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We are the leading Debt Review company in South Africa, recognized as the top National Debt Review company at the Annusl Industry Awards in 2024 & 2025 by our industry peers, after consistently ranking in the top 5 for the past five consecutive years.
Our mission is to serve South African consumers who are struggling with debt, as we work with them to achieve financial freedom.
We are looking for an energetic, customer centric and seasoned Debt Review Administrator to join our vibrant administration team.
TECHNICAL CRITERIA / SKILLS
- Matric with Math/Math Literacy
- Minimum of 3 years plus exposure in a debt review administration environment is essential, and non negotiable for this role
- MS Office proficiency at intermediate to advanced level is a prerequisite
- Fluent in English plus any other official language/s
- Good communication skills and an engaging telephonic manner.
- Excellent work ethic
Key job outputs / tasks / responsibilities
1. SUSPENSIONS (Form 17.W)
Receiving Suspension Requests:
Receive client suspension requests from internal departments due to non-payment.
Update client file status to Suspended on Finwise and relevant systems.
Processing Suspensions:
Generate and issue Form 17.W to all creditors.
Update NCR DHS indicators to reflect suspension status.
Conduct client callbacks regarding suspended files.
2.. CANCELLATIONS
Receiving Cancellation Requests:
Receive cancellation instructions from the Collections Department.
Processing Cancellations:
Verify client details and ID on NCR DHS.
Cancel client files on Finwise where applicable.
Issue and send Form 17.W where required.
Conduct callbacks for cancelled files.
3. REJECTIONS [amended to status B”](NCR)
Processing Rejections:
Receive rejection notifications from Debt Counsellors.
Cancel client files on Finwise.
Issue and distribute Form 17.2 rejection notices to creditors and credit bureaus.
4. COURT ORDERS [Amended to status “G” (NCR)
Court Order Administration:
Receive Notices of Intention (NOI).
Submit required documentation to the NCR.
Update DHS status to “G” or “G1” accordingly.
5. REINSTATEMENTS
Reinstate clients from Completed status on DHS (including F1, F2, and G statuses).
Ensure accurate system updates and compliance with NCR requirements.
6. CLIENT ASSISTANCE & SUPPORT
Telephonic Support:
Assist clients with portfolio and payment queries.
Provide guidance on clearance procedures and debt review processes.
Client Walk-Ins:
Assist walk-in clients with suspensions, cancellations, and Form 19 queries.
7. REGULATORY & ADMINISTRATIVE RESPONSIBILITIES
Issue Form 19 and send certified copies to relevant parties.
Issue Form 17.7 to decline transfer requests on DHS.
Update NCR DHS daily (deceased, settled, completed statuses).
Attend to call logs and callback requests for suspended clients.
Process paid-up letters and legal documents (e.g., Legal Wise, Life Power).
Manage and respond to emails received across debt counsellors from all entities within the Group.
On offer is an above market related salary and the opportunity to be part of an award-winning team making a difference in the lives of ordinary South Africans every day.
If you meet all the above requirements, please submit a detailed CV, your minimum salary expectation and availability to start, to:
Raania at
pda5@dcexperts.co.za
If you are not invited for interview within 2 weeks, please accept that your application was not successful in this round. In line with POPIA, please indicate clearly in your email response if you do not want us to retain your details on our candidate database for future opportunities.
