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Results for filing clerk in "filing clerk" in Jobs in Gauteng in Gauteng
1
RESPONSIBILITIESOpen new files (except SP file) for employees and record the details accuratelyEnsure that all files are correct and up to dateLiaise with the relevant employee to ensure that all the HR information in the file is correctLiaise with the relevant HR Practitioner to ensure that any mistakes identified in the file or documents are addressedMonitor the appropriate filling of the registerEnsure that all files or records requested are brought back to the relevant personnels fileKeep and ensure that an access control register is signed by all visitors entering registry / storage areaEnsure compliance with promotion of Access to Information Act before records can be accessedTrace any missing files and update the relevant fileAudit the documents in the files when files are issued or returned
https://www.jobplacements.com/Jobs/R/Registry-Clerk-Human-Resources-1261792-Job-Search-02-12-2026-04-08-43-AM.asp?sid=gumtree
9d
Job Placements
1
JOB DESCRIPTION Open and close personnel filesOpen new files (except SP file) for employees and record the detailsaccuratelyEnsure that all files are correct and up to dateLiaise with the relevant employee to ensure that all the HR information in the file is correctLiaise with the relevant HR Practitioner to ensure that any mistakes identified in the file or documents are addressedAfter closing the file, make sure that files of transferred employees are sent to recipient department and those who are deceased or resigned from public service files are sent to basement storage for archiving. Registration of incoming and outgoing files and documentsRegister all incoming and outgoing files in the register providedMaintain the appropriate registerEnsure that the requester signs in the registerMonitor the appropriate filling of the registerEnsure that all files or records requested are brought back to the relevant personnels fileMake follow-up with the relevant employees to ensure the files are maintained.Retrieve, issue and receive filesAudit the documents in the files when files are issued or returned Maintenance of filesEnsure that all files and related HR documents are maintained as per the relevant prescriptsEnsure the safeguarding of files to avoid missing filesTrace any missing files and update the relevant fileEnsure that there is no misfiling of personnel documents Provide Registry counter services and control access to registry storageAttend to clients with enquiriesRespond to the enquiriesEnsure compliance with promotion of Access to Information Act before records can be accessedKeep and ensure that an access control register is signed by all visitors entering registry / storage areaMaintain the basement storage area and properly store the closed files for future easy access. JOB REQUIREMENTSQualificationsNational Diploma in Human Resources ManagementMatric / equivalent qualification on NQF level 4 qualification or other equivalent relevant qualification.
https://www.jobplacements.com/Jobs/R/Registry-Clerk-Human-Resources-12-Months-Contract-1261876-Job-Search-02-12-2026-04-27-51-AM.asp?sid=gumtree
9d
Job Placements
1
Job Responsibilities: Receive and issue local and imported store items Deliver finished goods according to customer requirements and company proceduresEnsure accurate updating of sap system i.e. Invoicing Electronic Waybill ASN Barcoded labels CHEP paperwork Filing of above Recording of Stock Perpetual Inventory Monitoring Quality systemsJob Requirements: Grade 12/ NQF Level 4 Minimum 2 years experience as a forklift driver Minimum 2 years experience in a dispatching and receiving logistics environmentKnowledge and understanding of parts used in an automotive manufacturing environment. Knowledge and understanding of warehousing and general logistics function.Basic Computer. SAP
https://www.jobplacements.com/Jobs/L/Logistics-Clerk-1263473-Job-Search-02-17-2026-10-32-40-AM.asp?sid=gumtree
3d
Job Placements
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QualificationMatricRequirementsMinimum 5 years experience in a similar debtors / accounts receivable role.Working knowledge of Sage Evolution essential.Strong Excel skills (pivot tables, lookups advantageous).High attention to detail and strong numerical accuracy.DutiesFull debtors function including invoicing, collections, reconciliations, and maintain accurate customer accounts.Handling customer queries and resolving discrepancies promptly.Maintaining a clean and accurate debtors ledger.Assisting with month-end close processes.Weekly/ Monthly reporting as required.Filing and record-keeping for audit and compliance purposes.Allocation of payments.Ensuring all customer details are correct and up to date.Assisting with answering phone calls and other reception duties when needed.
