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Results for jobs administrators in "jobs administrators" in Jobs in Western Cape in Western Cape
1
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Key ResponsibilitiesProvide administrative support across a commercial and retail property portfolioManage tenant queries, communication, and general correspondenceAssist with lease administration, including lease renewals, amendments, and documentationCapture and maintain accurate data on MDA Property Manager or similar property systemsSupport tenant billing, recoveries, and credit control processesPrepare and maintain property files, contracts, and compliance documentationCoordinate move-in and move-out processes, inspections, and handoversLiaise with property managers, maintenance teams, and external contractorsAssist with monthly reporting, schedules, and administrative tasksEnsure all records and documentation are accurate and up to dateMinimum RequirementsMatric (Grade 12)Relevant qualification in Property Management, Business Administration, or Finance (advantageous)24 years experience in property administration or property management supportExperience in commercial or retail property environment (preferred)Exposure to MDA Property Manager or similar systems (advantageous)Proficient in Microsoft Office (Excel, Word, Outlook)Key Skills & CompetenciesStrong organisational and administrative skillsHigh attention to detail and accuracyAbility to multitask and manage deadlinesStrong communication and stakeholder management skillsUnderstanding of lease agreements and property processesAbility to work independently and as part of a teamLocationSomerset West, Western CapeThis is an excellent opportunity to join a growing property development company and gain exposure to commercial and retail property management operations.
https://www.jobplacements.com/Jobs/P/Property-Adminstrator-1274258-Job-Search-03-23-2026-04-07-18-AM.asp?sid=gumtree
7d
Job Placements
1
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Role:The Office Manager will oversee the smooth running of our client’s administrative operations. This senior role requires a highly experienced individual to manage financial administration, supervise a small admin team, and support both the Financial Controller and General Manager in ensuring efficient office processes.Key Responsibilities:Manage and maintain the debtors ledger and creditors ledger.Oversee cash ups and ensure accurate financial reconciliations.Supervise and lead a small administrative team (3 – 4 staff), providing guidance and support.Administer and monitor the biometric clocking system for staff attendance (around 50 staff).Assist the General Manager with ad hoc tasks and operational support.Ensure compliance with company policies and procedures.Contribute to a positive, collaborative office culture.Qualifications and Skills:Proven experience as an Office Manager or in a senior administrative role.Strong knowledge of bookkeeping/financial administration, including debtors and creditors ledgers.Experience with cash handling and reconciliations.Demonstrated ability to manage and motivate a small team.Familiarity with biometric systems or similar HR/attendance tools.Excellent organizational, communication, and problem-solving skills.Ability to work independently and as part of a team.Competencies:Leadership: Ability to guide and inspire a small team.Attention to Detail: Accuracy in financial and administrative tasks.Team Player: Collaborative approach to working with colleagues and management.Adaptability: Willingness to assist across different areas of the business.Integrity: High ethical standards in handling financial and personnel matters. Working conditions:Office-based role in Westlake – must be able to reach Westlake on a daily basis without any transport related issues.Full-time position with immediate commencement.
