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Picture:To enable the business to make sound financial and commercial decisions, we need a highly organised, detail-oriented Office Administrator who will take ownership of day-to-day financial records while also providing essential administrative and sales support for the business.This role is ideal for someone who enjoys wearing multiple hats maintaining accurate books, supporting internal operations, managing staff and interacting with customers in a professional and friendly manner within a technical environment.The Office Administrator will play a key role in ensuring financial accuracy, operational efficiency, and a positive experience for both, the business manager and customers.Critical Success Factors (CSFs):Financial Accuracy & IntegrityConsistently maintains error-free financial records and reliable reporting.Ownership & AccountabilityTakes full responsibility for bookkeeping and administrative outcomes without constant supervision. Managing and coordinating internal staff, including assigning responsibilities, monitoring performance, and ensuring accountability across the team.Operational EfficiencyStreamlines processes and improves systems to save time and reduce errors.Professional Customer InteractionHandles customer enquiries and billing issues with clarity, patience, and professionalism.Reliability & ConsistencyMeets deadlines, follows through on commitments, and can be depended on during critical reporting periods.Personal development.
https://www.jobplacements.com/Jobs/O/Office-Administrator-1264363-Job-Search-4-2-2026-8-58-16-AM.asp?sid=gumtree
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Requirements:Matric is essential.Proven experience as a Personal Assistant or Executive Assistant.Strong organizational and multitasking skills.Excellent communication and interpersonal abilities.Proficiency in Microsoft Office and general office systems.Ability to work under pressure in a fast-paced environment.High level of discretion and professionalism.Experience in construction or property development (advantageous).Responsibilities:Manage and maintain the ownerâ??s calendar, appointments, and meetings.Coordinate travel arrangements, site visits, and accommodation.Handle correspondence, emails, and phone calls professionally.Prepare reports, presentations, and meeting documentation.Liaise with contractors, suppliers, clients, and internal teams.Assist with project coordination and follow-ups on construction timelines.Maintain filing systems, records, and confidential documents.Track expenses, invoices, and basic financial administrationEnsure deadlines and priorities are effectively managed.Ad hoc duties as needed.
https://www.jobplacements.com/Jobs/P/Personal-Assistant-1272945-Job-Search-04-02-2026-00-00-00-AM.asp?sid=gumtree
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We want an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.As the Office Manager, your duties include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to all employees. To be successful as our Office Manager, you should also have experience with a variety of office software (email tools, spreadheets and databases) and be able to accurately handle administrative duties. You should be able to ensure the smooth running of the office and help to improve the company procedures and day-to-day operation. This is an OFFICE BASED ROLE. Responsibilities:Serve as the point person for Maintenance / Supplies / Equipment / Bills / General errands / ShoppingSchedule meetings and appointmentsOrganize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsPartner with HR to update and maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseManage office budget, ensure accurate and timely reportingProvide general support to visitorsAssist in the onboarding process for new hiresAddress employees queries regarding office management issues - (stationery, hardware, IT, travel arrangements)Liaise with facility management vendors, including cleaning, catering and security servicesPlan in-house or off-site activities, like parties, celebrations and conferencesRequirements:Proven experience as an Office Manager, Front Office Manager or Administrative AssistantKnowledge of Office Administrator responsibilities, systems and proceduresProficiency in MS Office (MS Excel and MS Outlook)Excellent time management skills with the ability to multi-task and prioritze workAttention to detail is super importantExcellent written and verbal communication skillsA creative mind with an ability to suggest improvements, think on your feet and find solutions for any problem/challenge.MatricAdditional Certificate / Diploma will be a plusMinimum of 3 years working experience in a similar roleIf this sounds like you, forward your cv by applying directly to this ad. Note that suitable candidates will be emailed an application form and we will also contact you TELEPHONICALLY to discuss your cv and skillset in detail. Thank You
https://www.jobplacements.com/Jobs/O/Office-Manager-1277297-Job-Search-4-1-2026-8-08-27-AM.asp?sid=gumtree
