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Office Administrator
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8 hours ago14 views
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General Details
Description
Duties and Responsibilities include but not limited to:
Daily
Daily
- Assisting the Board of Directors and Estate Manage in administrative and other tasks as per instruction
- General office administration - client reception / telephones / filing / maintaining suppliers / electricity management
- Fee invoice schedule
- contractor application (HOA)
- Plan submission process
- Security administration
- Manage CRM system
Weekly - Liaising with municipal services - any issues, reporting and resolution of issues, including data capture for sewer removal services
- Database management and updating
- Financial administration - data collection, capturing unpaid invoices for payment
- Process gas orders and invoice accordingly
- Online monitoring of property alerts
- HR Administration - temp timesheet
- Administer Formal written letters to members
- Maintenance request
- TLB Bookings
- Process Client Invoice
HR Administration - Monthly wage schedule
- Salary advice
- UIF
- Contracts
Financial Administration - Schedule all month end payments
- Prepare bank statement descriptions for payment allocation
- file monthly invoices / receipts
- All other duties as required by management
Qualifications:
- Matric - combined administration / secretarial qualification would be advantageous
- Fluent in English and Afrikaans
- Computer literate - MS Office Suite / Pastel / SAGE online / Biometrics
- Own reliable vehicle - due to location
- Ability to work independently
- Excellent communication (English / Afrikaans)
- Accurate with strong attention to detail
- Financial acumen
- Organized
- Multi-tasking
- Strong computer literacy
- Problem solving skills
https://www.jobplacements.com/Jobs/O/Office-Administrator-1267796-Job-Search-03-03-2026-04-11-06-AM.asp?sid=gumtree
Id Subtitle 1351224692
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Job Placements
Selling for 1 year
Total Ads4.50K
Active Ads4.50K
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EducationGrade 12Qualification in Administration will be advantageous Loading & updating of contracts informationLoading of customer contracts on CACI system to ensure accurate billing to customers / manual billing reinvoicing / Deep clean & Pest once-off invoices Asset reportsDoing monthly dispensing recon to balance rental assets Preparing & control of monthly stock takeUpdating stock sheets to ensure all batches relevant to stock are postedManage & confirm stock take to ensure effective stock control Petty cashEnsure that all relevant documentation pertaining to petty cash is signed off by the GM. Human resourcesComplete forms & obtain documents for the companies WealthMaintain EAAs, personnel files, leave records and overtimeIssuing of engagement pack to new employeesIssuing of termination pack to employees who leave the CompanyManaging the attendance registers. ReportingEnsure that the deadlines are met in respect of the Base revenue report / updates to the accountant of base on flash / manual invoice report / voided invoice report to the Credit control Supervisor. Payroll & Payroll queriesPreparing the monthly commission in accordance with the sales policy to ensure on-time payment to Payspace & printing of pay slips.Collection & submission of staff salary inputs. Flash reportsAssist the GM with Flash reports & explanation on actuals, using the IT system for cost control. Admin controlEnsure segregation of duties to ensure system soundnessKeep register updated & follow-up with consultants on outstanding trials. National account preparationEnsure correct documents are sent to Head Office for the accurate billing to customers. Branch contract registerComplete the register after installation / withdrawal & ensure that the GM signs contracts & new data sheets. Stock TakeManaging & confirming stock take for effective stock control Knowledge and SkillsExcellent Communication SkillsMust be able to work independentlyMust be computer literateExcellent time-management and self-management skillsPeople Management SkillsBusiness finance skillsAnalytical skillsAdministrative skillsMaintaining and I
https://www.executiveplacements.com/Jobs/B/Business-Administrator-George-1267267-Job-Search-03-02-2026-04-10-16-AM.asp?sid=gumtree
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