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Available to candidate's who have completed their LLB degree. Must be well mannered and possess an impeccable character. Able to work under pressure with minimal supervision. Valid driver's licence required. Proficiency in MS Office is essential. Preference would be given to those who reside in Phoenix and surrounding areas. Background checks is peremptory. Only those that are genuinely interested need apply by emailing CV.
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Results for secretary jobs in Jobs in South Africa
Busy Law Firm in Table View is looking for a Junior Conveyancing secretary or Administrator to join their team.Minimum requirements : Matric Computer Literate AccuracyPrevious experience as a Property Administrator or Junior Conveyancing Secretary preferred.Email the poster your CV.
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CHIEF FINANCIAL OFFICER CA(SA) Market Related Salary JHB Perm Start asap Open to all. Our well-established client in the Hospitality sector is looking for a CFO who will be responsible for all aspects of finance within the Group, managing and guiding the financial team including internal audit both at Head Office and at all the various businesses under management. You will work with the various divisions within the Group and assist in developing and implementing strategies that will ensure that the Groups objectives are met. Key Areas of ResponsibilitySupervision of the entire accounting and administration process for the various business units in accordance with Group accounting policies and procedures.Financial reporting pack reviews for various business units.Monthly group reporting and statistical submissions.Annual operational meeting calendars.Attend business operational meetings.Maintain and control group reporting standards.Compliance with all company and departmental policies, procedures and compliance with relevant regulations and legislation.Review where necessary the business units contracts and agreements.Supervision of the internal auditor.Management of the Group Insurance Portfolio renewal including liaising with the insurance brokers.Management of the Group budgetary process and review of budgets.Responsibility for Homeowner Association, Sectional Title Body Corporate, and Share Block levy budgets.Financial policies and procedures.A member of the IT Steering Committee.Supervision and finalization of financial year ends and audited financial statements.Liaison and management of the external auditors in compliance with the companys requirements.Cashflow management of various business units.Liaison with external service providers.Assistance in the preparation of company tax computations and other tax management.Provide accounting, processing, and resource to various business units.Working closely with head office and unit-based staff members.Deal with ad hoc requests as and when required.Feasibilities and financial modelling.Attendance at Board meetings.Company Secretarial including review of meeting minutes.Observant and proactiveImplementer - enjoys being close to the action.FlexibleDependable and compliantGoal driven.Self-confidentEffective communication and people skillsEthical and team workerAttention to detail.StructuredPersonal Attributes Qualifications & RequirementsMinimum of ten (10) years previous experience in a similar position or as group financial controller/ Group accountant in the hospitality industry.An accounting/financial qualification together with completed Articles with an auditing company will be advantageous.Proven business and commercial acumen with above average financial management ability.Good computer literacy skillsAdvanced analytical skills and attention to detail.Excellent communication abilities and people skills.Leadership and people development skillsAble to work independently, under pressure,
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4Mjg1MV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1790221&xid=1108_182851
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- Microsoft Package ( Word/Excel/Powerpoint/Outlook)
- Arch or any other related POS software
- Excellent analytical and arithmetical skills
- Secretarial skills
- Attention to detail
- Willing to learn and take advise
- Not a “ clock watcher”
- Excellent communication skills
- FMCG background preferable
Responsibility:- Process invoices/GRV on Arch system
- Costing and pricing duties – calculation and review of costing and pricing where required
- Raise and calculate supplier claims e.g tally/volume/sally etc – done accurately and as negotiated with relevant suppliers/buyers
- Sending such claims to suppliers and ensure that they are passed timeously and resolve differences
- Update costing and pricing on the system – monitor where required
- Match invoices to delivery notes where applicable –raise queries where there are discrepancies
- Prepare summary of claims/review when required
- Liaise with reps to confirm pricing/claims/etc
- Assist with setting up and reviewing store promos and check selling prices
- Additional task/s as delegated
Job Reference #: PMB-DCConsultant Name: Renel Pillay
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Our client based in the Northern Suburbs is looking for a proactive and organized individual to join their team as an Office Administrator & Secretary.
The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks.
About the company:
A dynamic and innovative architectural company dedicated to delivering high-quality design solutions to their clients. With a focus on creativity, functionality, and sustainability, we strive to exceed expectations and create spaces that inspire and endure.
