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Results for executive assistant in "executive assistant" in Jobs in Gauteng in Gauteng
1
Senior Executive Personal Assistant to provide High-Level Administrative support - Property/Legal knowledgeResponsibilities:Act as the primary Point of contact for Internal & External StakeholdersMaintain an an accurate and up-to-date Property RegisterTrust & Structure Administration (An Advantage)Liaise with Professional Advisors (Trustees, Attorneys, Accountants)Manage the Managers Calendar & Co-ordinate Meetings and Appointments.Prepare and Edit Correspondence, Communications, Presentations & other Documents.Conduct Research, collect & Analyze Data to prepare Reports and Documents.Handle Confidential information and sensitive issues with integrity and discretion.Coordinate Travel arrangements and prepare Travel Itineraries.Manage Expenses and assist with Budget PlanningIncome Tax SupportEvent & Management MeetingsOrganize and maintain the Managers office systems.Provide general administrative supportSKILLS & QUALIFICATIONS:* Minimum 6 years of experience in a similar role* Possess Excellent Communication and Organizational Skills* Proficient in MS Office suite* Matric
https://www.jobplacements.com/Jobs/S/SNR-EXECUTIVE-PERSONAL-ASSISTANT-1250355-Job-Search-01-12-2026-04-16-05-AM.asp?sid=gumtree
19h
Job Placements
1
IntroductionA leading Telecommunications company based in Centurion is looking for a Sales Administrator & Executive Assistant to join their team. The Sales Administrator & Executive Assistant is responsible for providing strong administrative support to the sales team by ensuring accurate documentation, contract preparation, record management, and reporting. The role also provides direct executive support to the Managing Director through diary management, travel arrangements, and coordination of MD-related projects and activities.In addition, the role contributes to facility management responsibilities at the teleport site, including vendor SLA coordination, cleanliness standards, and general upkeep. The role further includes responsibility for overseeing basic care and management of a small livestock herd located on the facility.Duties & Responsibilities1) Sales Administration & Sales SupportSupport the sales team with preparation, processing and management of sales contracts and related documentation.Ensure accuracy and completeness of:customer contractsservice level agreementsquotations and pricing documentationorder forms and supporting customer documentationCoordinate contract signing processes and follow up with clients and internal stakeholders to ensure completion.Maintain and update the sales documentation repository to ensure all files are:correctly named and storedversion controlledcompliant with internal document management standardsEnsure sales documentation is accessible and audit-ready at all times.2) Reporting & Sales CoordinationCompile and distribute weekly sales reports, including:pipeline updatesnew deals/contracts signedsales performance summariesoutstanding customer documentationMaintain sales dashboards or trackers (Excel/CRM) and ensure the accuracy of sales data.Liaise with finance and operations teams to ensure correct handover of signed contracts and sales-related requirements.Assist with administrative coordination of customer onboarding documentation and internal approvals.3) Executive Assistant / MD Personal Assistant SupportProvide full administrative and organisational support to the Managing Director, ensuring smooth day-to-day workflow.Manage the MD’s diary, including:scheduling meetingsprioritising engagementscoordinating internal and external appointmentsArrange and manage travel logistics including:flightsaccommodationcar hireitineraries and travel packsCoordinate MD-related projects and activitie
https://www.jobplacements.com/Jobs/S/Sales-Administrator-Executive-Assistant-1249314-Job-Search-01-08-2026-02-00-16-AM.asp?sid=gumtree
5d
Job Placements
1
Operations Assistant / Personal AssistantBring Order, Structure, and Support to a Fast-Paced Tech EnvironmentEast Rand - Johannesburg | R15,000.00About Our ClientOur client is a growing technology solutions company based in the East Rand, providing IT support and managed services to a diverse client base. With a fast-paced and ever-evolving environment, the business values efficiency, reliability, and continuous improvement in its operations.The Role: Operations Assistant / Personal AssistantThis role supports the Managing Director while assisting with day-to-day business operations. The goal is to reduce executive workload, increase operational efficiency, and help build scalable systems and processes. Youll be responsible for a mix of personal assistance, office coordination, and operational support duties, requiring strong attention to detail and excellent task execution.Key ResponsibilitiesProvide direct support to the Managing Director across administrative and operational tasksCoordinate calendars, schedule meetings, and manage follow-upsDraft communications, prepare reports, and manage documentationTrack action items, deadlines, and deliverables to ensure timely completionAssist with the development and implementation of standard operating proceduresMaintain office systems, records, and ensure smooth day-to-day operationsLiaise with service providers and external stakeholders as requiredAbout You23 years experience in an administrative or operational support roleProven ability to support executives or senior managersStrong organisational skills and attention to detailAble to multitask, prioritise, and follow through without constant supervisionProficient in MS Office (Excel, Word, Outlook) and general business softwareCalm under pressure, solutions-oriented, and proactive in managing workloadComfortable working in a dynamic, tech-driven environmentPlease note: A psychometric evaluation will be required as part of the recruitment process.
