pressureProactive, dependable, and service-oriented attitudeCareer PathThis role provides the opportunity to grow into a dedicated Talent Acquisition or broader Recruitment specialist position within the business.
https://www.jobplacements.com/Jobs/H/HR-Administrator-Recruitment-Focus-Isando-1261645-Job-Search-02-11-2026-16-15-30-PM.asp?sid=gumtree
6d
Job Placements
1
Job SummaryTo provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations team.ResponsibilitiesOperations supportEnsure all external orders are requested to service providers on Secure OfficeManage all bookings to service providersUpload all supporting documents onto Secure OfficeManage and update electronic and manual filing of all supporting documents in a timely mannerAssist with quotations required by the relevant Administration Manager / Contract ManagerCheck invoices sent by service providers for ad-hoc and other servicesObtain quotes from service providers (24 hours turnaround time to supplying quote to client / Administration Manager / Contract Manager)Send proof of delivery for service as requested by clients on a weekly / monthly basisAdministrative responsibilitiesFile all material collections slips received from sitesFile new site costings and keep an updated ad-hoc sheet to manage site general waste budgets and manage ad-hoc servicesProvide a user-friendly filing system for all service provider invoicing on a monthly basisEnsure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basisData capturingLoad all ad-hoc service requests on Secure Office for invoicingFollow-up on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the data departmentScan and send daily paperwork from collections to the data departmentReportingEnsure effective communication between clients, service providers a
https://www.jobplacements.com/Jobs/T/Talent-Pool-Operations-Assistant-1045719-Job-Search-10-03-2025-00-00-00-AM.asp?sid=gumtree
9d
Job Placements
1
IntroductionA well-established IT service & computer repair company based in Elarduspark is looking for an experienced IT Systems Administrator to join their dynamic team as soon as possible.Duties & ResponsibilitiesPrimary PurposeA highly organized, results driven candidate with a key focus on successfully delivering various business projects within the Information Technology sector of the business and our clients. The role of the System Administrator will be to maintain, upgrade and manage our software, hardware and networks. The System Administrator will be responsible to organize, install and support the organizations computer systems as well as various client systems. These include local area networks (LAN), wide area networks (WAN) and other data communication systems such as remote client locations. Resourcefulness is a necessary skill in this role. As a Systems Administrator, you should be able to diagnose and resolve problems quickly. You should also have the patience to communicate with a variety of interdisciplinary teams and users. Although this role offers a high level of cross-functional interaction and exposure to Senior Management in an IT capacity, it does not involve line management of any teams or personnel. It is a vital position in terms of liaising with the Management of clients to ensure the technology solutions are in place and working resulting in faster and increased productivity from all channels within their businesses. Your goal will be to ensure that all client technology infrastructure runs smoothly and efficiently. This role has privileged rights to various systems and hence honesty is important. The onus is on the individual to report any suspicious behaviour. Responsibilities:Install and configure software and hardware.Manage network servers and technology tools.Set up accounts and workstations.Monitor performance and maintain systems according to requirements.Troubleshoot issues and outages.Ensure security through access controls, backups and firewalls.Daily ReportsUpgrade systems with new releases and modelsVisit sites from time to time.Develop expertise to train clients on new technologies.Build an internal IT technical documentation, manuals and IT policies.Systems – Consolidate an overview of all IT systems used by the clients and the necessary development needed with the System.Being a change-leader in area of cyber security. Helping educate client personnel on the importance of following best practice in this regard.Desired Experience & Qualification
https://www.jobplacements.com/Jobs/I/IT-System-Administrator-1263531-Job-Search-02-18-2026-01-00-16-AM.asp?sid=gumtree
4h
Job Placements
1
CONSTRUCTION COST CLERK/ADMINISTRATOR (Buildsmart) Durbanville (off Contermanskloof)Competitive Salary on Offer!Our client, a highly reputable Commercial Construction Firm, is seeking a numerically inclined and proactive Cost Clerk/Administrator to join their dynamic team of professionals and provide financial and administrative support to the construction and project management teams.You are a highly organized and analytical professional who loves administration and communicates with clarity and confidence. Main Duties & Responsibilities:Capture purchase requisitions and ensure approvals in the Buildsmart system.Process Goods Received Vouchers daily, as and when delivery notes/invoices are received, to be captured in Buildsmart.Process EFTs for certain categories of payments.Manage and process the Petty Cash float in a timely manner.Complete monthly automated checklists used to verify costs for the month processed.Assist the commercial team with the completion of the monthly cost report.Ensure all accruals and forecasts are submitted on time.Liaise with suppliers and Head Office teams on various matters.Assist the site team with various daily queries and requirements as needed.Assist in the management of site stores where applicable.Manage or assist with the payroll/wages function on site.Ensure the Buyer has all the required information to action procurement.Qualification, Skills and Experience required:Matric / Grade 12A relevant Certificate, Diploma in Finance/Office or related field will be advantageousMinimum of 5 years experience as a cost clerk/ administration experience within the building, construction, or related industry using the Buildsmart system.Working experience on Buildsmart is essential!Proficiency in Microsoft Word, Excel, and OutlookValid drivers license and own reliable vehicleAbility to work on multiple projects simultaneouslyMust be a South African citizenTo apply for this role, please forward a detailed copy of your CV to
