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Results for office administrators in "office administrators", Full-Time in Jobs in South Africa in South Africa
1
Key ResponsibilitiesSupervise and support the administrative team to ensure effective daily operationsAllocate, monitor, and review administrative workloads and prioritiesEnsure accuracy, completeness, and timely processing of administrative tasksOversee document control, filing systems, and record managementImplement and maintain administrative policies, procedures, and controlsAct as a liaison between administration, finance, sales, and production teamsReview and approve administrative documentation, reports, and correspondenceAssist with order processing, invoicing, and stock-related administrationIdentify process improvements to enhance efficiency and workflowProvide training, guidance, and performance feedback to administrative staff Minimum RequirementsMatric (Grade 12) essentialRelevant administrative or business qualification advantageousMinimum 46 years experience in an administrative role, with at least 12 years in a supervisory or team lead capacityStrong organisational, planning, and leadership skillsHigh attention to detail and accuracyProficiency in MS Office (Word, Excel, Outlook)Strong written and verbal communication skillsAbility to manage multiple priorities and meet deadlines Advantageous ExperienceExperience in a manufacturing, engineering, or mining-related environmentExposure to invoicing, stock control, procurement, or financial administrationExperience working with ERP or accounting systemsProcess improvement or workflow management experienceCompany OverviewOur client is a well-established manufacturer of a comprehensive range of electronic equipment for the South African mining industry. The company delivers high-quality, reliable products designed for demanding industrial and mining environments, with a strong emphasis on operational efficiency, compliance, and precision..
https://www.jobplacements.com/Jobs/A/Administrative-Supervisor-1251010-Job-Search-01-13-2026-04-35-18-AM.asp?sid=gumtree
3d
Job Placements
1
Minimum requirements:Matric / Grade 12Knowledge of Pastel Partner (advantageous)ResponsibilitiesAnswering phones, greeting visitors, managing correspondenceClock cards of factory workers (Submitting fortnightly hours, leave forms, sick leave, compassionate leave, bonusses etc)Invoices, signed delivery notes, credit notes and sales orders from customersOrdering office supplies and maintaining general office systems.Petty cash (slips and payments to be reconciled and emailed to Head office at month end)Typing/emailing of Invoices. Capturing supplier Invoices and data.(Must have knowledge of Pastel partner)Customer queries and following up on payments. (Liaise with Head office)Consultant: Jenna Kruger - Dante Personnel East Rand
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1252117-Job-Search-01-15-2026-04-33-18-AM.asp?sid=gumtree
1d
Job Placements
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Key Responsibilities:Provide essential administrative support to the Donor Request & Quality Management teamOrganize meetings, manage calendars, and coordinate appointments for the teamHandle travel arrangements, bookings, and process expense claimsMaintain documentation and team records in internal systemsPrepare meeting materials, presentations, and standard reportsAssist with logistical coordination and administrative tasksAct as the primary point of contact for internal stakeholdersEnsure effective communication within the team and follow-up on action itemsSupport smooth workflow and timely processing of administrative requestsEducation, Experience, and Knowledge:Completed vocational training or comparable qualification in administration, office management, or a related fieldAt least 23 years of relevant professional experience in an administrative or assistant role, ideally within structured or quality-driven environments such as healthcare, NGO, or corporate operationsFamiliarity with compliance and POPIA (Protection of Personal Information Act)Experience with Confluence or similar documentation/collaboration tools (e.g., SharePoint, Notion)Ability to travel locally and occasionally nationally for meetings or eventsSkills and Abilities:Proactive, solution-oriented, and detail-focused mindsetStrong organizational and coordination skills, with a structured and reliable work styleExcellent communication and interpersonal skills, both spoken and written (especially in English)Confidence in using MS Office, particularly Outlook, Word, Excel, and PowerPointAdditional languages are a plusCore Competencies:Very good organisational skills and the ability to prioritise tasksAbility to work independently and as a collaborative team playerService-oriented attitude and strong follow-through on tasksIf you are looking to be part of a dynamic team, contributing to a life-changing mission while furthering your administrative career, wed love to hear from you!Apply today to help make a lasting impact in global health!
