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Position SummaryWe are seeking a highly organised and detail-oriented Administrative Coordinator to join our team. The primary focus of this role is to ensure the smooth operation of company fleet management, maintain accurate insurance records, and provide general administrative support. The successful candidate will also play a key role in accounts receivable by diligently following up on outstanding debts. This position requires a proactive individual with strong multitasking abilities and excellent communication skills.Key Responsibilities1. Fleet Control & ManagementMonitor and manage vehicle tracking systems.Schedule and track regular vehicle services, maintenance, and MOTs.Maintain up-to-date records of all fleet-related documents (e.g., logbooks, service history).Coordinate with drivers and external service providers.Ensure compliance with fleet policies and regulations.2. Insurance AdministrationScan, file, and maintain all insurance-related documentation (vehicles, premises, liability, etc.).Assist with insurance claims paperwork and follow-ups.Organise both digital and physical filing systems for easy retrieval.3. General Administrative DutiesProvide general office support including answering phones, managing post, and ordering supplies.Assist with data entry, document preparation, and minute-taking as required.Maintain office filing systems and ensure documentation is accurate and up to date.Support other departments with ad-hoc administrative tasks.4. Debt Follow-Up & Accounts SupportMonitor aged debtors and proactively contact clients regarding overdue invoices.Maintain accurate records of all communications and payment arrangements.Work closely with the finance team to reconcile accounts and resolve discrepancies.Prepare regular reports on outstanding debts and follow-up activities.
https://www.jobplacements.com/Jobs/A/Administrator-1255028-Job-Search-1-23-2026-5-16-08-AM.asp?sid=gumtree
1d
Job Placements
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Main Duties / Key ResponsibilitiesCapture and update information accurately in ExcelPrepare invoices in Excel for export and local salesFile and store documents correctlyCommunicate with farm staff, internal teams, and suppliers to confirm informationAssist with reports and general admin tasksCheck data for errors or missing informationHelp improve admin and data processes where possiblePerform other related duties when requiredGeneral ResponsibilitiesAssist with additional tasks given by managementFollow all health and safety rulesKeep company and business information confidentialFollow company policies and proceduresBe flexible and support business needsWork positively with others in a respectful and inclusive environmentTake part in training and learning opportunitiesMinimum Qualifications & ExperienceMatric13 years experience in an admin or data-capturing roleBasic to intermediate Excel skills, including:Data capturing and formattingSimple formulas (SUM, AVERAGE)Working with more than one worksheetExperience with filing and record-keepingExperience in agriculture, export, or logistics is an advantageSkills & CompetenciesGood attention to detail and accuracyWell organised and able to handle more than one taskAble to check information for correctnessGood communication skills (Afrikaans is an advantage)Reliable team playerWilling to learn and adaptAble to work to deadlines
https://www.jobplacements.com/Jobs/D/Data-Capture-Administrator-Fruit-Distribution--Ex-1254912-Job-Search-01-22-2026-00-00-00-AM.asp?sid=gumtree
2d
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The successful applicant would be responsible for, but not limited to:Canvassing for new residential and commercial rental propertiesListing and marketing of residential and commercial rental propertiesConducting viewings at available propertiesVetting prospective tenantsTenanting available propertiesPerforming ingoing, interim, ad hoc and outgoing inspectionsLoading of tenant and landlord invoicesRunning the billing and payments for all tenanted propertiesArranging maintenance for propertiesCompleting all required documentation between parties, eg. Leases, mandates, disclosure forms, addendums, renewals, cancellations etcCollection of rentals and arrears and managing defaulting tenants including letters of demandFacilitation of deposit refundsGeneral â?? facilitating all aspects of the lease between landlord and tenantCandidate must be numerically strong and have good accounting / maths abilityPrevious rental experience would be ideal Salary: Commission basedTo apply email detailed CV and supporting documentation through to
https://www.jobplacements.com/Jobs/R/Rental-Agent-Property-East-London-1255204-Job-Search-01-23-2026-04-33-53-AM.asp?sid=gumtree
1d
