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Results for officer assistant in "officer assistant", Full-Time in Jobs in South Africa in South Africa
1
Senior Executive Personal Assistant to provide High-Level Administrative support - Property/Legal knowledgeResponsibilities:Act as the primary Point of contact for Internal & External StakeholdersMaintain an an accurate and up-to-date Property RegisterTrust & Structure Administration (An Advantage)Liaise with Professional Advisors (Trustees, Attorneys, Accountants)Manage the Managers Calendar & Co-ordinate Meetings and Appointments.Prepare and Edit Correspondence, Communications, Presentations & other Documents.Conduct Research, collect & Analyze Data to prepare Reports and Documents.Handle Confidential information and sensitive issues with integrity and discretion.Coordinate Travel arrangements and prepare Travel Itineraries.Manage Expenses and assist with Budget PlanningIncome Tax SupportEvent & Management MeetingsOrganize and maintain the Managers office systems.Provide general administrative supportSKILLS & QUALIFICATIONS:* Minimum 6 years of experience in a similar role* Possess Excellent Communication and Organizational Skills* Proficient in MS Office suite* Matric
https://www.jobplacements.com/Jobs/S/SNR-EXECUTIVE-PERSONAL-ASSISTANT-1250355-Job-Search-01-12-2026-04-16-05-AM.asp?sid=gumtree
17d
Job Placements
1
An Dynamic Real Estate Company is seeking a professional and well-presented Receptionist with Facilities Management (FM) Administrative Support experience to join their real estate office. The role is responsible for front-desk reception duties while providing administrative support to the Facilities/Property Management team to ensure smooth daily operations of managed properties.SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITIONBusinessExcellent communication and interpersonal skills on all levelsInnovative thinking and ability to follow processDynamic and enthusiasticAbility to work as part of a teamThe ability to interact professionally with tenants and landlordCompetent time management skillsBe deadline drivenExcellent attention to detail and numerate accuracyThe ability to do follow up on outstanding paymentsProfessional attitude and capability and personal initiativeOrganisation and Planning SkillsHuman CapitalTransparent honestyReliabilityPositive Attitude and highly motivatedLead by example.Assertive and effective communication.Sensitive to client and staff requirements and problemsAbility to create a professional office environmentDemonstrate strong moral values, empathy, passion, career aspirations, and positive living.Key ResponsibilitiesReception & Front OfficeManage front-desk operations and welcome clients, tenants, contractors, and visitorsAnswer and direct incoming calls professionallyManage meeting room bookings and visitor access controlHandle incoming and outgoing correspondence (email, courier, post)Maintain reception area standards and office presentationFacilities Management & Building Admin SupportProvide administrative support to Facilities/Property ManagersLog, track, and follow up on maintenance and service requestsLiaise with contractors, suppliers, and service providersAssist with work orders, purchase orders, and service schedulesMaintain FM records, compliance documents, and service agreementsCapture and update property-related data on internal systemsAssist with invoice processing and cost tracking related to facilitiesSupport health & safety, compliance, and inspection documentationGeneral Office AdministrationFiling, document control, and database managementAssist with reports, schedules, and basic property documentationOrder office supplies and coordinate office serviceshttps://www.jobplacements.com/Jobs/R/Real-Estate-Receptionist-with-FM-Admin-Support-Riv-1251289-Job-Search-01-14-2026-02-00-49-AM.asp?sid=gumtree
15d
Job Placements
1
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Our client is based in Newlands and they currently have a vacancy for a mature PA / Office Manager.This position will suit a hardworking, analytical Personal Assistant, someone with high levels of accuracy. The core focus of this role is managing the Directors diary, meetings, travel arrangements, accommodation etc. as well as managing the Office (20 staff). Looking for someone willing to be involved operationally in all aspects of the business.We are looking for someone who is energized by stress and pressure. The successful applicant will have a high EQ with an ability to use their initiative and be resilient in nature.Requirements:10 years experience as a Personal Assistant to a Director / CEO, coupled with experience managing an office.Advanced Excel and Powerpoint.Ability to create professional presentations.Highly numeric (ability to read and interpret data).Tertiary qualification preferred Matric essential.Valid drivers license and own reliable vehicle.Outstanding communication skills in English.If you are tenacious, organized and have the ability to drive tasks to completion then this may be the role for you. If you are comfortable dealing with C-Suite Executives and youre looking to join a great company with enormous potential then email your CV in asap.Kindly note only candidates who meet the above requirements will be contacted.
