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Results for jobs administration data capturing in "jobs administration data capturing", Full-Time in Jobs in Western Cape in Western Cape
1
This role is reserved for candidates reside in close proximity to Kraaifontein / StellenboschPurpose of the role: To provide efficient administrative and sales support to the Sales Team, ensuring the smooth processing of customer orders, accurate data management, and timely communication with clients. The Sales Administrator plays a key role in maintaining operational flow, supporting sales performance, and upholding the companys commitment to service excellence and teamwork.Responsibilities include but are not limited to:Handle sales inquiries and process customer orders on various platformsVerify customer details, process payments, and update data in internal systemsInform customers on stock availability, alternatives, and lead timesIssue accurate invoices and coordinate orders internallyManage and update sales and customer records, ensuring timely responsesMaintain and enhance the companys online presence, including website updatesProvide administrative support to the sales team as neededCriteria:Matric2-3 years experience in a similar role with experience in the FMCG industry being advantageousComputer literacy: proficient in Microsoft Office and Omni (advantageous)Fully bilingual in English and Afrikaans with clear communication skillsExcellent phone and email etiquette with strong customer service skillsProficient in English and Afrikaans (speak, read and write)Outgoing personality, team player, and well-organisedFully bilingual in Afrikaans and English, with clear communication skillsAble to work well under pressure, maintaining a friendly, proactive approach
https://www.jobplacements.com/Jobs/S/Sales-Administrator-1264808-Job-Search-02-22-2026-10-00-40-AM.asp?sid=gumtree
7d
Job Placements
1
1
ResponsibilitiesProvide administrative support to operations and service teamsCoordinate scheduling and assist with service-related administrationMaintain accurate records, documentation, and filing systemsPrepare quotations and supporting documents using internal systems and spreadsheetsHandle invoicing and day-to-day billing processesManage debtor accounts, including follow-ups and reconciliationsCompile, update, and distribute operational and service reportsAnswer incoming calls and assist with general office communicationSupport overall office administration and ad hoc administrative tasksRequirementsMinimum of 3 years experience in an administrative or office support roleExposure to financial administration, including invoicing and debtors managementProficient in Microsoft Office (Excel essential)Experience working on accounting or invoicing software (Xero advantageous)Strong organisational and time-management skillsHigh attention to detail with the ability to manage multiple tasksProfessional telephone manner and communication skillsAbility to work independently and as part of a team
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1264291-Job-Search-02-19-2026-22-28-43-PM.asp?sid=gumtree
9d
Job Placements
1
This position involves overseeing operational administration and supporting the Operational and Financial teams. Responsibilities include issuing purchase orders, capturing supplier bills, obtaining and tracking invoices, updating billing schedules, liaising with Operations to ensure timely client invoicing. Strong communication skills, the ability to work under pressure, and a professional, and career-driven attitude are essential. The ideal candidate will have at least 1 year of experience in an operational or administrative role within the freight or Ships Agency sector. A Matric certificate, a sound understanding of accounting principles, and proficiency in Microsoft Excel, is essential. A valid Code 08 drivers licence is required.