Requirements:
Young and energetic individual with a minimum age of 25 years old
Excellent verbal communication skills
Strong problem-solving abilities
Self-motivated and punctual
Trustworthy with high levels of integrity
Exceptional organizational skills
Proficient in Microsoft Office 365
Fluent in both Afrikaans and English
Possession of a valid driver’s license and own transport
2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials
Responsibilities:
Perform general office administration tasks.
Organize and maintain client files, ensuring they are up to date.
Prepare and type meeting minutes and notes as required.
Coordinate service requests as required.
Run errands for the office as needed.
Manage inventory of office supplies
Maintain cleanliness and tidiness of reception area and boardroom.
Assist with compiling documents and reports.
Welcome clients and prepare refreshments.
Aid in the preparation and administration of tender documentation.
Communicate with clients, consultants, and suppliers regarding projects and information requirements.
Attend site visits and technical meetings, as necessary.
Provide verbal updates and written reports on dedicated projects.
Complete and submit local authority submissions for building plan approvals.
To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
natasha@personastaff.co.za
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ROLE PURPOSE
To effectively provide the General Manager and Sales & Service team with sales and service information to enable informed decision making and achievement of sales and service objectives. Responsible for the upkeep and updating of the new Customer Relations Management (CRM) systems. Assist the General Manager with the upkeep of the office in line with the mandate of the General Manager ‘s Exco reporting.
KEY RESPONSIBILITIES include the following. Other duties may be assigned.
Ensures availability of accurate and up to date client information.Consolidation of all reports from various departments.Work with the Data Analyst team to prepare reports for the GM.Create models for Sales Administration focus and interpretation of the data using MS Excel models.Manage the General Manager’s office by providing administrative and secretarial support.Prepare minutes for the weekly Sales Business Review meetings.Responsible for the upkeep and updating of the Customer Relations Management (CRM) systems to ensure the information is up to date and accurate to produce insightful reports.Develops and implements administrative procedures to support sales and service.Provides sales and service-related information as required based on sales and service activities and current portfolio data.Provides specific client information/reports to the sales team through analysis of client data.Provide reports on the performance of the regional sales teams on achievement against targets on a monthly basis.Extrapolates information from the system to support budget compilation and determination of revenue targets.Responsible for stationery, housekeeping, and cash sales.Assist and work in conjunction with Financial Administrator from time to time.To provide administrative and secretarial support to the Sales Manager.Some staff supervision.
Cost Management
Provides input into the compilation of the regional sales and service budget for determination of revenue targets.
MINIMUM QUALIFICATIONS, EXPERIENCE and KNOWLEDGE:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Matric (Grade 12) with a Diploma in Information Technology/Marketing Management /B Degree preferredAt least 3 years’ experience in sales administrationAdvanced Excel skillsExcellent command of the English languageMust have excellent communication and interpersonal skillsMust pay attention to detailMust be focused on achieving resultsMust be a team player
Must have business acumen and be able...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yODM1MjE5MjU1P3NvdXJjZT1ndW10cmVl&jid=1474552&xid=2835219255
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ROLE PURPOSE
To effectively provide the General Manager and Sales & Service Manager/team with sales and service information to enable informed decision making and achievement of sales and service objectives. Responsible for the upkeep and updating of the new Customer Relations Management (CRM) systems. Assist the General Manager with the upkeep of the office in line with the mandate of the General Manager ‘s Exco reporting.
KEY RESPONSIBILITIES include the following. Other duties may be assigned.
Ensures availability of accurate and up to date client information.Consolidation of all reports from various departments.Work with the Data Analyst team to prepare reports for the GM and Sales Manager.Create models for Sales Administration focus and interpretation of the data using MS Excel models.Manage the General Manager’s and Sales Managers office by providing administrative support.Prepare minutes for the weekly Sales Business Review meetings.Responsible for the upkeep and updating of the Customer Relations Management (CRM) systems to ensure the information is up to date and accurate to produce insightful reports.Develops and implements administrative procedures to support sales and service.Provides sales and service-related information as required based on sales and service activities and current portfolio data.Provides specific client information/reports to the sales team through analysis of client data.Provide reports on the performance of the regional sales teams on achievement against targets on a monthly basis.Extrapolates information from the system to support budget compilation and determination of revenue targets.Responsible for stationery, housekeeping, and cash sales.Assist and work in conjunction with Financial Administrator from time to time.To provide administrative and secretarial support to the Sales Manager.Some staff supervision.
Cost Management
Provides input into the compilation of the regional sales and service budget for determination of revenue targets.
