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Results for Clerical & Data Capturing Jobs in Western Cape in Western Cape
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Minimum Requirements: Strong analytical skills and attention to detailDeadline-driven with excellent problem-solving abilitiesSolid understanding of accounting principles (debits and credits)Minimum 1 years experience in a similar finance role (advantageous)Ability to accurately prepare, record, and process accounting transactionsSkilled in investigating and resolving financial discrepanciesEffective communication skills for internal and external collaborationFamiliarity with retail control proceduresProactive in identifying risk areas and cost-saving opportunitiesAbility to create and improve reconciliations for accurate reportingGeneral Finance DutiesPrepare and process weekly payments for South AfricaConduct background checks for new suppliers.Capture and allocate payments on Sage X3.Confirm online payment receipts.Process monthly supplier invoices and credit card expenses.Perform reallocation journals and account reconciliations.Ensure accurate intercompany cost allocations.Raise accruals for accurate reporting.Contribute to month-end and year-end closing activities.Ensure compliance with internal controls and audit requirements.E-commerce Specific ResponsibilitiesReconcile online payment gateways (e.g., PJN, Payflex, Wicode) with sales records.Capture and reconcile e-commerce expenses, including digital advertising.Resolve discrepancies between e-commerce orders and financial systems.Assist with refunds and support daily/monthly payment processing.Prepare financial reports on e-commerce performance Additional RequirementsCompleted Grade 12 with Mathematics and/or Accounting (essential)Certificate or Diploma in Accounting (advantageous)Computer literacy with strong Excel skillsReliable transport to our offices in Cape Town CBD What We OfferCompetitive salaryPension fund and medical aid contributionsDiscretionary performance bonusA supportive and inclusive work environmentOpportunities for growth and development
https://www.jobplacements.com/Jobs/E/E-commerce-Financial-Assistant-1244176-Job-Search-12-03-2025-04-04-14-AM.asp?sid=gumtree
5d
Job Placements
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Minimum requirements: Matric certificateAny tertiary qualification relevant to Marketing, Warehousing, Supply Chain or Sales will be highly advantageousCold calling experienceAbility to multi-task (sales, receiving, dispatch, office administration)Computer literateOwn vehicle and valid drivers licenseAvailable from January 2026Consultant: Chane Meyer - Dante Personnel Midrand
https://www.jobplacements.com/Jobs/O/Office-Administrator-1243945-Job-Search-12-02-2025-04-33-27-AM.asp?sid=gumtree
6d
Job Placements
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REQUIREMENTSMatric, or relevant qualificationMinimum 35 years experience as a Conveyancing Secretary working specifically with FNB bondsStrong knowledge of South African property law, Deeds Office processes, and FICA complianceProficiency with conveyancing software (Lexis Convey, GhostConvey, E4, Windeed)Proficiency with Microsoft OfficeExcellent communication, coordination and administrative skillsHigh attention to detail and ability to manage multiple matters simultaneouslyProfessional, client-focused manner with strong problem-solving abilitiesAbility to work independently with minimal supervision DUTIESDraft, prepare and review bond registration documents, mortgage contracts and supporting affidavitsEnsure precision, legal compliance, and adherence to the banks specific requirementsMaintain and organise all documents for lodgement and audit purposesServe as the primary point of contact for clients, banks, estate agents and Deeds OfficeProvide professional, timely communication and ensure stakeholders are kept fully informed throughout the processCollect, verify and manage all required FICA documentationEnsure full compliance with statutory requirements, internal processes and anti-money-laundering obligationsPrevent delays by maintaining accurate and up-to-date FICA recordsManage the complete bond registration workflow from bank instruction to Deeds Office registrationCoordinate simultaneous lodgements (transfer, bond, cancellation) efficientlyCalculate conveyancing and bond costs for clients, and prepare and reconcile financial statementsManage bank guarantees, transfer duty payments, disbursements and all bond-related costs to ensure accuracy and complianceGenerate documentation and monitor transaction progress using digital workflow systemsHandle all client queries and provide regular status updates and manage expectations regarding timelines and requirements Salary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/C/Conveyancing-Secretary--Home-Loans-1243932-Job-Search-12-02-2025-04-30-48-AM.asp?sid=gumtree
6d
Job Placements
