Please note that our Terms & Conditions and Privacy Notice are applicable.
On Promotion in Jobs
Filter & refine
Clear All
Results for administration assistant in "administration assistant" in Jobs in South Africa in South Africa
1
We are seeking a highly skilled and detail-oriented Senior Bookkeeper to join our team on an 8-month contract. The successful candidate will be responsible for managing the full bookkeeping function, ensuring accurate financial record-keeping, and maintaining compliance with all statutory and internal requirements.Key ResponsibilitiesBanking & ReconciliationsProcess daily bank transactions and perform weekly bank reconciliationsManage multiple accounts, including local (ZAR) and foreign currency (USD) accountsFinancial AdministrationAdminister and reconcile company credit cards, fuel, and vehicle maintenance cardsPrepare monthly journals, including forex revaluation (bank, accounts payable, and receivable)Maintain the fixed asset registerAssist with month-end close processes and reportingPayroll & Employee-Related FunctionsPrepare commission and incentive reports for sales representativesAdminister allowances and expense claimsManage staff-related deductions (e.g., telephone bills)Distribute monthly payslipsAssist employees with pension fund, UIF, and share-related queriesStatutory Compliance & SubmissionsVAT reconciliation and submission via eFiling, including audit complianceEMP201 (Employee Tax) submissionsUIF submissions and Department of Labour complianceMonthly pension fund and medical aid submissionsSales & Operational SupportAnalyse sales representatives performance (expenses vs. sales)Administer rebate, cashback, and related reporting programmesFacilitate travel-related processes, including carnet administration for international travelSupport fleet-related requirements and vehicle maintenance authorisationsCreditors & Supplier SupportAssist with local and foreign creditor reconciliationsSupport supplier onboarding, procurement comparisons, and payment allocationsFacilitate loading and approval of new supplier banking detailsGeneral Administration & ReportingPrepare and maintain monthly reportsManage staff leave records and general HR-related administrationEnsure proper filing and record-keeping of all financial documentationAssist with annual audit preparation and ad hoc financial queriesEnsure compliance with internal policies and head office proceduresRequirementsProven experience in a Senior Bookkeeping / Accounting roleStrong knowledge of accounting principles and financia
https://www.jobplacements.com/Jobs/B/BOOKKEEPER-1277296-Job-Search-4-1-2026-8-03-36-AM.asp?sid=gumtree
2d
Job Placements
1
Executive Assistant & Property Support Administrator Steenberg/Westlake/S-Subs (office-based)R30 000 - R35 000 Per Month Negotiable based on Qualification and Years of relevant experienceOur Client, a boutique and highly reputable Commercial Property Management Firm is seeking a highly organized, detail-oriented, friendly and approachable professional Executive Assistant to support the Managing Director, Partner and wider management team in this dual-role of providing executive support while contributing to property management functions which includes maintenance coordination, tenant relations, leasing and compliance.One would describe you as being a highly resourceful, tech-savvy, pro-active and capable individual who is very strong in balancing administrative, operational and property-related duties in a fast-paced, client-centric environment.Key Responsibilities:Executive Support:Manage diaries and calendars, schedule appointments, prepare agendas and take meeting minutesAct as the first point of contact for internal and external stakeholdersPrepare documentation, maintain filing systems and handle general administrationHandle sensitive and confidential information with professionalism and discretionManage vehicle-related administration including license renewals, sales, and number platesOversee insurance policies, including updates, claims submissions and trackingProvide family-related administrative support where requiredAssist with travel arrangements and transport coordinationProvide basic IT and administrative supportEnsure clear approvals are obtained for all quotes, invoices and work undertakenOversee office management including stationery, supplies, petty cash, cleaning, equipment and service