Please note that our Terms & Conditions and Privacy Notice are applicable.
On Promotion in Jobs
Filter & refine
Clear All
Results for office filing in "office filing" in Jobs in Gauteng in Gauteng
1
1
1
Law Firm Receptionist / Administrator To manage the front office, act as the first point of contact, handles switchboard operations, and supports legal staff with administrative tasks like filing, scanning, and document preparation. Key requirements include proficiency in MS Office, excellent communication skills, high confidentiality, and a professional, well-presented demeanor. ResponsibilitiesReception & Client Care: Welcoming visitors, answering/screening high-volume calls, and managing switchboard operations.Administration: Managing correspondence, filing, scanning, photocopying, and handling courier/mail.Scheduling: Booking appointments, managing meeting rooms, and organizing attorney diaries.Legal Support: Assisting with document preparation, opening client files, and, in some cases, basic debt collection.Office Maintenance: Ordering supplies, managing office equipment, and maintaining a tidy reception/boardroom. Requirements & SkillsExperience: Minimum 2+ years in a similar role, preferably within a law firm.Skills: Proficiency in MS Word and Excel, strong typing ability, and familiarity with legal terminology.Attributes: Exceptional verbal/written communication, high level of professionalism, discretion, and the ability to multitask under pressure.Education: Matric certificate.
https://www.jobplacements.com/Jobs/L/Law-firm-receptionist-administrator-1270384-Job-Search-03-10-2026-05-00-15-AM.asp?sid=gumtree
18h
Job Placements
1
Role OverviewThe law firm is seeking a detail-oriented and organized Junior Legal Secretary to provide administrative and secretarial support to attorneys and senior legal staff. The successful candidate will assist with legal documentation, client liaison, and general office administration while ensuring accuracy, confidentiality, and compliance with South African legal procedures.This role is ideal for an entry-level legal administration professional looking to build a career within a dynamic legal practice.Key ResponsibilitiesLegal Administrative SupportPrepare, format, and proofread legal correspondence, pleadings, contracts, and other legal documents.Assist with filing of documents at courts and other regulatory bodies (e.g. High Court, Magistrates’ Court, Sheriff’s Office).Maintain accurate physical and electronic filing systems.Open and manage client files in accordance with firm procedures.Track deadlines, court dates, and appointments, ensuring compliance with procedural timelines.Client & Stakeholder CommunicationReceive and direct phone calls, emails, and walk-in client enquiries professionally.Schedule consultations, meetings, and diary appointments for attorneys.Liaise with clients, advocates, correspondents, and court officials where required.Document & Compliance ManagementAssist with FICA documentation collection and verification.Support preparation of bundles, briefs, and court files.Ensure documents are correctly indexed, paginated, and formatted.Maintain confidentiality and compliance with legal and POPIA requirements.General Office AdministrationManage incoming and outgoing correspondence.Assist with billing preparation, time capture, and basic accounts administration (where applicable).Order office and stationery supplies when required.Provide general administrative support to the legal team.Minimum RequirementsEducationMatric / Grade 12 (essential)Legal Secretarial Diploma / Certificate (advantageous)Experience0–2 years’ experience in a legal, administrative, or professional office environment (preferred but not essential)Exposure to legal documentation or court processes will be beneficialSkills & CompetenciesStrong attention to detail and accuracyExcellent written and verbal communication skillsProfessional telephone etiquetteGood organisational and time management abilitiesAbility to work under pressure and meet deadlinesHigh level of confidentiality and integrityCo
https://www.jobplacements.com/Jobs/J/Junior-Legal-Secretary-1267155-Job-Search-03-02-2026-01-00-14-AM.asp?sid=gumtree
8d
Job Placements
1