https://www.jobplacements.com/Jobs/Q/Quality-Management-Administrator-1251752-Job-Search-01-14-2026-10-32-57-AM.asp?sid=gumtree
1d
Job Placements
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Our client based in Gauteng is looking to hire a Senior Administrative Assistant who will provide high-level administrative and operational support to ensure the smooth running of office processes. This role will be responsible for file planning, issuing and compliance management, handling client queries, and supporting management with day-to-day tasks. (Currently recruiting new intake)Please note: As part of the prescreening, shortlisted candidates will complete a brief Excel test and draft a client email (approx. 10 minutes each).Minimum RequirementsMatric (Grade 12) essentialFluent in Afrikaans (read, write, speak) English (read, speak, write)Ages 25 - 40 due to office dynamicsMinimum three to five years proven administrative experience in a senior roleProficiency in Microsoft 365 (Excel, Word, PowerPoint essential)Demonstrated expertise in complex Excel functionsStrong organizational and time management skillsOwn reliable transportKey ResponsibilitiesManage and maintain accurate filing systems, ensuring compliance requirements are metHandle and resolve client queries promptly and professionallyPrepare and format reports, presentations, and correspondenceAssist in planning and coordinating administrative processesSupport management with diary coordination and meeting preparationLiaise with internal teams to ensure smooth workflowMaintain confidentiality of sensitive company and client informationSkills & Competencieshttps://www.jobplacements.com/Jobs/A/Administrative-Assistant-1250760-Job-Search-01-13-2026-02-00-16-AM.asp?sid=gumtree
3d
Job Placements
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Our client is a reputable and growing company in the packaging industry, serving a diverse range of clients across South Africa. They are looking for a proactive and reliable Administrator to join their team in Bloemfontein.If you’re ready to jump into an exciting role where your enthusiasm and drive will be valued, we want to hear from you!Minimum Requirements:Matric (Grade 12) qualificationAt least 1 year of administration experience (entry-level candidates are also welcome)Proficient in Microsoft Office, especially Excel and WordStrong written and verbal communication skillsFluency in both Afrikaans and EnglishStrong attention to detail and accuracySelf-motivated, proactive, and eager to learnAble to work independently and as part of a teamValid RSA drivers license and own transport (or reliable transport)Must be willing to work overtime (will be arranged in advance)Skills Required:Strong organisational and time management abilitiesExcellent interpersonal and communication skillsQuick learner with a positive attitude and adaptability in a fast-paced environmentAbility to multitask, prioritize effectively, and handle pressureBasic understanding of office administration and proceduresDuties Include:Perform basic reconciliations: Ensure accurate recording and balancing of financial transactions, including checking supplier and customer statements against internal records.Provide excellent customer service: Assist clients professionally and efficiently, responding to enquiries, resolving issues, and maintaining strong customer relationships.Manage reception and handle incoming calls: Serve as the first point of contact by answering phone calls, welcoming visitors, and directing queries appropriately.Prepare and issue quotations: Accurately compile and send out pricing quotes to customers, ensuring all information is correct and timely.Filing and general office administration: Maintain organised records of documents, invoices, and correspondence, both in physical and digital formats.https://www.jobplacements.com/Jobs/A/Administrator-1202602-Job-Search-07-12-2025-02-00-14-AM.asp?sid=gumtree
6mo
Job Placements
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REQUIREMENTSMatric,Minimum 24 years experience in a sales administration, office administration, or customer service roleStrong verbal and written communication skills with excellent email and telephone etiquetteHigh level of computer literacy (MS Office; experience with CRM or ERP systems an advantage)Strong attention to detail and accuracy in documentationAbility to multitask, prioritise, and work in a fast-paced environmentProfessional, well-organised, and customer-orientedTeam player with a proactive and solution-driven mindset DUTIESManage all administrative tasks related to the sales department, including quotations, sales orders, and invoicing.Handle incoming customer enquiries via phone and email, providing accurate information and exceptional service.Assist the sales team with preparing proposals, price lists, and product documentation.Maintain and update customer records, databases, and filing systems.Liaise with internal departments such as logistics, accounts, and warehouse to ensure accurate and timely order fulfilment.Follow up on outstanding quotes and provide customers with updates on orders and delivery timelines.Monitor stock levels and coordinate with purchasing departments when required.Prepare weekly and monthly sales reports for management.Ensure office processes and procedures run smoothly and efficiently.Assist with general office duties such as answering phones, welcoming visitors, and coordinating meetings when needed. Salary: R dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/O/Office-Sales-Administrator-Montague-Gardens-1249518-Job-Search-01-08-2026-04-30-08-AM.asp?sid=gumtree
