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Results for assistant office administrator in "assistant office administrator", Full-Time in Jobs in South Africa in South Africa
1
Main duties and responsibilities include:Secretarial duties - scheduling meetings, general office administration, correspondence with clients and service providers;Assisting the financial advisor in his job servicing existing clients as well as new clients - handling preparation of all meeting documentation, application forms and follow ups;Filing, capturing client data, updating spreadsheets and word documents;Processing of new business - pre-populate documentation, check all proposals and application forms, submission of application forms to service providers / insurance companies;Follow-up all client transactions, implementation of new business etc;Drawing statements from service providers and summarising client portfolio information;Preparation of the necessary presentations, investment summaries and documentation for client review meetings.Assist with FAIS and FICA compliance and any other compliance requirementsScan to file all new business documents in client folder.General office duties which include but are not limited to filing, scanning, printing, ordering stationary and any other duties which may be associated therewith.Be telephonically available for client queries, and act as initial point of contact for client queries.Maintain an appropriate filing and recording system both hardcopies and electronically.Ensure that investments and assets under management and the recording thereof are kept up to date and current and send out statements on a monthly basis.It is essential that the candidate has the ability to multitask and to work under pressure.Requirements:Grade 12 (Essential). 5+ years experience at a financial advisory practice is advantageousPost Matric qualification will be an advantageStrong written and verbal language skills both Afrikaans and English essentialStrong computer skills essentialOwn vehicle, transport and drivers license essential.
https://www.jobplacements.com/Jobs/S/Secretary-Administrator-1251641-Job-Search-02-03-2026-00-00-00-AM.asp?sid=gumtree
15d
Job Placements
1
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Job Advertisement: Lodge Administrator Luxury Lodge, Pilanesberg, North WestA prestigious luxury lodge in Pilanesberg, North West is seeking a highly organised and proactive Lodge Administrator to join their exceptional team. This is an exciting opportunity for someone with strong administrative skills and a passion for the hospitality industry.Key Responsibilities:Oversee day-to-day administrative operations of the lodgeManage reservations, guest billing, supplier invoicing, and procurement documentationMaintain accurate records and filing systemsAssist with HR administration including timesheets, leave schedules and staff filesProvide support to lodge management in ensuring smooth coordination across all departmentsLiaise with suppliers and service providersEnsure compliance with lodge procedures, policies and standardsRequirements:Proven administrative experience within a lodge or hotel environment is essentialStrong computer literacy, especially in MS Office and reservation systemsExcellent organisational and communication skillsHigh attention to detail and ability to multitask in a fast-paced environmentProfessional, reliable and self-motivatedStrong interpersonal skills and a guest-centric attitudeIf you are a detail-oriented individual with a love for the hospitality industry and thrive in a structured environment, we invite you to apply and become part of a world-class lodge team in the heart of the bush.
https://www.jobplacements.com/Jobs/L/Lodge-Administrator-5-experience-is-a-must-1198732-Job-Search-06-30-2025-04-05-55-AM.asp?sid=gumtree
8mo
Job Placements
1
Job Description:As the Accountant, your duties include the following:Manage the full creditors function with accuracy and efficiencyProcess supplier invoices and payments in line with company policiesMaintain and update the creditors Masterfile on Sage EvolutionMatch invoices to purchase orders and delivery notesPrepare and process supplier reconciliations, resolving discrepancies timeouslyMaintain well-organised and compliant supplier recordsLiaise with suppliers on queries, statements, and outstanding paymentsLoad supplier payments on the banking platformsProcess and reconcile creditor payments with correct allocationsSupport month-end and year-end financial close processesAssist with general ledger reconciliations and journal entriesPrepare and assist with financial reports when requiredMaintain financial records in line with internal controls and regulatory compliancePerform general office administration duties including stationery orders, courier arrangements and other tasksSkills & Experience: 5+ years of experience within an accounting roleManufacturing experience would be highly advantageousQualification:Completed tertiary qualification in finance or accountingCompleted Matric Contact JENELLE COOKSON on
https://www.jobplacements.com/Jobs/A/Accountant-1261369-Job-Search-02-11-2026-04-13-25-AM.asp?sid=gumtree
7d
Job Placements
1
Key Duties:Handle all inbound sales queries and orders.Assist customers face-to-face, over the phone, and via email.Verify orders, including customer details and payment information.Capture data into our internal computer system.Provide quotes to existing and potential clients.Inform clients about stock availability, alternatives, and lead times.Accurately invoice clients.Expedite orders through internal coordination.Manage your time effectively to ensure timely responses to customer requests.Maintain and update sales and customer records.Support the sales department with additional administrative tasks as needed.Requirements:2+ years of relevant experienceProficiency in MS OfficeStrong work ethic and sense of responsibilityAbility to perform under pressure.A driverâ??s license with reliable transport is advantageous.Apply Now! Letâ??s create something amazing together.
