Office Administrator

Office Administrator
Provide administrative, back-office, and secretarial support for a specialised climate engineering business.
Johannesburg, R650, 000 CTC

About Our Client
The company operates in the specialised climate engineering industry. It manages customer orders, purchase orders, invoicing, and shipping logistics.

The Role: Office Administrator
The purpose of this role is to manage office administration, back-office support, and secretarial functions. The role exists to maintain customer and financial records, provide telephonic support to customers, and assist with the coordination of project team calendars and reports.

Key Responsibilities

• Maintain office administration functions with at least 3 years of experience.

• Keep filing of customer orders, purchase orders, invoicing, and debtors or creditors files up to date.

• Assist with the internal reporting month end process.

• Manage mailing of customer statements and verify delivery to intended destinations.

• Update shipping files and follow up with shippers regarding collections and ETAs.

• Provide telephonic support to customers and log leads and data on CRM.

• Write project reports and meeting minutes while coordinating the project team calendar.

• Use ERP systems, Pastel, and CRM while applying basic accounting and purchasing knowledge.

About You

• Minimum 3 years of office administration experience.

• English and Afrikaans matric.

• Microsoft compliance courses.

• Valid Code 08 driver's license.

• Knowledge of ERP systems and Pastel.

• Experience with CRM and basic accounting.

• Experience with purchasing on Pastel.