https://www.jobplacements.com/Jobs/C/CONSTRUCTION-COST-CLERKADMINISTRATOR-Buildsmart-Du-1259168-Job-Search-2-4-2026-10-09-47-AM.asp?sid=gumtree
14d
Job Placements
1
Our client based in the Northern Suburbs
is looking for a proactive and organized individual to join their team as an Office Administrator & Secretary
. The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks.About the company:A dynamic and innovative architectural company dedicated to delivering high-quality design solutions to their clients. With a focus on creativity, functionality, and sustainability, we strive to exceed expectations and create spaces that inspire and endure.
Requirements:
Young and energetic individual with a minimum age of 25 years old
Excellent verbal communication skills
Strong problem-solving abilities
Self-motivated and punctual
Trustworthy with high levels of integrity
Exceptional organizational skills
Proficient in Microsoft Office 365
Fluent in both Afrikaans and English
Possession of a valid driverâ??s license and own transport
2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials
Responsibilities:
Perform general office administration tasks.
Organize and maintain client files, ensuring they are up to date.
Prepare and type meeting minutes and notes as required.
Coordinate service requests as required.
Run errands for the office as needed.
Manage inventory of office supplies
Maintain cleanliness and tidiness of reception area and boardroom.
Assist with compiling documents and reports.
Welcome clients and prepare refreshments.
Aid in the preparation and administration of tender documentation.
Communicate with clients, consultants, and suppliers regarding projects and information requirements.
Attend site visits and technical meetings, as necessary.
Provide verbal updates and written reports on dedicated projects.
Complete and submit local authority submissions for building plan approvals.
To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
 Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004583/N&source=gumtree
2y
Persona Staff Recruitment
1
RedCat Recruitment is urgently seeking a suitably qualified and experienced IT ADMINISTRATOR for a well-established national retail company, position based in the Mayville area, Durban. !PERSON MUST BE ABLE TO START IMMEDIATELY! This is not a pure support desk role its a strategic and operational IT leadership position for a national retail/multi-site business. Running the full IT stack, drive modernisation (especially AI/automation), manage budgets/vendors, and be the go-to expert when things break. REQUIREMENTSGrade 12.Diploma or Degree in IT (or related field).Valid drivers license / own reliable vehicle.Competent computer skills (Email / MS Office).5yrs+ previous working experience in a similar IT Administration role.Retail or multi-site experience is a big advantage.Strong project management, communication, financial acumen, problem-solving skills.IT infrastructure and systems.User support and operations.Vendor, budget and asset management.Project management and business improvement.AI, automation and continuous improvement (key modern focus).Preferred technical experience includes multi-site national environments with budget responsibility; Microsoft 365 suite + Hybrid AD (MFA/SSO); Cisco networking + FortiGate firewalls; Veeam + Microsoft DFS backups; SCCM / Endpoint Manager, antivirus, device deployment; ERP system uptime and integration; printer fleets across sites, cloud telephony and mobile contracts; access control and time-and-attendance systems.Person will be on call over weekends and public holidays to support retail divisions and emergencies.Willingness to travel to regional sites. Salary package offered: - To be discussed PLEASE ONLY APPLY IF YOU HAVE THE RELEVANT EXPERIENCE / ONLY SUITABLE CANDIDATES WILL BE CONTACTED. IMPORTANT
https://www.jobplacements.com/Jobs/I/IT-ADMINISTRATOR-MAYVILLE-DURBAN-1259147-Job-Search-2-4-2026-9-33-19-AM.asp?sid=gumtree
14d
Job Placements
1
What Youll Be DoingPreparing accurate equipment quotes for multiple sitesManaging daily client communication and keeping things running smoothlyWorking closely with warehouse teams to confirm spares availabilityProcessing and prioritising sales ordersUpdating OEM spares price listsPulling together project writeâ??ups, and graphics for RFP/RFQ submissionsFormatting and compiling professional tender documentsManaging proposal files, vendor compliance records, and prequalification packsCoordinating meetings, timelines, and submission schedulesSupporting market and client research for business developmentWhat Youll Bring5+ years experience in quoting, proposals, or order entry (mining/cement/heavy industry)Strong MS Word skills templates, styles, graphics, crossâ??referencesRelevant admin/business support qualificationsA structured, detailâ??driven working styleWhy This Role MattersYoull sit at the heart of the business development function, helping the team win work and deliver highâ??quality proposals that represent the companys engineering excellence.If you enjoy being the person who brings order, clarity, and professionalism to complex technical submissions, youll thrive here.Interested?Apply today. If you dont hear from us within two weeks, please consider your application unsuccessful.