https://www.jobplacements.com/Jobs/D/Debtors-Clerk-1263448-Job-Search-02-17-2026-00-00-00-AM.asp?sid=gumtree
3d
Job Placements
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Minimum RequirementsMatricValid drivers license & own vehicleMinimum of 3 years experienceManaging 50 suppliers with a monthly bookvalue of R15 millionGood communication and relationship-management skillsEffective time management, prioritization, and organizational abilitiesInvoice processing: Receive, verify, and capture supplier invoices; match invoices to purchase ordersAccount reconciliations: Reconcile supplier statements, resolve discrepancies, and ensure petty cash balancesPayments: Prepare and process EFT payment batches; ensure correct authorization and allocationCompliance: Assist with audit preparationSupplier liaison: Maintain positive supplier relationships and handle queries professionallyMonth-end duties: Support month-end close, provide reports, and reconcile inter-company accountsFiling and records: Maintain accurate creditor records and ensure proper document filingAd-hoc tasks: Assist with additional duties and reporting as required by management
https://www.jobplacements.com/Jobs/C/Creditors-Clerk-1260981-Job-Search-02-10-2026-04-24-44-AM.asp?sid=gumtree
11d
Job Placements
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A completed Matric Certificate with Maths and Accounting, plus a Payroll Diploma is advantageous coupled with 5 years working experience in payroll. KPIs include: transact payroll information by collecting, calculating and accurately capturing data; ensure processes are followed at all times; maintain and update employee records on the payroll system as per approved requests; resolve first line enquiries timeously and effectively; ensure footprint cases are resolved within the SLA; maintain a filing system; printing and distribution of payslips on a weekly/monthly basis; capturing of leave forms and conducting leave audits; participate and/or manage any project that is initiated in SSC whether team or individual input is required; liaise with all customers when required; ensure compliance as per company delegation of authority; and perform ad hoc duties as and when required within reasonable job scope. JDE and Educos system experience advantageous.
https://www.jobplacements.com/Jobs/P/Payroll-Clerk-1202650-Job-Search-07-13-2025-10-36-17-AM.asp?sid=gumtree
7mo
Job Placements
1
Business Administration qualification or similar which can be a Degree or 3 year Diploma from a well-recognized tertiary institute.One year internship with a potential to extend to a second year.Duties & ResponsibilitiesProcessing:Ensure all sales orders are processed within 24 hours and delivered the following day.Processing of the following documents on NetSuite.Sales orders, consignment sales orders, consignment transfers & loan sets (GRV).Verify patient information & purchase order details daily (and weekly if necessary) from the Reps and hospitals re usages, recording the information correctly pertaining to both loan set stock (GRV) to resolve discrepancies.Ensure that discrepancies which cannot be resolved are escalated to the Processing Manager, relevant CSD Manager, RSM, Rep & Financial Manager.Inform customers of all backorders relating to all order types.Assist with Pro-forma invoices for hospitals when necessary.GRV Identification and collection notification to be completed timeously.To maintain the smooth running of the CSD/ Processing Admin and the filing functions in Johannesburg by ensuring that the documents are filed appropriately as well as act as point of reference to customers who need copy invoiced, PODs and to Email these to customers promptly on request.Emailing of PODs and Invoices to customers.Consignment:Consignment stock agreements to be updated annually and filed for auditing purposes in the consignment file.Processing of the consignment checks and warehouse to be done as per company policy.Surge cycle counts to be completed per check resolving variances before involving reps & product managers.Process all consignment invoicing and replace consignment stock.Reporting:To pull the following reports daily and bring any unresolved issues / problems to the attention of the Processing Manager for assistance.Stock in transit.Open orders report.Usage bin report.Open orders state.Quotations:Must be meticulous with Patient Medical Aid limits and quote accordingly.General:Assist with quarterly stock takes and year end stock takes if required.Ensure all customer needs and queries resolved promptly and timeously.Maintain good relationships internally and externally with various hospital stock controllers.Be able to work overtime at month end, stock takes and quarter end.Be able to visit State Hospitals if & when the need arises to follow up on Open Orders.It is understood that as part of the processing team, it is required that everyone must be familiar with all aspects of the processing department to serve as backup in the absence of another