Employer DescriptionA well-established law firm with offices in Johannesburg NorthJob DescriptionOur client is seeking a highly experienced Senior Bonds Secretary to join their Johannesburg office. The successful candidate will be responsible for managing FNB and RMB Complex Lending bonds as well as bond cancellations, ensuring all processes are handled efficiently and in accordance with bank and firm requirements.This role requires a professional who is highly organised, detail-oriented and able to manage high volumes of files in a fast-paced and high-pressure environment.Employment Equity:Preference will be given to suitably qualified EE candidates, in line with the firms employment equity objectives.You will be responsible for:Attending to the full bond registration process for FNB and RMB bonds.Managing Complex Lending bond instructions from inception through to registration.Handling bond cancellations and related conveyancing processes.Liaising with banks, clients, attorneys, and other stakeholders throughout the transaction process.Preparing and drafting required documentation for bond registrations and cancellations.Monitoring and managing a high volume of conveyancing files while ensuring deadlines are met.Maintaining accurate records and ensuring compliance with banking and conveyancing procedures.Prioritising files ef
https://www.jobplacements.com/Jobs/S/SMI-18060-EE-Senior-Bonds-Secretary-FNB-Bonds-Expe-1270424-Job-Search-3-10-2026-9-28-37-AM.asp?sid=gumtree
18h
Job Placements
1
Main duties and responsibilities include:Secretarial duties - scheduling meetings, general office administration, correspondence with clients and service providers;Assisting the financial advisor in his job servicing existing clients as well as new clients - handling preparation of all meeting documentation, application forms and follow ups;Filing, capturing client data, updating spreadsheets and word documents;Processing of new business - pre-populate documentation, check all proposals and application forms, submission of application forms to service providers / insurance companies;Follow-up all client transactions, implementation of new business etc;Drawing statements from service providers and summarising client portfolio information;Preparation of the necessary presentations, investment summaries and documentation for client review meetings.Assist with FAIS and FICA compliance and any other compliance requirementsScan to file all new business documents in client folder.General office duties which include but are not limited to filing, scanning, printing, ordering stationary and any other duties which may be associated therewith.Be telephonically available for client queries, and act as initial point of contact for client queries.Maintain an appropriate filing and recording system both hardcopies and electronically.Ensure that investments and assets under management and the recording thereof are kept up to date and current and send out statements on a monthly basis.It is essential that the candidate has the ability to multitask and to work under pressure.Requirements:Grade 12 (Essential). 5+ years experience at a financial advisory practice is advantageousPost Matric qualification will be an advantageStrong written and verbal language skills both Afrikaans and English essentialStrong computer skills essentialOwn vehicle, transport and drivers license essential.
https://www.jobplacements.com/Jobs/S/Secretary-Administrator-1264682-Job-Search-03-05-2026-00-00-00-AM.asp?sid=gumtree
5d
Job Placements
1
Security Operations AdministratorLocation: Mondeor, Johannesburg SouthSalary: R9000 to R13 000 per monthHours: 08:00 to 16:00Introduction:This role sits at the centre of a fast-moving security operation, where accuracy, pressure, urgency and discipline are part of daily life.Your work will directly impact officers on the ground, clients, payroll, compliance and operational stability.If you thrive where others panic, youll fit right in.Job details:We are looking for someone who brings order to chaos, who can manage dozens of moving parts without dropping a single one, and who isnt intimidated by responsibility.This role is perfect for someone with a strong personality, a sharp mind, and the ability