MINIMUM QUALIFICATIONS, EXPERIENCE and KNOWLEDGE:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
B Degree in marketing / business management / business administrationAt least 3 years’ experience in sales administrationAdvanced Excel skillsExcellent command of the English languageMust have excellent communication and interpersonal skillsMust pay attention to detailMust be focused on achieving resultsMust be a team playerMust have business acumen and be able to communicate at all levelshttps://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMTI3NzkwMjg1P3NvdXJjZT1ndW10cmVl&jid=1484413&xid=2127790285
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Overview:The incumbent will be responsible for managing the organisations Board and Board Committee governance oversight processes and activities including secretariat and administrative support services; provision of legal advice/opinion in respect of governance matters relating to Board operations and the organisations mandate, strategy, and related risks.The role will entail timeous compilation and circulation of Board and Committee submissions, agendas, minutes, and reports including the development of Board Chairperson and Board Committee Chair Reports; ensuring that decisions/resolutions of the Board and Board Committees are documented and actioned; ensuring compliance with statutory and regulatory requirements relating to disclosure and reporting; spearheading the development of the Board year planner and the alignment of the same with the corporate calendar; championing the development and approval of Board and committee charters as well as policies governing Board operations; championing the development approval and maintenance of up to date Board delegations (between the Board and the Executive Authority and between the Board and Management).The incumbent will also be responsible for coordinating logistics for Board participation in the organisations stakeholder management-related initiatives including coordination of related content management. Minimum requirements:A Degree in Law or CommerceRelevant postgraduate qualificationChartered Governance Institute of South Africa (CGISA) Certification will be an added advantage.10+ years working experience in legal, governance or commercial advisory environment3+ years as a Company Secretary or in company secretariat consulting Responsibilities:Planning and Governance• Provide inputs to the organisational strategy and Corporate Plan.• Provide input into reviewing organisational activities and assist in recommending corrective actions if necessary.• Enhance and implement treasury systems, processes, procedures, tools, and control systems.• Implement controls within the section which minimize potential risk to stakeholders.• Ensure monthly, quarterly, and annual reports are prepared accurately, maintained, and submitted timeously to all stakeholders.• Manage preparation and support of all internal and external audits.• Participate in management fora within the organisation, contributing expertise to enable sound decision-making.• Facilitate departmental stakeholder communication through appropriate structures and systems.Provision of Legal Advice and Opinion• Provide legal advice and draft legal opinions / legal documents to ensure that business units operate within the legal framework.• Conduct factual problem and dispute analysis through consultations.• Assess contingency and reliability of available evidence and burden of proof.• Conduct legal research on legal aspects of disputes or problem areas and provide legal opinion where necessary.• Prepare memoranda to external attorneys and couns
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4MjE5N19fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1789013&xid=1108_182197
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Our client is seeking a Company Secretary to join their team, based in East London for a 5-Year Contract.Successful candidate will be responsible for managing Board and Board Committee governance oversight processes and activities including secretariat and administrative support services; provision of legal advice / opinion in respect of governance matters relating to Board Operations and the Corporations mandate, strategy, and related risks.Minimum Requirements:-Degree in Law or Commerce and a relevant post graduate qualificationChartered Governance Institute of South Africa (CGISA) Certification will be an added advantageMinimum of 10 years working experience in legal, governance or commercial advisory environment with at least 3 years as a Company Secretary or in company secretariat consultingDuties:-Planning and GovernanceProvision of Legal Advice and OpinionManage Board GovernanceBoard of Directors Support and AdministrationManagement of Board and Committee ProcessesManagement of Subsidiary Compliance to Corporate GovernanceBoard DevelopmentCompliance, Disclosure and ReportingStakeholder Management
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4MjIwN19fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1789023&xid=1108_182207
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Opportunity to join corporate consulting firm.PA / Office Secretary experience gained in a corporate companyGeneral office administrationAssist team with secretarial dutiesNeat and Organized personAnalytical skillsComputer literate (MS Excel)Good command of the English languageMatricDegree an advantage
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzE4NjA0MF9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1787950&xid=1109_186040
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Receptionist (Office support/ minutes typing)
As the face of our company, the receptionist will set the tone for your clients’ first impressions.
Minimum Qualification Requirements:
Grade 12Own Transport is advantageous.Highly organized, with the ability to efficiently manage administrative tasks.Candidate must be well presented.Minute Typing from recordings – Must have previous experience.