https://www.jobplacements.com/Jobs/E/Executive-PA-Office-Manager-1250688-Job-Search-1-13-2026-4-20-43-AM.asp?sid=gumtree
16d
Job Placements
1
Job Title: Service Advisor Purpose of the Role:The Service Advisor will be responsible for coordinating service requests, assisting customers, and ensuring the efficient scheduling and completion of service, maintenance, and support related to alternative energy solutions. Key Responsibilities:Serve as the first point of contact for service-related customer enquiriesLog service calls and prepare job cardsSchedule technicians for installations, maintenance, and repair workLiaise with customers, technicians, and internal departmentsProvide customers with regular updates on service progress and timelinesEnsure all service documentation is accurately completed and filedAssist with basic invoicing and service-related follow-upsMaintain high levels of customer service and professionalism Requirements:Previous experience in a service advisor, customer service, or admin roleStrong communication and organisational skillsBasic technical understanding (solar / alternative energy experience advantageous)Proficient in MS Office and service management systemsAbility to multitask and work under pressure
https://www.jobplacements.com/Jobs/S/Service-Advisor-1254532-Job-Search-01-22-2026-02-00-17-AM.asp?sid=gumtree
7d
Job Placements
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In this role you will provide comprehensive administrative and strategic support to the Group CEO, ensuring seamless coordination of business operations. This role is ideally suited to someone with exceptional organisational skills, attention to detail, and the ability to manage confidential information with integrity.Core Criteria: Bachelors degree in Business Administration, Finance, or a related field (preferred)Relevant certification in Executive Assistance or Office Administration (advantageous)Minimum of 5 years experience in an Executive Assistant or senior administrative roleProven track record supporting C-suite or senior executives in a fast-paced environmentStrong background in financial administration, with working knowledge of basic bookkeeping principlesHigh level of discretion with the ability to manage confidential and sensitive informationAdvanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and reporting toolsExperience with database management, reporting systems, and data analysisExcellent organisational, time-management, and multitasking abilitiesStrong written and verbal communication skills with a professional, confident approachAnalytical mindset with outstanding attention to detailCore Responsibilities:Executive Support & CoordinationProvide comprehensive administrative support to the Group CEO and Executive CommitteeManage the CEOs complex calendar, meetings, and travel arrangements with accuracy and confidentialityPrepare and organise documentation, financial packs, and presentations for meetingsFinancial & Administrative SupportAssist with oversight and reconciliation of client accounts when requiredSupport the finance team with basic bookkeeping and financial administration tasksCompile, format, and maintain professional documentation, reports, and correspondenceManage travel, accommodation, and expense claims efficientlyCommunication, Data & ReportingAct as a key communication link between the CEO, finance, operations, and internal stakeholdersMaintain accurate records for special projects and executive initiativesCompile financial reports, spreadsheets, presentations, and performance summariesEnsure timely submission of monthly, quarterly, and annual reportsDevelop, update, and manage databases for sales, marketing, and financial informationStrategic & Project SupportAssist in monitoring and analysing business performance metricsProvide insights and intelligence to support informed decision-makingContribute to improving systems, processes, and operational efficiencySupport finance-related projects and track task progress to ensure deadlines are methttps://www.jobplacements.com/Jobs/E/Executive-Assistant-1252192-Job-Search-01-15-2026-10-20-52-AM.asp?sid=gumtree
13d
Job Placements