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Requirements:• 3–4 years’ experience in the rental property industry• Proficiency in MS Office applications, including Word, Excel, and Outlook• Knowledge of accounting software is advantageous (not essential)• Understanding of professional phone and email etiquette• Reside in the Nelson Mandela Metropolitan area• Valid driver’s license• Fidelity Fund Certificate – ESSENTIALKey Skills and Responsibilities:• Maintain and update tenant lease files and records• Follow up with tenants regarding late rental payments• Update tenant lease and contact spreadsheets accurately• Ensure lease agreements are correctly completed, signed, and filed• Prepare new lease agreements for tenants• Obtain quotes for maintenance work and forward approved quotes to the ordering department for purchase orders• Assist in scheduling and coordinating maintenance work with tenants• Follow up with tenants to confirm maintenance jobs were completed satisfactorily• Perform weekly stock takes with the maintenance team• Record and manage all maintenance jobs and purchase orders per property• Conduct ingoing and outgoing property inspections and accurately capture findings• Approve rental applications of prospective tenants• Contact tenants regarding outstanding rental payments• Provide general administrative support to the Manager as required
https://www.jobplacements.com/Jobs/R/Rental-Administrator-1254013-Job-Search-01-21-2026-02-00-17-AM.asp?sid=gumtree
3d
Job Placements
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The Administration controller will be responsible to perform clerical information processing tasks and activities associated with the update and maintenance of Store Operations records and registers. The Administration controller will also need to attend to general office applications with respect to the provision of routine procedural informationKEY RESPONSIBILITIES:1. Cash• Ensure that the banking is done daily in conjunction with the Store Manager as per the banking procedures• Ensure all cash ups balance with the banking• The drop safe must be always locked and the key kept by the Admin Controller. Cash float must be checked and all spare keys for the floats must be kept at a safe place sealed in packets in the safe. Cash floats must always balance, and the Admin Controller must take full responsibility for the safe• When cash ups are done, ensure that the cashiers balance. If there are shortages or over banking, this needs to be investigated and relevant corrective action taken2. Administration• Control the standard of Administration and Procedures in the Store and enforce the relevant disciplines to maintain these standards Prepare requisitions to replenish stock• Ensure daily morning file is done as per the filing procedures. All filing duties are: Cash Control File, Petty Cash File, Stock Control File 1, Stock Control File 2, Personnel File & Internal Request file. Make sure all slips are signed with the necessary signature/s including over-rides, voids, and refunds, till open and so on.• Ensure that reports are up to date. To be addressed on a daily basis. Start of Day Reports.• Authorizing all transactions – 5A level.• Lay-byes are the responsibility of the Admin Controller and the Cashiers. These must be checked, and spot checks must be done.• Admin Controller to make sure all RTS is done on a regular basis• Spot checks on Cashiers to be conducted• Controlling of the change daily.• General filing of memos and correspondence• Data capturing of stock received and sent from branch.3. Housekeeping• Maintain cleanliness in back office.• Maintain cleanliness at the Cash Desk area and return merchandise to the floor4. Security / Risk• Manage the security of the back office and front cash desk.• Ensure tags are secured in the store if not attached to merchandise• Ensuring that Health & Safety standards are met• Prevent shrinkage by ensuring all company processes and procedures are implemented5. Customer Services• Train staff in customer service at the cash desk• Assist customers with enquiries and complaints• Apply Customer Service principles in a friendly and enthusiastic manner daily• Continuously satisfy customer needs and attract clientele
https://www.jobplacements.com/Jobs/A/Admin-Controller-2IC-Assistant-Store-Manager-1253972-Job-Search-01-21-2026-02-00-16-AM.asp?sid=gumtree
3d
Job Placements
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What youll be doingProactively identify, prospect, and secure new business opportunities within the facilities management sector.Promote and sell an integrated suite of services, including:Cleaning services (commercial, industrial, specialized cleaning)Security solutions (guarding, monitoring, access control, alarm systems)Pest control services (integrated pest management solutions)Hygiene solutions (washroom services, consumables, sanitation, waste-related hygiene)Conduct site visits, client needs analyses, and solution assessments.Prepare accurate quotations, proposals, and service-level agreements.Own the full sales cycle from lead generation to contract conclusion and handover.Build and maintain strong, long-term client relationships to drive retention and contract growth.Achieve and exceed monthly and quarterly sales targets.Maintain accurate CRM records and sales reports.Collaborate closely with operations and technical teams to ensure service feasibility