Goodwood
Location: Durban North, KZNExperience: 3–5 YearsStart Date: ImmediateRemuneration: Competitive Market-Related Salary + BenefitsPlease submit your CV to:Aimee Wheeler - goldstarrecruit1@gmail.com Role OverviewWe are seeking a hands-on Creative Lead to head our Personalization and Design team. This role sits at the intersection of graphic design and technical production. You will manage and work within a small, skilled team—including yourself a laser engraving specialist, a heat press, an embossing machine and an embroidery machinist—to transform client design briefs into high-quality, personalized goods.The ideal candidate is a creative problem-solver who enjoys seeing a digital design come to life on physical materials like leather, fabric, and hardware.Key ResponsibilitiesTeam Leadership: Supervise and mentor a small creative production team to ensure deadlines and quality standards are met.Design & Execution: Translate design briefs into production-ready files for laser engraving, embossing, and embroidery.Technical Operation: Manage, oversee and execute the setup and operation of laser engraving and embossing machinery.Workflow Management: Manage the end-to-end personalization process, from initial concept to the finished physical product.Quality Control: Ensure every personalized item meets the premium aesthetic standards of the brand.Innovation: Stay updated on design trends and technical techniques to improve our personalization offerings.Requirements & SkillsExperience: 3–5 years in a graphic design or production-led creative role.Software Proficiency: Expert knowledge of CorelDRAW (preferred) or similar vector-based software (Adobe Illustrator).Administrative Skills: Strong proficiency in MS Office (Excel and Outlook are essential for workflow tracking).Technical Aptitude: Previous experience with laser cutters, engravers, or embossing equipment is highly advantageous.Detail Oriented: An "eagle eye" for alignment, font kerning, and material reactions to heat/pressure.Communication: Ability to lead a team and communicate clearly with internal stakeholders regarding design feasibility.Personal AttributesA "can-do" attitude with the ability to work under pressure in a fast-paced environment.A passion for craftsmanship and high-end finished goods.Strong organizational skills to manage multiple custom orders simultaneously.How to ApplyPlease submit your CV to:Aimee Wheeler - goldstarrecruit1@gmail.com
Umhlanga
URGENT
We are
seeking a high-energy, detail-oriented professional to join our team in Umhlanga to manage the critical journey from initial customer contact to final
delivery. This role is perfect for someone who thrives on juggling multiple
priorities while maintaining a "customer-first" attitude.
The Role
at a Glance:
* Salary: R20k+ CTC (including benefits).
* Leave: 15 days per annum.
* Start Date: Immediate (Replacement needed by
March 25th).
* Location: Based in Umhlanga.
Only
relevant job matching CVs will be considered.
Please
send your CV to Aimee Wheeler to: goldstarrecruit1@gmail.com
Key
Responsibilities:
Sales
& Customer Excellence
* Order-to-Cash Management: Manage the full
lifecycle of orders, including processing email and Shopify orders via
QuickBooks, capturing payments, and issuing credits or invoices for add-ons.
* Assist in
coordinating & planning production of orders in managing customers orders
to final delivery process.
* Client Relations: Act as the primary point
of contact for corporate and retail clients, providing status updates, sending
mock-ups, and managing walk-in customers.
* Business Growth: Proactively follow up on
quotations and call on existing and new customers to drive order placement.
Production
Planning & Operations
* Production Synergy: Update production
planners for Paul and Dispatch, and "chase" production on urgent
orders to ensure deadlines are met.
* Logistics Mastery: Book local and
international courier collections (Bob Go, TUNL, DHL) and handle complex export
documentation, including SADC and export declaration forms.
* Quality Control: Check and approve engraving
and embossing artwork before items move into production.
Administrative
Oversight:
* Account Management: Set up new wholesale and
retail accounts on Shopify and complete vendor supplier forms.
* Financial Tracking: Perform monthly
reconciliations for key accounts and chase pending payments to release orders.
Requirements:
* Must be a team player with the ability to assist
colleagues on WhatsApp and email.
* Proficiency in MS Office, QuickBooks and Shopify is highly
advantageous.
* Experience in international shipping and customs
documentation.
* Ability to work in a fast-paced environment and handle
returns/exchanges according to company policy.