https://www.jobplacements.com/Jobs/S/Sales-Administrator-1220510-Job-Search-02-04-2026-00-00-00-AM.asp?sid=gumtree
15d
Job Placements
1
An Dynamic Retail Company is seeking an experienced Office Administrator with solid exposure to the meat retail / FMCG environment. Strong in administrative coordination, stock and invoice control, supplier liaison, and compliance support within a fast-paced, hygiene-regulated retail operation.Location: MidrandQualification Requirements:Diploma/Degree in Business Administration /HR Management/AccountantMatric with a Bachelor Pass (Maths and Accounting)Able to communicate fluently in EnglishAdvantage if you have any additional relevant qualificationComputer Literate (Excel, Word, PowerPoint)3-Years’experience in AdministrationExposure to hygiene standards (HACCP / food safety – advantage)Ideal Candidate TraitsOrganised and reliableComfortable working in a production-driven retail environmentAble to multitask and meet tight deadlinesTeam player with a hands-on attitudeSkills and Attributes? GRV’s for Retail? Supplier Invoices? Office Stationery? Stock take? Filling? Typing of staff work schedule? Assist the Retail Shop with printing and copying? Assist with Recruitment and Onboarding? Assist with Issuing of staff Contract and IR documents? Punctuality/Reliable? Ability to work under pressure? Liase with Head Office with the Admin WorkKey ResponsibilitiesGeneral office administration and daily operational supportProcessing purchase orders, GRVs, invoices, and credit notesCapturing and reconciling stock, deliveries, and wastage reportsCoordinating with suppliers, butchery, dispatch, and store managementHandling customer queries, orders, and account documentationAssisting with payroll admin, attendance, and staff recordsMaintaining filing systems (digital and manual)Supporting audits, food safety, and health & hygiene complianceManaging petty cash and basic bookkeeping functionshttps://www.jobplacements.com/Jobs/O/Office-Admin-Meat-Retail-Industry-1256487-Job-Search-01-28-2026-01-00-15-AM.asp?sid=gumtree
21d
Job Placements
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Key ResponsibilitiesDraft and prepare transfer documents, including property sale agreements, title deeds, and other necessary paperwork.Manage the full bond registration process from start to finish, including liaising with clients, financial institutions, and other involved parties.Coordinate with correspondent attorneys for property transactions, ensuring all legal and administrative processes are followed accurately and on time.Handle client queries and provide regular updates on the status of matters.Maintain and update client files, ensuring all documents are organized and compliant with legal standards.Prepare and lodge documents with the Deeds Office, ensuring accuracy and compliance.Assist with the management of trust accounts and ensure that all financial records are accurate.Provide administrative support to the conveyancing team, including scheduling meetings and handling correspondence.Ensure compliance with all relevant legal requirements and regulations.RequirementsAt least 3-5 years of experience in a similar Conveyancing Secretary role.Strong experience with Transfers, Correspondent, and Bonds.Solid understanding of conveyancing processes and documentation.Familiarity with the Deeds Office, including document lodgement and follow-up.Excellent organizational skills and attention to detail.Proficiency in MS Office and conveyancing software (e.g., Lexis Convey, GhostConvey).Strong communication and client service skills.Ability to work under pressure and meet tight deadlines.Matric (Grade 12) or relevant legal qualifications.BenefitsCompetitive salary based on your qualifications, skills, experience and value for the business. Opportunities for professional development and growth.Work in a supportive and collaborative team environment. NOTE: We ONLY accept online applications. We do not consider direct applications via Whatsapp or email.