https://www.jobplacements.com/Jobs/P/Proposals-Administrator-1262066-Job-Search-02-12-2026-10-24-05-AM.asp?sid=gumtree
5d
Job Placements
1
REQUIREMENTSMatric, Qualification or equivalent experience in Human Resources with exposure to payroll and basic accountingProven experience in a full-function HR roleExperience with Iscasoft is advantageous; training will be provided if there is no prior experienceWorking knowledge of PastelStrong understanding of UIF, Compensation Fund, and South African labor legislationExtensive knowledge of Microsoft Excel, Word, and OutlookBasic working knowledge of Google tools (Drive, Docs, Sheets)High level of accuracy, confidentiality, and organizational skill DUTIESManage the full HR function, including onboarding, employee administration, and complianceMaintain complete, accurate, and confidential employee filesEnsure compliance with South African labor legislation and internal policiesProcess weekly and monthly payroll using IscasoftEnsure accurate calculation of salaries, deductions, and statutory contributionsResolve payroll-related queries and maintain payroll recordsManage all UIF matters including registrations, UI19 submissions, and employee claimsAdminister all IOD and Compensation Commissioner matters including registrations, claims, and follow-upsPrepare and capture the monthly salary journal on PastelPerform monthly interest calculations on staff loansCapture loan interest and related journals on PastelAssist with general bookkeeping tasks once payroll processing is completeProvide support to the financial accountants with payroll-related and administrative financial informationAssist employees on site with inventory-related mattersSupport sourcing of items and servicesAdminister staff loans and related documentationIssue and track PPESalary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/H/HR--Payroll-Officer-Fisantekraal-1259073-Job-Search-02-04-2026-04-32-14-AM.asp?sid=gumtree
14d
Job Placements
1
1
LOCATION - WITBANK PURPOSE OF JOBProvide support to the health and safety division in the co-ordination, administration, and maintenance of the companys safety management programme, across sites.KEY PERFORMANCE AREASInvoicing and GRV Placing ordersSafety file compilationMonitoring of safety management system medicals, induction, trainings (matrix etc)Assist with SHE related queries Provide support to health and safety team Issuing of PPE and have a matrix in place Taking minutes of meetings MINIMUM REQUIREMENTS / QUALIFICATIONS / AND / OR / EXPERIENCE Matric (Grade 12)Computer literate - proficient in MS office and SAGE3 - 5 years experience as an administrator or assistant COMSOC 1 & 2 safety management Mining experience advantageous Understanding of contract packsGood communication
https://www.jobplacements.com/Jobs/H/Health--Safety-Administrator-1259152-Job-Search-02-04-2026-07-00-15-AM.asp?sid=gumtree
14d
Job Placements
1
Main purpose of the job:Day-to-day performance of research-related activities, including but not limited to data collection and analysis, quality assurance, research administration and recruitment/retention activities in line with study protocols, ethical guidelines, and Good Clinical Practice (GCP)Location:7 Esselen Street, Hillbrow, Wits RHI Research Centre Clinical Research Site (CRS)Key performance areas: Become familiar with project/topic area through literature reviewsConduct qualitative data collection activities, including in-depth interviews (IDIs), focus group discussions (FGDs), facilitated workshops (FWs), and administration of questionnairesEnsure accurate data collection, transcription and translationObtain informed consent from study participants and support recruitment and retention activitiesCompile study reports and provide progress updates as neededSchedule participant study visitsMaintain participant files and relevant study documentationEnsure storage and archiving of data according to SOPs (electronic and hard copy data)Publish, disseminate and present findings/results to stakeholdersParticipation in all appropriate research-related meetings (internal and external)Ensure adherence to study protocols, GCP, and local requirements for the ethical conduct of research in human participantsSupport the team with any other research-related activitiesComplete relevant project administration as and when required, including but not limited to participant reimbursementsDocument team meetings as and when requiredTake ownership and ac
https://www.jobplacements.com/Jobs/R/Research-Study-Assistant-Fixed-Term-Contract-Wits--1263252-Job-Search-02-17-2026-04-29-17-AM.asp?sid=gumtree
14h
Job Placements