8d
Job Placements
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Duties and Responsibilities:Maintain accurate NEC3 contract administration recordsDocument control and managementGeneral administrative duties as instructed by the Project ManagerAccurate filing (electronic and hard copy)Professional English business correspondenceLiaising with clients and relevant stakeholdersUpdating contract costs and preparing invoicingProviding administrative support to site and project teamsPrevious experience in Engineering & Construction environmentsSound knowledge of NEC3 contractsStrong organisational and administrative skillsComputer literate with proficiency in Microsoft Excel, Word, and PowerPointExcellent communication and interpersonal skillsSectors:Admin, Office & Support, Engineering and Technical, Construction
https://www.jobplacements.com/Jobs/S/Site-Adminstrator-1250829-Job-Search-01-13-2026-04-02-02-AM.asp?sid=gumtree
3d
Job Placements
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Requirements: Sage X3 experience (essential) or similar ERP system for:o Stock movements & Stock count processeso Purchase orders & receiptso Product master datao Debtors, creditors, and stock processing Intermediate Excel skills, including working with reports and data analysis.Competencies: Excellent communication skills, with the ability to coordinate effectively with internal teams and external suppliers. Highly detail-oriented and organised, with strong follow-through. Able to work independently and manage multiple priorities in a busy environment. Strong administrative skills, including document control and accurate record keeping. Proactive, solutions-focused mindset with strong analytical and problem-solving skills. Experience:Stock Control & Inventory Management: Manage and monitor stock levels, ensuring accuracy through regular stock count processes. Track and record stock movements, investigate discrepancies, and maintain clear audit trails. Process and manage purchase orders and purchase order receipts. Maintain and update product master data in the system. Coordinate with suppliers regarding deliveries, stock issues, and lead times. Generate and interpret Excel reports from system data to optimise stock levels and support decision-making.Business Administration & Office Management: Oversee daily administrative operations to ensure smooth workflow across the steam house and office. Manage calendars and schedules for managers and team members, including arranging appointments and travel. Monitor and respond to emails and phone calls, redirecting queries appropriately and ensuring timely follow-up. Prepare meeting agendas, take minutes, and distribute documentation, track action items and follow-ups. Coordinate meetings and special events, including logistics and support materials. Oversee office activities, including supply inventory and general office upkeep. Ensure compliance with organisational policies, procedures, and administrative standards.HR & Finance Support: Collaborate with HR on recruitment processes, onb
https://www.jobplacements.com/Jobs/A/Administrator-1250132-Job-Search-1-12-2026-2-22-53-AM.asp?sid=gumtree
4d
Job Placements
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Description:The Workshop Administrator Intern will support the smooth running of the workshop by managing bookings, performing general administrative duties, and assisting the team with day-to-day operations.ResponsibilitiesAssist with scheduling and managing workshop bookingsMaintain accurate records of appointments and client interactionsSupport the workshop team with day-to-day administrative tasksHandle incoming calls and emails related to the workshopAssist with filing, data capturing, and general office tasksEnsure the workshop area is organized and administrative processes are up to dateKey Competencies & SkillsStrong organisational and time-management skillsAttention to detail and accuracyGood communication and interpersonal skillsComputer literacy (MS Office Word, Excel, Outlook)Ability to work under supervision and take initiativeProfessional and positive attitudeRequirements:Matric / Grade 12Age: 18 - 28Currently studying or recently completed a qualification in Mechanical Engineering, or any Technical Qualification (preferably)Interest in learning about workshop administration and operationsCurrently unemployedHave not completed a YES Programme beforePlease note only candidates that meet the minimum requirements will be considered. Please follow our website and social media channels to be the first to know when our clients have new vacancies!