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REQUIREMENTS High school diploma or equivalent (required)Relevant tertiary qualification in Business Administration, Office Management, or similar3+ years of experience in administrative, clerical, or operational rolesExperience with payroll processing and basic HR functionsFamiliarity with logistics or inventory systems (e.g., Agrigistics, Mintsoft, Pastel, Shopify)Excellent verbal and written communication in EnglishProficient in Microsoft Office Suite (Excel, Word, Outlook)Working knowledge of POS systems (loading products, updating prices)Comfortable with using delivery and inventory management appsExcellent time management and ability to handle multiple tasks simultaneouslyExperience in shop/retail sales and cash-up proceduresKnowledge of handling customer quotes, queries, and returnsExperience with courier coordination and preparing delivery documentsUnderstanding of PAYE / UIF processes to assist with payroll administrationHighly reliable and discreet with confidential information DUTIES Answering incoming calls, office sales, cash up and handling customer queriesStocking shop with products, loading new products & updating prices on POS SystemAssigning tags to new staff members, adding of new activities for staffMonthly fuel / asset reportsCompleting all company documents, updating all pricelistsHandling/reporting of all customer complaintsPrinting/updating of all sheets used by warehouse staffHandling all insurance claimsMonthly supply reports for printers, monthly reports graphsRecording of Annual / sick leave updates of employeesCapturing time calculations of each employee for paymentWeekly calculations of staff timesheets, adjustments of clock in / clock out mistakes, and accurately recording on systemSending salary requirements to accountant for PAYE / UIF deductionsDeducting staff loans/penalties from salaries, send to Accountant PAYE/UIFDouble checking all deductions for payment schedule for OwnerPrinting payslips of all staff & handling all payroll queries from staffProcessing of all online ordersConfirming all payments via SnapScan & PayUFollow up on EFT payments made, updating delivery APP statusesAllocating orders to delivery sheet schedule, planning of the delivery routePrinting all necessary paperwork for drivers and / or customersOrdering of products, uploading products & pricelist on POS systemCross checking sales sheets with data on POS systemInvoicing all orders for ACC & COD customers on PastelFollow up on payments / statementsArrange courier collections
https://www.jobplacements.com/Jobs/I/Internal-Sales--Stock-Administrator-1198789-Job-Search-06-30-2025-04-32-18-AM.asp?sid=gumtree
5mo
Job Placements
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JOB RESPONSIBILITIES:Scanning Documents General queries Answering telephoneGeneral office duties Liaising with courier companies for collections and deliveriesQuotations when client requiresCommunication with clients when requiredCompile and submit permit applicationsJOB REQUIREMENTS:Attention to detail accuracy & able to multitask.MUST Fluent in English & AfrikaansStrong communication skills Computer Literacy Able to work under pressureAble to think outside the boxAbility to work independentlyValid driver license with own transport Matric PunctualDependable TrustworthyIf you have not heard back from us within 3 weeks, please consider your application unsuccessful.
https://www.jobplacements.com/Jobs/A/Administrator-1243366-Job-Search-11-30-2025-00-00-00-AM.asp?sid=gumtree
6d
Job Placements
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MINIMUM REQUIREMENTSGrade 12, coupled with a minimum of 3 years administration/coordination experience in a Service departmentExperience in industries involving load testing, inspections, lifting equipment, mechanical services or similar technical fieldsKnowledge of safety procedures and job-site requirementsValid Drivers Licence and own vehicleDUTIESPrepare quotations for load testing, inspections, repairs and replacement equipment or servicesReview technical information, reports and customer requirements to determine necessary scope and pricingMaintain detailed records of quotes, job files and service documentationFollow up on outstanding quotes Plan, schedule and coordinate service jobsAssign appropriate TechniciansEnsure that necessary tools, equipment and materials are arranged prior to job startMonitor job progress and adjust schedules as needed to meet customer deadlinesAct as link between customers, Technicians and internal teamsProvide customers with job updates, timelines and post-service documentationCoordinate site access, safety requirements, permits and any special project needsSupport Technicians with relevant job information, documentation and logistical supportRespond promptly to customer inquiries Resolve issues or escalate concerns to Management when necessaryProcess service reports, invoices, purchase orders and related paperworkMaintain service calendars, job boards and project trackersAssist the Service Manager with reporting, metrics and departmental planning as required
https://www.jobplacements.com/Jobs/S/Service-Administrator-1243437-Job-Search-12-1-2025-6-43-50-AM.asp?sid=gumtree
7d
Job Placements
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We are looking for a responsible Senior Executive Assistant to support our senior managers in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives.The Senior Executive Assistants main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Requirements and skills
https://www.jobplacements.com/Jobs/S/Senior-Executive-Assistant-1197760-Job-Search-6-26-2025-6-14-02-AM.asp?sid=gumtree
5mo
Job Placements
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Location: Beaconvale, ParowRequirements:Matric (Grade 12)35 years experience as a Personal Assistant, Executive AssistantStrong skills in Excel, email, and diary managementExperience with MRP, Oracle, SAP and ISO knowledge advantage.Experience in manufacturing, FMCG, cosmetics, or logistics is a strong advantageExposure to import/export administration is beneficialHighly organised, proactive, and able to work under pressureExcellent communication skills and discretion in handling confidential mattersKey Responsibilities:Manage Directors diaries, appointments, travel, and daily schedulesScreen calls, manage emails, handle visitors, and protect executive timeBook retail orders, prepare weekly spreadsheets, chase open quotes, and ensure client follow-throughCoordinate logistics, including truck deliveries, courier collections, and supplier deliveriesHandle packaging and procurement admin, including ordering samples, raising POs, and coordinating deliveriesSupport import/export processes, including documentation, forwarders, and complianceAssist with costing spreadsheets, BOM documentation, and operational paperworkAdminister barcodes via SGS, maintain registers, and support retail product listings (Clicks, Dis-Chem, etc.)How to Apply:
https://www.jobplacements.com/Jobs/P/Personal-Assistant-to-Directors-1242524-Job-Search-11-26-2025-00-00-00-AM.asp?sid=gumtree
11d
Job Placements
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Operating within a highly regulated and sensitive environment, your duties will include but are not limited to:Diary Management -Schedule and coordinate appointmentsMaintaining the patient recordsUpload patient notes and communication and reports onto their electronic record.Ensure information on the record and consent forms are up to date and accurate and completeManaging referral streamsGP Letters, referrals to other specialists, Reports/motivations to Medical InsurancesPatient LiaisonCompletion of forms as requiredDrafting and formatting letters and reportsCoordination of communication to patients in crisis (Supporting consultant as required to manage associated risk)Facilitating and preparing prescriptions for the consultant and the patientSending medication handouts and dosage instructions for medication.Facilitating assessment processes. (Quotes, initiation, appointments, reports)Maintain total confidentiality of personal and financial dataUphold data protection principlesHelp out with reception telephones at times when the receptionist/ information desk is not availableHelp out with typing at times when the typist is not availableOther administrative tasks as may be required from time to timeGrade 12 a pre-requisite, further tertiary training preferredTech savvy and able to confidently navigate systems (good MS Office, and preferably exposure to medical systems)Previous proven experience as a Secretary/Administrator or PA within a medical environment is a pre-requisiteAbility to converse in both English and AfrikaansExceptional attention to detailMature demeanour Well-developed communication skills, both verbal and writtenAccustomed to operating in a digital/paperless contextAbility to operate in a remote/hybrid environmentKindly note that by submitting your application for this career opportunity you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.Please note that only shortlisted candidates will be contacted.
https://www.jobplacements.com/Jobs/M/Medical-SecretaryRemote-Support-to-Psychiatrist-1242523-Job-Search-11-26-2025-04-31-41-AM.asp?sid=gumtree
12d
Job Placements
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Responsibilities:Maintain and update product master dataUpload quality documentation and certificates to client/retailer portalsAssist with LIMS data capturing, result linking, and reportingSupport reconciliation of data between ERP, QMS, and portal systemsAssist with change control and version documentationGenerate or assist with routine compliance and KPI reportsParticipate in continuous improvement of data workflowsMinimum Requirements:Grade 12 / Matric essentialTertiary qualification advantageous (Information Systems, Quality, Data, Food Tech etc.)Strong attention to detail and accuracy in data handlingExcellent organisational and communication skillsProficient in Excel and data managementIdeal Candidate:Analytical thinker with high attention to detailProactive and eager to learnAble to work with structured data and documentationTeam player with accountability and reliability***ONLY SHORTLISTED CANDIDATES WILL BE CONATCTED***
https://www.jobplacements.com/Jobs/J/Junior-Quality-Data-Specialist-1242492-Job-Search-11-26-2025-04-22-30-AM.asp?sid=gumtree
12d
Job Placements
1
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Description: Administrative & Office ManagementOversee day-to-day office operations and ensure the workspace runs efficientlyManage office supplies, equipment, stationery, and service providersWelcome and assist visitors, clients, and suppliersCoordinate meetings, schedules, and appointmentsHandle general correspondence (emails, calls, messages)Finance & Accounts AdministrationPrepare and issue invoicesManage monthly statements and ensure accuracyPerform reconciliations (bank, supplier, or client accounts)Capture and process expensesFollow up on outstanding paymentsAssist with basic bookkeeping tasksLiaise with accountants or finance teams where necessarySupport & CoordinationProvide administrative support to management and staffAssist with HR administration (leave tracking, onboarding documentation, etc.)Maintain filing systems (digital and physical)Ensure compliance with internal processes and controlsAssist in preparing reports, documents, and presentationsRequirements:Grade 12 (Matric)25 years experience in office administration or office managementExperience with invoicing and statements requiredStrong computer skills (MS Office, Excel, and any accounting/invoicing software) (Sage would be beneficial)Excellent communication and organisational skillsAbility to multitask and work under pressureHigh level of accuracy and attention to detailProfessional and presentablePlease note only candidates that meet the minimum requirements will be considered. Please follow our website and social media channels to be the first to know when our clients have new vacancies!
https://www.jobplacements.com/Jobs/O/Office-Manager-1242420-Job-Search-11-26-2025-04-00-44-AM.asp?sid=gumtree
12d
Job Placements
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