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Results for secretary in "secretary" in Jobs in Northern Suburbs in Northern Suburbs
1
Key Responsibilities:Manage and maintain all HR employee files and recordsAssist with recruitment and hiring processesDraft employment agreements, sales representative agreements, and confidentiality agreements (templates provided)Prepare HR-related correspondence and documentationMaintain and update employee HR records and documentationManage staff leave documentation and report leave to PayrollCoordinate onboarding and offboarding of employees, including benefits administrationUpdate employee manuals and internal policiesHandle EEA and SETA reporting requirementsMaintain and update company organogramsAssist employees with benefits-related queriesSupport disciplinary processes, including minute-taking and drafting warnings or claimsCoordinate Health & Safety training and maintain compliance recordsManage company directory, staff updates, and birthday listsMonitor daily attendance reportingProvide general administrative support, including issuing purchase orders and managing claims for the legal departmentRequired Skills:Strong knowledge of HR administration and employment processesExcellent organisational and record-keeping skillsAbility to draft professional HR and legal documentationStrong attention to detail and confidentialityGood communication and interpersonal skillsAbility to manage multiple administrative tasks efficientlyQualifications & Experience:Qualification in Human Resources, Law, Paralegal Studies, or Business Administration.Proven experience in HR administration, legal secretarial, or paralegal roles.Knowledge of South African labour legislation and HR compliance.Experience with EEA and SETA reporting is advantageous.
https://www.jobplacements.com/Jobs/L/Legal-Secretary-HR-Consultant-1269178-Job-Search-03-31-2026-00-00-00-AM.asp?sid=gumtree
13d
Job Placements
1
A recent professional profile photo is to accompany your applicationEMPLOYMENT TYPE : PermanentSECTOR : AdministrationBASIC SALARY : Market RelatedSTART DATE : A.S.A.P / ImmediateREQUIREMENTS:2-3 years working experience performing an administrative or receptionist role in a corporate environmentMS OfficeMatric/Grade 12Have relevant administrative/secretarial courseSpeak two or more South African languagesExcellent telephone communication skillsA passion for working with peoplePresentableProblem solving mindsetAbility to work independently and in a teamPunctual and excellent time management skills DUTIES:· Operating the switchboard· Receiving clients and locating relevant staff members for meetings· Minute taking at area meetings· Controlling incoming and outgoing courier items, and other mail delivered to/from reception· Assisting with arrangements for meeting room meetings and functions· Perform administrative duties such as supplier liaison, payment processing and client and other relevant database maintenance· Report faults or maintenance issues· Performing ad hoc duties as and when necessary, such as preparing documents for committee meetings, attending to client queries, supporting investment teams, switchboard relief etc.HOURS:Monday - Friday 08h00 - 17h00
https://www.jobplacements.com/Jobs/A/Administration-Officer-1279712-Job-Search-04-10-2026-04-29-24-AM.asp?sid=gumtree
3d
Job Placements
1
An established company with a national footprint within the financial sector is seeking to hire a Wealth Assistant to join their team Iin BellvilleFormal Education:MatricExperience:Administrative/secretarial experience is essential;2-3 years experience in the investment financial services industry.Knowledge:Proficient on Microsoft Office (Word, Excel, Powerpoint, Outlook);Proficient in Afrikaans and English (read, write, speak);Competent on service providers website functionalities.Processing new business for new and existing clients:Implementation of clients instructions i.r.o. investments, insurance policies, etc, in consultation with Advisor and submission of relevant documentation to appropriate service providersObtain confirmation from service providers regarding implementation of instructions above;Written communication/confirmation to clients regarding investment instruction implementation.Servicing of existing clients:Assimilate investment/fund values, investment performance statistics and Astute information of clients;Compiling, binding and preparation of proposals and client review documentation;Make payments on behalf of clients through the corporate saver account.General Administration:Scheduling meetings for Wealth Manager/Advisor and organizing diary;Recording of client interaction and updating of client records upon completion of interaction;Assist with preparation of client annual review;Maintain client record and database according to company policies;Beneficiary Risk Rating and screenings;Assistance with Wealth Special Projects on ad-hoc basis;Proactively managing tasks and ensure that all instructions are attended to in an efficient way.
