Office Manager - Westlake

Role:

The Office Manager will oversee the smooth running of our client’s administrative operations. This senior role requires a highly experienced individual to manage financial administration, supervise a small admin team, and support both the Financial Controller and General Manager in ensuring efficient office processes.

Key Responsibilities:

• Manage and maintain the debtors ledger and creditors ledger.
• Oversee cash ups and ensure accurate financial reconciliations.
• Supervise and lead a small administrative team (3 – 4 staff), providing guidance and support.
• Administer and monitor the biometric clocking system for staff attendance (around 50 staff).
• Assist the General Manager with ad hoc tasks and operational support.
• Ensure compliance with company policies and procedures.
• Contribute to a positive, collaborative office culture.

Qualifications and Skills:

• Proven experience as an Office Manager or in a senior administrative role.
• Strong knowledge of bookkeeping/financial administration, including debtors and creditors ledgers.
• Experience with cash handling and reconciliations.
• Demonstrated ability to manage and motivate a small team.
• Familiarity with biometric systems or similar HR/attendance tools.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently and as part of a team.

Competencies:

• Leadership: Ability to guide and inspire a small team.
• Attention to Detail: Accuracy in financial and administrative tasks.
• Team Player: Collaborative approach to working with colleagues and management.
• Adaptability: Willingness to assist across different areas of the business.
• Integrity: High ethical standards in handling financial and personnel matters.

Working conditions:

• Office-based role in Westlake – must be able to reach Westlake on a daily basis without any transport related issues.
• Full-time position with immediate commencement.