Umhlanga
URGENT
Full-Time Administrative & Sales Coordinator NeededAdvanced Fencing is seeking a skilled and reliable Administrative and Sales Assistant to support our growing operations. The role is preferably based in the Helderberg area. We are a well-established company in the construction industry and require an experienced professional with a strong administrative background and a client-focused approach.Key ResponsibilitiesGeneral office administration and filingReception duties and client liaison as the first point of contactPreparation and administration of quotes, sales bids, contracts, and invoicingManagement of client orders, project files, reconciliations, and material ordersCoordination of sales enquiries and leads, including diary management for the DirectorCompilation of monthly leads and quotations reportsJob coordination, including:Scheduling installations with the Operations Director and communicating updates to clientsOpening job files, completing job cards, and allocating hardwareLiaising with suppliers and following up on material orders Weekly wage and stock control and allocation of hardwareMonthly VAT file preparation and supplier reconciliationsMaintenance of the vehicle register, including licensing and fine administrationGeneral ad hoc administrative support as requiredRequirementsMinimum 4 years’ experience in a similar administrative roleQualification in Secretarial, Office Administration, or BookkeepingStrong working knowledge of MS Excel, MS Word, and SageExcellent organisational, coordination, and analytical skillsAbility to multitask and work effectively under pressure in a fast-paced environmentStrong written and verbal communication skills in Afrikaans and EnglishValid driver’s licence and own transport (essential)Personal AttributesProactive, self-motivated, and detail-orientedProfessional, reliable, and client-service drivenAble to adapt to changing priorities and workloadsWorking Hours: Monday to Friday, 08:00 – 17:00Salary: Market-related, commensurate with qualifications and experienceInterested candidates should submit a CV, contactable references, and availability.Please note: Only suitably qualified applicants will be considered. Email applications to: info@advancedfencing.co.za
Somerset West
Umhlanga Specialist Financial Advisory firm is searching for an enthusiastic and skilled Financial Paraplanner to join our young dynamic team. Our firm specializes in providing financial advisory services tailored specifically to the healthcare sector, offering a comprehensive range of solutions to our diverse client base. Requirements:- Relevant qualifications in financial planning and short-term insurance advantageous.- At least 2 - 3 years experience in the financial planning industry, specifically short-term insurance.- Knowledge of Sanlam/PPS/MUA as well as Investment product knowledge will be advantageous.- Thorough understanding of current FSCA legislation.- Strong analytical skills to facilitate the identification of needs and the matching of appropriate solutions. FNA/ROA skills.- High degree of client and product provider engagement and communication skills.- Assist in the preparation of financial planning proposals and presentations for clients. Review client accounts and make recommendations for adjustments or enhancements to their financial plans.- Compile and submit advice containers to compliance officers. - Exceptional attention to detail and analytical skills with a structured and planned approach to work.- Sound computer skills Excel, Word, Email and Financial Planning software.Your working hours will be from 8:00am to 5:00pm, starting package from R18 000.00 per month CTC depending on existing qualifications and experience. The position comes with pension fund benefits, travel allowance and medical aid contributions.Due to the sensitive nature of our financial advisory environment and internal security protocols, applicants are requested to include a recent professional photo with their CV for identification purposes. Firm is located in Umhlanga opposite Gateway.To Apply, Email: umhlangafirm@gmail.com All personal information will be handled strictly in accordance with the Protection of Personal Information Act (POPIA) and will be used solely for recruitment and compliance purposes. If you don’t get feedback within two week, consider your application unsuccessful.