https://www.jobplacements.com/Jobs/W/WEALTH-ASSISTANT-1279266-Job-Search-4-9-2026-7-52-00-AM.asp?sid=gumtree
4d
Job Placements
1
Key Responsibilities:Reception & Client LiaisonAnswer and screen incoming calls in a professional mannerTake accurate messages and ensure timely relay to relevant staffMeet and greet clients courteously and professionallyMaintain a neat and welcoming reception areaFICA Administration & ComplianceCollect, collate and verify FICA documentationEnsure accurate storage and filing (physical and/or electronic) of FICA recordsMaintain compliance with FICA requirements and internal proceduresAssist with follow-ups on outstanding documentationGeneral Office SupportProvide ad hoc administrative assistance to attorneys and support staffAssist with scanning, filing, data capturing and document preparationSupport general office coordination as required RequirementsMatric (Grade 12)Previous reception or administrative experience (legal environment advantageous)Basic understanding of FICA documentation and compliance (or willingness to learn)Strong telephone etiquette and interpersonal skillsGood organisational skills and attention to detailComputer literate (MS Office)Residing in or near Stellenbosch Personal AttributesCalm and composed under pressureProfessional and well-presentedEmotionally resilient and able to separate the nature of legal work from personal feelingsReliable and punctualTeam player with a helpful attitudeThis position is ideal for a junior candidate looking to gain experience within a legal environment while developing strong administrative and compliance skills
https://www.jobplacements.com/Jobs/J/Junior-Front-Line-Administrator-Legal-Practice-1265453-Job-Search-02-24-2026-04-05-06-AM.asp?sid=gumtree
2mo
Job Placements
1
Our client based in the Northern Suburbs
is looking for a proactive and organized individual to join their team as an Office Administrator & Secretary
. The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks.About the company:A dynamic and innovative architectural company dedicated to delivering high-quality design solutions to their clients. With a focus on creativity, functionality, and sustainability, we strive to exceed expectations and create spaces that inspire and endure.
Requirements:
Young and energetic individual with a minimum age of 25 years old
Excellent verbal communication skills
Strong problem-solving abilities
Self-motivated and punctual
Trustworthy with high levels of integrity
Exceptional organizational skills
Proficient in Microsoft Office 365
Fluent in both Afrikaans and English
Possession of a valid driverâ??s license and own transport
2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials
Responsibilities:
Perform general office administration tasks.
Organize and maintain client files, ensuring they are up to date.
Prepare and type meeting minutes and notes as required.
Coordinate service requests as required.
Run errands for the office as needed.
Manage inventory of office supplies
Maintain cleanliness and tidiness of reception area and boardroom.
Assist with compiling documents and reports.
Welcome clients and prepare refreshments.
Aid in the preparation and administration of tender documentation.
Communicate with clients, consultants, and suppliers regarding projects and information requirements.
Attend site visits and technical meetings, as necessary.
Provide verbal updates and written reports on dedicated projects.
Complete and submit local authority submissions for building plan approvals.
