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Results for office administrator manager in "office administrator manager", Full-Time in Jobs in Gauteng in Gauteng
1
Key ResponsibilitiesAdministrative SupportPrepare, format, and distribute inspection reports and compliance documentation.Maintain filing systems (digital and physical) for inspection records, certificates, and client correspondence.Handle incoming calls, emails, and client queries professionally.Act as the first point of contact for clients regarding inspection scheduling and documentation.Support the team in preparing presentations or proposals for clientsScheduling & CoordinationManage team calendar, booking site visits and client meetings.Coordinate logistics for inspections, including travel arrangements and site access requirements.Track deadlines for follow-up inspections and compliance checks.Data ManagementCapture inspection data into company systems and update client records.Generate spreadsheets and summaries for management reporting.Ensure accuracy and confidentiality of all records.Support the team in preparing files / documents for audit purposes. Skills & CompetenciesStrong organizational and time-management skills.Excellent written and verbal communication.Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).Knowledge of ERP system (Syspro preferred)Attention to detail and accuracy in record-keeping.Ability to multitask and prioritize under pressure.Professional demeanor when dealing with clients and stakeholders. Qualifications & ExperienceMatric (Grade 12) required; relevant diploma/certificate in Administration advantageous.23 years experience in an administrative role, preferably in technical or compliance-driven industries.Knowledge of occupational health and safety standards is beneficial
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1256698-Job-Search-01-28-2026-04-32-27-AM.asp?sid=gumtree
19d
Job Placements
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1
Office & Operations Management: Oversee the daily operations of the asset finance division, ensuring seamless workflow and effective cross-departmental coordination.Maintain accurate and up-to-date records of finance applications, contracts, and client documentation.Manage and optimize internal systems, including CRM platforms, FICA records, and asset registers.Client & Deal AdministrationMonitor and manage applications from pre-approval through to payout, ensuring adherence to turnaround times.Engage with clients to collect outstanding documentation, clarify processes, and resolve queries.Support sales and credit teams by preparing finance packs and submitting applications to banks.Compliance & Risk ManagementEnsure full compliance with FICA, NCA, NCR, and POPIA regulations throughout the finance process.Conduct regular audits of internal documents and workflows to ensure completeness, accuracy, and legal compliance.Oversee the secure handling, archiving, and disposal of sensitive client information.Financial CoordinationLiaise with the finance department regarding disbursements, collections, and supplier payments.Assist with reconciliations related to asset purchases and lease contracts. Vendor, Supplier & Bank LiaisonCoordinate with insurers, landlords, and external vendors to ensure timely asset delivery and registration.Build and maintain strong relationships with finance houses, escalating any delays or issues to management.Reporting & Process ImprovementCompile and present weekly and monthly reports on deal status, revenue, pipeline, and approvalsIdentify process bottlenecks and recommend improvements to enhance operational efficiency. Recruitment shall be done in accordance with the companys Employment Equity Plan. People living with disabilities are encouraged to apply
https://www.jobplacements.com/Jobs/S/Sales-Administrator-Office-Automation-Industry-1256982-Job-Search-01-29-2026-03-00-15-AM.asp?sid=gumtree
18d
Job Placements
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1
Job SummaryWe are seeking a reliable, well-organised, and proactive Personal Assistant to provide administrative and operational support. The ideal candidate will be detail-oriented, able to manage multiple tasks efficiently, and comfortable working in a professional environment. Occasional travel will be required.Key ResponsibilitiesProvide full administrative and personal assistant supportManage diaries, schedules, and appointmentsHandle correspondence, emails, and phone calls professionallyPrepare documents, reports, and presentations as requiredCoordinate meetings and take minutes when necessaryAssist with general office administration and ad-hoc tasksRun errands and provide support outside the office when requiredTravel from time to time for work-related dutiesRequirementsFluent in English and Afrikaans (spoken and written)Proven experience as a Personal Assistant or in a similar role (advantageous)Strong organisational and time-management skillsExcellent communication and interpersonal skillsAbility to work independently and handle confidential informationWillingness and flexibility to travel when requiredValid drivers license (recommended)Personal AttributesProfessional, trustworthy, and discreetProactive and solution-orientedWell-presented and punctualAble to work under pressure and meet deadlines