STRONG Computer /System Skills Required
Experience with MS WordExperience with MS ExcelExperience with MS OutlookWilling to learn.
Roles and Responsibilities:
The successful candidate will:Welcome and assist visitors in a professional and friendly manner.Responsible for all incoming calls at the switchboard: Polite answering, transferring calls to the correct department and communicating messages timeously.Ad hoc duties as and when required.Courier service - arranging for collections and deliveries.General secretarial/administrative/filing duties for various directors and managersUpdate various Excel spreadsheets daily, weekly, and monthly.Managing the bookings of the boardrooms and meeting roomsMaintaining safety and hygiene standards of the reception area
Personal attributes required:
Must have a confident and professional telephone manner.Must be professional in approach and appearance with a vibrant personality.Must be well spoken and be able to interact in a polite and composed manner at all times.Must have the ability to organise, multitask, prioritise and work well under pressure.Must be able to use initiative, pay attention to detail and have a strong sense of urgency.Must be trustworthy, reliable, and punctual at all times.Must have to ability to learn quickly, be resourceful and be proactive when issues arise.Must be flexible, agile and able to work in a team as well as independently.Must possess a high level of maturity and integrity.Must promote a positive working environment.Must be able to interact in a polite and composed manner at all times.Must promote a positive working environment.Team PlayerCustomer FocusedAttention to detail.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS81NTE2MzA3MTI/c291cmNlPWd1bXRyZWU=&jid=1677185&xid=551630712
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Our client in the Legal sector is looking for a Senior conveyancing paralegal to join their team in the Northern Suburbs of Cape Town.
Job Purpose:A senior secretary who has worked on her own files and knows conveyancing but who is prepared to just open files and draft
Grade 12
Legal secretary / paralegal / conveyancing qualification advantageous
Minimum 5 years’ relevant Conveyancing experience
LexisConvey and Microsoft Office proficient
Ability to work independently and under pressure
Excellent verbal & written communication skills
Attention to detail and very meticulous
SECTOR: Legal
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93ZWJhcHAucGxhY2VtZW50cGFydG5lci5jb20vd2kvYXBwbGljYXRpb25fZm9ybS5waHA/aWQ9c3RhZmZzb2xzJnZhY2FuY3lfcmVmPUpIQjAwMDA4My9LQg==&jid=1774442&xid=JHB000083/KB
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Our client a well-established accounting firm in Durbanville with a large client portfolio is looking for a Trainee Article Clerk. They offer a wide range of services to clients including auditing, accounting, taxation, estate planning, corporate secretarial services and a commercial advisory service.
Kick off a successful career in finance by joining an established firm that genuinely values its task of developing and mentoring future leaders. Dont limit yourself to specific industries, choose to join a well-established medium sized firm that will offer you a broad range of exposure to large businesses in various industries.
Responsibility:You will be trained to do the following:
Capture transactions in accounting records
Perform reconciliations
Perform bookkeeping to balance sheet
Interpreting clients accounting records and compiling financial statements (IFRS for SMEs) Perform tax calculations and complete tax returns
Complete VAT returns
Assist accountants with various client matters, including administrative work
Resolve queries
Education:
Matric
B.Com / B.Acc (Accounting) / B.Compt Degree
Currently completing degree – 2023 / 2024 and wanting to start 3-year articles training (SAICA / SAIPA)
MS Office (Word, Excel, Outlook)
No experience required
Skills:
Good communication skills and able to work well with a diverse team (Afrikaans & English)
Overtime will be required from time to time to meet client deadlines
Deadline orientated and work well under pressure
Attention to detail
Excellent time management skills
When applying please include all relevant documents / academic transcripts. Trainee Clerkship positions available now until March 2024, if you are eager to kick-start your career in the financial arena, apply today still!
If you are interested in this opportunity, apply with your most recent resume & supporting documents.
Please note should you not receive a response from us within 7 working days; kindly consider your application unsuccessful. We wish you all the best.
Salary: R12 000 - R9 000 Neg
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Our client in the architectural industry based in the Northern Suburbs is looking for a proactive and organized individual to join their team as an Office Administrator/PA.