1
Entry-Level to Portfolio Manager Development PathwayPurpose of the role: Support the day-to-day administration, financial coordination, and governance compliance of sectional title schemes and homeowners associations while developing practical skills in community scheme management and property operationsKey Responsibilities Include But Are Not Limited ToPreparing and circulating notices, agendas and minutes for trustee and general meetingsMaintaining scheme records, owner registers and filing systemsSupporting legislative and governance complianceLiaising with trustees, owners, residents and service providersAssisting with annual budgets, levy schedules and financial reportsIssuing levy statements and assisting with arrears monitoringReconciling invoices and preparing payment requisitionsAssisting with owner and trustee financial queriesLogging and coordinating maintenance requestsObtaining quotations and liaising with contractorsMaintaining maintenance records and schedulesConducting or assisting with routine site inspectionsHandling routine correspondence and follow-upsEnsuring professional communication and confidentiality at all timesCriteriaMatric is essentialTertiary qualification or studies in Property Management | Accounting | Finance |Business Administration or similar is advantageousStrong financial or administrative experience is advantageousExposure to property, community schemes or estate administration is beneficial but not essentialProficiency in MS Office and comfort with online management systemsValid drivers licence and reliable transport is essentialExcellent written and verbal communication skills in English and AfrikaansStrong organisational skills with attention to detailProfessional, service-oriented attitude with a willingness to learnCareer ProgressionThe successful candidate will receive training and mentorship with the opportunity to progress into a Portfolio Manager role overseeing multiple sectional title and HOA schemes title and HOA schemes
https://www.jobplacements.com/Jobs/P/Property--Finance-Administrator-1251915-Job-Search-02-06-2026-00-00-00-AM.asp?sid=gumtree
12d
Job Placements
1
Key ResponsibilitiesA. Training and Consulting CoordinationTraining Logistics ManagementManage the full end-to-end coordination of all training sessions, from scheduling to final results distribution.Allocate training batches and communicate facilitator schedules.Ensure all training materials (presentations, documents, resources) are up to date and available.Send training agendas to all relevant stakeholders at least one week before the session.Virtual Training: Ensure all technical equipment (desktop, camera, microphone) is functional and that sessions start on time.On-Site Training: Prepare the training room to a professional standardclean, organized, and stocked with refreshments (water, coffee).Collect training batches/data from facilitators within two days after training and ensure results are shared within two weeks.Quality Assurance SupportProvide administrative assistance related to SETA, SAATCA, and HPCSA moderation, compliance, and documentation.B. Administrative and Office ManagementExecutive & Staff SupportRespond promptly to administrative queries from Senior Managers and Consultants.Scheduling & CommunicationArrange and coordinate appointments, internal meetings, travel, and meeting logistics.CorrespondenceDraft, prepare, and distribute professional emails, memos, and other communications.Visitor ManagementWelcome visitors courteously, notify relevant staff, and offer refreshments upon arrival.Office Stock & Petty Cash ControlMonitor office and training supplies proactively.Manage petty cash for purchasing stationery, consumables, and refreshments to avoid stock shortages.Office PresentationEnsure the executive office, boardroom, and training room are neat, clean, and presentable daily.Notify cleaning staff when deep cleaning is required.Reporting & FilingAssist with the preparation of scheduled reports.Maintain an organized and professional filing system (physical and electronic).C. Database and Data ManagementMaintain and update the marketing database and contact lists accurately.Provide administrative support and take notes during internal and external stakeholder workshops.Required Skills and AttributesExperience & EducationProven experience as an Office Administrator, Executive Assistant, or similar administrative rolepreferably in training, cons
https://www.jobplacements.com/Jobs/O/Office-Administrator-1251020-Job-Search-02-05-2026-00-00-00-AM.asp?sid=gumtree
13d
Job Placements
1
1
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