https://www.jobplacements.com/Jobs/P/Personal-Assistant-PA-1252575-Job-Search-01-29-2026-00-00-00-AM.asp?sid=gumtree
18d
Job Placements
1
1
Buildings under management: OHS & Insurance risk on Portfolio. OHS & Insurance Risk inspections result in findings and management interventions. These findings need are loaded on running sheet in Mybuildings and tracked and followed up independently on Mybuildings. Same applies to Insurance risksAdministration of The company OHS requirements. This position will be tasked to maintain a comprehensive OHS file for each The company regional office with the relevant documentation, training registers and incident management. KPI Extended FICA on tenants in consultation with Leasing HubWorld checks to be performed and trackedEscalation to Risk and Compliance Region Heads & Property ManagersProficient on TPN and similarReporting of findings Manage the annual OHS timetable of annual audits on managed portfolioReview of findings, identification of key elementsReporting on property and portfolio risk scoringTracking and reporting of findings on Insurance and OHSFollow up and report on completion of risk Administration of all company health and safety policies and objectives and be familiar with the applicable laws and regulations.To support and coach the staff with the latest health and safety legislation and regulations and increase H&S awareness at all levels within the Company.To act as a liaison with all government related bodies and regulating agencies.Arrange regular meetings with Health and Safety representatives in all regions. Ensure policies are adhered to. Ensure training is adequate and up to date.Give monthly reports on incidents, near misses, injuries, and corrective actions taken to avoid the same incident to occur in future. Perform SHE internal compliance audits. Review and document non- conformances.To assist in investigation and report on all person injuries and critical incidents occurring to staff, contractors, visitors, identify route course and corrective actions where necessary.Ensure incident corrective actions are followed up on and completedReview safety obligations of the clients, contractors and ensure they are carried out as per the terms of the agreement,Ensure new employees are inducted on health and safety regulations.Ensure safety boards with postings including but not limited to: Health and safety policy, inspection and audit results, project hazard assessment, location of first aid, etc. are maintainedCommunicate, coach, and assist the field staff to ensure all safety expectations are understood and met.To assist with emergency preparedness and communicate any emergencies which can occur, e.g. fire, contact the necessary emergency organisations immediatelyPerform internal audits and ensure compliance with t
https://www.jobplacements.com/Jobs/C/COMPLIANCE-OFFICER-PORTFOLIO-1258646-Job-Search-2-3-2026-8-14-44-AM.asp?sid=gumtree
13d
Job Placements
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1
Key Responsibilities:Business Development: Proactively reach out to potential clients and promote Greys Recruitment staffing solutions.Client Engagement: Distribute company information to raise service awareness and establish and maintain LinkedIn connections for business development.Client Relationship Management: Regularly visit new and existing clients to understand their staffing needs and deliver exceptional customer service.Terms of Business: Issue and authorise terms of business, ensuring adherence to Greys Recruitments credit policy.Candidate Sourcing: Identify candidates based on client specifications, conduct interviews, prepare CVs, and manage the application process.Offer Negotiation: Negotiate employment offers on behalf of clients and extend positions to candidates.Reference and Verification Checks: Perform reference checks for all shortlisted candidates and conduct verification checks as required by clients.Contract Management: Manage temporary contracts and handle associated administration.Fee Collection: Ensure timely collection of fees for permanent placements.Team Leadership: Lead and mentor an administrator to assist in desk operations.Qualifications and Experience:2+ years of experience in recruitment, sales, or a related field, with a strong track record in business development and client management.Proven ability to build and maintain client relationships and successfully source candidates for competitive industries.Strong communication and negotiation skills with the ability to influence both clients and candidates.Proficiency with recruitment software, CRM systems, and Microsoft Office.Self-motivated, results-driven, and able to manage a high-volume, fast-paced desk.