https://www.executiveplacements.com/Jobs/O/Office-Manager-Westlake-1276470-Job-Search-03-30-2026-05-00-15-AM.asp?sid=gumtree
1h
Executive Placements
1
Executive Assistant & Property Support Administrator Steenberg/Westlake/S-Subs (office-based)R30 000 - R35 000 Per Month Negotiable based on Qualification and Years of relevant experienceOur Client, a boutique and highly reputable Commercial Property Management Firm is seeking a highly organized, detail-oriented, friendly and approachable professional Executive Assistant to support the Managing Director, Partner and wider management team in this dual-role of providing executive support while contributing to property management functions which includes maintenance coordination, tenant relations, leasing and compliance.One would describe you as being a highly resourceful, tech-savvy, pro-active and capable individual who is very strong in balancing administrative, operational and property-related duties in a fast-paced, client-centric environment.Key Responsibilities:Executive Support:Manage diaries and calendars, schedule appointments, prepare agendas and take meeting minutesAct as the first point of contact for internal and external stakeholdersPrepare documentation, maintain filing systems and handle general administrationHandle sensitive and confidential information with professionalism and discretionManage vehicle-related administration including license renewals, sales, and number platesOversee insurance policies, including updates, claims submissions and trackingProvide family-related administrative support where requiredAssist with travel arrangements and transport coordinationProvide basic IT and administrative supportEnsure clear approvals are obtained for all quotes, invoices and work undertakenOversee office management including stationery, supplies, petty cash, cleaning, equipment and service providersAnticipate needs and resolve issues efficiently and proactivelyProperty Administration Support:Serve as the first point of contact for tenant queries, maintenance requests and general communicationMaintain accurate tenant and property records, including leases, contact details and payment historiesCoordinate property inspections, repairs and maintenance with contractors and vendorsSupport leasing processes including tenant applications and onboarding documentationPrepare lease agreements, renewals, notices and related correspondenceMonitor lease expirations and follow up on renewals and vacanciesAssist with billing, invoicing, and rent collection in collaboration with the Finance ManagerEnsure compliance with property laws, regulation and company policiesTrack utilities, service contracts and insurance requirementsWork closely with the Maintenance Manager to stay updated on outstanding tasks and assi
https://www.jobplacements.com/Jobs/E/Executive-Assistant--Property-Support-Administrat-1276052-Job-Search-3-27-2026-10-11-15-AM.asp?sid=gumtree
2d
Job Placements
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KEY REQUIREMENTS TO MEET FOR CONSIDERATIONYou will have completed Matric, coupled with 3-5 years experience in processing and administering in contractual, weekly and monthly payrolls for various clientsYou will have in-depth working knowledge of payroll software such as Sage, Vanilla or VIP, as well as a understanding of the technical workings of the system Ideally, you will have a background where there are several contractors with long and short term contracts in place, as well as having the understanding of the renewal and termination from an administrative and payroll perspective.You will have a solid background in fully managing electronic T&A systems, daily reporting on absenteeism, handling payroll queries and administering any personnel leave and rotations schedules, as well as ensuring onboarding and termination administration is accurate and efficiently managed on the payroll system.Sound knowledge of EMP201, EMP501 and IRP5 submissions, reconciling payroll accounts and benefits administration is essentialYou will be able to work independently, thrive under pressure, be able to problem solve and have a background in the manufacturing sector.You will have a valid drivers license, clear criminal and credit history, as well as being able to provide contactable references to motivate your application.Due to the exceptionally high volumes of applications, we are unable to correspond with each applicant personally, therefore only relevant and suitable candidates will be contacted. Should you not receive any correspondence from our company within 30 days, we regret your application has been unsuccessful.
https://www.jobplacements.com/Jobs/P/Payroll-Administrator-1272425-Job-Search-03-17-2026-04-07-04-AM.asp?sid=gumtree
13d
Job Placements
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Our client in the Northern Suburbs of Cape Town is seeking a Junior Administration Assistant / Travel Desk Administrator to join their team. This position plays an integral part of the administrative support of the company.
reception@personastaff.co.za
9mo
Persona Staff Recruitment