https://www.jobplacements.com/Jobs/O/Operations-Assistant-Personal-Assistant-1249552-Job-Search-1-8-2026-8-32-56-AM.asp?sid=gumtree
5d
Job Placements
1
Job Specification – Sales Team Coordinator / Executive AssistantLocation: BedfordviewContract Type: PermanentSalary: NegotiableRole OverviewWe are seeking a highly professional, self?driven Sales Team Coordinator with strong Executive Assistant capabilities. This role supports the Sales Director and the broader Sales & Marketing function during a period of departmental restructuring. The ideal candidate is a proactive operator who can take ownership, manage complex travel, coordinate high?level communication, and ensure seamless execution of sales operations.This position requires someone who thrives in a fast?paced, project?driven environment and can confidently step into a leadership?support role without constant supervision.Key ResponsibilitiesExecutive SupportProvide high?level administrative support to the Sales DirectorManage complex business and international travel (flights, accommodation, visas, itineraries)Anticipate needs, resolve issues proactively, and reduce administrative burden on the DirectorPrepare professional correspondence, reports, presentations, and briefing documentsSales Operations CoordinationCoordinate proposals, bids, tenders, and supporting documentationTrack actions, deadlines, and deliverables across the Sales teamSupport sales reporting, dashboards, and pipeline updatesEscalate risks, delays, or bottlenecks proactivelySystems & Process AdministrationMaintain and update CRM and ERP systems (e.g., HubSpot, Syspro)Ensure data accuracy, version control, and documentation complianceTroubleshoot basic system issues and escalate when necessarySupport digitalisation and process automation initiativesCommunication & Stakeholder EngagementAct as the communication hub between Sales, Finance, Projects, Marketing, and EngineeringFacilitate information flow and ensure alignment across departmentsBuild strong internal relationships to support problem?solving and executionCommunicate sales priorities clearly and timeouslyTravel & Logistics ManagementCoordinate all travel for the Sales teamEnsure cost?effective bookings aligned with company policyTrack travel expenses and manage reconciliationsHandle last?minute changes with professionalism and urgencyDocument & Data ManagementPrepare, format, and manage proposals, presentations, and sales documentationMaintain secure and organised records of contracts, agreements, and correspondenceEnsure confidentiality
https://www.jobplacements.com/Jobs/S/Sales-Team-Coordinator-Executive-Assistant-1250717-Job-Search-01-13-2026-02-00-15-AM.asp?sid=gumtree
9h
Job Placements
1
We are seeking a highly experienced, discreet, and proactive Executive Personal Assistant to provide comprehensive support to the executive office overseeing a diverse portfolio of companies. These interests span the manufacturing, marketing, and distribution of hygiene products across retail and business-to-business channels, as well as local and international property investments.This role requires a trusted confidant who can manage complex administrative, financial, and personal responsibilities with absolute professionalism and confidentiality, enabling the executive to focus on strategic and growth initiatives. Key Responsibilities:Property Portfolio ManagementReview, proofread, and coordinate property-related contracts (local and international), identifying risks and preparing documentation for final execution.Maintain an accurate and up-to-date Property Register, including purchase prices, locations, acquisition dates, developers, legal representatives, and supporting documentation.Monitor progress payments and verify banking details prior to any transfers.Establish and maintain structured digital and physical filing systems for all property and investment records. Trust & Structure Administration (Advantageous)Assist with the administration of local and offshore trusts, including coordination of documentation, record-keeping, and correspondence.Liaise with professional advisors (trustees, attorneys, accountants, and fiduciary service providers) as required.Support the executive by tracking key trust-related documents, deadlines, and reporting requirements.Note: Deep technical trust expertise is not required; practical exposure and familiarity