https://www.jobplacements.com/Jobs/R/Recruitment-Consultant-1257702-Job-Search-01-30-2026-10-34-27-AM.asp?sid=gumtree
16d
Job Placements
1
CUSTOMER RELATIONSHIP MANAGER / PARAPLANNER (Onshore) Century City, Cape Town, Western CapeR25 000 to R30 000 Basic Per Month plus Benefits (Negotiable based on qualification and years of relevant experience)Our Client, a Global Financial Services concern is seeking a highly Client Centric, self-managed and pro-active CRM / Paraplanner to join their dynamic team professionals.One would describe you as being a highly organised problem solver who possesses strong time management skills and who places particular emphasis on accuracy and attention to detail.Further to this you are a resourceful team player and have a sense of urgency when needing to meet set deadlines. You are able to handle confidential information with discretion, and have the ability to work under pressure. You are extremely adaptable and able to thrive in a fast paced environment. Main Purpose of the Role:Preparation of New Business cases for Private Wealth Managers, in line with compliance requirements. Minimum Requirements:3 5 years para-planner experience (specific case preparation experience) or exposure to Record of AdviceWealth Management, or equivalent qualification / degree, short courses or diplomas (minimum 120 credits NQF5/6)Matric Regulatory Exam 5 / stiving towards obtaining RE5Certified Financial PlannerFinancial Needs Analysis and industry complianceFinancial Services product knowledgeExperience in Elite - advantageousUnderstanding of the financial planning processHigh level of financial industry technical knowledgeProficient with MS OfficeExcellent communication skills (verbal and written)Ability to manage own time and workload effectively Key Responsibilities:Complete client onboarding process & FICA verification processGenerating provider quotes & risk and/or investment proposalsCase Management:Preparation of Sign-up documentation (internal documents, client advice records, provider paperwork)Signed documentation to be uploaded to internal CRMs/PlatformsImplementing transactions for new and existing clients by interacting with the Private Wealth Manager and New Business Administrator and client. (ensuring all parties are kept up to date on events and transactions). Maintaining Good Record KeepingDrafting and sending correspondence to client and external providersGenerating servicing transactions for clients:Switches/Fund SelectionsRisk servicingChanges to debit ordersWithdrawalsAdd
https://www.jobplacements.com/Jobs/C/CUSTOMER-RELATIONSHIP-MANAGER-PARAPLANNER-Onshore-1262648-Job-Search-2-16-2026-4-51-20-AM.asp?sid=gumtree
8h
Job Placements
1
Main duties and responsibilities include:Secretarial duties - scheduling meetings, general office administration, correspondence with clients and service providers;Assisting the financial advisor in his job servicing existing clients as well as new clients - handling preparation of all meeting documentation, application forms and follow ups;Filing, capturing client data, updating spreadsheets and word documents;Processing of new business - pre-populate documentation, check all proposals and application forms, submission of application forms to service providers / insurance companies;Follow-up all client transactions, implementation of new business etc;Drawing statements from service providers and summarising client portfolio information;Preparation of the necessary presentations, investment summaries and documentation for client review meetings.Assist with FAIS and FICA compliance and any other compliance requirementsScan to file all new business documents in client folder.General office duties which include but are not limited to filing, scanning, printing, ordering stationary and any other duties which may be associated therewith.Be telephonically available for client queries, and act as initial point of contact for client queries.Maintain an appropriate filing and recording system both hardcopies and electronically.Ensure that investments and assets under management and the recording thereof are kept up to date and current and send out statements on a monthly basis.It is essential that the candidate has the ability to multitask and to work under pressure.Requirements:Grade 12 (Essential). 5+ years experience at a financial advisory practice is advantageousPost Matric qualification will be an advantageStrong written and verbal language skills both Afrikaans and English essentialStrong computer skills essentialOwn vehicle, transport and drivers license essential.