https://www.jobplacements.com/Jobs/W/Workshop-Admin-YES-Intern-12-month-Programme-1250818-Job-Search-01-13-2026-04-01-13-AM.asp?sid=gumtree
3d
Job Placements
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1
Our client is seeking a medical aid administrator for their team in PE.Location: Port ElizabethRequirements: Minimum 2 years experience in a medical aid administration roleRE5Good understanding of South African medical aid schemes and processesStrong administrative and organisational skillsExcellent communication skills (verbal and written)Proficiency in MS Office and CRM systemsAbout:You will be responsible for assisting clients with medical aid queries, processing new business, changes and cancellations, liaising with schemes, and ensuring accurate record-keeping.Handling client queries and correspondence related to medical aidProcessing new applications, amendments, and cancellations with various medical aid providersFollowing up on outstanding requirements and tracking submissionsMaintaining accurate and up-to-date records on internal systemsLiaising with internal consultants and external providers
https://www.jobplacements.com/Jobs/M/Medical-Aid-Administrator-PE-1251491-Job-Search-01-14-2026-04-32-22-AM.asp?sid=gumtree
2d
Job Placements
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Job Summary: We are seeking a proactive, organised, and professional Girlâ?¯Friday to provide high-quality administrative and clerical support to our client within their construction office based in Krugersdorp. The successful candidate will serve as a central point of contact, supporting site managers, engineers, and subcontractors in the coordination of daily operations. Key Responsibilities:· Reception & Telephone Handling· Greet visitors professionally, answer and route incoming calls, and handle general inquiries with excellent phone etiquette. General Administrative Support· Perform typing, filing, scanning, photocopying, and data entry of all project documentation including reports, correspondence, and internal records.· Scheduling & Coordination· Manage diaries, schedule meetings, make travel arrangements, and assist with boardroom bookings and site team calendars. Project & Supplier Liaison Support· Assist with preparing and tracking quotations, invoices, and purchase orders. Coordinate communication with subcontractors, suppliers, and service providers. Office Supplies & Inventory Control· Monitor stock levels of office supplies, stationery, PPE, and consumables. Place orders as needed to ensure uninterrupted workflow. Fleet / Site Vehicle Administration (if applicable)· Maintain service schedules, manage checklists, update logbooks, and assist with reporting related to site or fleet vehicles. Mail & Courier Handling· Sort and distribute incoming mail and packages. Prepare outgoing shipments and manage courier documentation efficiently. Ad Hoc Support & Task Coordination· Handle various office support duties including errands, event setup, reporting, and logistics support for on-site or off-site activities Qualifications & Skills:Education:· Matric (Grade 12) is required. A diploma in Office Administration or a related field is advantageous.Experience:· 14 years in a similar administrative, receptionist, or secretarial role. Experience in construction or technical industries is a strong advantage.Computer Literacy:· Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with digital filing and data systems.· Communication & Interpers
https://www.jobplacements.com/Jobs/G/GirlFriday-Office-Assistant--Construction-In-1227066-Job-Search-11-30-2025-00-00-00-AM.asp?sid=gumtree
7d
Job Placements
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RequirementsMatric, with previous experience in an administrative or client-facing role (travel and tourism experience advantageous)Strong communication and customer service skillsGood organisational and time-management abilitiesComfortable working with online booking systems and websitesProficient in Microsoft Office and general computer systemsProfessional, friendly, and well-presentedReliable transport (own or public options, as long as you are on time) DUTIESHandle client interactions and enquiriesProcess and manage online bookings via the company websiteSchedule and confirm bookings with clientsGreet clients in a warm and professional mannerProvide general administrative and client supportAssist with basic invoicing and payment processingMaintain accurate filing systems (digital and manual)Support day-to-day office operations and administrative tasksLiaise with internal teams to ensure smooth arrangements Salary: R10,000 ctc, negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/A/Administrative-Assistant--Client-Liaison-Foreshor-1249985-Job-Search-01-09-2026-10-30-49-AM.asp?sid=gumtree