providersAnticipate needs and resolve issues efficiently and proactivelyProperty Administration Support:Serve as the first point of contact for tenant queries, maintenance requests and general communicationMaintain accurate tenant and property records, including leases, contact details and payment historiesCoordinate property inspections, repairs and maintenance with contractors and vendorsSupport leasing processes including tenant applications and onboarding documentationPrepare lease agreements, renewals, notices and related correspondenceMonitor lease expirations and follow up on renewals and vacanciesAssist with billing, invoicing, and rent collection in collaboration with the Finance ManagerEnsure compliance with property laws, regulation and company policiesTrack utilities, service contracts and insurance requirementsWork closely with the Maintenance Manager to stay updated on outstanding tasks and assi
https://www.jobplacements.com/Jobs/E/Executive-Assistant--Property-Support-Administrat-1276052-Job-Search-3-27-2026-10-11-15-AM.asp?sid=gumtree
6d
Job Placements
1
Qualities & Skills Highly organised with strong attention to detail. Able to work independently and manage multiple priorities. Excellent communication skills and spoken English. Strong time management and problem-solving ability. Proficient in Microsoft Word, Excel and Outlook. Previous administration experience required; hospitality experience preferred.Responsibilities:Office & Administrative Support Manage general office administration and reception, including screening incoming calls. Maintain the organisation and tidiness of the office. Order and manage office and administrative supplies.Provide general administrative support to the office, hospitality and farm teams. Assist the Founders with personal administration including travel bookings, errands and other requests.Deliveries & Operational Coordination Receive supplier deliveries and notify relevant departments. Communicate with gate security regarding supplier and visitor arrivals. Assist with stock administration where required. Support Finance with maintaining the fixed asset register. HR, Health & Safety Administration Support Health & Safety representatives with administration and orders. Assist HR with training scheduling and personnel administration. Maintain organised digital and hardcopy filing systems.Financial Administration Assist Finance with collecting supplier invoices and statements. Support supplier reconciliations where required. Complete credit applications and assist with company contracts. Maintain organised financial documentation and records.We Offer The opportunity to join a globally recognised regenerative farm and hospitality concept. A supportive and dynamic office environment within a purpose-driven organisation. Benefits including a pension fund and medical aid contribution. A daily home-cooked, nourishing meal.
https://www.jobplacements.com/Jobs/O/Office-Administrator-Franschhoek-1277369-Job-Search-04-01-2026-10-07-19-AM.asp?sid=gumtree
1d
Job Placements
1
We are seeking a detail-oriented and experienced Payroll Administrator to join our team. The successful candidate will be responsible for the accurate processing and administration of payroll functions.Key Responsibilities:Capture and process bi-weekly and monthly timesheets accuratelyCalculate and capture payroll deductions (statutory and non-statutory)Process payroll using VIP and SAGE payroll systemsMaintain and manage payroll filing systems (electronic and manual)Ensure accurate record-keeping of all payroll documentationAdminister and apply knowledge of:Annual leaveSick leaveMaternity leaveEnsure compliance with PAYE and other statutory requirementsProcess bonus payments and bonus-related entriesReconcile payroll reports and resolve discrepanciesMaintain confidentiality of employee payroll informationAssist with audits and provide payroll reports when requiredRequirements:Proven experience as a Payroll Administrator or similar roleWorking knowledge of VIP and SAGE payroll systemsStrong understanding of South African payroll legislation and processesHigh level of accuracy and attention to detailStrong organizational and administrative skillsAbility to work under pressure and meet deadlinesGood excel skillhttps://www.jobplacements.com/Jobs/P/Payroll-Administrator-1277955-Job-Search-4-4-2026-5-03-56-AM.asp?sid=gumtree