https://www.jobplacements.com/Jobs/S/Secretary-Administrator-1251641-Job-Search-02-03-2026-00-00-00-AM.asp?sid=gumtree
13d
Job Placements
1
The OpportunityMy Client is looking to appoint a strong all-round Operations & Projects Administrator to support a senior team member who currently manages multiple business-critical functions across sales support, procurement, invoicing, project coordination, and internal operations.This role is ideal for someone who thrives in a hands-on IT services environment, enjoys ownership, and wants to become the go-to operational backbone of the business.Role OverviewYou will be responsible for supporting quoting, procurement, customer projects, billing, supplier management, and internal coordination, while also acting as a reliable cover when key team members are out of the office.An IT background or exposure is essential, as the role deals daily with hardware, licensing, connectivity, security, and managed services vendors.Key ResponsibilitiesDaily ResponsibilitiesManage quote requests from internal teams and customersRequest and follow up on supplier quotationsPrepare and issue customer quotes using SageProvide proactive feedback to customers and internal teams regarding installations and hardware ordersBuild and maintain project pricing schedules in ExcelManage customer projects in collaboration with the technical teamMaintain daily order and procurement trackersPurchase hardware, software, and licenses from approved suppliersInvoice customers accurately and timeouslyCollect hardware from suppliers and arrange deliveries to customers or contractorsSchedule meetings with suppliers and partners for management and the technical teamMonthly ResponsibilitiesManually check, verify, and amend billing across multiple services, including:Voice billingSecurity licenses (EDR, DNS, RMM)Backup licensesMicrosoft licensesVerify license usage across multiple supplier portals and adjust billing accordinglyTrack firewall license expiries, quote customers, and follow up proactivelyProcess staff leave applications and claims and maintain recordsReview supplier portals for product updates, technical training, and sales enablementSchedule and coordinate monthly staff review sessionsAnnual ResponsibilitiesCoordinate vehicle license renewals and servicesManage customer SLA renewals and addendumsCommunicate vendor price increases to customersTrack and renew supplier and vendor agreementsPrepare customer annual budgetary quotesSchedule annual staff bonus and increase discussions with management
https://www.jobplacements.com/Jobs/I/Internal-SalesAccount-Manager-1260970-Job-Search-02-10-2026-04-23-28-AM.asp?sid=gumtree
6d
Job Placements
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1
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Description:The HR and Payroll Administrator will be responsible for providing comprehensive HR and payroll administrative support, with a strong focus on payroll processing, employee data management, and statutory compliance. The role supports the HR department by ensuring accurate employee records, smooth onboarding, and reliable monthly payroll coordination to enable effective people management.ResponsibilitiesMaintain accurate and up-to-date employee records and HR databasesAssist with recruitment administration, including scheduling interviews and preparing documentationCoordinate onboarding and offboarding processesPrepare HR-related documents such as contracts, letters, and reportsSupport payroll administration by capturing and verifying employee dataAssist with leave management and attendance trackingEnsure compliance with labour legislation and internal HR policiesHandle employee queries and provide basic HR guidanceSupport HR initiatives, training coordination, and performance management administrationMaintain confidentiality and professionalism at all timesRequirements:Diploma or Degree in Human Resources, Industrial Psychology, or a related field25 years experience in Sage 300 People as a Payroll Administrator (Not negotiable)Strong administrative and organisational skillsGood understanding of basic labour legislationProficiency in MS Office (Word, Excel, Outlook)Excellent communication and interpersonal skillsHigh attention to detail and ability to meet payroll deadlinesAbility to work independently and meet deadlinesPlease note only candidates that meet the minimum requirements will be considered. Please follow our website and social media channels to be the first to know when our clients have new vacancies!
