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Results for assistant office administrator in "assistant office administrator", Full-Time in Jobs in Gauteng in Gauteng
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This isnt your typical admin role and its definitely not just finance either. Youll sit at the intersection of operations, finance and executive support, keeping the Head Office running like a well-oiled mining machine. With a lean staff component, every person counts and this role is critical. From supporting the finance team with bookkeeping to managing executive diaries, coordinating board visits and ensuring the office runs smoothly daily, youll be the glue that holds it all together. Perfect for someone early in their finance career looking for exposure, or an experienced office professional who enjoys variety, responsibility and being at the centre of the action.Key Responsibilities:Provide full administrative and office management support to Head OfficeExecutive assistance to senior management and visiting Board members (travel, flights, meetings, and lunches)Coordinate boardroom logisticsGreet clients and visitors. Manage ad hoc reception dutiesOversee cleaning staff, office facilities and general workplace operationsSupport the finance team with bookkeeping and finance administrationAssist with ad hoc finance and operational projects as requiredJob Experience and Skills Required:BCom Degree in Accounting / Finance (completed or in progress) - Seeking finance exposure and growth within a corporate environment OR relevant tertiary qualification in Accounting / Business Administration with 5+ years experience in office management / Executive Assistant rolesExposure to finance and bookkeeping dutiesStrong MS Excel skillsHighly organised, proactive and detail-orientedProfessional communication skills and confident stakeholder interactionComfortable working in a small, high-accountability Head Office environmentIf youre ready to balance spreadsheets and schedules, support global leaders and build finance exposure inside an international powerhouse, this role is your next big excavation.
https://www.jobplacements.com/Jobs/F/Finance--Admin-Manager-1260275-Job-Search-02-08-2026-00-00-00-AM.asp?sid=gumtree
15h
Job Placements
1
Position: Legal SecretaryLocation: PretoriaWorking Hours:Monday – Thursday: 08h00 – 16h00Friday: 08h00 – 13h00Job OverviewOur client is seeking a professional and reliable Legal Secretary to provide comprehensive administrative and secretarial support within a home-based legal practice. The successful candidate will manage general office administration, assist with the preparation of agreements using templates, and attend to occasional court and Master’s Office filings.Key ResponsibilitiesGeneral legal secretarial and administrative dutiesManaging correspondence and client communicationDrafting and compiling agreements using existing templatesFiling documents at court and the Master’s Office and obtaining dates when requiredMaintaining organized filing systems (physical and electronic)Reception duties and professional client interactionMinimum RequirementsPrevious experience as a Legal Secretary or in a similar administrative roleFully bilingual: Fluent in English and Afrikaans (English proficiency is essential)Strong administrative and organizational skillsGood communication skills (verbal and written)Professional, neat, and presentable at all timesReliable and able to work independentlyAdditional InformationThe office is based at a private residen
https://www.jobplacements.com/Jobs/J/Junior-Legal-Secretary-1261498-Job-Search-02-11-2026-05-00-15-AM.asp?sid=gumtree
2d
Job Placements
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JOB SUMMARY As the SHEQ Administrator, you will be the central point of contact for all SHEQ documentation and related enquiries. The role reports directly to the Regional SHEQ Officer and provides administrative support to the Regional SHEQ team and Gauteng Operations. Responsibilities include structured filing and document management, accurate retrieval and control of SHEQ records, minute taking during SHEQ and operational meetings, tracking and follow up of corrective actions, and supporting inspections when required. The role supports compliance with SHEQ standards and enables effective communication to maintain and strengthen the integrated SHEQ management system.RESPONSIBILITIES Be the first point of contact for all SHEQ document control related queries and provide accurate, timely supportProvide administrative support to the National SHEQ Manager and Regional SHEQ teamsMaintain, control, and organise SHEQ management system documentation, including procedures and supporting recordsAdminister and maintain SHEQ shared drives, IT platforms, and software systemsAccurately document, upload, and manage SHEQ information from operations, including inspections, checklists, incidents, and near missesCompile, maintain, and report SHEQ statistical data, trends, improvement logs, non conformances, findings, and assigned tasksTrack, follow up, and formally close corrective actions arising from incidents, audits, inspections, and observationsKeep accurate minutes of SHEQ and operational meetings and ensure follow up on action itemsAssist with incident investigations, HIRA assessments, and formal SHEQ documentationConduct Planned Task Observations and compile Shared LearningsAssist with SHEQ related projects as assignedMaintain and track SHEQ permits, licences, training, equipment servicing, and statutory certifications, and notify Operations Managers of required actionsSource quotes for external SHEQ services and products as directed by the National SHEQ ManagerSourcing quotes for external services and products, as directed by the National SHEQ ManagerREQUIREMENTShttps://www.jobplacements.com/Jobs/S/SHEQ-Administrator-1254173-Job-Search-01-21-2026-04-17-01-AM.asp?sid=gumtree
2d
Job Placements
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Subject: Application for Administration / Personal Assistant / Stores / Financial Role
Dear Hiring Manager,
Hi! I'm excited to apply for a role! With years of experience in admin, personal assistance, stores, and financial tasks, I'm confident I'd be a great fit.
