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Sales AdministratorOur client is a boutique Wellness Spa nestled in the leafy suburbs of Constantia and are seeking a Sales Administrator to join their team.Minimum Requirements:Based in Cape Town Southern Suburbs.Previous sales support experience.DEAR, Shopify, and Xero proficiency.basic bookkeeping knowledge.Previous experience processing invoices, credit note, capturing sales orders and tracking paymentsSkills:Strong attention to detail.Independent and collaborative work approach.Excellent written and verbal communication skills.Highly organized and capable of managing multiple tasks and deadlines.Duties and Responsibilities:Sales AdministrationAccurately capture and process daily sales transactions (e.g. via Shopify)Maintain and update sales records in DEAR and XeroGenerate and send quotations, pro forma invoices, and sales invoicesFollow up on outstanding payments and assist with accounts receivableEnsure all sales documentation is correctly filed and accessibleReporting & AnalysisCompile daily, weekly, and monthly sales reportsMonitor sales performance and highlight anomaliesAssist with compiling financial summaries to support strategic decisionsSystem Integration & Data AccuracyEnsure smooth syncing of sales data between Shopify, DEAR, and XeroCross-check data entries for completeness and accuracySupport troubleshooting with the finance and sales teams as neededBasic Bookkeeping DutiesReconcile sales and customer payments in XeroProcess refunds, returns, and adjustments correctlyAssist with cash flow tracking and financial audits related to salesCustomer & Internal SupportWork with Customer Service to resolve sales-related queriesProvide accurate information to internal teams regarding orders and paymentsLiaise with the Finance Manager on month-end closing processesProcess ImprovementsIdentify and recommend ways to improve sales admin workflowsSupport system upgrades or changes by testing and documenting processesCompliance & Best PracticeEnsure all processes follow company financial controls and accounting standardsStay informed on updates to platforms like Shopify, Xero, and DEARDisclaimer(****IMPORTANT: Express is a TES majority of positions will be Project-based and vary in length. There are no permanent positions available unless otherwise stated by Express Employment Professionals.***
https://www.jobplacements.com/Jobs/S/Sales-Administrator-1258884-Job-Search-02-04-2026-04-00-19-AM.asp?sid=gumtree
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