to stay calm, structured and solution-driven under pressure.What you will take charge of:This role touches almost every moving part of operations:Vehicle Administration: Fuel slips, mileage logs, licence tracking, inspection sheets, record-keeping across multiple sites.Office Administration: Posting sheets, time sheets, meeting minutes, file control, operational support, daily communications.Reporting: Incident reports, weekly summaries, monthly operational packs, data verification, uploading to systems.Orders & Payments: Requisitions, consumables, approvals, payment requests, coordinating with finance and procurement.Personnel Files & HR Documentation: Inductions, PSIRA renewals, contracts, file accuracy, confidential document management, tracking expiry dates.General Support: Mail distribution, printing, presentations, staff queries, communication flow across branches.Payroll & ESS: Hours worked, leave, roster updates, ESS training & support, submitting documents for month-end processing.Firearm File & Compliance Management: Inspection sheets, control registers, compliance documentation, updating firearm files, monthly submissions.Who will thrive hereSomeone who:Loves admin because it creates order, not because it looks neatDoesnt wait to be asked, sees whats missing and fixes itCan handle pressure without losing detailCommunicates clearly with tactical staff, managers & clientsTreats documentation like its mission-critical (because it is)Is trustworthy
https://www.jobplacements.com/Jobs/S/Security-Operations-Administrator-1268180-Job-Search-3-4-2026-2-35-45-AM.asp?sid=gumtree
6d
Job Placements
1
1
Position: Administrative AssistantLocation: Pomona, Kempton ParkSalary: R6 000 – R8 000 per monthStart Date: ASAPOur client based in Pomona is looking for a well-presented and friendly Administrative Assistant to join their team. This position is suitable for a school leaver looking to gain valuable office experience. Minimum RequirementsMatric (Grade 12)Fully bi-lingual in English and AfrikaansValid driver’s license and own reliable vehicleMust reside in close proximity to Pomona / Kempton ParkComputer literate (MS Office – Word, Outlook, Excel)Well presented, professional and well groomed Duties and ResponsibilitiesGeneral office administrationFiling and document managementManaging emails and basic correspondenceAssisting with preparing and sending quotesAnswering and directing phone callsReception duties and welcoming customers
https://www.jobplacements.com/Jobs/O/Office-Administrator-1270215-Job-Search-03-10-2026-03-00-16-AM.asp?sid=gumtree
18h
Job Placements
1
Minimum Requirements:MatricMinimum 35 years experience as a Legal Secretary in Third Party / RAF matters Solid understanding of the litigation processExperience drafting and typing pleadings, notices and court documentsAbility to manage files from inception to trial stageFamiliar with High Court and Magistrates Court proceduresStrong knowledge of court deadlines and compliance requirementsProficient in MS OfficeExcellent organisational and administrative skillsKey Responsibilities:Drafting and typing legal documents and correspondenceLiaising with clients, counsel, medical experts and third partiesManaging diaries and court datesPreparing trial bundles and collating medico-legal reportsEnsuring files are trial-ready and compliantGeneral administrative support to the attorneyConsultant: Danielle Fortuin - Dante Personnel Johannesburg
https://www.jobplacements.com/Jobs/L/Legal-Secretary-1263048-Job-Search-02-16-2026-22-30-05-PM.asp?sid=gumtree
18h
Job Placements
1
Requirements: Matric (Grade 12) or equivalent (NQF Level 4).Minimum of 2 years proven administrationComputer literate in Microsoft OfficeExperience in Easy Roster will be highlyAny qualification in payroll, administration or HR will be highlyOwn transport to the office isExceptional English writingKPAs:Vehicle AdministrationAdministration.DocketsReportsOnline Intelligence Capturing for Head OfficeOrders and paymentsPersonnel files and documentationArchivingAll appointments will be made in line with CPIs AA/EE strategy. If you do not receive any feedback from us within two (2) weeks of submitting your CV, please regard your application as unsuccessful.