Highlights:
- Proficient in Microsoft Office: Word (docs), Excel (spreadsheets, financial reports), Outlook (emails)
- Experienced in SAP (stock purchasing, inventory, stores)
- Reliable in stock taking and management
- Personal Assistant experience: scheduling, venue booking, trip organisation, managing calendars
- Financial duties: spreadsheets in Excel, Sage experience
- Fast on computers, fluent in English
- Punctual and reliable
I'm looking for a role and ready to start immediately.
Best regards,
Lindo
0601186159
8d
1
Minimum Requirements:BCom Degree in Human Resource Management or related fieldMust be immediately availableRelevant HR experience advantageousAdvanced MS Excel essentialKey Responsibilities:Updating Head Office registers (attendance, global contracts list)Assisting with employment confirmation queriesCapturing employment applications and documentation on SAPGenerating employment contracts and tracking movement thereofPreparing staff letters and certificates (appointments, long service, etc.)Arranging psychometric assessments for management appointmentsCapturing annual and sick leave on SAP and assisting with leave queriesCompiling management reports (driver overtime, incentives, productivity)Liaising with payroll regarding Head Office incentivesMaintaining birthday and long-service dashboardsMaintaining HR records and training information on SAPHandling training statistics and reports, including learnershipsGeneral HR administrative support as requiredCoordinating HR workshops and eventsContract Details:Fixed-term contract: February July (maternity cover)Market-related salaryIf you are highly organised, Excel-savvy, and ready to step into a busy HR environment, we would love to hear from you.
https://www.jobplacements.com/Jobs/H/HR-Administrator-Fixed-Term-Contract-Feb--July--1259749-Job-Search-02-05-2026-22-15-47-PM.asp?sid=gumtree
7d
Job Placements
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Established in 2019, out client is an independently owned, boutique investment manager, based in Johannesburg. They are deeply committed to delivering superior returns through their rigorous bottom-up valuation methodology which provides deep understanding of every company they invest in. Our client currently manages R40bn of predominantly institutional client money. The Middle Office Administrator is responsible for supporting daily operational activities to ensure accurate processing, control, and reporting of investment and trading activities. The role acts as a link between the front office, back office, and external service providers. This role requires a confident, self-motivated individual who can work autonomously, collaborate effectively with colleagues, and ensure successful contributions and fulfilment of responsibilities. Key Duties and Responsibilities:Ensure trades are loaded accurately and timeously, with full reconciliation between broker confirmations and administrator records.Liaise with Portfolio Management teams, counterparties, fund administrator, prime brokers, and order management system vendor to execute all trade, and reporting responsibilities.Ongoing monitoring and reconciliation of fund performanceVerify and report accurate fund data dailyManage and resolve inquiries pertaining to fund operationsAssist in monitoring portfolios daily to ensure that there are no breaches, overdrafts or booking errors.Compile and monitor daily flows reportingRelationship Building - Develop and maintain effective communication and positive working relationships with the internal and external stakeholders Qualifications and Experience:Bachelor’s degree requiredof 1 year experience in the financial services industry, ideally in a fund administration or investment firmExisting knowledge of funds or compliance would be advantageousStrong academic track record and numerical abilityMS office skills (Word, Excel, Outlook, PowerPoint)Specific interest in investments, solutions and investment asset management Competencies and Personal Characteristics:Strong attention to detail and good analytical skills to ensure accurate operational workNaturally curious and comfortable asking questions to understand issues and improve processesFlexible and adaptable, able to work well in a fast-paced operations environmentAble to manage multiple tasks at the same time and meet deadlinesGood written and verbal communication skills for working with teams and stakeholders