7d
Job Placements
1
A dynamic and innovative company in Hout Bay, has an excellent opportunity for an Office Manager to join their team. This role is integral as you will be responsible for overseeing the day-to-day administrative, financial, and operational functions of the business. This role requires a highly organized and detail-oriented professional with strong industry knowledge, excellent leadership skills, and the ability to manage multiple priorities effectively. Minimum of 4 – 5 years’ experience from the pool industry.Responsibility:You will be responsible for but not limited to:
Manage all office operations to ensure efficiency and smooth workflow
Oversee administrative staff and provide leadership, guidance, and training
Handle customer queries, correspondence, and ensure professional client service
Manage supplier relationships, orders, and stock control related to swimming pool materials, equipment, and chemicals
Oversee financial administration including invoicing, quotations, job cards, and reconciliations
Coordinate schedules, job planning, and logistics with installation and maintenance teams
Ensure compliance with health and safety requirements and company policies
Prepare and present regular reports to management on operational performance
Implement systems and processes to improve efficiency and service delivery
Education:
Matric / Grade 12
Diploma / Certificate (Admin / Bookkeeping) will be adv.
Minimum 4 -5 yeas’ proven experience in office management or a senior administrative role (preferably within the swimming pool)
Proficiency in MS Office (Word, Excel, Outlook) & QuickBooks / Xero Accounting
Strong understanding of the swimming pool industry, products, and services
Skills:
Excellent organizational, time management, and problem-solving skills
Strong leadership abilities with experience in managing teams
Excellent communication and interpersonal skills (English & Afrikaans)
Professional and customer-focused
Detail-oriented with strong follow-through
Results-driven and proactive
Ability to work independently and handle high-pressure situations.
If you are up for a challenge, apply with your most recent resume, supporting documents or give us a call on (021) 205-7569.
Please note should you not receive a response from us within 7 working days; kindly consider your application unsuccessful. We wish you all the best.
Salary: R20 000.00 - R19 000.00 Neg
2d
Edge Personnel
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1
Key ResponsibilitiesSupport finance administration by requesting supplier invoices and statements, resolving discrepancies, and assisting with invoicing and debtor follow-ups.Prepare, scan, and index documentation to support audit processes and financial record management.Manage online procurement (including Takealot orders), track deliveries, and ensure secure receipt of goods.Conduct regular stock takes across office, kitchen, storerooms, and plant inventory to maintain optimal levels.Coordinate office logistics, including stationery, cleaning supplies, hospitality stock, and key registers across multiple sites.Act as the first point of contact by answering calls, welcoming visitors, and managing incoming and outgoing deliveries.Assist with events, including on-site garden viewings, photoshoots, and internal staff events.RequirementsMatric certificate with a relevant diploma or degree.Minimum of 2 yearsâ?? administrative experience with a finance component.Strong working knowledge of Google Workspace (Gmail, Docs, Sheets, Drive).Highly disciplined, deadline-driven, and able to handle confidential information with integrity.Own reliable transport is essential.Email your CV to:
https://www.jobplacements.com/Jobs/J/Junior-Administrator-1249059-Job-Search-01-14-2026-00-00-00-AM.asp?sid=gumtree
3d
Job Placements
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