To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
 Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004583/N&source=gumtree
2y
Persona Staff Recruitment
Ads in other locations
1
Minimum requirements: 2-5 years Conveyancing Secretarial experience essentialExperience on the Standard Bank Home Loans is essentialLegal secretary / paralegal / conveyancing qualification will be an advantageousFull working knowledge of all MS packagesIn-depth knowledge of conveyancing software / systems such as: Lexis Convey, E4 (portal based) and Windeed, OutlookTaking ownership of the bond instruction from Standard bank from beginning to the endPreparing files and documents according to specificationsAssisting and organizing the Conveyancing practice of the DirectorEffective communication at all times with the bank and all parties linked to the transactionDrafting of the bond documentsAttending to the lodgments and registration of all Bond cancellations and Bond instructionsAttending to all the Finances related to the conveyancing transactionsAttention to detail & take pride in your workAbility to multi-task & have goof organizational skillsAbility to work independently and meet strict deadline and also be team player when requiredSolid and stable conveyancing secretarial experience requiredConsultant: Stephnie Taljaard - Dante Personnel Cape Town
https://www.jobplacements.com/Jobs/C/CONVEYANCING-SECRETARY-1280229-Job-Search-04-13-2026-04-35-33-AM.asp?sid=gumtree
4h
Job Placements
1
1
1
Minimum requirements: Matric is essential, with a tertiary qualification beneficialAt least 5 years experience working with transfersBe available for a contract position (2 months)Reliable transportConsultant: Stephnie Taljaard - Dante Personnel Cape Town
https://www.jobplacements.com/Jobs/C/CONVEYANCING-SECRETARY-TEMP-1279220-Job-Search-04-09-2026-04-33-10-AM.asp?sid=gumtree
4d
Job Placements
1
Key Duties:Open and prepare conveyancing filesDraft routine correspondenceAssist the director with client communication and follow-upsProvide general administrative support to the conveyancing teamRequirements:Basic knowledge of conveyancing processesStrong administrative and organisational skillsAccuracy, reliability, and the ability to work within deadlines
https://www.jobplacements.com/Jobs/J/Junior-Conveyancing-Secretary-Fixed-Term-COntract-1260799-Job-Search-04-09-2026-00-00-00-AM.asp?sid=gumtree
4d
Job Placements
1
1
R35 000pm
Progressive,
detail orientated Conveyancing Secretary required to offer support to high
performing Fee Earners within dynamic Property Conveyancing Department.
A thorough working knowledge of processing Bond
Registrations supporting Nedbank and/or FNB is required. The ability to work independently from bond
inception to lodgement, registration and finalization including all client
reporting required. Your solid communication abilities, excellent team player and
client service skills essential.
E4, Webconvey,
Stordoc Literacy, Matric, Conveyancing Paralegal Diploma essential.
If you have the
above required information, please forward your cv onto hrobjectives@mweb.co.za
6d
1
Overview: Our client, an independent global asset manager with R3.08 trillion in assets under management, is seeking a Senior Assistant Company Secretary. The Company Secretarial team is a global team with responsibility for maintaining the integrity of the company’s corporate governance framework. They thrive on exceptional organisational prowess and attention to detail. Strengths that are paramount in navigating a complex mix of legal and regulatory requirements.They are looking for an individual with exceptional organisational skills, a keen eye for detail, and a robust understanding of legal and regulatory environments. This role requires a proactive approach to handling a broad range of responsibilities, from organising board and committee meetings and minute-taking to statutory filings, as well as being involved in a number of governance projects.The Assistant Company Secretary role is highly demanding, requiring exceptional organisational skills and a strong ability to manage multiple priorities under tight deadlines. The successful candidate will be responsible for providing legal and governance advice, including minute writing, and ensuring the organisation’s compliance with corporate governance regulations, statutory obligations, and best practices.Responsibilities:Corporate governance & complianceProvide expert advice on corporate governance best practices, directors’ duties, and regulatory complianceEnsure compliance with the South African Companies Act, King IV principles, and other relevant governance frameworksDevelop, implement, and oversee corporate governance policies, processes, and compliance frameworksMonitor and assess regulatory updates, advising senior leadership on governance-related legislative changesAdvise on and support the refinement of the company’s global governance frameworkBoard & committee supportTake responsibility for a portfolio of committee and/or board meetings, including their administrationManage a range of day-to-day support functions, working closely with team members to maintain an efficient and professional company secretariat function across the businessSupport and facilitate board and committee meetings, including agenda setting, board pack preparation, and minute-takingEnsure effective management of board resolutions, governance records, and compliance reportingProvide governance training and advisory support to subsidiary company board members, executives, and other stakeholdersAssist in drafting, maintaining, and reviewing board and committee charters, governance manuals, and policiesLegal & risk advisoryAdvise on legal and compliance risks impacting the organisation’s governance and regulatory obligationsSupport contract negotiations and reviews to
