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Results for office assistance in "office assistance", Full-Time in Jobs in South Africa in South Africa
1
We are looking for assertive, high-integrity Loss Prevention Officers at our various Branches to ensure compliance with stock control and security procedures.LOCATIONS:Ottery (2) | Brackenfell (2) | Montague Gardens (2)Strand (2) | Port Elizabeth (1), Paarden Eiland (1) KEY RESPONSIBILITIES: · Monitor premises, check vehicles, and verify stock against invoices.· Ensure staff follow security protocols; identify and report system shortcomings.· Assist with incident investigations and report to General/National Security Managers.· Daily checks of fences, cameras, gates, and alarms. MINIMUM REQUIREMENTS: · Grade 12 & PSIRA Grade C (Required).· 23 years in Retail Security or Loss Prevention.· Experience in boards, warehousing, or transport is a plus.· English proficiency is required, Afrikaans/Xhosa (desirable).· Strong knowledge of access control, vehicle/stock checking, and incident reporting. PERSONAL ATTRIBUTES:High attention to detail, integrity, and the ability to be assertive yet respectful with customers.TO APPLY:
https://www.jobplacements.com/Jobs/S/Security-Officer-1263922-Job-Search-2-19-2026-3-21-02-AM.asp?sid=gumtree
4d
Job Placements
1
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Trade Ocean, situated in the Foreshore in Cape Town, is a multi-national customs clearing, freight forwarding and ships agency services. The Trade Ocean Group has branches in Cape Town, Durban, Johannesburg, Gqeberha and Walvis Bay in Namibia.The company is looking for an HR and Admin Officer to join the team in the Shared Services Department, and will report to the HR Manager. The job incumbent is required to play a critical role in supporting the effective delivery of human resources and administrative services across the Trade Ocean Group in South Africa and Namibia. DUTIES:Recruitment and Selection:Administering the full administrative and operational HR recruitment processDeveloping and placing advertisements, shortlisting applications, conducting screening interviews, performing background checksCompiling employment contractsOnboarding and induction, probation interviewsPayroll and Benefits:Administering the full payroll input process and full benefits processLearning and Development:Sourcing, administration and arrangement of Learning and Development plans (relevant accredited institutions and reports)Scheduling and arranging training sessions, record-keeping, ATR/WSP, etc.Employee Relations and Compliance:Ensuring HR-related compliance (EE, Skills development, H&S) throughout all servicing entitiesAssisting with all general employee relations mattersPerformance Management:Compiling job descriptionsCollating performance appraisal outcomesStaff Engagement:Assisting with engagement projectsConducting exit interviewsHR Compliance:Support compliance with legislation; BBBEE, BCEA, LRA, SDL, EEA, OHSA, Codes of Good Practice and International StandardsEmployee Wellness:Promote organisational culture and valuesCreate and implement employee wellness programmes & support the EVPAdministrative Processes:Taking responsibility for HR-related administration outputs and alignment with business policies and processes REQUIREMENTSBachelor’s Degree in Human Resource Management, Industrial Psychology or similar (Honour’s degree / relevant postgraduate qualification will be advantageous)At least 3-5 years of operational experience in a Human Resources roleExperience in Human Resource Information Systems will be advantageousComputer literate (MS Office, intermediate to advanced Excel skills)Experience operating / using payroll systemsExperience in a shared services business
https://www.jobplacements.com/Jobs/H/HR--Admin-Officer-1262149-Job-Search-02-12-2026-23-00-15-PM.asp?sid=gumtree
10d
Job Placements
1
In this role you will provide comprehensive administrative and strategic support to the Group CEO, ensuring seamless coordination of business operations. This role is ideally suited to someone with exceptional organisational skills, attention to detail, and the ability to manage confidential information with integrity.Core Criteria: Bachelors degree in Business Administration, Finance, or a related field (preferred)Relevant certification in Executive Assistance or Office Administration (advantageous)Minimum of 5 years experience in an Executive Assistant or senior administrative roleProven track record supporting C-suite or senior executives in a fast-paced environmentStrong background in financial administration, with working knowledge of basic bookkeeping principlesHigh level of discretion with the ability to manage confidential and sensitive informationAdvanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and reporting toolsExperience with database management, reporting systems, and data analysisExcellent organisational, time-management, and multitasking abilitiesStrong written and verbal communication skills with a professional, confident approachAnalytical mindset with outstanding attention to detailCore Responsibilities:Executive Support & CoordinationProvide comprehensive administrative support to the Group CEO and Executive CommitteeManage the CEOs complex calendar, meetings, and travel arrangements with accuracy and confidentialityPrepare and organise documentation, financial packs, and presentations for meetingsFinancial & Administrative SupportAssist with oversight and reconciliation of client accounts when requiredSupport the finance team with basic bookkeeping and financial administration tasksCompile, format, and maintain professional documentation, reports, and correspondenceManage travel, accommodation, and expense claims efficientlyCommunication, Data & ReportingAct as a key communication link between the CEO, finance, operations, and internal stakeholdersMaintain accurate records for special projects and executive initiativesCompile financial reports, spreadsheets, presentations, and performance summariesEnsure timely submission of monthly, quarterly, and annual reportsDevelop, update, and manage databases for sales, marketing, and financial informationStrategic & Project SupportAssist in monitoring and analysing business performance metricsProvide insights and intelligence to support informed decision-makingContribute to improving systems, processes, and operational efficiencySupport finance-related projects and track task progress to ensure deadlines are methttps://www.jobplacements.com/Jobs/E/Executive-Assistant-1262018-Job-Search-02-12-2026-10-11-10-AM.asp?sid=gumtree