https://www.jobplacements.com/Jobs/I/Internship-for-Sales-Order-Clerk-1203354-Job-Search-07-15-2025-10-17-24-AM.asp?sid=gumtree
7mo
Job Placements
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My client is looking for a Payroll Clerk to join their Shared Services Centre and play a key role in processing and maintaining payroll data with precision and professionalism.This role is based in Springs, Johannesburg East.Key Responsibilities:Accurately collect, calculate, and capture payroll data within defined deadlines.Maintain and update employee records on the payroll system based on approved changes.Respond to first-line payroll enquiries efficiently and resolve issues within SLA timelines.Administer and distribute payslips on a weekly or monthly basis.Capture leave forms and perform regular leave audits.Ensure payroll-related cases are tracked and resolved using internal systems (e.g., Footprint).Keep an organized filing system for payroll documentation.Liaise with employees and internal departments to ensure payroll queries and requests are handled effectively.Support or manage payroll-related projects as required.Adhere to company policies, including compliance with delegation of authority.Carry out ad hoc duties as required, within the scope of the payroll function.Requirements:Completed Matric.Relevant Payroll qualification.Previous experience in a payroll or HR administration environment.Strong numerical and data entry skills.High attention to detail and accuracy.Ability to maintain confidentiality and handle sensitive information.Proficiency in payroll systems and Microsoft Office (especially Excel).Excellent communication and customer service skills.Ability to work independently and as part of a team.
https://www.jobplacements.com/Jobs/P/Payroll-Clerk-1202537-Job-Search-07-11-2025-10-14-12-AM.asp?sid=gumtree
7mo
Job Placements
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Operations Manager (Records Management)Lead the end-to-end lifecycle of physical and electronic records while driving technology integration and process innovation in a fast-paced environment.Midrand, Johannesburg. Salary: CTC R30 000 pm.About Our ClientThe company provides physical and digital records management services, including filing, indexing, archiving, and secure destruction. The business operates a facility in Johannesburg involving warehouse management, vehicle fleets, and electronic document management systems.The Role: Operations Manager (Records Management)The Operations Manager exists to spearhead the Johannesburg facility by taking full ownership of the lifecycle of physical and electronic records. This role contributes to the business by ensuring sensitive data is handled with efficiency, security, and compliance while supervising warehouse staff, drivers, data clerks, and operations assistants. The main focus areas include operational excellence, facility oversight, digital transformation, and high-performance team management.Key ResponsibilitiesManage operational teams with a minimum of 3 years of experience in warehousing and operations to ensure accuracy in record creation and retrieval.Oversee the maintenance and security of the facility, racking systems, forklifts, and the vehicle fleet.Lead the transition from physical to digital storage solutions by implementing Electronic Document Management Systems in partnership with IT.Ensure all practices adhere to legal and industry standards including GDPR, HIPAA, and local government regulations.Monitor destruction bay volumes and coordinate with recycling plants for the secure disposal of confidential records.Act as the primary custodian for OHSA standards by conducting regular audits and ensuring safety certifications are updated.Design and lead training programs for records specialists, clerks, and drivers regarding management procedures and technologies.Evaluate and implement best practices for filing and indexing to increase retrieval speed and accuracy.About YouMinimum 3 years of relevant experience in warehousing and operations.Deep understanding of Archive and Records Management systems and retention schedules.Advanced proficiency in MS Excel and Office Suite.Strong communication and conflict resolution skills.Ability to work independently and deliver under pressure.Proactive, neat, and professional leadership style.Records Management experience is highly preferred.