https://www.jobplacements.com/Jobs/O/Operations-Admin-Assistant-Entry-Level-Ref-4155-1263721-Job-Search-02-18-2026-04-30-04-AM.asp?sid=gumtree
11d
Job Placements
1
Key responsibilities:Welcoming and assisting visitors upon arrival Answering and directing telephone calls from switchboardProviding administrative support as required to Repairs and Service DepartmentOrdering StationaryPurchase of coffee and tea, etc.Fully bilingual: Afrikaans and EnglishKnowledge with Excel, Word and PastelNeat and presentableOrganisedAble to work under pressureWill be working on PastelAt least 5 years experienceEssential skills:Strong communication and interpersonal abilitiesOrganisational skills to manage multiple tasks efficientlyAttention to detail and professionalismAbility to use office equipment and softwareGood writing and Communication skills in Afrikaans and EnglishDrivers license essential *ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*
https://www.jobplacements.com/Jobs/R/Receptionist-Administrator-1263445-Job-Search-02-17-2026-10-21-06-AM.asp?sid=gumtree
12d
Job Placements
1
REQUIREMENTSMatric, relevant qualifications highly advantageousMinimum 2 years experience in AdministrationAccuracy and computer literacy essentialAbility to learn and willing to grow in their positionDeadline driven with a good turnaround time of getting work completedExceptionally well groomed and well spoken in English and AfrikaansOwn transport DUTIESAssist walk in clientsManage discrepancies to be addressed with client.Data capturing - Import clients details.Prepare the necessary client reports Manage timelines for administration to be completed byEnsure that client reports are error free.Adherence to a turnaround time of 48 hours on all tasks unless otherwise directed.Attend to any additional tasks allocated by team for adminCollate, prepare and email guarantee schedules to relevant clients.Prepare and email monthly financial spreadsheets prior to the end of the relevant month.Order stationery as needed & ensure stationery is always at optimum levels.Liaise with all service providers on any issues as and when they arise.Ensure that invoices are received timeously so that payment can be made at month end.Attend to the personal requests of both directors.Ensure that travel expenses are received from all staff members and submitted to the director by no later than the 10th of the month.Ensure that the overall office is neat and tidyEnsure that daily grooming and attire should be in line with the companys corporate image.Answering of clients incoming calls Salary: R15k dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/P/Professional-Administrator-1195172-Job-Search-06-17-2025-10-48-03-AM.asp?sid=gumtree
8mo
Job Placements
1
Key ResponsibilitiesFinancial Administration & Record-KeepingMaintain accurate accounting records in line with company policiesCapture and process journals, invoices, and paymentsAssist in maintaining general ledger integrity and supporting schedulesEnsure proper filing and document control (physical and electronic)Accounts Payable & Receivable SupportProcess supplier invoices and assist with supplier statement reconciliationsPrepare payment schedules for reviewAssist with debtor invoicing, receipt allocations, and follow-upsResolve basic supplier and customer account queriesReport cash flow variances identifiedBank, Cash & ReconciliationsPerform daily and weekly bank and cash reconciliationsAssist with monitoring bank balancesPrepare supporting banking and payment documentationManagement Accounts & Reporting SupportAssist with preparation of reconciliations and schedules for monthly management accountsCompile supporting data for management and financial reportsAssist with budget tracking and variance supportPayroll & Statutory Support (where applicable)Assist with payroll administration and record-keepingMaintain payroll supporting documentationAssist with statutory submissions (PAYE, UIF, SDL, VAT) under guidanceAudit & Compliance AssistancePrepare audit files and supporting documentationAssist with internal and external audit queriesSupport adherence to financial controls and proceduresSupport to the Financial DirectorProvide administrative and analytical supportAssist with ad-hoc financial analysis and finance-related projectsLiaise with other departments when requiredSystems & Process SupportEnsure accurate and consistent use of accounting systemsAssist with system usage improvementsSupport finance process efficiency initiatives Minimum RequirementsEducation & QualificationsDiploma or Degree in Finance, Accounting, or related fieldRelevant bookkeeping or accounting qualificationStudying towards or completed SAIPA / CIMA / ACCA (advantageous)Experience1â??3 yearsâ?? experience in a finance or accounting roleExposure to AP/AR, reconciliations, and basic general ledger functionsExperience supporting senior finance staff is advantageousTechnical SkillsWorking knowledge of accounting software (Sage, Pastel, Xero, or similar)https://www.jobplacements.com/Jobs/J/Junior-Accountant-Growth-Role-Killarney-Growth-1260412-Job-Search-02-26-2026-00-00-00-AM.asp?sid=gumtree
3d
Job Placements
1