https://www.jobplacements.com/Jobs/A/Administrator-1268255-Job-Search-03-04-2026-04-01-53-AM.asp?sid=gumtree
6d
Job Placements
1
Matric plus 5 years experience as a Lifting Machinery InspectorMust have ECSA qualification/certificate accompanied by relevant letter to confirm competency on disciplinesExperience on Lifting Tackle, Chain blocks, Lever Hoists and Overhead Cranes is essentialExperience on Mobile Cranes and/or Forklifts will be an added advantageDuties - Understanding customer needs and requirements and ensuring these are met Scoping of jobs and providing information on the requirements of jobs, i.e. Parts and Equipment needs Handling customer complaints and queries onsite. Where required providing information and/or feedback to the customer on Damaged Machinery/Equipment and/or RepairsRepairing and maintaining Lifting Machinery and equipmentProviding customers with information and/or training on Machinery/Equipment as requiredEnsuring that all required documents are completed and compiled in accordance with the regulations and standards. All documentation must be completed timeously and handed in to the officeEnsuring that all onsite documents i.e. Contractor packs, Lifting Equipment Files and Safety Files, are compiled and kept up to date Liaising with customers regarding technical queries Providing exceptional customer service to clients Ensuring that all Inspection sheets and Report of Thorough Examination are completed and where applicable given to the customer or filed in the relevant file on-sitePreparation for up coming jobs, ensuring the correct equipment, tools, machinery and parts are availableResponsible for all staff working under their supervision and their safetyResponsible for all Vehicle, Equipment and Tools allocated to themMaintain knowledge of the applicable standards and regulations and are aware of any changes or updates to any of the applicable standards and regulationsEnsuring that the requirements of the LMI certification is achieved, including the acquisition of the required CPD points
https://www.jobplacements.com/Jobs/L/Lifting-Machinery-Inspector-LMI-1269950-Job-Search-3-9-2026-7-57-31-AM.asp?sid=gumtree
18h
Job Placements
1
Key ResponsibilitiesFinancial AdministrationProcess Goods Received Vouchers (GRVs) and match purchase orders with supplier invoices.Identify and resolve discrepancies on deliveries and invoices.Perform daily cash book processing and monthly bank reconciliations.Manage petty cash, including disbursements and reconciliations.Process debtors and creditors, including supplier statement checks and payment preparation.Capture debit orders and resolve payment issues.Office AdministrationMaintain organized physical and digital filing systems.Handle emails, calls, and general correspondence.Manage office supplies and place orders when required.Coordinate meetings, boardroom bookings, and refreshments.Assist with ad-hoc tasks, including audits and office events.Requirementshttps://www.jobplacements.com/Jobs/G/General-Administrator-Finance--Operations-1270015-Job-Search-3-10-2026-1-30-21-AM.asp?sid=gumtree
18h
Job Placements
1
1
REQUIREMENTSMinimum education (essential):National Senior CertificateMinimum applicable experience (years):1-3 yearsRequired nature of experience:Professional handling of incoming telephone calls and directing queries to relevant departments.Welcoming visitors and efficiently connecting them with the appropriate team members.Monitoring and managing office groceries and inventory to ensure timely reordering and accurate stock levels.Coordinating and organizing internal staff events or small office functions on a regular basis.Providing general administrative support including filing, printing, and document preparation.Conducting daily outbound calls to customers to process and confirm new orders accurately and efficiently.Other:Proficient in Afrikaans and EnglishOwn transport and valid drivers license
https://www.jobplacements.com/Jobs/R/ReceptionistTelesales-1217062-Job-Search-03-06-2026-00-00-00-AM.asp?sid=gumtree
4d
Job Placements
1
Minimum Requirements:Matric.Computer literate with proficiency in the MS Office Suite.Ability to type fast and accurately.Fluent in English and Afrikaans, with strong spelling and reading ability.Confident in making calls to clients and candidates at all professional levels.Previous experience in an administrative role, preferably within a recruitment environment.Ability to quickly grasp new concepts and work efficiently under pressure.Creative instinct and a proactive, enthusiastic attitude, with the ability to assist in organising and supporting office functions.Personal Traits:Highly organised and structured in approach to work.Exceptional attention to detail.Able to work independently and think proactively.Willing to go the extra mile and assist where needed.Lively, enthusiastic, and positive, with a genuine interest in administration.Key Responsibilities:Typing and formatting CVs for consultants daily, ensuring accuracy, correct grammar, and professional presentation.Conducting reference checks with candidates referees across all professional levels.Responding to candidate email applications professionally and in a timely manner.Answering incoming calls, primarily from candidates enquiring about vacancies or applications.Filing job specifications and maintaining organised electronic and physical filing systems.Providing general administrative support to the team.Assisting with office functions and events, including organising, decorating, or procuring supplies as required.