Requirements:
Matric is essential
Tertiary qualification will be beneficial
Previous experience in office administration or a similar role preferred
Strong organizational skills and attention to detail
Proficiency in typing and record-keeping
Excellent communication skills, both verbal and written
Ability to handle multiple tasks and prioritize effectively
Proactive and self-motivated with a willingness to learn and adapt
Proficiency in MS Office suite and other relevant software (Teams)
Ability to work effectively both independently and as part of a team
Responsibilities:
Perform general office administration tasks, including filing, sorting client files, and maintaining up-to-date records
Typing minutes and notes as required during meetings and project discussions
Coordinate services as needed, ensuring smooth operations within the firm
Assist with tender documentation and administration processes
Liaise with clients, consultants, and suppliers regarding project details and information requirements
Attend site visits and technical meetings as necessary
Communicate effectively, both verbally and in written reports, on dedicated projects
Complete and submit Local Authority Submissions for approval of building plans
Act as a problem solver, contributing positively to team collaboration and problem-solving efforts
Serve as the secretary and Personal Assistant for the director of the firm
To apply, please send your CV with your salary expectations to craig@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
craig@personastaff.co.za
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CANDIDATES NEAR HOUT BAY PLEASE
NO LONG COMMUTS ACCEPTED
Client correspondence
Answering the phone and speaking to new incoming clientsEmailing clientsRequesting documentation from clientsFollowing up with clients (payment, documentation, clarifying information)Setting up new client profilesWelcoming clientsUpdating WebsiteSecretary work
Consultations
Setting up consultation with clientsSetting up video conferenceManaging the schedule of the head of the officeTaking notes during consultationsPreparing summaries and opinions
Miscellaneous
Getting quotes for suppliers in officeContacting companies and putting job in motionChecking invoices + ensuring paymentPersonal organisation tasksReview of English opinionsAttending to CBD programsXero (Accounting)Daily capturing of invoices and related correspondence with client.Reconcile interim accounts and salary and TAV control accountsCapture all monthly payroll for clientsCheck P&L and balance sheet for all clients
Sars and Tax
Check efiling daily for correspondenceAssist Herr Steiner with income tax schedule and filing tasksRequest documents from clients when necessaryAssist with verifications of returns and supporting documentsRegister new clients to Efiling profileLiaise with SARS when issues ariseSetting up eFiling profiles and registering of clientsResearch on technical questions and opinionsPhoning SARS, correspondence, and sortingPreparation of Tax Returns relating mainly to Rental income
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83NDc2ODI0NjQ/c291cmNlPWd1bXRyZWU=&jid=1494865&xid=747682464
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A leading Digital company is looking for a vibrant, determined and detail orientated administrator who speaks Chinese to join their team
Description
Performs secretarial and general office duties
Diary Management
Communication Handling
Document Management
Filing Systems.
Document Distribution
Meeting Support
Client/Student Support:
Minimum Requirements & Key Competencies:
Grade 12/NQF Level 4.A relevant 3-year diploma/degree is desirable.Minimum of 1 year of administrative/secretarial experience is essential.Proficiency in general office administration.Computer skills.Good typing skills.Strong attention to detail.Effective interpersonal and communication skills.Must be able to speak Chinese
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zOTMwMjkxNjU0P3NvdXJjZT1ndW10cmVl&jid=1712064&xid=3930291654
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DUTIES, RESPONSIBILITIES & REQUIRED SKILLS
Must have excellent verbal and written communication skillsDigitally literate and able to learn and utilise a number of software packages and platforms and be able to work with advanced MS Excel, Word, PowerPoint and OutlookTime management skills, problem solving skills, ability to maintain confidentiality, an eye for detail , able to work independently , flexible and pragmatic approach to working with colleagues, ability to adapt to new and pressurised environmentsGeneral office and personal administration (including diary management, answering telephone calls and tracking messages in the absence of the professionals, making travel arrangements, arranging of office functions, ordering of office groceries and other necessities)Call logging for all electronic faults (IT, phones, electricity, etc)Dictaphone and copy-typing of a wide range of documentsSubmit trademark applications for registrations, attend to trademark assignments, upkeep of registered trademarks, ensuring that it is renewed timeously, keeping office records and recon updatedAttend to the lodgement of Trusts at the Master’s offices (new trusts, amendment to trust deeds, trustee amendments, etc)Collate, update and maintain all legal and company secretarial documents on the Companies and Intellectual Property Commission database (e-filing), file all documents within prescribed deadlines, filing CIPC applications on statutory files, process and submit documents on CIPC website timeously, adhere to statutory changes to legal entities, timeously, registration of new companies, director changes, name changes, etcAttend to all requests for statutory and FICA documentation in respect of new clients (and keeping proper records of these both electronically and on file)Opening of new clients and matters on system for the firmCapturing of accurate billings and amending of invoices to enable office manager to submit invoices to clientsTenders (source tenders that the firm can apply for, attend briefing sessions, draft necessary tender documents, etc)Upkeep of electronic filing (including Dropbox, and other file sharing platforms)Incorporating amendments to documents
DESIRED EXPERIENCE & QUALIFICATION
Strong administration and organisational skills in order to manage the director’s officeHard-working, with the ability to work under the stress that comes with a Law practiceMust be well-organised and conscientiousHonesty, reliability, punctuality, loyalty, commitmentHigh emotional intelligence, resilient integrityAbility to multi-task and pay attention to strict deadlinesMust be able to work after hours should work pressures require it (no overtime is paid)Must be...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xNjE2Njc0NDcwP3NvdXJjZT1ndW10cmVl&jid=1307033&xid=1616674470
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Our client in the architectural industry based in the Northern Suburbs
is looking for a proactive and organized individual to join their team as an Office Administrator/PA.