10d
Job Placements
1
Duties:Performs a variety of administrative duties within the department such as typing, filing, copying and distribution of documents, telephone (screening and routing of calls).Compiles and distributes minutes of warehouse meeting.Collects, and captures data related to the warehouse environment into the SAP / ERP systemOrders selected materials, which include stationary, beverages and small tools.Assists personnel with queries and follow up on outstanding matters.Operates within controls and procedures in order to ensure the integrity of client.Reports risks or areas of concern to management within own operating area.Promotes compliance with all relevant regulations and procedures to prevent fruitless, wasteful and irregular expenditureAssists employees and strives to maintain effective working relationships.Identifies and solves problems within own operating area in line with clients core values.Assists in limiting and controlling cost by minimising damage, loss or waste.Reports incidents to direct manager. Minimum requirements:Grade 12 Certificate (NQF 4)2 years as a clerk or similar role within a manufacturing environmentBasic Computer Literacy (MS Office).Basic SAP experience
https://www.jobplacements.com/Jobs/A/Administration-Clerk-1262857-Job-Search-02-16-2026-04-38-45-AM.asp?sid=gumtree
7d
Job Placements
1
Key ResponsibilitiesStrategicStrategic objectives of the company are understood and assist management in meeting themPoliciesActively assist in the monitoring of and adherence to Company PoliciesCommunicationEffective and efficient communication skillsWork instructionsActively assist immediate manager in writing and implementing Work Instructions in line with QMSExamines records Purchase Order pricing, Bill of Materials, to determine unit/item cost used in calculationsCompiles production or unit costs total basis for the different Departments & for the Sales Price ListCalculates individual items, material, and time costs, relationship of sales or revenues to cost, and overhead expendituresPrepares reports showing total cost, selling prices, or rates profits Job CostingProcessing of documentationImprove on the ERP Costing System through development with our software CompanyReportingPreparation and submission of departmental reports to assist ManagerSummary of reports as per Management requirementDevelop reports with the software Company to improve buying, costing & methodsHuman resourcesAware of the importance and processes of setting, implementing and running staff KPIsFocus on Staff Objectives at all levels within the organisationAssist in managing subordinates including Duties to be performed, Punctuality, and Interpersonal conflictQualifications/Experience and Skills (inherent requirements of the position)Costing and BudgetingCommunication SkillsStrong AdminCustomer Service skillsStrong Business Analytical SkillsProduct costingBill of MaterialsPurchasingLanded CostsMatric MATLanguage Skills COMSKLANIntermediate Microsoft office skillsDiploma/Degree in the relevant field BCom/BTec in product Costing or Business AnalyticsSAP B1 ExperienceAdvanced Excel including Formulas (Advanced), Pivot Tables, MacrosHighly numerateWarehouse ManagementCrystal ReportingBehavioural AttributesSelf-motivated and disciplinedResults drivenCustomer focusedApproachableTeam playerCalm under pressureAttention to detailSafety conscious- Professional
https://www.jobplacements.com/Jobs/C/Costing--Pricing-Administrator-1263794-Job-Search-02-18-2026-10-06-08-AM.asp?sid=gumtree
4d
Job Placements
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1
Matric and 5 years relevant experienceAdmin / Secretarial Diploma is requiredMinimum 5 years related experience and/or training; or equivalent combination of education and experience in office support, travel arrangements and secretarial dutiesThis individual manages the office and diary of the General Manager, makes travel, visa and forex arrangements for the entire division, liaises with staff, customers and business partners in a professional manner and where necessary attends to confidential matters.DutiesScreens telephone calls and handle queriesManages the principals diary and sets up meetingsPrepares written correspondence on the principals behalf such as minutes, presentations, reports, letters, emails, agreement, guidelines, policies and proceduresArranges travel, accommodation, forex and visa requirements for divisional staff, customers, business partners and affiliatesLiaises with hospitality and travel service providers in order to negotiate better pricing and service contractsProcesses orders on the Baan system and ensure documentation is supplied to creditors for timeous paymentPlans, organises and manages eventsCommissions work on the principals behalfManages, reviews and improves filing and office systemsMonitors and coordinates internal policies, procedures, guidelines and documentation and ensures upload on the SharePoint or distribution to the relevant partiesPrepares reports on fuel and telephone usageOrders office equipment and stationeryMonitors divisional leave documentationMonitors and updates organigrams for all departments within the divisionTo perform this job successfully, the individual should have detailed knowledge of all Microsoft Office products such as Outlook, Word, Excel, PowerPoint, Visio and Publisher as well as knowledge of Baan and electronic travel and car hire booking programs supplied by service providers from time to time.