18min
Job Placements
1
Key ResponsibilitiesManage the Rental platform.Monitor rental payments.Maintain all required documentation on rental systems.Process tenant applications.Prepare lease agreements, renewals, and supporting documentation.Maintain organised records and documentation.Maintain key administrative registers.Monitor and track leases and ensure documentation remains current and compliant.Assist with administrative tasks. Candidate Requirements Previous experience in property rental administration, real estate administration, or a similar administrative role.Experience working with rental management software is advantageousStrong administrative and organisational skills with high attention to detail.Ability to manage multiple tasks and deadlines efficiently.Strong communication and follow-up skills.Proficiency in Microsoft Office (Excel, Word, Outlook) and cloud-based systems.Ability to maintain structured filing systems and accurate records.Professional, reliable, and able to work both independently and within a team.Own reliable transport.Reside in Helderberg.*ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*
https://www.jobplacements.com/Jobs/R/Rental-Administration-Assistant-1277206-Job-Search-04-01-2026-04-24-45-AM.asp?sid=gumtree
2d
Job Placements
1
Key ResponsibilitiesScan and upload documents to File Director and ensure proper document management.Capture, update, and retrieve information on internal systems.Assist with obtaining and managing bank contract copies and related documentation.Administer and manage safe (vault) procedures in line with company policies.Conduct follow-up calls based on provided lists and instructions.Manage correspondence related to vehicle purchasing, selling, and logistics.Process traffic fines and ensure correct procedures are followed.Request and process vehicle licence fees.Handle title holder changes and related documentation.Coordinate insurance requests (bi-annual and ad hoc).Assist with payment upload processes and related administrative tasks.Upload and maintain proof of payments.Scan, compile, and prepare deal packs for processing and record keeping.Ideal CandidateStrong administrative and organisational abilities.High level of accuracy with excellent attention to detail.Ability to manage multiple tasks and support various team members.Comfortable with follow-ups, communication, and correspondence.Proficient in document management and basic financial administration.Positive attitude with a willingness to learn and take initiative.Strong verbal and written communication skills.Ability to work effectively as part of a team.
https://www.jobplacements.com/Jobs/A/Administrator-1275620-Job-Search-03-26-2026-04-37-25-AM.asp?sid=gumtree
8d
Job Placements
1
1
Key ResponsibilitiesProvide administrative support across a commercial and retail property portfolioManage tenant queries, communication, and general correspondenceAssist with lease administration, including lease renewals, amendments, and documentationCapture and maintain accurate data on MDA Property Manager or similar property systemsSupport tenant billing, recoveries, and credit control processesPrepare and maintain property files, contracts, and compliance documentationCoordinate move-in and move-out processes, inspections, and handoversLiaise with property managers, maintenance teams, and external contractorsAssist with monthly reporting, schedules, and administrative tasksEnsure all records and documentation are accurate and up to dateMinimum RequirementsMatric (Grade 12)Relevant qualification in Property Management, Business Administration, or Finance (advantageous)24 years experience in property administration or property management supportExperience in commercial or retail property environment (preferred)Exposure to MDA Property Manager or similar systems (advantageous)Proficient in Microsoft Office (Excel, Word, Outlook)Key Skills & CompetenciesStrong organisational and administrative skillsHigh attention to detail and accuracyAbility to multitask and manage deadlinesStrong communication and stakeholder management skillsUnderstanding of lease agreements and property processesAbility to work independently and as part of a teamLocationSomerset West, Western CapeThis is an excellent opportunity to join a growing property development company and gain exposure to commercial and retail property management operations.