https://www.jobplacements.com/Jobs/O/Operations-Manager-Records-Management-1263339-Job-Search-2-17-2026-8-04-41-AM.asp?sid=gumtree
4d
Job Placements
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IntroductionA mining company is looking for an experienced Creditors Clerk to join their corporate office in Centurion. The Creditors Clerk is responsible for the accurate and timely processing of supplier invoices, reconciliations, and payments, ensuring compliance with internal controls and financial procedures. The role supports the finance function by maintaining strong supplier relationships and ensuring accounts payable processes run smoothly.Duties & ResponsibilitiesCapture, verify, and process supplier invoices accurately and timeouslyReconcile supplier statements and resolve invoice and payment discrepanciesPrepare and process creditor payments in line with payment termsMaintain accurate creditor records and filing systemsEnsure compliance with financial policies, procedures, and audit requirementsLiaise with suppliers regarding queries, documentation, and payment statusAssist with month-end closing activities related to creditorsSupport internal and external audits by providing required documentationPerform ad-hoc finance and administrative duties as requiredDesired Experience & QualificationMatric and financial tertiary qualificationAdvanced Excel experience3 -5 years creditors experiencePackage & RemunerationR 25 000 - R 35 000 CTC pm.Conditions of EmploymentApplicants must be successful in the following:Selection processPsychometric assessmentsOwn transportMedically fit
https://www.jobplacements.com/Jobs/C/Creditors-Clerk-1258837-Job-Search-02-04-2026-01-00-15-AM.asp?sid=gumtree
17d
Job Placements
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Minimum Requirements:Minimum 5+ years HR administration experienceMust have payroll experienceProven time management and ability to work under pressureStrong attention to detail and high level of accuracyUniclox experience will be an advantageSAGE People 300 experience will be an advantageKey Duties & Responsibilities:Assist with payroll administration, including checking timesheets and ensuring accurate payroll inputsCapture and maintain employee information on HR systemsProcess and manage time and attendance recordsEnsure accurate filing and record keeping of employee documentationAssist with HR administration such as onboarding documents, leave forms, and general HR supportHandle employee queries professionally and escalate where requiredEnsure all HR and payroll data is updated correctly and submitted within deadlines
https://www.jobplacements.com/Jobs/H/HR-Clerk-1259009-Job-Search-02-04-2026-00-00-00-AM.asp?sid=gumtree
17d
Job Placements
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Job Purpose:To efficiently manage the accounts payable function, ensuring timely and accurate processing of supplier invoices, reconciliations, and payments. The ideal candidate will have experience using Pinnacle (Automate) and a strong background in dealership finance.Key Responsibilities:Receive, verify, and process supplier invoices accurately and timeously in PinnacleMatch purchase orders, GRNs, and invoicesPrepare monthly and ad hoc creditor reconciliationsResolve supplier queries promptly and professionallyLiaise with dealership departments regarding invoice discrepanciesEnsure suppliers are paid within agreed termsProcess payments via EFT or other approved methodsMaintain a complete and accurate filing system for all creditors documentationAssist with month-end close processes and reportingProvide support to auditors and respond to audit queries when required Minimum Requirements:Matric / Grade 12 (Accounting or Mathematics preferable)Minimum 2–3 years’ experience as a Creditors Clerk in the automotive/dealership industryProficient in Pinnacle (Automate) system – non-negotiableStrong computer literacy, especially MS ExcelKnowledge of VAT and general accounting principlesExcellent attention to detail and strong reconciliation skillsAbility to work under pressure and meet deadlinesGood communication and interpersonal skillsTrustworthy, reliable, and self-motivated Advantageous:Certificate or diploma in accounting/financeExperience working in a franchise dealership environment
https://www.jobplacements.com/Jobs/C/Creditors-Clerk-1200221-Job-Search-07-04-2025-02-00-24-AM.asp?sid=gumtree
8mo
Job Placements