REQUIREMENTSMatric, or relevant qualificationMinimum 2 years of experience as a receptionist or in a similar administrative roleExperience with multi-line switchboards preferredExcellent phone etiquetteGreat verbal and written communication skillsProficient in MS Office (Outlook, Word & Excel)Strong organizational and multitasking abilitiesHigh level of attention to detail and accuracy DUTIESProfessional and friendly answering of incoming callsTake accurate messages or transfer callsWelcome visitors and offer coffee or other refreshmentsCoordinate boardroom bookingsManage travel arrangements for staff as directed, including bookings of airplane tickets, vehicle rental, & accommodationAssist customers with enquiries and give guidance or informationMaintain the office and keep all the office equipment in check and servicedMaintain office supplies and place orders when requiredOrdering and monitoring stationery suppliesSupervise cleaning staffAssist with administrative tasks and provide support to other departments as needed Salary: R10,000 ctc, negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/R/Receptionist-and-Front-of-House-Administrator---1266177-Job-Search-02-25-2026-10-35-01-AM.asp?sid=gumtree
4d
Job Placements
1
Key Responsibilities:Reception & Client LiaisonAnswer and screen incoming calls in a professional mannerTake accurate messages and ensure timely relay to relevant staffMeet and greet clients courteously and professionallyMaintain a neat and welcoming reception areaFICA Administration & ComplianceCollect, collate and verify FICA documentationEnsure accurate storage and filing (physical and/or electronic) of FICA recordsMaintain compliance with FICA requirements and internal proceduresAssist with follow-ups on outstanding documentationGeneral Office SupportProvide ad hoc administrative assistance to attorneys and support staffAssist with scanning, filing, data capturing and document preparationSupport general office coordination as required RequirementsMatric (Grade 12)Previous reception or administrative experience (legal environment advantageous)Basic understanding of FICA documentation and compliance (or willingness to learn)Strong telephone etiquette and interpersonal skillsGood organisational skills and attention to detailComputer literate (MS Office)Residing in or near Stellenbosch Personal AttributesCalm and composed under pressureProfessional and well-presentedEmotionally resilient and able to separate the nature of legal work from personal feelingsReliable and punctualTeam player with a helpful attitudeThis position is ideal for a junior candidate looking to gain experience within a legal environment while developing strong administrative and compliance skills
https://www.jobplacements.com/Jobs/J/Junior-Front-Line-Administrator-Legal-Practice-1265453-Job-Search-02-24-2026-04-05-06-AM.asp?sid=gumtree
6d
Job Placements
1
Maintain and update debtors and creditors master data across multiple internal platforms and process daily invoicing with full tax compliance, including weekly issuance of Section 18A certificatesCapture and receipt weekly deposits and cash intake, perform bank, creditor and payroll reconciliations, and ensure accurate donor revenue record keepingSupport both internal and external audit preparation, uphold effective internal controls, assist with budgeting, and contribute to payroll administrationPrepare reports for Exco and the Board, support financial and data analysis, and collaborate closely with the fundraising team by delivering timely reports and relevant financial insightsSkills & Experience: Minimum 4 years experience in debtors, creditors and bank reconciliationsStrong financial accounting skills; experience with BEE processes and audit preparation advantageousAdvanced Excel and strong overall IT proficiencyExcellent interpersonal and relationship building skills across all levels of the organisationAbility to handle sensitive financial information with the highest level of confidentialityExperience in the education sector or NPO environment beneficialQualification:Degree in Accounting OR Equivalent Contact Joshua Lawrence on
https://www.jobplacements.com/Jobs/A/Accountant-1266764-Job-Search-02-27-2026-04-13-39-AM.asp?sid=gumtree
2d
Job Placements
1
1
1
The main purpose of this role is to provide efficient internal sales support and administrative coordination for the aggregates mining operation. The role ensures accurate order processing, customer service excellence, logistical coordination, and smooth day-to-day office operations to support production and sales targets.RequirementsGrade 12 essentialDiploma or Certificate in Business Administration / Sales / Office Management (advantageous)25 years experience in internal sales or office administrationExperience in construction, mining, or aggregates industry (preferred)Computer literate (MS Office - Excel, Word, Outlook)Strong communication skills (verbal and written)Excellent organizational skillsAttention to detail and accuracyAbility to work under pressure in a fast-paced environmentCustomer service orientedGood numerical and reconciliation skillsProblem-solving abilityTeam player