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A dynamic, growing business operating within the agricultural and logistics value chain is looking for an experienced Senior Payroll & HR Specialist to join their team based in Stellenbosch. This is an excellent opportunity for a detail-oriented individual with a passion for people and processes to take full ownership of payroll and HR administration in a complex and fast-paced environment.Key ResponsibilitiesPayroll ManagementManage full payroll functions across weekly, fortnightly, and monthly cycles.Process new hires, terminations, salary adjustments, and payroll schedule updates.Perform reconciliations, variance checks, and finalise payroll for submission.Submit payroll reports to finance for audit and reporting purposes.Administer bonuses, increases, variable payroll components, loans, and commissions.Handle SARS tax queries, EMP501 reconciliations, COIDA submissions, and labour reporting (STATSSA).Maintain accurate employee records and ensure full compliance with statutory requirements.Oversee benefits administration, including pension, provident, and medical aid contributions.Prepare remuneration reports for management and support strategic decision-making.HR AdministrationMaintain and digitise employee records in line with best practice.Support onboarding through preparation of contracts, benefits documentation, and induction packs.Administer employee benefit documentation and ensure accurate records.Assist with HR compliance and ad-hoc administrative tasks as needed.RequirementsQualifications:Degree in Human Resources Management, Industrial Psychology, or a related Financial/Commercial discipline.Experience:At least 5 years experience in a similar Senior Payroll & HR Specialist role.https://www.executiveplacements.com/Jobs/S/Senior-Payroll--HR-Specialist-1195266-Job-Search-06-18-2025-02-00-15-AM.asp?sid=gumtree
9mo
Executive Placements
1
Role PurposeProvide specialized administrative and operational support to the Facilities Management team, serving as the central point for maintenance workflows, financial procurement, and regulatory compliance. Ensure smooth operations across a multi-asset portfolio, maintain accurate data, and deliver excellent service to tenants while protecting assets and optimizing Net Operating Income.Key Responsibilities1. Helpdesk & Maintenance CoordinationServe as the primary contact for all maintenance queries (phone, email, portal).Triage issues: emergency, routine, and tenant-responsible.Create and assign Job Cards in property management/CAFM systems to approved vendors.Monitor service levels and escalate non-performance to the Facilities Manager.Keep tenants informed on job status and provide 48 hours’ notice for planned maintenance.2. Financial Administration & ProcurementIssue Purchase Orders for approved work and verify budget availability.Perform invoice processing and “Three-Way Matches” (PO + Invoice + POD) ensuring VAT compliance.Code expenses accurately to GL accounts and identify recoverable costs for tenant billing.Collate and validate utility readings, flagging anomalies.Monitor and manage costs within approved budgets.3. Governance, Compliance & Risk ManagementAdminister vendor onboarding, including verification of legal and financial documentation.Maintain safety compliance files, including COIDA and Public Liability Insurance for contractors.Ensure operations align with relevant legislation, audit standards, and REMS policies.Support risk mitigat
https://www.jobplacements.com/Jobs/F/Facilities-Administrator-Western-Cape-1274429-Job-Search-03-23-2026-09-00-14-AM.asp?sid=gumtree
6d
Job Placements
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Procurement AdministratorManage the end-to-end administrative flow of goods and services while ensuring physical deliveries match digital records.Bellville, Cape Town. Salary: R15,000 R20,000.About Our ClientThe company operates a store and warehouse department involving materials administration and the procurement of goods and services. It utilizes systems such as Syspro and ERS to manage stock codes, documentation, and time and attendance.The Role: Procurement AdministratorThe Procurement Administrator is responsible for the administrative flow of goods and services and acts as the gatekeeper for documentation. This role ensures that physical deliveries match digital records in Syspro and maintains operational continuity through the management of supplier queries and creditor payments. The main focus is the accurate processing of purchase orders, invoices, and delivery notes while enforcing administrative procedures across the stores department.Key ResponsibilitiesPossess 12+ years of relevant administrative experience.Process all purchase orders, invoices, and delivery notes within 24 hours to ensure they are received, matched, and GRNed.Load orders onto Syspro and assist with the creation of new stock codes.Prepare weekly creditor payments and manage supplier queries regarding pricing and quantities.Collect and verify administrative paperwork from stores and warehouse staff to ensure correct procedures for returns.Monitor time and attendance via ERS and manage prepaid electricity for facility blocks.Enforce the first-time-right principle across all stores and materials administration.Oversee asset management for specific company items.About You12+ years of relevant administrative experience.Diploma in Administration, Procurement, or a similar field.Proficiency in English and Afrikaans.Methodical approach to filing and strong attention to detail.Ability to work collaboratively within a stores department.Experience with Syspro administration and ERS systems is highly advantageous.