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About the RoleOur client is looking for a Creditors Clerk to join their finance team in Centurion. This role is well suited to a developing accounts payable professional who has a solid foundation in creditors processing and is looking to grow their experience within a structured finance environment.You will be responsible for the day-to-day creditors function and will receive support from the broader finance team while gaining exposure to corporate financial processes and controls.Key Responsibilities- Processing and capturing of supplier invoices- Reconciliation of supplier statements and follow-up on discrepancies- Preparation and assistance with payment runs- Accurate processing and recording of VAT- Maintaining accurate creditors records and supporting documentation- Assisting with month-end close activities- Liaising with suppliers and internal teams regarding payment queries- Ensuring compliance with company policies and internal controls- Filing and document control for audit purposes- Supporting the finance team with general accounting and administrative tasksQualifications, Skills & Experience- Relevant finance or accounting qualification (advantageous but not essential)- 36 years experience in a Creditors / Accounts Payable role- Exposure to an engineering, manufacturing, or project-based environment would be beneficial- Experience working with ERP or accounting systems- Basic to intermediate MS Excel skills- Strong attention to detail and willingness to learn- Ability to manage deadlines in a busy environment- Good communication skills and a positive team attitudeWhy Join This Opportunity- Stable, full-time role within an established organisation- Opportunity to grow within a structured finance team- Exposure to corporate systems, controls, and processes- Supportive environment with clear procedures- Market-related remuneration aligned to experience
https://www.jobplacements.com/Jobs/C/Creditors-Clerk-1259654-Job-Search-02-05-2026-10-09-02-AM.asp?sid=gumtree
15d
Job Placements
1
JOB DESCRIPTION: Job Title: Filing Clerk Finance and HR AdminEmployment Type: 1 Year Contract (Extendable) Work Location: Gauteng, Johannesburg JOB CONTEXT:Were on the lookout for an organized, detail-loving Junior Finance & HR Admin Filing Clerk to join our Finance and HR teams! This entry-level role is perfect for someone at the start of their career who enjoys keeping things neat, structured, and running smoothly behind the scenes. Youll play an important part in managing documents, supporting daily admin tasks, and helping our finance and HR operations stay on track.DUTIES AND RESPONSIBILITIES:Finance Administration Support:File and maintain financial documents such as invoices, receipts, payment records, and expense reports.Assist with data capturing and updating financial records.Organize and archive finance files (physical and electronic).Support the finance team with general administrative tasks as required.HR Administration Support:File and maintain employee records in line with company policies.Assist with onboarding documentation for new employees.Help update HR databases and employee information.Support HR with general admin and filing duties.General Administration:Ensure all documents are accurately labeled, stored, and easily retrievable.Maintain confidentiality of financial and employee information.Assist with scanning, copying, and document distribution.Perform other administrative duties as assigned.QUALIFICATION & EXPERIENCE REQUIREMENTS:Grade 12 / Matric (or equivalent).Basic knowledge of office administration.Computer literacy (MS Word, Excel, email).Strong attention to detail and organizational skill.Good communication and interpersonal skills.Ability to work accurately and meet deadlines.Willingness to learn and take instructions.Time management and multitasking abilities.High level of integrity and confidentiality.Previous admin, finance, or HR exposure. (Advantageous)Relevant certificate or diploma in Finance, HR, or Administration. (Advantageous)PACKAGE & REMUNERATION:Compensation will be determined based on qualifications, applicable experience, and previous earnings.
https://www.jobplacements.com/Jobs/F/Filing-Clerk-Finance-and-HR-Admin-1255720-Job-Search-01-26-2026-04-21-06-AM.asp?sid=gumtree
1mo
Job Placements
1
Grade 12, Bookkeeping Certificate or equivalent.Minimum 2 years bookkeeping experience on Pastel accounting system within medical industryExperience of HIMS RIS would be advantageousGeneral Ledger processing, prepare and present monthly reconciliations on all control accounts using Pastel, i.e.Debtors, cashbook, general ledger journals and Petty cashCollating and reconciling all creditors accounts for payment and ensure all invoices are signed off.Prepare VAT schedule and reconciling to ledger for e-filing, VAT201 returnDebtors - full functionOrder and control stationery for all branchesAssist with answering of switchboardPrint bank statements
https://www.jobplacements.com/Jobs/B/Bookkeeper-and-Banking-Clerk-1257247-Job-Search-01-29-2026-10-18-59-AM.asp?sid=gumtree
22d
Job Placements
1