https://www.jobplacements.com/Jobs/M/Middle-Office-Administrator-1261245-Job-Search-02-10-2026-23-00-20-PM.asp?sid=gumtree
2d
Job Placements
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Key Skills and Requirement: Completed Matric 2+ years administrative / reception experienceMust be proficient in the use of MS Office; Word and Excel Applicants must reside in the greater East Rand areaValid drivers licenseStrong communication skills; written and verbalDuties and Responsibilities: The successful candidate would be required but not limited to;Manage the reception area; answering incoming calls, message taking and relaying and providing assistance to walk-insGeneral administrative support Assisting the sales executives as and where requiredManaging any adhoc duties as and when required
https://www.jobplacements.com/Jobs/R/Receptionist-1258686-Job-Search-02-03-2026-10-02-17-AM.asp?sid=gumtree
9d
Job Placements
1
QualificationMatricRequirementsMust preferably have worked in a technical manufacturing environment e.g. lubricants, coatings, chemicals, etc.Experience in office administration, data processing for invoicing, and assisting walk-in customers.Taking calls / orders.Assisting Sales Reps with quotes and general operational functions.Handle cash and operate credit card machine.
https://www.jobplacements.com/Jobs/I/Internal-Sales-1261868-Job-Search-02-12-2026-04-25-34-AM.asp?sid=gumtree
15h
Job Placements
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Minimum requirements:Bachelors degree (NQF Level 7) in Supply Chain Management, Procurement/Purchasing, Business Administration, Commerce, Finance, or Logistics/Operations Management.35+ years experience in a similar role involving technical equipment and product procurement.Proven track record of at least 35 years in related industries such as Mining, Petrochemical, Infrastructure, Building, Construction, Technical, Agriculture, or Piping.Exposure to importing products and understanding of the associated processes.Experience using an ERP system.Own reliable transport and a valid drivers license.Personality Traits:Highly motivated with high energy.Excellent work ethic.Persistent and persevering.Ability to understand client needs and technical requirements.Meticulous in list and action management, with strong follow-up and follow-through.Highly innovative and creative.Exceptional reporting and administrative skills.Proficient in MS Excel, PowerPoint, and Word.Strong presentation skills.Duties and responsibilities:Procure various technical items as requested.Source goods and negotiate prices, payment terms, and lead times.Ensure all procurement follows the correct procedures in accordance with SOPs (Standard Operating Procedures).Process, manage, and analyse procurement transactions using the Acumatica ERP system.Update the Daily Procurement Control Sheet.Maintain the procurement database and list of approved standard suppliers.Prepare monthly procurement reports.Assist with the preparation of tenders and quotes.Implement procurement strategies to support BBBEE initiatives.Analyse customised drawings to generate Bills of Quantities.Verify that supplier invoices match requisitions, purchase orders, and delivery notes.Collaborate with the Finance and Administration department to provide relevant documentation in a timely manner.Assist with profitability checks on quotes and tender documents.Perform other duties as assigned.Source goods from international suppliers.Administer forex payments and FEC contracts.Organise pre-shipment inspections.Coordinate shipping, clearing, insurance, and transportation of imported goods.Please note that only candidates who meet all the requirements will be contacted for the opportunity. We look forward to receiving your application!
