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Full time Sales & Admin Coordinator Needed
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3 days ago405 views
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General Details
Location:
Advertised By:Private
Company Name:Advanced Fencing
Job Type:Full-Time
Employment Equity:Non EE/AA
Description
Full-Time Administrative & Sales Coordinator Needed
Advanced Fencing is seeking a skilled and reliable Administrative and Sales Assistant to support our growing operations. The role is preferably based in the Helderberg area. We are a well-established company in the construction industry and require an experienced professional with a strong administrative background and a client-focused approach.
Key Responsibilities- General office administration and filing
- Reception duties and client liaison as the first point of contact
- Preparation and administration of quotes, sales bids, contracts, and invoicing
- Management of client orders, project files, reconciliations, and material orders
- Coordination of sales enquiries and leads, including diary management for the Director
- Compilation of monthly leads and quotations reports
- Job coordination, including:
- Scheduling installations with the Operations Director and communicating updates to clients
- Opening job files, completing job cards, and allocating hardware
- Liaising with suppliers and following up on material orders
- Weekly wage and stock control and allocation of hardware
- Monthly VAT file preparation and supplier reconciliations
- Maintenance of the vehicle register, including licensing and fine administration
- General ad hoc administrative support as required
- Minimum 4 years’ experience in a similar administrative role
- Qualification in Secretarial, Office Administration, or Bookkeeping
- Strong working knowledge of MS Excel, MS Word, and Sage
- Excellent organisational, coordination, and analytical skills
- Ability to multitask and work effectively under pressure in a fast-paced environment
- Strong written and verbal communication skills in Afrikaans and English
- Valid driver’s licence and own transport (essential)
- Proactive, self-motivated, and detail-oriented
- Professional, reliable, and client-service driven
- Able to adapt to changing priorities and workloads
Working Hours: Monday to Friday, 08:00 – 17:00
Salary: Market-related, commensurate with qualifications and experience
Interested candidates should submit a CV, contactable references, and availability.
Please note: Only suitably qualified applicants will be considered.
Email applications to: info@advancedfencing.co.za
Id Subtitle 1351113307
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Nicky Taylor
Selling for 3+ years
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Dear Hiring Manager,I am writing to express my interest in the Full-Time Administrative & Sales Coordinator position at Advanced Fencing. With over 15 years of experience in administration, sales support, and office coordination—primarily within property and construction-related environments—I am confident in my ability to contribute effectively to your growing operations in the Helderberg area.In my current role as Administration Assistant and Office Manager at Sigma Quantity Surveyors, I manage day-to-day office operations, client invoicing, contract administration (including JBCC and Procsa documentation), purchasing, bookkeeping (Pastel Express, Xero, and FNB Instant Accounting), and general staff coordination. Working within a construction-focused environment has strengthened my ability to handle detailed documentation, manage project-related files, and ensure that financial and administrative processes run smoothly and accurately.Previously, as a Personal Assistant at Sky Operating Services, I was responsible for generating and following up on quotations, coordinating deliveries and collections of machinery, invoicing, stock control, and handling general client enquiries. This role required strong sales coordination, proactive client communication, and the ability to multitask in a fast-paced operational setting—skills that align closely with the requirements outlined in your advertisement.Earlier in my career at De La Porte Property Group, I served as Receptionist and Administrator, where I managed the switchboard, client liaison, lease agreements, credit checks, supplier coordination, appointment scheduling, and director diary management. Acting as the first point of contact for clients instilled in me a professional, service-driven approach and the ability to communicate effectively in both Afrikaans and English.I hold a Certificate in Bookkeeping to Trial Balance from Varsity College and a Certificate in Small Business Management from Damelin Correspondence. I am highly proficient in MS Excel, MS Word, and Sage-related accounting systems, and I am comfortable preparing reconciliations, VAT files, supplier accounts, stock allocations, and monthly reports.Beyond my technical skills, I am proactive, detail-oriented, and dependable. I take pride in maintaining organised systems, meeting deadlines, and supporting management in a way that allows operations to function efficiently. With my own reliable transport and a valid driver’s licence, I am well-positioned to fulfil the practical requirements of this role.I would welcome the opportunity to bring my administrative expertise, sales coordination experience, and strong work ethic to Advanced Fencing. Thank you for considering my application. I look forward to the opportunity to discuss how I can add value to your team.Kind regards,
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