with a proactive attitudeWilling to work overtime during peak periodDuties will include, but not limited to:Internal Sales SupportProcess customer orders (telephonic, email, walk-in clients)Prepare and issue quotationsConfirm pricing, stock availability, and delivery schedulesCapture orders on internal systems (ERP/accounting system)Generate invoices, delivery notes, and statementsFollow up on outstanding quotations and back ordersLiaise with dispatch and production teams to coordinate deliveriesHandle customer queries and resolve complaints professionally Customer Relationship ManagementMaintain customer database and update recordsBuild and maintain strong relationships with contractors, transporters, and construction clientsAssist with credit applications and account documentationMonitor customer account limits and communicate with finance when required Logistics CoordinationSchedule deliveries with transport providersEnsure correct documentation accompanies loadsCommunicate loading schedules to weighbridge and yard staffMonitor turnaround times and report delays Office AdministrationGeneral office management and filingManage incoming calls and correspondenceMaintain sales records and reporting spreadsheetsAssist with monthly sales reports and production summariesOrder office supplies and maintain inventorySupport compliance documentation where required Financial & Reporting DutiesAssist with debtors follow-upsReconcile delivery notes and inv
https://www.jobplacements.com/Jobs/S/Sales-Administrator-1266724-Job-Search-02-27-2026-04-00-39-AM.asp?sid=gumtree
2d
Job Placements
1
HR Coordinator – Retail Head Office
Position Purpose
Reporting to the HR Director, the HR Coordinator supports and coordinates recruitment and onboarding activities, assists in the administration of training, acts as HR contact for the workforce of the Company, and is responsible for maintaining detailed employee data and records in compliance with government and internal reporting standards. The HR Coordinator will own all HR online tools and be accountable for their effectiveness and ongoing development.
Key Responsibilities
Human Resources
• Coordinate recruitment support activities including drafting job postings, posting opportunities on internal and external recruitment sites, screening CVs, and liaising with candidates as well as with agencies;
• Ensure all of the online tools are managed adequately and kept up to date with the latest information/software;
• Ensure all online tools functionalities are made available to new joiners and that training on such tools is conducted as part of the employment induction process;
• Administration of all new joiner onboarding via the online tools (TalentLMS, Cornerstone, Rewarded, SAGE);
• Address payroll-related queries
• Administer and report on SAGE reports (annual leave, salary, headcount, compensation documents)
• Respond to solicited and unsolicited employment inquiries
• Draft and maintain job descriptions
• Coordinate on-boarding activities for new joiners
• Assist in the development of training and development measures;
• Sign up and maintain employees on the Companys Discovery healthcare plan
• Administer the Companys car fleet including incident management
• Coordinate the completion of organization charts
• Assist in the drafting, management, and administration of policies, programs, and guidelines
• Participate in and drive culture-related initiatives in collaboration with the culture committee
• Support the HR Director in any ad-hoc HR-related issues and participate in special projects as required
Health and Safety
• Responsible for the administration and capturing of safety and compliance checks on facilities (Head Office, Retail boutiques);
• Manage compliance fulfillment and ensure that all regulatory documentation is captured within SAGE and is regularly maintained;
• Ensure that actionable items as outcomes of the risk assessments are processed and recorded;
• Act as a resource to facilitate wellness events, toolbox talks, and office health and safety initiatives (participate as a fire and safety marshal);
• Facilitate and support any training plans, and material produced for distribution and ensure that stakeholders are informed of any changes as and when required;
• Support the H&S responsible for Retail and Head Office by implementing any regulatory and/or OHS Act requirements, including but limited to:
o Purchasing equipment
o Managing suppliers onsite
o Conducting due diligence checks
o Capturing information within the SAGE system
o Managing the administration related to all reporting requirements.
Personal Characteristics
• Excellent interpersonal and communication skills – able to influence and communicate clearly at all levels, and across all departments;
• Proactive attitude and ability to identify project opportunities, propose them, and complete them;
• A methodical and structured approach to tasks;
• Able to set priorities and clear targets;
• Have a client services approach;
• High sensitivity to the confidential nature of the work; and
• Able to grow with the level of responsibilities and with the size and structure of the business.