https://www.jobplacements.com/Jobs/P/Personal-Assistant-to-GM-1261843-Job-Search-02-12-2026-04-18-17-AM.asp?sid=gumtree
11d
Job Placements
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Practice Manager / Medical Personal Assistant (Nursing Background)Location: MalmesburyWorking Hours: Monday to Friday, 08:00 – 17:00We are seeking a highly organised and professional Practice Manager / Medical Personal Assistant with a nursing background to support a busy cardiology practice. This role combines medical, administrative, and personal assistant duties, and is ideal for someone with strong medical knowledge and excellent organisational skills.Key Responsibilities:Assist the cardiologist with medical administration, including:Translating and summarising medical resultsPreparing motivations and submissions to medical aidsAssisting with notes from hospital roundsManage medical invoicing, preferably using GoodXCandidates with experience on similar systems such as MediSwitch, Medemass, HealthBridge, Elixir, or related platforms will also be consideredHandle front desk duties, including answering calls when the receptionist is out of the officeAttend to general administrative and secretarial tasksAssist with personal assistant duties as requiredMinimum Requirements:Nursing qualification and medical background (essential)Experience in a medical practice environmentMedical invoicing experience (GoodX preferred)Strong understanding of medical terminology and proceduresExcellent communication and organisational skillsProfessional, discreet, and patient-focused approachRole Summary:https://www.jobplacements.com/Jobs/O/Office-AdministratorNurse-Malmesbury-1258862-Job-Search-02-04-2026-10-43-57-AM.asp?sid=gumtree
18d
Job Placements
1
1
Min 7 Years experience in a bookkeeping roleKnowledge and experience of relevant software applications - spreadsheets, word processing, and database management, excellent skills in SYSPROManagement of the organisations cashflow and ensuring there are enough funds available to meet the day-to-day payments. Inputs from all departments including HR that feeds into the financials of the company. · Bookkeeping to balance sheet· Maintain an accurate record of financial transactions for Company· Reconciliation of entries into the Syspro accounting system· Payroll Reconciliation (3rd Parties) within Syspro· Assisting with Debtor and Creditor queries and review of Creditor recons· Assisting with the Sales Invoices where required· Assisting with the WIP where needed· Vat Recons· Update and maintain the general ledgers· Maintain the trial balance by the reconciliation of general ledgers· Monitor any variances all Syspro modules· Managing the filing systemUse of Microsoft Office packages for: e-mail correspondence, electronic calendar; producing documents; compiling statistics, spreadsheets (financial and other), databases; presentations, Syspro
https://www.jobplacements.com/Jobs/F/Financial-Assistant-SYSPRO-1261284-Job-Search-2-11-2026-5-11-55-AM.asp?sid=gumtree
12d
Job Placements
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ResponsibilitiesResponsibilities:Administrative Support:Provide general administrative assistance to the MARC Technical Support department.Assist with wage processing, booking of labour, and addressing wage-related queries.Support intervention jobs, including opening, booking of parts, and closing jobs.Asset & Fleet Management:Maintain and update asset registers (tools, vehicles, etc.) for the Support team.Conduct monthly audits of tools used by the Technical Support Team.Perform monthly fuel usage analysis for the Technical Support Fleet.Workforce & Time Management:Oversee manpower allocation and confirm all manpower assignments.Conduct weekly analysis of overtime and time bookings.Finance and Compliance:Process and manage customer invoicing.Follow up on intervention parts and transportation.Ensure data integrity and compliance with financial, risk, and regulatory requirements.Generic Key Perfomance Areas:Data Integrity: Ensure all administrative records are accurate and up to date.Finance, Risk & Compliance: Adhere to financial controls, risk management, and compliance regulations.People Management: Assist with coordination and administrative support for staff-related activities.Health & Safety: Support adherence to workplace safety standards and policies.Kenkijin Values: Uphold the companys core values in all administrative tasks.Additional Responsibilities: Perform any other duties as assigned by management.Required Skills:Strong administrative and organizational skills.Ability to manage multiple tasks efficiently.Proficiency in Microsoft Office (Excel, Word, Outlook).Experience with payroll/wage-related processes is advantageous.Strong attention to detail and problem-solving skills.Excellent communication and interpersonal skills.Requirements:South African Unemployed youth between the ages of 18 and 34.Must not have participated on the YES Programme before.Education: Diploma or relevant qualification in Business Administration, Finance, or a related field.Technical Knowledge: Familiarity with asset management, invoicing, and timekeeping systems is beneficial.Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two wee