with trust structures will be advantageous. Personal & Family Income Tax SupportCollect, maintain, and organize all documentation required for personal income tax submissions.Prepare documentation packs for tax filings and reviews.Liaise with tax consultants to resolve queries, discrepancies, or follow-ups efficiently. Executive & Schedule ManagementManage the executive’s business and personal diary, travel schedules, and appointments.Anticipate scheduling conflicts and proactively implement solutions. Travel CoordinationArrange all domestic and international travel, including flights, accommodation, visas, and itineraries. Communication & Stakeholder LiaisonScreen and prioritize meeting requests and correspondence.Draft professional correspondence and prepare briefing materials.Coordinate with internal teams, external stakeholders, profes
https://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant-1248127-Job-Search-01-05-2026-02-00-16-AM.asp?sid=gumtree
8d
Job Placements
1
Executive Assistant / Operations Manager Marketing AgencyHelp Run and Scale a Growing UK-Based Marketing AgencyRemote (South Africa) | UK Hours | R32 000 R35 000 per monthAbout Our ClientOur client is a UK-based marketing agency focused on content and campaign delivery. They are building a long-term team in South Africa to support growth, streamline operations, and scale effectively. This is a critical hire at the heart of the businessideal for someone looking to play a long-term operational role in a founder-led, fast-moving agency.The Role: Executive Assistant / Operations ManagerThis role serves as the operational backbone of the agency. You will coordinate between leadership, team members, subcontractors, and clients to ensure seamless delivery, on-time execution, and continuous improvement. From managing internal workflows to owning reporting and process development, your focus will be to reduce friction, increase visibility, and implement the operational infrastructure that allows the business to grow without chaos.Key ResponsibilitiesMinimum 23 years experience in operations, project management, executive assistant, or agency delivery rolesManage daily task flow and delivery operations across all client accountsCoordinate team and subcontractor workloads, timelines, and deliverablesAct as the main contact for freelancers and subcontractors, ensuring clarity and accountabilityAttend client meetings (where relevant), capture actions, and translate into clear internal tasksOwn client reporting cycles, compiling and delivering reports on scheduleProduce internal delivery summaries and maintain accurate project/CRM systemsDocument, refine, and implement core agency processes and SOPsIdentify operational inefficiencies and propose practical, scalable improvementsAbout You23 years of relevant experience in a fast-paced operational or coordination roleStrong task, workflow, and communication skillsAble to coordinate people as well as projects, with high attention to detailComfortable working autonomously in a remote, founder-led environmentBackground in marketing, digital, or agency operations preferredExperience managing freelancers or subcontractors is a plusFamiliarity with tools like ClickUp, Asana, Notion, HubSpot, Google Workspace, or SlackCalm under pressure, proactive, and solutions-focusedProcess-driven but flexiblefocused on what works, not just whats written
https://www.jobplacements.com/Jobs/E/Executive-Assistant-Operations-Manager--Marketing-1249333-Job-Search-1-8-2026-5-35-59-AM.asp?sid=gumtree
5d
Job Placements
1
Role Purpose:Our client is seeking a highly organised and detail-oriented Sales Administrative Assistant to support their sales team. The successful candidate will play a key role in ensuring accurate deal administration, compliance of JLR standards and in terms of South African legislation with ethical coordination between sales executives, customers, and internal systems. This role will be responsible for ensuring that the following is adhered to, by controlling documentation quality, compliance processes, customer file integrity, ensuring that every deal is compliant, audit ready and customer focused. Key Responsibilities:Upload and manage deal files across the various sales platforms in a timely and accurate manner.Prepare complete and compliant deal files for sales executives prior to vehicle deliveries.Ensure