Requirements:
• Tertiary Education degree or currently studying towards (in pursuit of a Human Resources designation is preferred)
• A minimum of two years of working experience, preferably in a multinational FMCG or Retail environment
• Advanced knowledge of Word, Excel, PowerPoint, and Visio
• Understanding of relevant HR legislation and best practices.
• A high caliber of professional interpersonal skills, with excellent analytical, conceptual, and communication skills (both oral and written)
• Performance-driven, tenacious and goal-orientated
• Strong communication and internal-influencing skills
• Able to set priorities and clear targets
• Well-organized and ideally with project management experience
• Capable of managing numerous projects at once in a high-paced environment
• A high degree of flexibility; and
• Able to grow with the level of responsibilities and with the size and structure of the business.
Salary: RBasic with benefits Consultant Name: Marlene Smith
2y
Service Solutions
1
1
Key ResponsibilitiesProvide administrative and operational support to senior leadership and the wider teamManage and optimise daily administrative functions, including scheduling, filing, calendar management, and meeting coordinationWelcome and assist visitors in a professional and friendly mannerHandle general office administration, including emails, calls, document management, mail, and data capturingCoordinate travel arrangements and prepare presentation materials, meeting rooms, and related logisticsManage office supplies and ensure availability of essential resourcesMaintain and troubleshoot office equipment where requiredIdentify and implement process improvements to enhance productivity, accuracy, and efficiency while managing costsSupport tender documentation processes, including preparation, compilation, and certification through SAPS liaison (Commissioner of Oaths)Minimum RequirementsMatric (Grade 12) essential; additional qualifications or certifications advantageousMinimum 3 years experience in a fast-paced administrative environment (experience within technology or financial services advantageous)Working knowledge of basic bookkeeping principles or accounting software beneficialValid drivers licence and own reliable transport essentialProficient in using standard office technology (computers, printers, scanners, telephony systems)Strong written and verbal communication skillsAbility to manage multiple priorities and meet tight deadlinesProfessional, well-presented, and confident in dealing with internal and external stakeholdersExperience with tender processes and document certification advantageousAdditional InformationWorking hours: 08:00 17:00 (overtime may be required during peak periods)Office-based role in Century City, supporting real-time collaboration and operational efficiencyThis opportunity offers exposure to a high-growth fintech environment and the chance to play a pivotal role in supporting a business on an exciting expansion journey.
https://www.jobplacements.com/Jobs/B/Branch-Administrator-1263029-Job-Search-02-16-2026-22-00-30-PM.asp?sid=gumtree
12d
Job Placements
1
RESPONSIBILITIES:Drawing up of Purchase contractsCollecting outstanding contracts from clientReconciliation of stock availabilityPreparation & handling of invoices for payments to suppliers and producersConfirm that all transactions relating to the purchasing are entered into the system every day and reconciledREQUIREMENTS:A tertiary qualification in Finance, Administration or Logistics preferredMust be fully bilingual (Afrikaans and English)Min 2 - 3 years working experience
https://www.jobplacements.com/Jobs/A/Administrative-Coordinator-1251621-Job-Search-02-12-2026-00-00-00-AM.asp?sid=gumtree
17d
Job Placements
1
Programme AdministratorCoordinate and support administrative and operational needs for an Executive team to ensure high-quality client outputs.City of Cape Town (Hybrid) | Full-timeAbout Our ClientThe company partners with leading companies, governments, and industrial clusters to build dignity and opportunity through sustainable, production-led economies. They focus on making Africa a globally competitive manufacturing hub through value chain transformation, smart industrial policies, and innovative sector development programmes. Their work spans research, policy development, strategy execution, manufacturing performance improvement, and sustainability.The Role: Programme AdministratorThe role exists to provide energetic and highly organised coordination for the Executive teams administrative and operational requirements. It contributes to the business by ensuring the team can focus on strategic delivery while maintaining quality standards for client outputs. Main focus areas include executive reporting, document and