https://www.jobplacements.com/Jobs/P/Procurement-Administrator-1276335-Job-Search-3-31-2026-2-32-23-AM.asp?sid=gumtree
1h
Job Placements
1
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Key ResponsibilitiesManage and maintain the rental management platformMonitor and follow up on rental paymentsMaintain accurate and up-to-date documentation on rental systemsProcess tenant applicationsPrepare lease agreements, renewals, and supporting documentationMaintain organised filing systems and recordsMaintain key administrative registersTrack lease agreements and ensure all documentation remains current and compliantProvide general administrative support to the rental teamMinimum RequirementsPrevious experience in property rental administration, real estate administration, or a similar administrative roleStrong administrative and organisational skills with high attention to detailAbility to manage multiple tasks and meet deadlines efficientlyStrong communication and follow-up skillsProficiency in Microsoft Office (Excel, Word, Outlook) and cloud-based systemsAbility to maintain structured filing systems and accurate recordsProfessional, reliable, and able to work independently as well as part of a teamOwn reliable transport essentialMust reside in the Helderberg area
https://www.jobplacements.com/Jobs/R/Rental-Administration-Assistant-1276535-Job-Search-03-30-2026-10-02-14-AM.asp?sid=gumtree
1h
Job Placements
1
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Job Description:We are recruiting for a strong Administrator to join a professional accounting office in Table View. This is not a reception role. The ideal candidate must be confident in administration and office support. Duties:Manage day-to-day office administration and supportMaintain accurate records and filing systemsAssist with personal tax and accounting documentationPrepare correspondence and internal reportsEnsure smooth office operations and support the accounting team Requirements:Minimum 2 years office/admin experienceAdmin-strong with good attention to detailExperience in an accounting firm, especially personal tax, will be a strong advantageMust live close to Table View NB*If you meet the above criteria and are looking for a stable admin role, please apply. Application Process:
https://www.jobplacements.com/Jobs/A/Administrator-1276835-Job-Search-3-31-2026-9-02-10-AM.asp?sid=gumtree
1h
Job Placements
1
Role: Receptionist & Company Secretary / Trust AdministratorLocation: Hermanus, Overberg, Western CapeSalary: To be discussedWhat youll be doing:Front Office & Client ExperienceWelcome clients and visitors warmly and professionallyManage incoming calls and queries efficientlyPrepare and coordinate refreshments for meetingsHandle and reconcile petty cashAdministrative SupportMaintain accurate filing systems (physical and digital)Keep client records and databases up to dateAssist with onboarding and offboarding of clientsTrack and update submission statuses for compliance-related workOffice CoordinationOrder office supplies and manage stockCoordinate post, couriers, and deliveriesEnsure the office environment is professional and well maintainedTrust AdministrationAssist with registration, amendment, and deregistration of trustsMaintain statutory and legal trust recordsFollow up with the Masters Office to ensure submissions are processedKeep Beneficial Ownership information accurate and up to dateCompany Secretarial Duties (CIPC)Handle company registrations, amendments, and deregistrationsMaintain statutory records, including share registers and resolutionsProcess director changes and share transfersSubmit annual returns and ensure ongoing complianceStatutory ComplianceAssist with registrations (e.g., UIF and Compensation Fund)Track deadlines and ensure timely submissionsMaintain accurate compliance recordsWho will thrive in this role:Youre highly organised with excellent attention to detailYou can manage multiple tasks at once, switching between them efficientlyYou stay calm under pressure and enjoy variety in your dayYou communicate professionally and confidentlyYou handle sensitive information with discretion and confidentialityBilingual skills is a must
https://www.jobplacements.com/Jobs/R/Receptionist--Company-Secretary-Trust-Administrat-1275401-Job-Search-03-25-2026-16-10-54-PM.asp?sid=gumtree
4d
Job Placements
1
Key ResponsibilitiesMaintain and continuously improve Food Safety Assurance (FSA) systemsAssist in the implementation and upkeep of HACCP documentation and processesPrepare and process invoices, including working with SAGE accounting software where requiredProvide general administrative support to the teamManage filing systems and ensure proper document controlSupport team accountability by ensuring adherence to administrative procedures Minimum RequirementsHACCP accreditation or relevant experience (advantageous)Experience working with SAGE (advantageous)Strong administrative and organisational skillsHigh level of accuracy and attention to detailNeat, systematic, and methodical work approachAbility to work under pressure and collaborate effectively within a team Key CompetenciesStrong attention to detailTime management and organisational abilityProblem-solving mindsetCommunication skills (written and verbal)Reliability and accountability
https://www.jobplacements.com/Jobs/Q/Quality-Administrator-Administrative-Assistant-Kla-1274884-Job-Search-03-24-2026-10-06-13-AM.asp?sid=gumtree
5d
Job Placements
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To succeed in this role, you should have 3-5 years of experience in ERP system administration at a junior level, ideally within a manufacturing or similar environment, with SYSPRO experience. A relevant IT qualification or certification is required. Experience in data management and process improvement will be advantageous. Good communication skills, with proficiency in English and Afrikaans, and the ability to work effectively in a team-based environment are important.