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MINIMUM REQUIREMENTSA B-degree or 3-year (degree or advanced diploma) qualification at NQF L7.At least 3 years administration experience. COMPETENCY REQUIREMENTSMS OfficeKnowledge of corporate governanceAdministrative skillsDiversity managementCommunication skills (written and verbal)Risk ManagementKnowledge of applicable legislationAttention to detailAbility to work under strict deadline PRINCIPAL ACCOUNTABILITIES AND KEY PERFORMANCE AREASProvision of administrative and logistical support prior to and during meetings of the Board and its committees including the arrangement of meetings, careful preparation of agendas, preparation of minutes and the finalisation and implementation of resolutions.Advising Secretary/Administrator regarding meeting requirements and specific needs.Advising committee on governance, risk and compliance (with reference to best practices on Kings Report).Advising committee on legislation and regulatory framework.Compilation of carefully prepared agendas aimed at achieving the desired outcomes for the meeting and for the strategy of the Board as well as obtaining relevant documentation required during meetings.Researching of agenda items and reviewing of background information (in conjunction with the relevant division or department from the Secretariat).Collating information for PAIA requests within the required timeframe.Summarise agenda items and prepare documentations thereof.Finalise and ensure that the agenda is checked, errors corrected and approved.Distribution of agenda and documentation on time according to timelines of Council.Recording discussions and resolutions of meetings accurately and follow-up on matters resulting from Board/Committee meetings.Preparing minutes of meetings for submission to the Chairperson and the Deputy Company Secretary for verification.Preparing monthly and quarterly reports.Preparing correspondence and executing resolutions to internal and external stakeholders.General communication to Professional Board members for input/comment on documents on an ad hoc basis. In line with the organisations Employment Equity Plan and commitment to diversify its workforce and as such, the client prefer suitably qualified candidates from the following groups: White male, African male, White female, Indian male candidates and People with disabilities are encouraged to apply.If you have not received feedback by 22 May 2025, please consider your application unsuccessful
https://www.jobplacements.com/Jobs/C/Committee-Coordinator-Professional-Conduct-x-2-1277063-Job-Search-03-31-2026-22-10-54-PM.asp?sid=gumtree
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Minimum requirements: Matric (Grade 12)±3 years experience in administration or internal salesExperience in a technical, engineering, HVAC, instrumentation, workshop, or service environment(advantageous)Strong administrative and organisational skillsGood numerical ability and strong attention to detailProfessional communication skills (email and telephone)Strong IT literacy and confidence using systems and softwareProficiency in Microsoft Excel, Outlook, and standard office systemsAbility to learn technical products and processes.Consultant: Michelle Du Toit - Dante Personnel East Rand
https://www.jobplacements.com/Jobs/S/Service-and-Calibration-Administrator-1277249-Job-Search-04-01-2026-04-35-23-AM.asp?sid=gumtree
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REQUIREMENTSMatric or an equivalent qualificationFully bilingual in English and Afrikaans, with the ability to read, write, and communicate confidently in bothProfessional and clear communication skills via phone and emailGood general computer skills and digital confidenceStrong attention to detail and accuracy in your workAbility to manage pressure and meet tight deadlinesGood analytical and problem-solving abilitiesSelf-motivated with an energetic and proactive attitudeExperience using Google Workspace will be beneficialDUTIESContact clients by phone to confirm quantities and details related to submitted quotesCheck all artwork information carefully to ensure accuracy, including details, colour specifications, and spellingCommunicate with the Artwork Department regarding any required revisions or updatesEnsure artwork from Layout Artists is accurate and received in time to meet deadlinesFollow up with clients to obtain artwork approvals within the required timeframesKeep accurate records of all allocated quotes, orders, and their current statusProvide administrative support to the Sales Team, including Account Managers and ManagementManage and respond to email correspondence in a timely and professional mannerAssist with general departmental duties and provide support when colleagues are unavailableSalary: R9 000 Cost To Company Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/J/Junior-Branding-Artwork-Administrator-1277239-Job-Search-04-01-2026-04-32-43-AM.asp?sid=gumtree