all required compliance and FIC/FICA checks are completed in accordance with company and regulatory requirements.Assist sales executives in obtaining all necessary FICA documentation from customers.Verify customer documentation for accuracy and completeness, including but not limited to FICA, ID, proof of address, finance approvals and contracts (administration thereof).Maintain organised records and ensure data integrity across systems.Provide administrative support to the sales team as required to ensure efficient operations.Assist in resolving documentation queries and missing information.Maintain a compliance checklist for every deal.Prepare files for Manufacturer audits and external inspections.Accurately capture and archive all sales documentation on the DMS systems.Main POPIA standards in terms of, maintaining confidentiality and protection of customer information. Requirements & Skills:Matric (Grade 12).Previous experience in sales administration, automotive dealership administration, or a similar role (advantage).Strong understanding of compliance and FICA requirements (Must have extensive experience and/or knowledge).Excellent attention to detail and organisational skills.Ability to work under pressure and manage multiple tasks simultaneously.Strong communication and interpersonal skills.Proficiency in computer systems and sales platforms.A proactive, service-oriented approach with the ability to work independently and as part of a team.Identify, report and correct compliance risks or documentation gaps.Strong understanding of vehicle sales processes. https://www.jobplacements.com/Jobs/S/SALES-ADMINISTRATIVE-ASSISTANT-1249566-Job-Search-1-8-2026-12-13-55-PM.asp?sid=gumtree
4d
Job Placements
1
Minimum Requirements:Proven experience in automotive parts salesBeneficial to have multi-brand experience, including Chinese vehicle partsStrong communication, negotiation, and customer service skillsAbility to source and recommend parts accuratelyProfessional approach with strong organisational skillsKnowledge of parts systems and stock managementValid drivers licenceKey Responsibilities:Assist customers with sourcing and purchasing the correct parts for their vehiclesAdvise and recommend parts solutions across multiple automotive brandsMaintain accurate records of sales and inventoryManage stock levels and assist with ordering to meet customer demandProvide exceptional customer service and support to internal and external clientsCollaborate with service and workshop teams to ensure smooth operationsRemuneration:Market-related basic salaryCommission/incentive structureStandard dealership benefits
https://www.jobplacements.com/Jobs/P/Parts-Sales-Executive-1249478-Job-Search-01-08-2026-04-21-59-AM.asp?sid=gumtree
5d
Job Placements
1
1
Main Purpose of Job:The Personal Assistant (PA) to the Group CEO will provide high-level administrative, strategic, and operational support to the CEO, ensuring efficient management of their day-to-day responsibilities across multiple companies.The role requires exceptional organizational, communication, and problem-solving skills, with the ability to handle confidential information with discretion.Key Responsibilities:Executive Administrative SupportManage and optimize the CEO’s calendar, scheduling meetings across multiple companies.Screen and prioritize emails, calls, and correspondence on behalf of the CEO.Draft and proofread reports, presentations, and internal/external communications.Prepare meeting agendas, minutes, and action plans, ensuring follow-ups are completed.Act as a liaison between the CEO and internal/external stakeholders, including MDs, board members and clients.Organize board meetings, strategic offsites, and quarterly reviews.Performance and Project Management SupportTrack and monitor Key Performance Indicators (KPIs) for all group companies.Oversee the progress of strategic projects, ensuring alignment with corporate objectives.Assist in financial tracking, including budgets, cash flow, and expense management.Manage cross-company initiatives, such as cost optimization, operational efficiency, and synergy projects.Travel and Logistics ManagementOrganize domestic and international travel arrangements, ensuring seamless logistics.Prepare detailed itineraries, including flight details, accommodations, and meeting schedules.Process and track travel expenses and