https://www.jobplacements.com/Jobs/P/Property-Adminstrator-1274258-Job-Search-03-23-2026-04-07-18-AM.asp?sid=gumtree
11d
Job Placements
1
Job SummaryWe are seeking a reliable and detail-oriented HR & Admin Assistant to support daily HR operations and office administration. The role will focus on managing weekly-paid employee administration, including contracts, attendance, and leave records, while also coordinating essential office and operational administrative functions. Key ResponsibilitiesManage and maintain employment contracts and employee records for weekly-paid staffTrack and monitor attendance, timekeeping, absenteeism, and leave recordsSupport HR administrative processes, including onboarding, employee data updates, filing, and contract renewalsEnsure all HR records are accurate, compliant, and up to dateLiaise with line managers regarding attendance discrepancies, missing timesheets, and leave issuesAssist with payroll preparation by ensuring accurate submission of attendance and leave datahttps://www.jobplacements.com/Jobs/H/HR--Admin-Assistant-1276464-Job-Search-03-30-2026-05-00-15-AM.asp?sid=gumtree
4d
Job Placements
1
1
1
1
RESPONSIBILITIES: Maintenance AdministrationReport directly to Operational Manager.Maintain maintenance records.Assist with critical spares stock control and inventory administration.Prepare and manage documentation for production and maintenance departments.Monitor vehicle licensing and service dates.Implement and improve administrative records, job card systems, inspection recordings to enhance preventative maintenance efficiency. Health & SafetyAssist in ensuring compliance with Occupational Health & Safety and food safety standards.Conduct regular workplace inspections and safety audits.Report, record, and assist in investigating incidents and near misses.Monitor and enforce the use of Personal Protective Equipment (PPE)Support food safety and hygiene practices within the production environment.Assist with safety training, inductions, and awareness initiatives.Support emergency preparedness, including drills and safety equipment checks.Maintain accurate safety documentation and records. REQUIREMENTS: Matric certificate (Grade 12) essentialMinimum of 5 years experience in maintenance administration or relevant health and safety exposure/trainingA Junior Safety Officer qualification will be advantageous.Proficiency in Microsoft Excel (spreadsheets, data capturing, basic calculations)Strong organizational skills and attention to detailAbility to work independently and manage priorities effectively.Self-motivated with a proactive approach to problem-solving and continuous improvement TO APPLY:
https://www.jobplacements.com/Jobs/M/MAINTENANCE-ADMINISTRATOR--JUNIOR-HEALTH-AND-SAFE-1277271-Job-Search-04-01-2026-04-36-36-AM.asp?sid=gumtree
2d
Job Placements
1
Job Title: Admin & Sales Support AssistantLocation: Silverton, PretoriaSalary: Up to R11 000 CTC per monthOverview:Our client based in Silverton is seeking a reliable, hands-on Admin & Sales Support Assistant to join their team. This role requires a proactive individual who is comfortable working in a dynamic environment, assisting with administrative tasks, client interaction, and operational support within the yard, showroom, and warehouse.Key Responsibilities:Assist clients in the yard, showroom, and warehouseMaintain regular communication with clients (calls and follow-ups)Compile and submit weekly client call reportsProcess invoicing, pro-forma invoices, and purchase ordersHandle credit requests and proof of payment documentationPerform filing of invoices and general documentationPrint and file bank statementsAssist with stock control, stock takes, and stock sheet printingReserve and un-reserve materials and slabsManage sample and stationery orders (e.g. cartridges, invoice paper, notebooks)Order and manage Tenax stock, including stock takesCapture and manage employee timesheets and overtime recordsPerform Speedpoint banking where requiredSupport OHS administration and complianceAssist with stock received from JHB & DBN (printing and documentation)Requirements:https://www.jobplacements.com/Jobs/A/Admin-and-Sales-Support-Administrator-1276630-Job-Search-03-30-2026-21-00-15-PM.asp?sid=gumtree
3d
Job Placements
1
Location: JohannesburgIndustry: Road Freight & LogisticsEmployment Type: PermanentWorking Hours: 07:30 AM to 16:00 PM Monday to FridayAbout the OpportunityOn behalf of our Client, we are recruiting of a well-established road freight and logistics company for a detail-oriented and reliable Payroll Assistant.This role is suited to a candidate with strong administrative and payroll support experience, particularly within a high-volume, weekly payroll environment.The successful candidate will play a key role in ensuring the accurate and timeous processing of payroll, while liaising with relevant industry bodies and internal stakeholders. Purpose of the RoleThe Payroll Assistant will be responsible for supporting the Payroll Manager in the efficient administration and processing of payroll, ensuring compliance with relevant regulations and internal policies. Key Responsibilities Payroll Administration & ProcessingAssist