https://www.jobplacements.com/Jobs/P/Procurement-Officer-1261616-Job-Search-02-11-2026-10-32-05-AM.asp?sid=gumtree
1d
Job Placements
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1. Position OverviewThe organization requires the services of a Contract HR Administrator to support the HumanResources function for a period of twelve (12) months. The primary focus of this role is HR administration, with specific exposure to BBBEE, Skills Development, Learning & Development. Performance Management & general HR administrative support.The successful candidate must be highly organized, detail-oriented, and capable of handling high-volume administrative tasks accurately and timeously.2. Contract Duration• Fixed-term contract: 12 months• Position type: Contract3. Key ResponsibilitiesThe core function of the role is HR administration, including but not limited to the following:3.1 Learning and Development? Training Coordination? Managing schedules and ensuring all logistical aspects of training are maintained? Assist with Onboarding and Induction? Record Keeping and Reporting? Ability to conduct Needs assessment? Understand the requisition and SETA submission3.2 BBBEE? Knowledge and understanding of administrative support related to BBBEE compliance? Capturing and maintaining BBBEE-related data and documentation? Assisting with the preparation and collation of BBBEE evidence3.3 Skills Development? Administration of skills development and training interventions? Capturing of training data, attendance registers, and learner information? Maintenance of training records and supporting documentation? Assistance with skills development reporting and compliance requirements3.4 Succession Planning and Balance Score Card Framework? Knowledge and understanding of Succession Planning Principles and how to maintain Talent Pool Pipeline? Knowledge and understanding of the 9 box Matrix Framework? Ability to present HR related content to colleagues and management? Administration and maintenance of Individual development Plans and linking that to the WSP submitted to Services Seta4. Minimum Requirements4.1 Qualifications• National Diploma at NQF Level 6 (HR Management, Human Resources Development, Public Management, or a related field)4.2 Experience and Knowledge• Minimum of Five (5) years’ relevant HR administration experience, of which at least two (2) years must be within the public sector• Proven experience in HR administration (essential)• Working knowledge of:o Leadership Development Programmeo Performance Frameworko BBBEEo Skills development and training• Strong administrative and data capturing experience4.3 Skills and Competencies• Strong attention to detail and accuracy• Excellent organisational and time management skills• Ability to handle confidential information with discretion• Proficient in Microsoft Office (Exc
https://www.jobplacements.com/Jobs/H/HR-Administrator-1259346-Job-Search-02-05-2026-01-00-17-AM.asp?sid=gumtree
8d
Job Placements
1
QualificationMatricHuman Resources Diploma or CertificateRequirementsMinimum 5 years experience in HR administration preferably within the mining and heavy industry sectorsSage Payroll system experience essentialDutiesRecruitment and selectionHR and payroll administrationPayroll processing for about 100 employeesEmployee relationsPerformance managementTraining and developmentAd hoc HR projectsAssisting Group CEO when neededSupervision of Receptionist and Tea Lady
https://www.jobplacements.com/Jobs/H/HR-Officer-1259519-Job-Search-02-05-2026-04-27-13-AM.asp?sid=gumtree
8d
Job Placements
1
What youll be doingReception and Office AdministrationManage the switchboard by answering and directing incoming calls professionally.Welcome visitors and guests, ensuring a positive and professional first impression.Manage and maintain a neat, organized, and professional reception area.Book and coordinate boardrooms for meetings and training sessions.Perform general administrative duties including typing, scanning, printing, binding, laminating, photocopying, and document preparation.Maintain accurate filing systems (physical and electronic).Update and manage the stationery register, including monitoring stock levels and submitting requests.Arrange couriers for documents and parcels, including tracking and confirmation of deliveries.Log and follow up on Eskom-related calls and queries.Assist with credit application documentation and processing.Support staff with ad hoc administrative tasks as required.Maintain confidentiality and handle all information in a professional manner.What youll needMatric (Grade 12) or equivalent; additional qualifications in Office Administration, Business Administration, Sales, or related fields are advantageous.Minimum of 23 years experience in a receptionist, administrative or similar role.Strong communication skills, both verbal and written.Professional, friendly demeanor with excellent interpersonal skills.Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Strong organisational skills with the ability to multitask and prioritize effectively.High attention to detail and accuracy.Ability to work collaboratively across departments in a fast-paced environment.Reliability, punctuality, and a high level of integrity.Valid South African ID (SA Citizen).What is in it for you?Generous, market-related salary: R18 000 - R25 000 p/m (dependent on skills, experience and interview performance).Work with one of the leading teams in the water-treatment industry.A Few Things to KnowPosition available immediately.Permanent, On-Site position with offices in Fourways, Gauteng. Ready to Apply?Click Apply and please complete your application in full.If you dont hear from us within 3 months, your application was not successful. However, we may contact you for other roles in the future (with your permission). Data Privacy NoticeBy applying, you consent to Elchemie processing your personal data for the purpose of job matching. Your data will be securel