reimbursements.Communication and Confidentiality ManagementHandle confidential information related to business strategy, financials, and HR.Draft high-level correspondence for stakeholders, government entities, and partners.Maintain professional relationships with external stakeholders to support the CEO’s engagements.Office and Resource ManagementMaintain digital and physical document management systems for easy reference.Implement and optimize productivity tools (e.g., project management software, communication platforms).Coordinate with HR, Finance, and Operations teams for administrative supportMinimum Requirements:Qualifications and Experience Required:• Education:Bachelor’s degree in Business Administration, Management, Communications, or a related field.Additional certifications in Project Management (PMP, PRINCE2), Executive Assistant Training, or similar f
https://www.jobplacements.com/Jobs/P/Personal-Assistant-PA-to-the-Group-CEO-1250693-Job-Search-01-13-2026-02-00-14-AM.asp?sid=gumtree
9h
Job Placements
1
Key ResponsibilitiesA. Training and Consulting CoordinationTraining Logistics ManagementManage the full end-to-end coordination of all training sessions, from scheduling to final results distribution.Allocate training batches and communicate facilitator schedules.Ensure all training materials (presentations, documents, resources) are up to date and available.Send training agendas to all relevant stakeholders at least one week before the session.Virtual Training: Ensure all technical equipment (desktop, camera, microphone) is functional and that sessions start on time.On-Site Training: Prepare the training room to a professional standardclean, organized, and stocked with refreshments (water, coffee).Collect training batches/data from facilitators within two days after training and ensure results are shared within two weeks.Quality Assurance SupportProvide administrative assistance related to SETA, SAATCA, and HPCSA moderation, compliance, and documentation.B. Administrative and Office ManagementExecutive & Staff SupportRespond promptly to administrative queries from Senior Managers and Consultants.Scheduling & CommunicationArrange and coordinate appointments, internal meetings, travel, and meeting logistics.CorrespondenceDraft, prepare, and distribute professional emails, memos, and other communications.Visitor ManagementWelcome visitors courteously, notify relevant staff, and offer refreshments upon arrival.Office Stock & Petty Cash ControlMonitor office and training supplies proactively.Manage petty cash for purchasing stationery, consumables, and refreshments to avoid stock shortages.Office PresentationEnsure the executive office, boardroom, and training room are neat, clean, and presentable daily.Notify cleaning staff when deep cleaning is required.Reporting & FilingAssist with the preparation of scheduled reports.Maintain an organized and professional filing system (physical and electronic).C. Database and Data ManagementMaintain and update the marketing database and contact lists accurately.Provide administrative support and take notes during internal and external stakeholder workshops.Required Skills and AttributesExperience & EducationProven experience as an Office Administrator, Executive Assistant, or similar administrative rolepreferably in training, cons
https://www.jobplacements.com/Jobs/O/Office-Administrator-1251020-Job-Search-01-13-2026-04-35-57-AM.asp?sid=gumtree
9h
Job Placements
1
You will be part of a leading industrial organisation providing essential equipment and solutions across Southern Africa. This role ensures financial data is accurate, compliant, and insightful, supporting operational and strategic decision-making.Key Responsibilities:Execute day-to-day accounting transactions and maintain accurate ledgers.Manage accounts payable/receivable, bank reconciliations, and journal entries.Assist with the month-end close and ensure the integrity of financial reporting.Prepare statutory reports and assist with variance analysis.Support process improvement and automation initiatives.Job Experience & Skills Required:BCom Accounting, Financial Management or equivalent.24 years experience in accounting or finance roles.Strong Excel, analytical, and organisational skills.Basic understanding of IFRS/GAAP and ERP systems (SAP experience advantageous).Meticulous, proactive, and solution-oriented.Apply now!