Umhlanga
Results for administration office jobs in "administration office jobs" in Jobs in South Africa in South Africa
1
Duties and Responsibilities include but not limited to:DailyAssisting the Board of Directors and Estate Manage in administrative and other tasks as per instructionGeneral office administration - client reception / telephones / filing / maintaining suppliers / electricity managementFee invoice schedulecontractor application (HOA)Plan submission processSecurity administrationManage CRM systemWeeklyLiaising with municipal services - any issues, reporting and resolution of issues, including data capture for sewer removal servicesDatabase management and updatingFinancial administration - data collection, capturing unpaid invoices for paymentProcess gas orders and invoice accordinglyOnline monitoring of property alertsHR Administration - temp timesheetAdminister Formal written letters to members Maintenance requestTLB Bookings Process Client InvoiceHR AdministrationMonthly wage scheduleSalary adviceUIFContracts Financial AdministrationSchedule all month end paymentsPrepare bank statement descriptions for payment allocationfile monthly invoices / receiptsAll other duties as required by managementQualifications:Matric - combined administration / secretarial qualification would be advantageousFluent in English and AfrikaansComputer literate - MS Office Suite / Pastel / SAGE online / BiometricsOwn reliable vehicle - due to locationCompetencies:Ability to work independentlyExcellent communication (English / Afrikaans)Accurate with strong attention to detailFinancial acumenOrganizedMulti-taskingStrong computer literacyProblem solving skills
https://www.jobplacements.com/Jobs/O/Office-Administrator-1267796-Job-Search-03-03-2026-04-11-06-AM.asp?sid=gumtree
2d
Job Placements
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Minimum RequirementsMatric (Grade 12)Bachelors degree in Business Administration, Logistics, or a related field24 years experience in fleet management or administrative supportStrong organizational and analytical skillsProficiency in MS Office, with strong Excel skillsKey ResponsibilitiesAdminister vehicle insurance processes, including claims and renewalsManage vehicle tracking systems and reportingCoordinate vehicle license renewals and ensure complianceOversee petrol card administration and reconciliationArrange windscreen replacements and general vehicle maintenance coordinationProvide relief support at Reception when requiredAssist with general office administration duties
https://www.jobplacements.com/Jobs/F/Fleet-Assistant-1265688-Job-Search-02-24-2026-10-05-21-AM.asp?sid=gumtree
8d
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Key Responsibilities: Personal Assistant and Executive Support (Primary Focus) Diary and Calander management, setting up of appointments and reminders, preparing agendas, and taking minutes.Act as the first point of contactPreparation of various documentation, filing and general administrationHandling sensitive and confidential information with professionalism and discretionRenewal and administration of vehicle licences, sales, personal number plates, and filingManaging / updating various insurance policies + submitting and tracking insurance claimsFamily support and administrationSome travel and transport management and assistantBasic IT supportObtaining clear approvals for every quote/ invoice / jobOffice Management Stationery and office supplies, petty cash, cleaning management, equipment management, suppliers, and contractorsAbility to anticipate needs, resolve issues with speedProperty Administration Support (Secondary Role)Tenant liaison managing communications, and requestsMaintain accurate tenant and property records, including lease terms, documentation, contact details, and filingCoordinate and schedule property inspections, repairs, and maintenance with vendors and contractorsPrepare correspondence, reports, and documentation for leases, renewals, and noticesSupport leasing efforts, including tenant applications and onboarding documentationMonitor lease expirations and follow up on renewals or vacanciesEnsure compliance with local property laws and company policiesTrack and manage utilities, service contracts, and insurance requirementsSupport and work closely with the Maintenance Manager ensuring you are up to date with all outstanding duties, assist with obtaining competing quotes.Working closely with the Finance Manager assisting with billing, collections, and invoicesRequirements:Proven experience as a personal assistant AND property administrationKnowledge and experience with Leases, facility management, and various property requirements.Strong filing and organizational skills and attention to detailExcellent communication and interpersonal abilitiesProficient in MS Office (Word, Excel, Outlook) Ability to multitask and manage time effectivelyHigh level of professionalism and discretion when handling sensitive informationMatric certificate or equivalent; further education in property, business, or administration is advantageous
https://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant--Property-Administra-1259049-Job-Search-02-27-2026-00-00-00-AM.asp?sid=gumtree
6d
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Northern Suburbs | Available within 2 weeksAn established accounting practice in the Northern Suburbs requires a mature, professional Front Office Administrator to manage their confidential front office and administrative operations.This role requires integrity, discretion, and strong organizational ability.Non-Negotiable RequirementsFluent in English & AfrikaansPrevious experience in a professional office (accounting / legal / financial services preferred)Strong reception and administrative backgroundExcellent computer literacy (Word, Excel, able to learn new systems quickly)Highly organised and detail-drivenHigh level of integrity and confidentialityAvailable within 2 weeksKey Responsibilities Front Office & ReceptionOperate professional switchboardWelcome clients in a discreet and professional mannerManage directors’ diaries and schedulesProvide full secretarial and administrative supportCompliance & Practice AdministrationMaintain SAICA & IRBA CPD registersSupport FIC compliance requirementsManage FASSET training recordsAssist with accounts receivableMaintain filing systems (physical and electronic)Monitor internal policy complianceClient Administrationhttps://www.jobplacements.com/Jobs/R/Receptionist-and-Front-Office-Administrator-1268175-Job-Search-03-03-2026-23-00-20-PM.asp?sid=gumtree
20h
Job Placements
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Requirements: Matric (Grade 12) or equivalent (NQF Level 4).Minimum of 2 years proven administrationComputer literate in Microsoft OfficeExperience in Easy Roster will be highlyAny qualification in payroll, administration or HR will be highlyOwn transport to the office isExceptional English writingKPAs:Vehicle AdministrationAdministration.DocketsReportsOnline Intelligence Capturing for Head OfficeOrders and paymentsPersonnel files and documentationArchivingAll appointments will be made in line with CPIs AA/EE strategy. If you do not receive any feedback from us within two (2) weeks of submitting your CV, please regard your application as unsuccessful.