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Position SummaryWe are seeking a highly organised and detail-oriented Administrative Coordinator to join our team. The primary focus of this role is to ensure the smooth operation of company fleet management, maintain accurate insurance records, and provide general administrative support. The successful candidate will also play a key role in accounts receivable by diligently following up on outstanding debts. This position requires a proactive individual with strong multitasking abilities and excellent communication skills.Key Responsibilities1. Fleet Control & ManagementMonitor and manage vehicle tracking systems.Schedule and track regular vehicle services, maintenance, and MOTs.Maintain up-to-date records of all fleet-related documents (e.g., logbooks, service history).Coordinate with drivers and external service providers.Ensure compliance with fleet policies and regulations.2. Insurance AdministrationScan, file, and maintain all insurance-related documentation (vehicles, premises, liability, etc.).Assist with insurance claims paperwork and follow-ups.Organise both digital and physical filing systems for easy retrieval.3. General Administrative DutiesProvide general office support including answering phones, managing post, and ordering supplies.Assist with data entry, document preparation, and minute-taking as required.Maintain office filing systems and ensure documentation is accurate and up to date.Support other departments with ad-hoc administrative tasks.4. Debt Follow-Up & Accounts SupportMonitor aged debtors and proactively contact clients regarding overdue invoices.Maintain accurate records of all communications and payment arrangements.Work closely with the finance team to reconcile accounts and resolve discrepancies.Prepare regular reports on outstanding debts and follow-up activities.
https://www.jobplacements.com/Jobs/A/Administrator-1255028-Job-Search-1-23-2026-5-16-08-AM.asp?sid=gumtree
6d
Job Placements
1
GENERAL COMPETENCE REQUIRED:Good with children: patient, caring, and able to interact positively with kidsGood communication (written and verbal) and interpersonal skillsAble to work independentlyOrganised with excellent time management skillsHonest, punctual, and reliableADDITIONAL REQUIREMENTS:Must be based in GrahamstownNo accommodation providedKEY PERFORMANCE AREAS:Driving kids to school, home, and sportsDriving domestics and gardeners as requiredDriving for the Head Office team as required in GrahamstownAd hoc trips out of town, as requiredEnsure vehicle is safe, serviced, and licensing up to date at all timesAssisting the HR department with various administration tasksAny other job as requiredThis position requires someone who is responsible, reliable, patient, caring, and especially good with children. You will also be expected to support the HR department with administrative duties in addition to your driving responsibilities.
https://www.jobplacements.com/Jobs/D/Driver-HR-Admin-Assistant-1194787-Job-Search-06-14-2025-04-03-58-AM.asp?sid=gumtree
8mo
Job Placements
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Key ResponsibilitiesA. Training and Consulting CoordinationTraining Logistics ManagementManage the full end-to-end coordination of all training sessions, from scheduling to final results distribution.Allocate training batches and communicate facilitator schedules.Ensure all training materials (presentations, documents, resources) are up to date and available.Send training agendas to all relevant stakeholders at least one week before the session.Virtual Training: Ensure all technical equipment (desktop, camera, microphone) is functional and that sessions start on time.On-Site Training: Prepare the training room to a professional standardclean, organized, and stocked with refreshments (water, coffee).Collect training batches/data from facilitators within two days after training and ensure results are shared within two weeks.Quality Assurance SupportProvide administrative assistance related to SETA, SAATCA, and HPCSA moderation, compliance, and documentation.B. Administrative and Office ManagementExecutive & Staff SupportRespond promptly to administrative queries from Senior Managers and Consultants.Scheduling & CommunicationArrange and coordinate appointments, internal meetings, travel, and meeting logistics.CorrespondenceDraft, prepare, and distribute professional emails, memos, and other communications.Visitor ManagementWelcome visitors courteously, notify relevant staff, and offer refreshments upon arrival.Office Stock & Petty Cash ControlMonitor office and training supplies proactively.Manage petty cash for purchasing stationery, consumables, and refreshments to avoid stock shortages.Office PresentationEnsure the executive office, boardroom, and training room are neat, clean, and presentable daily.Notify cleaning staff when deep cleaning is required.Reporting & FilingAssist with the preparation of scheduled reports.Maintain an organized and professional filing system (physical and electronic).C. Database and Data ManagementMaintain and update the marketing database and contact lists accurately.Provide administrative support and take notes during internal and external stakeholder workshops.Required Skills and AttributesExperience & EducationProven experience as an Office Administrator, Executive Assistant, or similar administrative rolepreferably in training, cons