Requirements:
Matric is essential
Tertiary qualification will be beneficial
Previous experience in office administration or a similar role preferred
Strong organizational skills and attention to detail
Proficiency in typing and record-keeping
Excellent communication skills, both verbal and written
Ability to handle multiple tasks and prioritize effectively
Proactive and self-motivated with a willingness to learn and adapt
Proficiency in MS Office suite and other relevant software (Teams)
Ability to work effectively both independently and as part of a team
Responsibilities:
Perform general office administration tasks, including filing, sorting client files, and maintaining up-to-date records
Typing minutes and notes as required during meetings and project discussions
Coordinate services as needed, ensuring smooth operations within the firm
Assist with tender documentation and administration processes
Liaise with clients, consultants, and suppliers regarding project details and information requirements
Attend site visits and technical meetings as necessary
Communicate effectively, both verbally and in written reports, on dedicated projects
Complete and submit Local Authority Submissions for approval of building plans
Act as a problem solver, contributing positively to team collaboration and problem-solving efforts
Serve as the secretary and Personal Assistant for the director of the firm
To apply, please send your CV with your salary expectations to hannah@personastaff.co.za
 Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004584/H&source=gumtree
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Administrative secretary, looking for a competent female secretary, minimal family responsibilities, preferably single ,computer literate ,close to palmview, multitasking is a must , send cv to drjpdinc@gmail.com with photo .
salary 4000 per month
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A top company in the healthcare and medical laboratory industry is looking to hire an enthusiastic, experienced Secretary to start in their Academic Department
Duties
will be responsible for maintaining a diary for the HOD and ensuring that all meetings and commitments are properly recorded while also optimizing available time.Receiving, screening and action general communication and correspondence addressed to the two HOD to ensure that only relevant communication reaches the relevant HOD, and that general communication is directed appropriately within the department.to type documents/reports and prepare presentations timeously as per requirements. Photocopying of documents according to specific requirements and instructionsMaintaining a filing system and ensures that all documents are filed timeously according to procedures.Taking minutes of meetings, ensuring that an accurate and concise summary of proceedings is recorded, typed and distributed on time.Handles all requirements relevant to the arrangement and logistics of meetings in line with specific requirements.Handles bookings and monitors use and maintenance of pool vehicle where applicable.
Requirements
Must have Matric/NQF Level 4Relevant 3-year diploma/degree desirableMust have minimum of 1 year experience as an Administrator/secretary.
Skills
General office administrationComputer SkillsGood Typing skillscommunication skillsattention to detail.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xNzAwMDExNzY/c291cmNlPWd1bXRyZWU=&jid=1704605&xid=170001176
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Our client in the Legal Sector based in Port Elizabeth is currently looking to employ a Legal Secretary / Para Legal.
An awesome career opportunity awaits.
Requirements:
At least 5 years’ experience within legal recoveries, including banking recoveries.Excellent written and verbal communication skills.Sound knowledge of recovery pre-legal and legal processes.Sound knowledge of Microsoft Office.Experience on Ghost Practice will be advantageous.
Please note should you not receive a response within two weeks of applying please consider your application unsuccessful.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xMjQ3MjU1NDAzP3NvdXJjZT1ndW10cmVl&jid=1474615&xid=1247255403
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