https://www.jobplacements.com/Jobs/C/Conveyancing-Secretary-1260284-Job-Search-02-08-2026-10-27-05-AM.asp?sid=gumtree
10d
Job Placements
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Job SummaryWe are seeking a reliable, well-organised, and proactive Personal Assistant to provide administrative and operational support. The ideal candidate will be detail-oriented, able to manage multiple tasks efficiently, and comfortable working in a professional environment. Occasional travel will be required.Key ResponsibilitiesProvide full administrative and personal assistant supportManage diaries, schedules, and appointmentsHandle correspondence, emails, and phone calls professionallyPrepare documents, reports, and presentations as requiredCoordinate meetings and take minutes when necessaryAssist with general office administration and ad-hoc tasksRun errands and provide support outside the office when requiredTravel from time to time for work-related dutiesRequirementsFluent in English and Afrikaans (spoken and written)Proven experience as a Personal Assistant or in a similar role (advantageous)Strong organisational and time-management skillsExcellent communication and interpersonal skillsAbility to work independently and handle confidential informationWillingness and flexibility to travel when requiredValid drivers license (recommended)Personal AttributesProfessional, trustworthy, and discreetProactive and solution-orientedWell-presented and punctualAble to work under pressure and meet deadlines
https://www.jobplacements.com/Jobs/P/Personal-Assistant-PA-1252575-Job-Search-01-29-2026-00-00-00-AM.asp?sid=gumtree
20d
Job Placements
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1
Minimum RequirementsPrevious experience in a Health & Safety administrative role (essential)Must be fluent in AfrikaansWorking knowledge of health & safety regulations and standardsStrong administrative and organisational skillsHigh attention to detail and accuracyProficient in MS Office (Excel, Word, Outlook)Must have a valid drivers license and own vehicleDuties will include but not be limited to: Maintain and manage health & safety records and documentationAssist with internal safety audits and inspectionsCoordinate and track safety training and inductionCapture data accurately and generate H&S reportsSupport ongoing compliance with health & safety regulationsMust be able to compile safety files and visit the different mining sites to get the files approved If you are detail-oriented and committed to promoting a strong safety culture, we would like to hear from you.
https://www.jobplacements.com/Jobs/H/Health--Safety-Admin-Clerk-1259138-Job-Search-2-4-2026-8-55-50-AM.asp?sid=gumtree
14d
Job Placements
1
Greeting visitors, handle incoming calls and perform general administrative duties. The scope of work for the receptionist position in Sandton has changed given the fact that there is no longer a reception area, therefor clients, visitors and contractors are no longer received. The job specification is therefore amended to include Helpdesk Operator responsibilities.Office SupportReceive, direct and redirect calls.Answer all incoming calls and handle caller’s inquiries.Act as first point of contact for all customer enquires take detailed messages, relay telephone messages.Assist with bookings of boardrooms if/when requested to.Inform relevant staff of visitor’s arrival.Resolve general queries from visitors.Project a professional image of the company by:delivering friendly and efficient serviceensuring calls speedyeffectively answer or direct queries or enquiriesHelpdeskPIMS Helpdesk 2/ MyBuildings – Tasks allocated can vary according to requirements and may be amended from time to time.Manage marketing and Transnet vendor documentation in line with procedural documentation.Loading of National Marketing and Transnet vendors.Assist contractors with day-to-day enquiries.Checking/auditing of Marketing and Transnet vendor received invoices and to be checked against the compliance checklist.Check coding of invoices as per the code supplied by the requester of the job cardEnsuring that the correct paperwork is attached to the invoice.Follow up and resolve non-compliant invoicesReconciliation of Marking and Transnet vendor statementsUpdate vendor files.Administration and data capturing as may be required from time to time including but not limited to Tenant information uploads to MyBuildings for broadcast purposesQualificationsGrade 12 (Matric)ExperienceMinimum of 2 - 4 years’ experience in a Switchboard/Helpdesk Operator role and administrative environmentStrong Proficiency in relevant computer and software packages i.e. MS Office
https://www.jobplacements.com/Jobs/R/Receptionist-Switchboard-Helpdesk-Operator-1259153-Job-Search-02-04-2026-07-00-15-AM.asp?sid=gumtree
14d
Job Placements
1
Responsibilities:Coordinate all corporate travel, including flights, accommodation, transport, and visa arrangements.Assist with marketing projects, including event coordination, stock management, and distribution of marketing materials.Provide high-level administrative support: scheduling, document management, filing, and correspondence.Liaise with clients, manage executive communication, and ensure efficient information flow across departments Requirements:3â??5 yearsâ?? experience in administrative or executive assistant roles.Strong proficiency in Microsoft Office Suite.Excellent organisational, communication, and multitasking skills.Experience in marketing or executive support will be advantageous.