https://www.jobplacements.com/Jobs/R/Receptionist-Sales-and-Administration-Assistant-1255629-Job-Search-01-26-2026-04-01-06-AM.asp?sid=gumtree
8d
Job Placements
1
Job SummaryWe are seeking a hardworking, professional, and well-spoken HR Administrator to join our Head Office team. This role is primarily focused on recruitment, with additional general HR administrative responsibilities. The successful candidate will be organised, eager to learn, able to work under pressure, and committed to delivering high-quality support in a fast-paced environment.This position offers strong career growth into Talent Acquisition and broader HR or Recruitment functions.Key ResponsibilitiesRecruitment & Talent Acquisition (Primary Focus)Manage the full recruitment cycle for approximately 1012 vacancies per monthDraft and post job advertisements on various job sites and recruitment platformsSource candidates through headhunting and direct search methodsLiaise with recruitment agencies and external partnersScreen CVs, shortlist candidates, and coordinate interviewsConduct initial interviews and assist hiring managers during the selection processMaintain candidate databases and recruitment trackersSupport cross-border recruitment initiatives where requiredHR Administration (Secondary Support)Maintain accurate employee records and HR documentationAssist with onboarding and employee administrationOrder and manage uniforms, stationery, and HR suppliesCoordinate meetings, training sessions, and HR eventsPrepare HR reports and presentationsManage stock control of HR-related goodsProvide general administrative support to the HR departmentMinimum RequirementsHR Diploma or relevant HR/Recruitment qualificationRecruitment certificates or short courses advantageous35 years experience with strong hands-on recruitment exposureExperience recruiting within logistics, trucking, automotive, or OEM environments (essential)Experience using job portals, sourcing platforms, and direct headhunting methodsStable work history with at least 2 years in current or recent roleValid drivers license and own reliable transportSkills & CompetenciesProfessional communication and interpersonal skillsWell-organised with strong attention to detailAble to handle multiple vacancies and tight deadlinesAdministrative accuracy and reporting skillsAbility to work independently and under pressureProactive, dependable, and service-oriented attitudeCareer PathThis role provides the opportunity to grow into a dedicated Talent Acquisition or broader Recruitment specialist position within the business.
https://www.jobplacements.com/Jobs/H/HR-Administrator-Recruitment-Focus-Isando-1261645-Job-Search-02-11-2026-16-15-30-PM.asp?sid=gumtree
1d
Job Placements
1
Experience & Requirements:LLB degree or Chartered Secretary qualification COMPLETEDMin 8 years in a senior executive assistant capacity having managed a portfolio of various companies and overseen a broad spectrum of administrative, logistical and personal responsibilities to ensure the operational efficiency of the executive office.Background in property portfolio management essential.Review and proofread property contracts (both domestic and international), identify potential risks, and prepare documentation for final execution.Maintain a comprehensive Property Register, including acquisition details such as purchase prices, locations, dates, developers, legal representatives, and associated records.Valid drivers license, passport and advanced MS Office skills required.Remuneration:Up to R900K C.T.C. per annum plus 13th Location:Kempton Park.
https://www.jobplacements.com/Jobs/C/Commercial-Executive-Assistant-1255246-Job-Search-02-12-2026-00-00-00-AM.asp?sid=gumtree
14h
Job Placements
1
Minimum Requirements:NQF Level 5 qualification in Administration or a related fieldStrong administrative and financial support experienceGood communication skills (verbal and written)Key Duties and Responsibilities:Processing and managing Purchase Orders (PO) numbers and order numbersCapturing, tracking, and reconciling financial documentationAssisting with invoicing and general finance administrationMaintaining accurate records and filing systemsLiaising with suppliers, internal departments, and managementEnsuring compliance with company policies and proceduresProviding general administrative support to the finance teamRequired Qualities and Skills:Excellent communication skillsStrong attention to detail and accuracyGood organisational and time-management skillsAbility to work independently and as part of a teamProficiency in Microsoft Office (especially Excel)Professional, reliable, and deadline-drive APPLY NOW! If you are interested in this opportunity, please apply directly. For more vacancies, please visit
https://www.jobplacements.com/Jobs/F/Finance-Administrator-1259479-Job-Search-02-05-2026-00-00-00-AM.asp?sid=gumtree
7d
Job Placements
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