and delivery.Monitor market trends, competitor activity, and provide feedback to management.Attend client meetings, presentations, and industry engagements as required.What youll needMinimum 25 years proven sales experience within facilities services, including exposure to cleaning, security, hygiene, or pest control (highly advantageous).Strong business development and negotiation skills.Excellent communication and relationship-building ability.Valid drivers license and own reliable vehicle (MANDATORY).Willingness to travel locally for client visits.Self-motivated, resilient, and target-driven with a structured sales approach.Proficiency in MS Office and CRM systems.Clear criminal record (MANDATORY).What is in it for you?Basic salary of R20 000 CTC per month.Commission structure negotiable, based on experience and performance.Opportunity to sell multiple service lines and build a strong recurring client portfolio.Support from an established operations and management team.Career growth within a stable and expanding facilities services environment.A Few Things to KnowValid license and own vehicle (mandatory)This role is based in Port Elizabeth with regular travel to client sites.Occasional after-hours work may be required depending on client engagements.Pre-employment checks will apply.This position reports directly to the Sales Manager.https://www.jobplacements.com/Jobs/S/Sales-Consultant-General-1252934-Job-Search-01-18-2026-04-00-54-AM.asp?sid=gumtree
6d
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Key Responsibilities:Reception duties.Checking and capturing of weekly time and billing labour hours.Managing of stationery supplies as required.Managing of staff refreshments as required.Managing of cleaning materials as required.Assisting with HR functions as required updating and distribution of birthday list, assisting FM with non-confidential HR tasks.Fleet maintenance tracking ensuring licenses are bought on time, Nedfleet costs are processed, Car Track management and scheduling of services.Assisting with finance and administration duties as and when required.General office administration, such as data capturing, assisting the FM with minor HR tasks, management of stationery, printing, and other non-operational essentials within the company. Minimum Requirements:Grade 12 / Matric.At least 1 years work experience in a similar role.Code B drivers license advantageous, but not essential.Strong communication skills in English (verbal and written).A friendly and enthusiastic personality is required for this front-facing role.Meticulous, exceptional attention to detail, and organized.
https://www.jobplacements.com/Jobs/R/Receptionist-Admin-Clerk-1251022-Job-Search-01-13-2026-04-36-00-AM.asp?sid=gumtree
11d
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Our client in the FMCG sector is seeking a Wage Clerk to join their teamJob type: Permanent, on-siteJob Location: Port Elizabeth/GqeberhaDuties and ResponsibilitiesResponsible for the coordination efforts between payroll, human resources, finance and other departmentsPreparation/distribution of detailed reports, e.g. overtime, leave balances, head count, and various payroll reportsHandle the administration of the timekeeping system.Setup each employee on the biometric programs and monitor submissions of approved timesheets and overtime and ensure valid data transfers to/from payroll service.Process payroll for employees accurately and on schedule (weekly/monthly).Collect and verify timekeeping information and resolve discrepanciesCalculate wages, overtime, bonuses, and deductionsPrepare and distribute payslips or direct EFT deposits.Ensure compliance with Statutory payroll submissions.Respond to employee inquiries regarding payroll mattersCollaborate with HR departments to ensure accurate reportingAssist with audits and generate payroll reports as neededEstablish/maintain employee recordsUpdating and maintaining payroll records.Maintaining leave, sickness and overtime reports.Biometrics administration.Calculation and processing of termination payments.Processing increases and calculation of back pays.Ad hoc Duties:HP Contracts & Debit Order capturingCreditors recons at month-endFollow-up queries with regards to updating Vendor profilesAdmin purchase ordersGeneral Finance filing dutiesMinimum Requirements:Grade 12 (Matric)3-5 years’ Experience in payroll (Premier) or similar.Familiarity with Biometric payroll systems (e.g. Vision Enterprise)Any Finance or Accounting roles is advantageousKnowledge of payroll regulations and tax lawsAbility to handle confidential information with integrityProficiency in payroll software and Microsoft Office, especially ExcelSkillsStrong numerical aptitude and attention to detailExcellent organizational and time-management abilitiesEffective communication and interpersonal skillsShould meet the above criteria, we invite you to apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful
https://www.jobplacements.com/Jobs/W/Wage-Clerk-1196030-Job-Search-06-20-2025-02-00-14-AM.asp?sid=gumtree
7mo
Job Placements
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