https://www.jobplacements.com/Jobs/A/Administrator-1268255-Job-Search-03-04-2026-04-01-53-AM.asp?sid=gumtree
20h
Job Placements
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Minimum requirements: Proven experience as a Transfer Secretary, ideally with exposure to Body Corporate administrationManage property transfers from start to finish, ensuring compliance with all statutory requirementsAdminister Body Corporate levies, accounts, and related correspondenceLiaise professionally with attorneys, clients, and municipal officesMaintain accurate records and documentation for all transfers and Body Corporate mattersStrong organisational, time management, and communication skillsAbility to work independently and handle sensitive information with discretionConsultant: Joss Suffield - Dante Personnel Cape Town
https://www.jobplacements.com/Jobs/T/TRANSFER-SECRETARY-1268868-Job-Search-03-05-2026-04-34-57-AM.asp?sid=gumtree
11h
Job Placements
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Strong telephonic and communication skills in English, AfrikaansStrong typing skillsStrong organizational and stock control skillsJunior support position to management and directorsProvide administrative support to directors and managementHandle telephone communications and client serviceManage stock control and administrative coordinationPerform general office administration, record-keeping and filingCoordinate and packing of parcels and liaison with courier-services
https://www.jobplacements.com/Jobs/A/Administrative-Coordinator-1268352-Job-Search-03-04-2026-04-15-45-AM.asp?sid=gumtree
20h
Job Placements
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Role OverviewThe law firm is seeking a detail-oriented and organized Junior Legal Secretary to provide administrative and secretarial support to attorneys and senior legal staff. The successful candidate will assist with legal documentation, client liaison, and general office administration while ensuring accuracy, confidentiality, and compliance with South African legal procedures.This role is ideal for an entry-level legal administration professional looking to build a career within a dynamic legal practice.Key ResponsibilitiesLegal Administrative SupportPrepare, format, and proofread legal correspondence, pleadings, contracts, and other legal documents.Assist with filing of documents at courts and other regulatory bodies (e.g. High Court, Magistrates’ Court, Sheriff’s Office).Maintain accurate physical and electronic filing systems.Open and manage client files in accordance with firm procedures.Track deadlines, court dates, and appointments, ensuring compliance with procedural timelines.Client & Stakeholder CommunicationReceive and direct phone calls, emails, and walk-in client enquiries professionally.Schedule consultations, meetings, and diary appointments for attorneys.Liaise with clients, advocates, correspondents, and court officials where required.Document & Compliance ManagementAssist with FICA documentation collection and verification.Support preparation of bundles, briefs, and court files.Ensure documents are correctly indexed, paginated, and formatted.Maintain confidentiality and compliance with legal and POPIA requirements.General Office AdministrationManage incoming and outgoing correspondence.Assist with billing preparation, time capture, and basic accounts administration (where applicable).Order office and stationery supplies when required.Provide general administrative support to the legal team.Minimum RequirementsEducationMatric / Grade 12 (essential)Legal Secretarial Diploma / Certificate (advantageous)Experience0–2 years’ experience in a legal, administrative, or professional office environment (preferred but not essential)Exposure to legal documentation or court processes will be beneficialSkills & CompetenciesStrong attention to detail and accuracyExcellent written and verbal communication skillsProfessional telephone etiquetteGood organisational and time management abilitiesAbility to work under pressure and meet deadlinesHigh level of confidentiality and integrityCo