https://www.jobplacements.com/Jobs/E/ERP-Administrator-1275191-Job-Search-03-25-2026-04-35-57-AM.asp?sid=gumtree
5d
Job Placements
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Job DescriptionAs a Cashier/ Administrator, you will be responsible for processing transactions accurately and efficiently, handling customer queries, maintaining cash registers, and providing administrative support to the management team.Minimum Requirements:Matric required (Non-negotiable) 2+ Years experience as a Cashier OR 2+ Years experience in internal Sales Must reside in or around Cape Towns Northern Suburbs Consultant: Carmen Bosch - Dante Personnel Midrand
https://www.jobplacements.com/Jobs/C/Cashier-Administrator-x4-1195182-Job-Search-06-17-2025-10-56-05-AM.asp?sid=gumtree
9mo
Job Placements
1
Leaders in the Packaging industry is seeking a Training Specialist to create and sustain a progressive learning environment at their plant based in the Western Cape. As the successful candidate, your responsibilities will include maintaining a training matrix, administering and running training sessions, as well as setting up training calendars. You will also be engaging and working with internal and external trainers, evaluating the quality of training courses, and benchmarking staff training requirements. Requirements:Matric with Tertiary Qualification in Human Resources ManagementQualification in Corrugated Machine Minding3 Years of process operator training facilitation experiencePrevious working experience as Corrugating Supervisor, Process Operator, or ArtisanExcellent communication and administration skills Kindly note that if you have not received any feedback 2 weeks after your application, please consider your application unsuccessful.
https://www.executiveplacements.com/Jobs/T/Technical-Trainer-Printing--Packaging-1269860-Job-Search-03-30-2026-00-00-00-AM.asp?sid=gumtree
1d
Executive Placements
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Minimum requirements: Grade 12Administration qualification is preferred and/or relevant experience3 5 years experience in the Financial / Insurance IndustryExperience with MS OfficeMaintaining accurate databases and tracking dataCollating of weekly and monthly Sales ReportsTransmitting reminders regarding deadlines and following up daily on outstanding documentsProviding administrative support to the sales team, including scheduling, coordination communication and minutes of weekly sales meetingsAssisting with queriesCompile letters relating to the Sales Advisor DivisionPrepare any requisitions relating to training and travel as required and submit for approvalGeneral administrative support to the Executive Sales and National Manager SalesConsultant: Gameedah Stemmet - Dante Personnel Cape Town
https://www.executiveplacements.com/Jobs/S/SENIOR-ADMINISTRATOR-SALES-1196697-Job-Search-06-23-2025-04-35-34-AM.asp?sid=gumtree
9mo
Executive Placements
1
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Purpose of the Role: To provide reliable and detail-oriented administrative support to the bakery, ensuring efficient daily operations across stock control, invoicing, and customer liaison. The role requires working shifts in line with bakery operating hours, Monday to Friday 09:0018:00 and Saturdays 08:0013:00.Key responsibilities include but are not limited to:Stock control & inventory managementInvoicing & general office administrationCustomer liaison & supportEnsuring smooth daily operationsCriteria:Matric or equivalent secondary educationPrevious experience in a similar administrative roleHighly computer literate with solid proficiency in MS OfficeFluent in Afrikaans & EnglishStrong organizational skills & ability to work under pressureWilling to work shifts according to bakery operating hours Monday to Saturday (Monday to Friday from 09:00 to 18:00 and Saturdays 08:00 until 13:00)Own transport & residing near Stellenbosch
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1276536-Job-Search-03-30-2026-10-02-14-AM.asp?sid=gumtree
1h
Job Placements
1
Property Administrator (Maternity Cover - 6 months contract with option to renew/extend )Support a UK-based property management team from South Africa.Remote Anywhere in SA | Salary: R27 000 /monthAbout Our ClientThe company is a property management company that delivers services to a portfolio of buildings. It follows industry regulations such as the RICS Code of Practice and operates in a fast-paced, people-focused environment.The Role: Property AdministratorThe Property Administrator exists to support the property services team by ensuring smooth day-to-day operations and effective communication with leaseholders and residents. The main focus areas include administrative and customer service tasks to help deliver property management services in line with company procedures.Key ResponsibilitiesDemonstrate a minimum of 2 years of administrative experience.Handle incoming calls and log information accurately.Manage the shared property mailbox efficiently.Provide customer service support and resolve leaseholder and resident queries.Assist with Health and Safety administration tasks.Prepare and send leaseholder and resident communications including mail merges and newsletters.Administer licences for leaseholders such as sub-let and pet applications.Support property managers and the wider team with ad hoc administrative duties.About YouMinimum 2 years of administrative experience.Proficient in Microsoft Office (Outlook, Word, Excel).Strong written and verbal communication abilities.Excellent organisational and time management skills.Friendly, proactive, and approachable personality.Able to multitask and manage competing priorities.Experience using MRI Qube Global Software or similar property management software (desirable).Interest in building a career in property management (desirable).