https://www.jobplacements.com/Jobs/C/Corporate-Assistant-1250402-Job-Search-01-30-2026-00-00-00-AM.asp?sid=gumtree
20d
Job Placements
1
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Qualifications Matric Requirements 3-5 years experience in the mining industry (Surface risk) - AdvantageousSAMTRAC or equivalent qualificationIncident investigation qualification - AdvantageousExperience with lifting equipment - AdvantageousBasic understanding of ISO 45001:2018 Safety Management System requirementsProactive in problem-solvingComputer literate (MS Office)Good administrative and communication skillsWilling to travelDutiesDocument & Data Management Maintain an organised system for all Safety, Health, and Environmental (SHE) documentation.Scan, rename, and digitally store documents for accuracy and consistency.Create and manage folders for effective record-keeping and easy retrieval.Input, capture, and organise legal and specified documentation/certificates into the Integrated Management System (IMS).Ensure all SHE-related statistics and reports are submitted to the client and head office on a monthly basis.Load all required data into the Safety Management System.Document Control & Compliance Initiate document control procedures, including requesting document numbers.Prepare and update safety files (contractors packs) in accordance with client requirements.Compile and approve all risk assessments related to projects.Monitor and review all SHE documents regularly (monthly, quarterly, bi-annually, annually).Ensure all lifting equipment has valid certification before useSite Safety & Risk Management Conduct regular workplace inspections to identify unsafe conditions and acts.Provide guidance on all safety-related matters, ensuring compliance with legal and company requirements.Conduct over-inspections on equipment, vehicles, and tools used daily.Establish and obtain all relevant safety requirements from clients.Coordinate and manage the booking of employee medical examinations, required training, and site inductions in line with client and company requirements.Attend safety meetings and report incidents, near misses, and medical cases to clients and head office.Training & Emergency Preparedness Conduct toolbox talks and provide safety awareness training to employees. Actively participate in emergency response drills and provide feedback reports. Assist with internal audits to assess compliance with safety, health, and environmental standards. General Administrative & Site Support https://www.jobplacements.com/Jobs/S/SHE-Officer--Administrator-1258753-Job-Search-02-03-2026-10-26-09-AM.asp?sid=gumtree
15d
Job Placements
1
Employer DescriptionProperty CompanyJob DescriptionMaintain and update employee files (both digital and hard copy) accurately.Create staff files for new employees after onboarding.Checking and verifying the new employee documents received by HR Consultant.Ensure that all new employee files have the relevant documents for payroll processing and ensure documents meet compliance requirements.Confirm that new employees have terminated their previous medical aid plan before adding them to new medical aid.Filing and scanning of new employee documents.Prepare new staff onboarding documents.Order and prepare a new uniform for the new employees.Prepare leave spreadsheet for support staff from sick notes and leave forms.Reconcile the leave report with the no clock report.follow up on no clocks and reasons.Verify invoices from recruitment agencies for signing off by the Senior Payroll Officer.Assist with leave recons.Collate Medical aid forms for amendments and additions of dependents.Assist with the provident fund schedule for payroll input.Ad-hoc admin duties and tasks to assist and support the payroll team.Assist in maintaining Metro file boxes.Assist with extracting clock reports for late clocks.Assist with drawing up leave schedules and recons to emails.Qualificationshttps://www.jobplacements.com/Jobs/N/NAM-17008-Payroll-Administrator--Sandton-1228455-Job-Search-2-2-2026-7-11-58-AM.asp?sid=gumtree
17d
Job Placements
1
About the roleThe Administrator will serve as the first point of contact for visitors, students, entrepreneurs, and stakeholders at EJP. The role is critical to the smooth day-to-day functioning of the organisation and supports the Business Advisor with administrative and operational coordination.This position contributes to companies success by ensuring professional communication, organised systems, and efficient office operations.ResponsibilitiesManage the front desk and receive visitors, students, and stakeholders in a professional manner.Answer, screen, and direct phone calls, emails, and general enquiries.Maintain organised filing systems for both physical and digital documents.Assist with scheduling meetings, training sessions, and programme activities.Support the Business Advisor with general administrative and coordination tasks.Maintain attendance registers and participant records.Manage basic office supplies and stationery.Capture and update data on internal systems and spreadsheets.Provide administrative support for workshops, exhibitions, markets, and events.Minimum RequirementsSouth African Unemployed youth between the ages of 18 and 34.Must not have participated on the YES programme before.Matric.Diploma in Office Administration, Business Administration, Public Administration, or a related field.Basic computer skills, including Microsoft Word, Excel, email, and internet use.Strong communication and interpersonal skills.Good organisational, filing, and record-keeping skills.Professional telephone and front-desk etiquette.Ability to work in a busy office and creative workshop environment.High levels of professionalism, reliability, and attention to detail.Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two we
https://www.jobplacements.com/Jobs/A/Administrator-1257221-Job-Search-01-29-2026-10-06-35-AM.asp?sid=gumtree
20d
Job Placements
1
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