with the weekly payroll process to ensure accuracy and timelinessVerify wages timecards and overtime calculations on relevant systemsAssist with payroll reports and reconciliations (weekly and monthly)Support preparation of payroll submissions where required NBCRFLI & Compliance AdministrationManage employee annual leave and sick leave applications with the NBCRFLISubmit AWOL applicationsAssist with sick bonus, year-end bonus, and leave applicationsHandle D-form submissions and provident fund administrationRespond to queries from the National Bargaining Council Employee Data & Systems ManagementLoad new employees and process terminations on payroll systemsMaintain accurate employee records on payroll systems (e.g. SAGE VIP, ERS)Manage employee leave records and updates on systemsEnsure all payroll-related data is accurate and up to date Deductions & ReconciliationsManage garnishee deductions and ensure accurate processingPerform monthly reconciliations of garnisheesEnsure timeous payments to relevant third parties Operational SupportAssist with labour broker payroll submissions where requiredSupport payroll-related queries from employees and managementEnsure compliance with i
https://www.jobplacements.com/Jobs/P/Payroll-Assistant-Logistics-Industry-1276891-Job-Search-03-31-2026-09-00-15-AM.asp?sid=gumtree
2d
Job Placements
1
Junior AdministratorSupport administrative operations and internal processes Mondeor, Johannesburg | R9,000 R13,000 + benefitsAbout Our Client Our client operates within a structured environment requiring strong administrative support to ensure smooth day-to-day operations. The role supports internal processes, documentation, and coordination across departments.The Role: Junior Administrator This role is responsible for providing administrative support, maintaining accurate records, and assisting with operational processes. The position requires attention to detail, strong organisational skills, and the ability to manage administrative tasks efficiently.Key ResponsibilitiesProvide minimum 2 years proven administration experienceManage general administrative duties and documentationMaintain accurate records and filing systemsSupport internal processes and coordination between departmentsAssist with time and attendance administration where requiredHandle data capturing and reporting tasksEnsure accuracy and completeness of administrative informationAbout YouMatric (Grade 12) or equivalent (NQF Level 4)Minimum 2 years administration experienceComputer-literate in Microsoft OfficeStrong organisational skills and attention to detailAbility to manage multiple administrative tasksReliable and professionalExperience with electronic time and attendance systems advantageousQualification in payroll, administration, or HR advantageous
https://www.jobplacements.com/Jobs/J/Junior-Administrator-1275831-Job-Search-3-27-2026-5-25-15-AM.asp?sid=gumtree
7d
Job Placements
1
Our client within the Financial Sector has a Advisor Service Administrator position available. Provide administrative competence to ensure professional onboarding and exits of financial advisors. This person will be responsible for a number of general office administration functions related to this role and be fluent in both English and Afrikaans. Your :Education: Matric.Experience: 2 years working experience in an administrative support role in the financial services industry. Will enable you to do the following:Onboarding:Provide administrative assistance with:The Due Diligence process in line with the standard operating proceduresThe Pre Take-on process in line with standard operating procedures.The Post Take-on process in line with standard operating procedures.Compliance requirements to compliance division.Obtain complete client lists, ensure import process on Commsplit is done.The client communication process to clients with the marketing division (content, deadline and feedback).Provide weekly feedback to HOD.Transfer and data recon Process:Provide administrative assistance with:Internal and external client and commission transfers in line with the standard operating procedures.Book acquisitions (administrative support in line with the operating procedures).Verify completeness of transfers forms and follow-ups on any outstanding requirements.Send detailed feedback to the relevant divisions on regular basis regarding the progress.Provide weekly feedback to HOD.Resignation Process:Provide administrative assistance with:Resignations process in line with the standard operating procedures.Liaise with all relevant departments regarding deadline dates, content, communication, closure of systems and delivery.Request client lists from MIS/Commissions for preparation of communication and transfer purposes.Manage, update and implement changes to documents to ensure document integrity.Manage advisor folders on Sharepoint/Commsplit.Manage the Resignations register (to be updated and maintained on a regular basis).Provide weekly feedback to HOD.https://www.jobplacements.com/Jobs/A/ADVISOR-SERVICES-ADMINISTRATOR-1276634-Job-Search-3-31-2026-2-07-37-AM.asp?sid=gumtree
3d
Job Placements
Save this search and get notified
when new items are posted!