https://www.jobplacements.com/Jobs/P/Property-Administrator-Maternity-Cover-6months-co-1272353-Job-Search-3-17-2026-11-45-15-AM.asp?sid=gumtree
13d
Job Placements
1
ENVIRONMENT:A highly specialised engineering team is seeking a Senior Database Administrator to take full ownership of production database environments, with a strong focus on performance, reliability, and data integrity. Suited to candidates with deep hands-on experience managing and optimising large-scale database systems. The role is not platform or DevOps-focused and requires a specialist who understands databases at a core operational level. DUTIES:Administer, maintain, and optimise PostgreSQL, MySQL, and/or MariaDB databases in production environments.Perform advanced query optimisation, indexing, and performance tuning.Design and manage high availability, replication, and failover configurations.Own and execute backup, restore, and disaster recovery strategies.Monitor database health and performance, identifying and resolving bottlenecks.Troubleshoot complex database issues affecting performance and stability.Develop and maintain SQL scripts, stored procedures, and database-level logic.Ensure data integrity, consistency, and security controls across all systems.Work closely with development teams to optimise database interaction and query efficiency. REQUIREMENTS:Essential:Minimum 5+ years’ experience as a Database Administrator / DBA in a production environment.Strong hands-on experience with PostgreSQL and/or MySQL / MariaDB.Advanced SQL expertise, including performance tuning and query optimisation.Proven experience managing:ReplicationFailoverHigh availability environmentsSolid experience with backup and disaster recovery processes.Strong Linux / Unix experience supporting database systems.Demonstrated ability to diagnose and resolve performance and stability issues. Advantageous (Not Required):Exposure to NoSQL databases such as Redis or Elasticsearch.Experience working with large-scale or high-transaction environments.Basic scripting in Python or Bash. ATTRIBUTES:Strong analytical mindset with attention to detail.High level of ownership over database performance and uptime.Practical, hands-on problem solver.Comfortable working in a focused, specialist technical role.
https://www.executiveplacements.com/Jobs/S/Senior-Database-Administrator-PostgreSQL-MySQL--H-1276049-Job-Search-03-27-2026-07-00-15-AM.asp?sid=gumtree
3d
Executive Placements
1
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Responsibilities:Process and manage purchase orders, invoices, delivery notes, and GRNsEnsure all procurement documentation is accurate, complete, and filed within required timelinesCapture and maintain data on Syspro, including orders and stock codesVerify that orders, pricing, and quantities match supplier documentationLiaise with suppliers to resolve pricing, quantity, and delivery queriesSupport credit requests and returns processesEnsure all documentation is submitted to finance within required deadlinesMaintain control sheets and tracking for items sent to suppliersAssist with weekly creditor payments preparationSupport general procurement and stores administrationMonitor and enforce process compliance and first-time right principleRequirements:Matric / Grade 12Degree / Diploma advantageousProven experience in procurement or stores administration within manufacturingStrong experience working on ERP systems (Syspro advantageous)This role is suited to a highly organised and detail-focused administrator who thrives in a structured, high-volume environment where accuracy and control are critical.
https://www.executiveplacements.com/Jobs/P/Procurement-Administrator-1276435-Job-Search-03-30-2026-04-30-31-AM.asp?sid=gumtree
1h
Executive Placements
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