https://www.jobplacements.com/Jobs/A/Administrator-1263606-Job-Search-02-18-2026-04-06-09-AM.asp?sid=gumtree
5d
Job Placements
1
We are looking for a Senior Support Assistant. Your: Formal Education:Minimum requirement: National Senior Certificate (Grade 12 / Matric) NQF 4First Language - Afrikaans and fluent in English (speak, write, read,understand)Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Knowledge of Financial service industry and administrative processesapplicable to the industry.will enable you to fulfill the following duties: Administrative Support:Interaction with clients, colleagues and management to ensure theeffective delivery of administrative requirements within a specifiedframework.Prepare, edit, and distribute correspondence.Ensure that client documentation is compliant with FICA & FAIS legislation.Attend to client complaints and enquiries in consultation with theSpecialist Wealth Manager.Recording of client interaction and updating of client records uponcompletion of interaction, maintain client record and database.Written communication/confirmation to clients or service providersStrong verbal and written communication skillsHandle confidential information with discretion.Ability to work systematically within specified frameworks and deadlines.Show insight when assessing the urgency of tasks, prioritizing themappropriately to support client and organizational goals.Maintain confidentiality and adherence to regulatory requirements whilehandling sensitive client information.Effectively manage time to complete administrative tasks, respond toinquiries, and maintain accurate records promptlyClient Relations:Analyze complex situations, assess caller or client needs, andmake sound decisions under pressure.Serve as the primary point of contact for client inquiries andcommunications.Maintain and update client records and files.Coordinate and support client meetings, including preparation of materialsand follow-up.Excellent verbal and written communication skillsHigh level of professionalism and discretion. Display professionalism,empathy, and patience when dealing with client correspondence,complaints, and queriesEfficient operation of answering all incoming calls promptly and politely;assessing callers requirements; transferring calls; taking messages;delivering messages to the relevant staff member timeously.Communicate with a variety of individuals on all levels.Work effectively in a team and as an individual.Dealing with correspondence, complaints and queries.Encourage a healthy and productive work environment and monitor officesafety.Office Support:Work effectively within a team while demonstrating the
https://www.jobplacements.com/Jobs/S/SNR-SUPPORT-CONSULTANT-ADMINISTRATIVE-ASSISTANT-1196098-Job-Search-6-20-2025-6-52-26-AM.asp?sid=gumtree
8mo
Job Placements
1
1
REQUIREMENTS Matric2 3 years experience in similar role advantageousAccuracy and computer literacy essentialAbility to learn and willing to grow in their positionMust be deadline driven with a good turnaround time of getting work completedExceptionally well groomed and well-spoken in EnglishWorking hours are Monday Friday (8:30 until 17:00-) DUTIES Greet and welcome guests as soon as they arrive at the office (offer refreshments)Direct visitors to the appropriate person and officeAnswer, screen and forward incoming phone callsEnsure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)Provide basic and accurate information in-person and via phone/emailReceive, sort and distribute daily mail/deliveriesMaintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)Order front office supplies and keep inventory of stockGrocery orders for Staff kitchen and Maintenance TeamsUpdate calendars and schedule meetingsArrange travel and accommodations, and prepare vouchers for ManagementKeep updated records of office expenses and costsPerform other clerical receptionist duties such as filing, photocopying, transcribing and faxingPA duties for Senior Management when neededAssist team with marketing and events when neededProcessing of Purchases Orders for all operational projects / tasksAssisting with Building & Apartment Checklists, Check Ins and Consumable orders Salary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/R/Receptionist-Office-Administration--Foreshore-1200932-Job-Search-07-07-2025-10-33-16-AM.asp?sid=gumtree
8mo
Job Placements
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1
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