https://www.jobplacements.com/Jobs/J/Junior-Legal-Secretary-1267155-Job-Search-03-02-2026-01-00-14-AM.asp?sid=gumtree
3d
Job Placements
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Capturing information on database systemManaging company database systemAll administration for the GM and office as taskedProject ManagementExperience in recruitment and general HR administration an advantage.Ability to work remotely (reliable internet access etc)
https://www.jobplacements.com/Jobs/H/HR-Administrator-half-day-1267865-Job-Search-03-03-2026-04-16-33-AM.asp?sid=gumtree
2d
Job Placements
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The Office Administrator provides administrative support to ensure the smooth operation of the office.This includes managing day-to-day activities, maintaining records and databases, handling correspondence, and performing various tasks to support staff and management.Key Responsibilities:General administration duties (filing, emails, binding of documents, etc.)Assist in preparing documents for all meetings.Assist in monitoring the leave register for all sections.Photocopying and E-mailing.Attending meetings and minutes scribe.Perform any duties that may be delegated by officials.Generate a report as required by the mentor and/or supervisor.Capturing data.Follow up on outstanding correspondence.Filing and records management.Record incoming and outgoing documents.Assist in ordering office stationary supplies.Controlling the stationary register as well as the physical control of the stationary.Requirements:South African unemployed youth aged between the ages of 18 and 34.Must not have participated in the YES Programme previously.Bachelors degree in Public Administration, Business Management or equivalent.Excellent organisational, reporting, and stakeholder engagement skills.High ethical standards and attention to detail.Strong communication and digital literacy skills and excellent with spreadsheetsExperience managing donor expectations and reporting impact.Bookkeeping or finance admin knowledge beneficialHighly attentive to detailHighly engaging with some track record of caring for stakeholdersInnovative and focused on continuous improvementsSelf-starter with a keen interest in education-aligned philanthropic initiativesApplicants must reside in surrounding areas.Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.
https://www.jobplacements.com/Jobs/O/Office-Administrator-1267773-Job-Search-03-03-2026-00-00-00-AM.asp?sid=gumtree
2d
Job Placements
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Are you an organised, detail-oriented professional who thrives in a fast-paced environment? We are looking for a proactive Office Administrator to join our team in Bloemfontein. This is an excellent opportunity for someone who enjoys working closely with sales teams, managing stock, and ensuring smooth day-to-day office operations.If you are reliable, hands-on, and ready to start as soon as possible, we would love to hear from you.Key Responsibilities:Open and close the office daily (morning and afternoon procedures)Assist Sales Representatives with processing and preparing outgoing ordersManage stock control and maintain accurate stock recordsPrepare and maintain reportsProvide general sales and administrative supportEnsure smooth day-to-day office operationsRequirements:Fluent in Afrikaans and EnglishStrong organisational and administrative skillsGood communication skillsAbility to work independently and as part of a teamWillingness to travel if requiredAvailable to start as soon as possibleWhat our client offer:Supportive working environmentOpportunity for growthStable full-time positionRemuneration:Salary negotiable IMPORTANT:Applications close 15 March 2026Only applications submitted via the Ditto Jobs platform will be consideredOnly candidates who are shortlisted will be contactedNo social media messages / comments will be responded to
https://www.jobplacements.com/Jobs/O/Office-Administrator-Bloemfontein-1267162-Job-Search-03-02-2026-01-00-15-AM.asp?sid=gumtree
3d
Job Placements
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