https://www.jobplacements.com/Jobs/F/Financial-Accountant-1248221-Job-Search-01-05-2026-00-00-00-AM.asp?sid=gumtree
9h
Job Placements
1
1
1
Minimum Requirements:Proven experience in pre-owned or used vehicle sales (minimum 3 years)Strong ability to source and generate own customers through prospecting, referrals, and networkingTrack record of consistently achieving and exceeding monthly sales targetsExcellent communication, negotiation, and closing skillsProfessional presentation with a customer-focused approachValid drivers licenceKey Responsibilities:Manage the full sales process for pre-owned vehicles, from enquiry to handoverActively prospect for new clients and maintain relationships with existing customersConduct valuations, handle trade-ins, and structure deals to close salesPerform vehicle demonstrations and ensure all sales documentation is accurateMaintain accurate CRM records and assist with showroom presentation and stock managementDeliver exceptional customer service and follow-up after vehicle deliveryRemuneration:Market-related basic salaryCompetitive commission structureStandard dealership benefits
https://www.jobplacements.com/Jobs/P/PreOwned-Vehicle-Sales-Executive-1249477-Job-Search-01-08-2026-04-21-59-AM.asp?sid=gumtree
5d
Job Placements
1
The role focuses on ensuring smooth workflow across the conversion department through effective coordination, data management, reporting, and communication. The incumbent assists in maintaining compliance, preparing reports, managing schedules, and facilitating efficient execution of conversion strategies and sales operations. Key responsibilities:1. Administrative Support Assist with preparation of daily, weekly, and monthly reports. Maintain and update team rosters, attendance, and leave tracking. Draft internal communications, memos, and meeting notes. Coordinate scheduling for team briefings, meetings, and training. 2. Data and CRM Management Capture and update lead and conversion data accurately in CRM systems. Assist with monitoring of agent performance data.Ensure data accuracy and compliance with internal policies.3. Reporting and Analytics Compile basic performance and compliance reports for management. Track KPIs such as FTDs, conversion ratios, and lead performance. Assist with presentations and data summaries for management meetings. 4. Operational Coordination Support daily floor operations and assist with task follow-ups. Liaise with other departments (QA, Retention, Training, IT) for administrative requests. Assist with onboarding documentation and training coordination for new staff. 5. Compliance and Quality Support Maintain filing and documentation in line with compliance requirements. Support the Floor Manager in ensuring adherence to scripts and procedures. Record and track compliance incidents or breaches for reporting purposes. Required education/training:Matric / Grade 12 (essential) Certificate or Diploma in Business Administration, Sales Support, or related field (advantageous)Computer literacy (MS Office Suite especially Excel and PowerPoint) CRM system proficiency (Salesforce, HubSpot, or similar platforms) Basic understanding of sales processes and compliance requirementRequired skills and competencies: Technical & Functional Skills: Strong administrative and organizational abilityAccurate data capturing and record-keeping Basic reporting and analytics (Excel and CRM tools) Understanding of sales performance metrics Soft Skills: Excellent communicat
https://www.jobplacements.com/Jobs/C/Conversion-Assistant-Call-Centre-Administrator-1250140-Job-Search-1-13-2026-4-42-43-AM.asp?sid=gumtree
10h
Job Placements
1
Minimum requirements for the role:Must have a relevant Honours Degree specializing in Plant Breeding or similar fieldMinimum 2+ years experience in BreedingMust have a good level of organization and time managementProficiency in English (Written and Spoken)Must have a valid drivers licenseWilling to work across a broad range of diverse tasks and environmentsWilling to work in field and greenhouse conditionsThe successful candidate will be responsible for:Supporting the breeder and farm teams in managing tasks such as seed picking and sowing, generating germination reports, transplanting, maintaining plants, pollinating, harvesting, extracting seeds, disinfecting seeds, drying seeds, packaging, and updating inventory in the breeding database.Assisting and supporting, under the guidance of the breeder, in planning, designing, implementing, and executing breeding programs; evaluating and assisting in the selection process and contributing towards the efficient and timely output of the breeding programs.Coordinating and communicating breeding program activities to the breeder, the farm team, pathology and molecular teams, and research management.Taking responsibility for and assisting in sampling for MAS and providing pathology support.Assisting the breeder in planning, organizing, and supervising crossing blocks.Assisting the breeder in managing accurate and detailed breeding program data using Phenome, including entering data, managing inventory, interpreting information, and reporting.Coordinating, following up, collecting data, interpreting results, and reporting on various on- and off-site trials.Taking responsibility for seed shipments and maintaining records.Implementing and adhering to phytosanitary requirements and performing seed health testing.Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates. If you do not receive any feedback from us within 2 weeks of applying, please consider your application unsuccessful.
https://www.jobplacements.com/Jobs/A/Assistant-Plant-Breeder-1240971-Job-Search-01-06-2026-00-00-00-AM.asp?sid=gumtree
7d
Job Placements
1
1
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