https://www.jobplacements.com/Jobs/A/Assistant-Company-Secretary-1277936-Job-Search-04-02-2026-19-00-14-PM.asp?sid=gumtree
10d
Job Placements
1
Key Responsibilities:Handling full conveyancing process from instruction to registrationDrafting and processing of transfer and bond documentationLiaising with clients, banks, and Deeds OfficeEnsuring compliance with all legal requirements and timelinesManaging correspondence and maintaining accurate file recordsRequirements:Minimum 3 years experience as a Conveyancing SecretaryExperience in bond registrations is highly advantageousStrong administrative and organisational skillsProficient in Lexis Convey, Web Convey for bonds, or similar systemsExcellent communication skills (verbal and written)Ability to work independently and as part of a team
https://www.jobplacements.com/Jobs/C/Conveyancing-Secretary-1277939-Job-Search-04-03-2026-04-10-59-AM.asp?sid=gumtree
10d
Job Placements
1
REQUIREMENTSMatric, relevant qualifications advantageousMinimum 5 years experience as a litigation secretaryStrong Dictaphone typing skills (100+wpm)Ability to work independently, detailed orientatedFast paced worker and self-managedDUTIESOverseeing a range of administrative and secretarial tasks supporting the attorneysAssisting with court proceedings and all administration requirementsResearching case informationDictating Lawyers audio files and written notesManaging records, projects, and calendars to ensure a smooth processTranscribing and proofreading legal documentsIndexing and updating documentsManaging diaries and making travel arrangementsSupporting legal researchCommunicating with vendors, experts, Lawyers, counsel, and various staff membersAssist in all areas where required within the departmentSalary: Negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/L/Litigation-Secretary--Cape-Town-1278440-Job-Search-04-07-2026-10-33-46-AM.asp?sid=gumtree
5d
Job Placements
1
Minimum requirements: Matric essential, with a tertiary qualification beneficialManaging the bonds process of major banks from start to finishProvide administrative support to the conveyancer and maintaining strong relationships with clients and all relevant stakeholdersMinimum of 5 years experienceExperience with bond cancellations and transfers will be advantageousProficiency in conveyancing software sush as LexisConvey, WebConvey, StordocExperience with Legal Suite will be advantageousExperience with Nedbank, Absa and Capitec bonds processesPrepare files accurately, inclusive of running the file from start to finishTyping and formatting of legal documentsCommunication and interpersonal skills liaising with banks, clients and other stakeholdersTo prioritise and manage multiple files simultaneouslyConsultant: Stephnie Taljaard - Dante Personnel Cape Town
https://www.jobplacements.com/Jobs/C/CONVEYANCING-SECRETARY-1279221-Job-Search-04-09-2026-04-33-10-AM.asp?sid=gumtree
4d
Job Placements
1
Minimum requirements: Matric is essential, with a tertiary qualification beneficialAt least one year experience working with bond registrationsLives in the Northern Suburbs and surroundsConsultant: Joss Suffield - Dante Personnel Cape Town
https://www.jobplacements.com/Jobs/J/Junior-Conveyancing-Secretary-1277247-Job-Search-04-01-2026-04-35-23-AM.asp?sid=gumtree
12d
Job Placements
1
1
Key ResponsibilitiesReception & Front Office Management:Welcome and assist clients in a professional and friendly mannerManage incoming calls and operate the switchboard efficientlyMaintain a neat and client-ready reception area at all timesHandle incoming and outgoing couriers, Docex, and deliveriesManage diaries, bookings, and reception flowAdministration & Operations:Manage office supplies, stationery, and refreshment stockOversee pool car bookings and usage recordsHandle post office visits and daily banking tasksMaintain accurate records, filing systems, and internal databasesManage email inboxes and ensure server capacity is maintainedCourier & Document Management:Track deliveries and follow up on outstanding itemsReceive and distribute deeds and legal documentsEnsure all parcels and documents are signed for and distributed timeouslySwitchboard & Communication:Efficient handling of incoming calls and message takingEscalate client complaints to management when necessaryReport system faults and ensure smooth daily operationsJunior Transfers Secretary Support:Assist with residential and commercial conveyancing mattersLiaise with clients, estate agents, and third partiesProvide administrative support to the conveyancing teamAct as a point of contact for queries and updatesMinimum RequirementsMinimum 5 years experience in a similar roleMust have experience working within an attorney firmExposure to conveyancing (highly advantageous)Proficient in Microsoft Office and related systems
https://www.jobplacements.com/Jobs/R/Receptionist-Junior-Transfer-Secretary-1280476-Job-Search-04-13-2026-22-04-09-PM.asp?sid=gumtree
4h
Job Placements
1
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