https://www.jobplacements.com/Jobs/O/Office-Administrator-1251020-Job-Search-01-13-2026-04-35-57-AM.asp?sid=gumtree
16d
Job Placements
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What Youll DoWelcome customers, manage front-desk enquiries, and ensure a professional first point of contactOperate the ERP and POS systems to process transactions accuratelyReceive and manage cash/card payments, issue receipts, and follow strict cash-handling protocolsBalance cash at the start and end of day, reconcile discrepancies, and maintain secure financial recordsManage incoming calls, direct queries, and provide general customer assistanceMaintain a clean, organised, and presentable reception areaConduct weekly stationery stock checks, place orders, and maintain supply levelsProvide general administrative support and assist with ad-hoc tasks as required by managementWhat Youll BringMatric (essential)Previous experience as a Receptionist, Cashier, or in a similar frontline roleProficiency in MS Office and experience with ERP/point-of-sale systemsExcellent communication and interpersonal skillsStrong attention to detail and ability to multitask in a busy environmentProfessional, well-presented, and punctualHigh level of confidentiality and adherence to company proceduresTo Apply
https://www.jobplacements.com/Jobs/R/Receptionist-1243188-Job-Search-01-23-2026-00-00-00-AM.asp?sid=gumtree
6d
Job Placements
1
Responsibilities:Coordinate all corporate travel, including flights, accommodation, transport, and visa arrangements.Assist with marketing projects, including event coordination, stock management, and distribution of marketing materials.Provide high-level administrative support: scheduling, document management, filing, and correspondence.Liaise with clients, manage executive communication, and ensure efficient information flow across departments Requirements:35 years experience in administrative or executive assistant roles.Strong proficiency in Microsoft Office Suite.Excellent organisational, communication, and multitasking skills.Experience in marketing or executive support will be advantageous.
https://www.jobplacements.com/Jobs/C/Corporate-Assistant-1250402-Job-Search-01-12-2026-04-27-49-AM.asp?sid=gumtree
17d
Job Placements
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Our client based in Gauteng is looking to hire a Senior Administrative Assistant who will provide high-level administrative and operational support to ensure the smooth running of office processes. This role will be responsible for file planning, issuing and compliance management, handling client queries, and supporting management with day-to-day tasks. (Currently recruiting new intake)Please note: As part of the prescreening, shortlisted candidates will complete a brief Excel test and draft a client email (approx. 10 minutes each).Minimum RequirementsMatric (Grade 12) essentialFluent in Afrikaans (read, write, speak) English (read, speak, write)Ages 25 - 40 due to office dynamicsMinimum three to five years proven administrative experience in a senior roleProficiency in Microsoft 365 (Excel, Word, PowerPoint essential)Demonstrated expertise in complex Excel functionsStrong organizational and time management skillsOwn reliable transportKey ResponsibilitiesManage and maintain accurate filing systems, ensuring compliance requirements are metHandle and resolve client queries promptly and professionallyPrepare and format reports, presentations, and correspondenceAssist in planning and coordinating administrative processesSupport management with diary coordination and meeting preparationLiaise with internal teams to ensure smooth workflowMaintain confidentiality of sensitive company and client informationSkills & Competencieshttps://www.jobplacements.com/Jobs/A/Administrative-Assistant-1250760-Job-Search-01-13-2026-02-00-16-AM.asp?sid=gumtree
16d
Job Placements
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