Junior Creditors ClerkLocation: WadevilleSalary: R12 500 – R15 000 CTC (depending on experience)Employment Type: Full-time, PermanentJob PurposeThe Junior Creditors Clerk will be responsible for assisting with the full creditors function, ensuring accurate processing of supplier invoices, reconciliations, and timely payments. The role suits someone who is detail-oriented, organised, and eager to grow within a finance team.Key ResponsibilitiesCapture and process supplier invoices accuratelyPerform monthly creditors reconciliationsPrepare payment batches and assist with payment runsResolve supplier queries professionally and efficientlyMaintain accurate creditor records and filing systemsAssist with statement matching and account verificationSupport the finance team with ad-hoc administrative dutiesMinimum Requirements1–2 years’ experience in a creditors/accounts payable roleExperience working on Pastel (essential or highly advantageous)Basic understanding of accounting principlesGood Excel and general computer skillsStrong attention to detail and accuracyGood communication skills (verbal and written)Personal AttributesWell organised and deadline drivenReliable and trustworthyhttps://www.jobplacements.com/Jobs/J/Junior-Creditors-1257900-Job-Search-02-02-2026-01-00-16-AM.asp?sid=gumtree
19d
Job Placements
1
Van Sheet/Claims ClerkReporting to: OperationType: ContractorDuties and Responsibilities:The Driver-Recon (Van-Sheet) Department is crucial for various business sections like Debtors, Inventory/Stock, Drivers-Shorts, and Sales reports.Accurate capturing, processing, and filing of transactions and documents.Ensure correct allocation of drivers to routes and timely driver changes.Process daily documents, handle debits/credits accurately, and reconcile PODs.Maintain Capisol Filing System, debtors queries, and general housekeeping.Demonstrate effective self-management, teamwork, and adherence to quality standards.Qualifications:Matric with mathematics and/or Accounting.Experience:3-5 years administration experience.Skills:Financial systems knowledge.Good administration practices.Computer literacy and advanced MS skills.Numerical accuracy and ability to work under pressure.Knowledge:Financial accounting principles and Syspro modules.Skills:Verbal and written communication, analytical thinking, and numeracy.Attributes:Initiative, attention to detail, deadline-driven, and organizational awareness.
https://www.jobplacements.com/Jobs/V/Van-Sheet-Claims-Clerk-1256783-Job-Search-01-28-2026-10-02-24-AM.asp?sid=gumtree
23d
Job Placements
1
Additional InformationRetail environment (Automotive / Car Parts)Must be able to work Monday to SaturdayMust have Clear ITC records (No Debt review, Defaults or Judgements)Must have Clear Criminal Record MINIMUM REUIREMENTS Qualifications:MatricRelevant qualifications in Administration, Finance, Supply Chain, Stock Control, or Retail Management will be advantageous Experience:Proven experience in senior administration, parts administration, or stock controlStrong administrative, organisational, and time-management skillsExcellent verbal and written communication skillsSolid experience with cash handling, daily cash-ups, and reconciliationsWorking knowledge of debtors, creditors, invoicing, and financial controlsExperience with stock ordering, inventory management, and supplier coordinationAbility to work under pressure in a high-volume retail environmentTrustworthy, reliable, and able to work independentlyPrevious experience in the automotive or car parts industry will be a strong advantage KEY RESPONSIBILITIES: Senior Administration & Financial ControlTake ownership of all administrative functions within the Parts ShopManage daily cash-ups, banking preparation, and variance investigationsCapture and reconcile invoices, GRNs, payments, and supplier documentationManage debtors and creditors processes and assist with supplier paymentsMaintain accurate filing systems, records, and compliance documentationSupport month-end processes, reporting, and audits Stock Control, Ordering & Supply ChainManage end-to-end stock ordering for the Parts Shop to maintain optimal stock levelsLiaise with suppliers regarding pricing, availability, lead times, and delivery schedulesTrack and follow up on orders from placement to receiptEnsure accurate receiving, capturing, and reconciliation of all stockConduct regular stock counts and investigate discrepanciesImplement controls to minimise stock losses, shortages, and overstockingSupport demand planning and stock forecasting in line with sales trends Store Operations & SupportAct as the primary administrative and stock control support to store managementSupport sales staff with parts administration, queries, and documentationEns
https://www.jobplacements.com/Jobs/F/Financial-Administrator-1257001-Job-Search-01-29-2026-04-02-59-AM.asp?sid=gumtree
5d
Job Placements
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