https://www.jobplacements.com/Jobs/H/HR-And-Payroll-Administrator-1255851-Job-Search-01-26-2026-10-01-40-AM.asp?sid=gumtree
20d
Job Placements
1
Minimum requirements:Degree or diploma in Supply Chain Management, Logistics, Business Administration, or a related field.1-2 years of experience in supply chain, logistics, or a planning role (advantageous).Familiarity with distribution centre operations or retail supply chains is beneficial.Proficient in Microsoft Office (Excel in particular) and planning software.Personality Traits:Strong analytical and numerical skills.Excellent attention to detail and organisational skills.Strong communication and interpersonal skills.Duties and responsibilities:Stock Management:Monitor inventory levels and ensure optimal stock availability.Conduct regular stock counts and reconcile discrepancies.Manage stock replenishment to meet retail demand.Demand Forecasting:Analyse historical sales data and market trends to forecast product demand.Collaborate with retail teams to gather insights on upcoming promotions or seasonal trends.Order Coordination:Plan and process orders for retail stores based on forecasts and sales data.Ensure accuracy in picking, packing, and shipping instructions.Track and manage order fulfillment timelines.Reporting and Analysis:Generate and maintain reports on stock levels, sales performance, and inventory turnover.Identify slow-moving or high-demand products and recommend adjustments.Communication and Collaboration:Work closely with buyers, suppliers, and warehouse staff to ensure smooth operations.Liaise with retail outlets to address stock issues or special requests.Process Improvement:Support initiatives to improve efficiency within the supply chain.Assist in implementing planning tools and systems to enhance accuracy and speed.
https://www.jobplacements.com/Jobs/J/Junior-Planner-1250407-Job-Search-02-11-2026-00-00-00-AM.asp?sid=gumtree
5d
Job Placements
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JOB DESCRIPTION INFORMATION: Job Title: IT Support EngineerEmployment Type: PermanentWork Model: Onsite JOB CONTEXT:The IT Support Engineer is responsible for providing comprehensive support for enterprise applications, network systems, and desktop environments. The role includes installation, maintenance, troubleshooting, and user support to ensure the smooth operation of IT services within the organization. This position requires strong technical expertise, problem-solving abilities, and excellent communication skills to provide efficient IT support across multiple platforms. Duties and Responsibilities:System/Application/Network Support:Install, upgrade, support, and troubleshoot enterprise applications hosted on Windows Server.Manage and support multi-layered client-server environments and ensure seamless connectivity between desktops and diverse systems, including validation systems, file servers, email servers, and application servers.Diagnose and resolve Windows application and networking issues to minimize downtime.Troubleshoot network connectivity issues in LAN/WAN environments.Coordinate with vendors for support and maintenance of IT systems.Escalate unresolved issues to the IT Specialist support team when necessary.Manage virtual environments, including VMware and Hyper-V, by creating and maintaining virtual machines.Desktop Support:Install, upgrade, support, and troubleshoot Windows OS, Microsoft Office, and authorized desktop applications.Provide hardware support, including installation and troubleshooting of printers, computers, and peripheral devices.Perform general preventive maintenance and remedial repairs on IT equipment.Install and troubleshoot EM and RFID library security solutions.Customize desktop hardware to meet user specifications and company standards.Ensure compliance with warranty requirements and return defective equipment as needed.Monitor, operate, and restore service to terminal service clients and personal computers with authorized network access.Escalate complex issues to IT Specialists when necessary.Operational Responsibilities:Address hardware and software support queries escalated from the support desk.Perform user data and application recovery.Administer email accounts, including account creation and distribution list management in Gmail Business.Manage Active Directory user accounts, including creation, management, and password resets.Utilize diagnostic tools to troubleshoo
https://www.jobplacements.com/Jobs/J/Junior-IT-Support-Engineer-1203171-Job-Search-07-15-2025-04-20-49-AM.asp?sid=gumtree
7mo
Job Placements
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