knowledge management, financial administration, and tender support.Key ResponsibilitiesApply a minimum of 3 years of business administration experience to support team operations.Prepare, quality-check, and circulate reports, presentations, agendas, and minutes for high-impact engagements.Oversee the organisation, filing, and version control of documentation across SharePoint and Zoho platforms.Maintain and update contact lists and database systems to ensure accurate stakeholder information.Support team operations through scheduling internal meetings and managing ad hoc travel arrangements.Assist in managing team reporting requirements related to finance, resource allocation, and project tracking.Format and polish documents for internal and client use to ensure alignment with professional branding.Coordinate tender submissions, compliance documents, and maintain records of CVs and project histories.About YouMinimum 3 years of business administration experience.Relevant National Diploma or equivalent qualification.Demonstratable working knowledge of MS Office Suite (especially Outlook and Excel) and platforms like MS Teams or Zoom.Strong attention to detail and high levels of organisation.Good verbal and written communication skills with the ability to work in a fast-paced environment.Socially adaptable with the ability to engage people from different socioeconomic backgrounds.Team player with good time management skills and the ability to prioritise tasks to meet deadlines.Intellectual curiosity and a desire to learn.Experience working on Zoho projects and Zoho CRM (nice-to-have).
https://www.jobplacements.com/Jobs/P/Programme-Administrator-1266260-Job-Search-2-26-2026-3-25-58-AM.asp?sid=gumtree
3d
Job Placements
1
REQUIREMENTSMatric, relevant qualification advantageousPrevious experience in programs such as CorelDRAW Excellent computer skillsPrevious designs skills advantageousInterest in graphic designAble to work under pressureHave excellent communication skills both over email and telephonicallyReliableFriendly personalityExcellent problem-solving skillsDUTIES Liaising telephonically with clients and assisting with general queries and questions relating to artwork approvalManaging all internal e-mail correspondence between applicable departments directly related to allocated orders and approval of artwork for these ordersAssuring that all artwork received from Layout Artists is correct and received in time to achieve stipulated and predetermined deadlinesAssuring that every effort is made to receive clients approved artwork to achieve stipulated and predetermined deadlinesKeeping accurate record of all allocated orders and the status of each by use of online platforms provided to aid in workload management, meet deadlines and build a needed culture of transparency for all allocated ordersSupporting the sales team (Account managers and Management) with general operations to help reach team objectives and meet client needsManaging all e-mail correspondenceManagement of and assisting with the above-mentioned duties in the absence of and on behalf of colleagues within the same departmentSalary: R9 000 CTC dependant on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/L/Layout-Administrator--CorelDRAW-1266401-Job-Search-02-26-2026-04-31-39-AM.asp?sid=gumtree
3d
Job Placements
1
REQUIREMENTSMatric, or similar qualificationFluency in English and Afrikaans REQUIRED (read, speak, write)Professional telephone and email etiquette in both languagesExcellent computer literacyHigh level of attention to detail ESSENTIALAble to work under pressureExcellent problem-solving skillsHigh energyProficiency in Google Workspace advantageous DUTIESLiaising telephonically with clients to double-check quantities and details of quotes submittedEnsuring artwork information, colour, spelling etc. is 100% correctLiaising with artwork department on changes to be madeEnsuring that all artwork received from Layout Artists is correct and received in time to achieve stipulated and predetermined deadlinesEnsuring every effort is made to receive the clients approved artwork to achieve stipulated and predetermined deadlinesKeeping an accurate record of all allocated quotes, orders, and the status of eachSupporting the sales team (Account managers and Management) with general operations to help reach team objectives and meet client needsManaging all e-mail correspondenceManagement of and assisting with the above-mentioned duties in the absence of and on behalf of colleagues within the same department Salary: R9 000 Cost To Company, dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/C/Client-Liaison-Administrator--Branding-1266402-Job-Search-02-26-2026-04-31-39-AM.asp?sid=gumtree
3d
Job Placements
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