Executive Assistant & Property Support Administrat

Executive Assistant & Property Support Administrator Steenberg/Westlake/S-Subs (office-based)

R30 000 - R35 000 Per Month Negotiable based on Qualification and Years of relevant experience

Our Client, a boutique and highly reputable Commercial Property Management Firm is seeking a highly organized, detail-oriented, friendly and approachable professional Executive Assistant to support the Managing Director, Partner and wider management team in this dual-role of providing executive support while contributing to property management functions which includes maintenance coordination, tenant relations, leasing and compliance.

One would describe you as being a highly resourceful, tech-savvy, pro-active and capable individual who is very strong in balancing administrative, operational and property-related duties in a fast-paced, client-centric environment.

Key Responsibilities:

Executive Support:

• Manage diaries and calendars, schedule appointments, prepare agendas and take meeting minutes
• Act as the first point of contact for internal and external stakeholders
• Prepare documentation, maintain filing systems and handle general administration
• Handle sensitive and confidential information with professionalism and discretion
• Manage vehicle-related administration including license renewals, sales, and number plates
• Oversee insurance policies, including updates, claims submissions and tracking
• Provide family-related administrative support where required
• Assist with travel arrangements and transport coordination
• Provide basic IT and administrative support
• Ensure clear approvals are obtained for all quotes, invoices and work undertaken
• Oversee office management including stationery, supplies, petty cash, cleaning, equipment and service providers
• Anticipate needs and resolve issues efficiently and proactively

Property Administration Support:

• Serve as the first point of contact for tenant queries, maintenance requests and general communication
• Maintain accurate tenant and property records, including leases, contact details and payment histories
• Coordinate property inspections, repairs and maintenance with contractors and vendors
• Support leasing processes including tenant applications and onboarding documentation
• Prepare lease agreements, renewals, notices and related correspondence
• Monitor lease expirations and follow up on renewals and vacancies
• Assist with billing, invoicing, and rent collection in collaboration with the Finance Manager
• Ensure compliance with property laws, regulation and company policies
• Track utilities, service contracts and insurance requirements
• Work closely with the Maintenance Manager to stay updated on outstanding tasks and assi
  
  https://www.jobplacements.com/Jobs/E/Executive-Assistant--Property-Support-Administrat-1276052-Job-Search-3-27-2026-10-11-15-AM.asp?sid=gumtree