https://www.jobplacements.com/Jobs/O/Office-Administrator-1265749-Job-Search-02-24-2026-10-31-26-AM.asp?sid=gumtree
14d
Job Placements
1
KEY RESPONSIBILITIES: Provide general administrative support across the businessAnswer and direct phone calls; manage correspondence via email, Outlook, and Microsoft TeamsGreet and assist visitors and clients professionallyMaintain accurate records, documentation, and electronic filing systemsAssist with administration of estates, trusts, policies, investments, and medical aidPrepare, update, and distribute documents using Microsoft Word and ExcelSupport the team during busy periods and assist with meeting deadlinesDeliver and collect documents for client meetings when requiredWork with CRM systems and maintain organized filingHandle confidential and sensitive information with discretionTake ownership of assigned tasks and ensure timely follow-up REQUIREMENTS:Matric / Grade 12 certificate or equivalentFluent in Afrikaans and proficient in English13+ years of administrative, reception, or office support experienceStrong organizational and multitasking skills; able to work under pressure and meet deadlinesHigh level of accuracy and attention to detail, especially with financial or sensitive informationProficient in Outlook, Microsoft Teams, Word, Excel, and standard office softwareProfessional, punctual, reliable, and well-presentedStrong sense of responsibility, teamwork, and initiativeValid drivers licence and own reliable transporthttps://www.jobplacements.com/Jobs/F/Financial-Administrative-Assistant-Pretoria-1267335-Job-Search-03-02-2026-04-24-20-AM.asp?sid=gumtree
8d
Job Placements
1
Minimum requirements: MatricStrong interest in the legal field and working within a law firm environmentWillingness to learn, develop and grow within the companyExcellent written and verbal communication skillsProficient in Microsoft OfficeStrong organisational and administrative skillsGood attention to detail and accuracy in document preparationAbility to assist with general legal administrative and secretarial supportAbility to manage basic filing, document preparation and correspondenceProfessional and reliable with a strong work ethicConsultant: Millie Olivier - Dante Personnel Pretoria Faerie Glen
https://www.jobplacements.com/Jobs/J/Junior-Legal-Secretary-1269541-Job-Search-03-06-2026-10-34-31-AM.asp?sid=gumtree
4d
Job Placements
1
Responsibilities:Manage the company web shop, ensuring all product listings, imagery, and pricing are up-to-date and accurateProcess merchandise orders, coordinate with suppliers, track deliveries, and manage stock levelsCoordinate the production of branded materials and signage, from artwork submission to supplier liaisonAssist with event coordination, including logistics, material preparation, setup, and breakdownMaintain the marketing teams digital asset filing system, ensuring proper organisation and version controlSupport the Content & Community Manager with social media schedulingAssist the Creative Designer with administrative tasks like asset resizing and file preparationManage the teams stationery and consumables inventoryCoordinate courier and delivery logistics for marketing materialsTake accurate meeting notes and distribute action items Skills & Experience (Not negotiable): A National Diploma or Bachelors degree in Marketing, Business Administration, or a related field (NQF Level 6)Proficiency in Microsoft Office and Google WorkspaceMinimum 1-2 years of experience; recent graduates are encouraged to applyExposure to eCommerce platforms (like Shopify or WooCommerce) is advantageousAny experience with social media management (personal or professional) is a plusKey Competencies: Exceptional organisational skills, reliability, keen attention to detail, eagerness to learn, and a strong team-player mentality with initiative Contact JADE GELDENHUYS on
https://www.jobplacements.com/Jobs/M/Marketing-Assistant-1268768-Job-Search-03-05-2026-04-13-54-AM.asp?sid=gumtree
2d
Job Placements
Save this search and get notified
when new items are posted!