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RequirementsMatric, or related qualifications will be advantageousProficiency in CorelDRAW is essentialStrong computer literacy with the ability to work efficiently across digital toolsPrevious design experience will be beneficialA genuine interest in graphic design and creativityAbility to work well under pressure while meeting tight deadlinesExcellent communication skills, both written (email) and verbal (phone)Highly reliable, organized, and self-motivatedFriendly and professional attitude when interacting with clients and colleaguesStrong problem-solving ability with excellent attention to detailDutiesCommunicate with clients via phone and email, assisting with artwork queries, revisions, and approvalsManage internal email correspondence relating to allocated orders and artwork approval processesEnsure all artwork produced by Layout Artists is accurate and delivered within required deadlinesFollow up with clients to obtain timely artwork approvals and keep projects on scheduleMaintain accurate records of all allocated orders using online platforms to ensure transparency and effective workload managementSupport the sales team (Account Managers and Management) with operational tasks to help meet client requirements and business objectivesCollaborate with team members and provide cover when colleagues are absent to ensure smooth workflow and continuity of serviceSalary: R9 000 CTC dependant on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/J/Junior-CorelDRAW-Layout-Administrator--Bellvill-1277237-Job-Search-04-01-2026-04-32-43-AM.asp?sid=gumtree
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Minimum RequirementsGrade 12 (Matric)Proficient in MS Office (Word, Excel, Outlook)Basic understanding of invoicing and administrative systemsStrong communication and interpersonal skillsProfessional telephone etiquetteExcellent organisational and multitasking abilityAttention to detail and accuracyAbility to work under pressure in a fast-paced environmentProblem-solving skills and initiativeKey Responsibilities:Answer and direct incoming calls professionallyWelcome and assist clients, suppliers, and visitorsManage incoming and outgoing mail, couriers, and deliveriesMaintain a clean, organised, and professional reception area.Perform general office administration and filing (manual & electronic)Capture data and maintain accurate records (orders, invoices, delivery notes)Assist with quotations, purchase orders, and invoicingSupport HR/admin tasks such as timesheets, leave records, and onboarding documentationOrder and monitor office suppliesLiaise with production and workshop teams regarding documentationAssist with scheduling meetings and appointmentsMaintain company databases and contact lists.Ensure compliance with company procedures and documentation standards24 years experience in a receptionist or administrative role (manufacturing environment advantageous)Scanning drivers trip sheetsScanning and systematically filing invoicesMaintaining strict control of PPE and stationery, and issuing as requiredDirecting customers (both telephonic and walk-in) to the appropriate person or departmentDemonstrating strong verbal and written communication skillsMaintaining a presentable, smart-casual appearance at all timesManaging reception and a basic PABX switchboard, ensuring a friendly and professional manner on the phone.How to apply:
https://www.jobplacements.com/Jobs/R/Receptionist-Office-Administrator-1277245-Job-Search-04-01-2026-04-33-46-AM.asp?sid=gumtree
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REQUIREMENTSMatric or equivalent qualificationFluent in English and Afrikaans (read, write, and speak)Professional telephone and email etiquette in both languagesStrong computer literacyExceptional attention to detailAbility to work well under pressure and meet deadlinesStrong problem-solving skillsEnergetic, proactive approach to workExperience with Google Workspace will be advantageousDUTIESContact clients telephonically to confirm quantities and details on submitted quotesEnsure all artwork details (information, colour specifications, spelling, etc.) are 100% accurateLiaise with the Artwork Department regarding any required changesEnsure artwork from Layout Artists is correct and received in time to meet set deadlinesFollow up with clients to obtain approved artwork within required timeframesMaintain accurate records of all allocated quotes, orders, and their statusProvide administrative support to the Sales Team (Account Managers and Management)Manage and respond to email correspondenceAssist with departmental duties and provide support when colleagues are absentSalary: R9 000 Cost To Company Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/A/Artwork-Administrator--Junior-1277235-Job-Search-04-01-2026-04-32-43-AM.asp?sid=gumtree
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Key Responsibilities: Operational & Ancillary Charges Processing:Our client is looking for someone to capture, process, and verify ancillary charges related to coldstore and quayside operations.Ensure that customers are properly notified of any quayside-related ancillary charges before billing.Assist with sorting and printing labels for coldstore operations.Verify that all charges are accurately supported by relevant operational documentation, including customer correspondence. Finance Administration:Ensure all charges are correctly reflected in the billing system with accurate rates upon completion.Perform daily reconciliations to confirm the accuracy of transactions.Maintain well-organised and accurate financial records and filing systems. Operational Support & Liaison:Liaise with Operations teams to resolve discrepancies and clarify charges.Respond to routine internal and external queries related to ancillary charges and finance matters.General Duties:Maintain strict confidentiality and integrity of financial information.Adhere to company policies, procedures, and internal controls.Provide additional administrative or finance-related support as required.Minimum Requirements:Education:Our client is looking for candidates with a Grade 12 (Matric).A Certificate or Diploma in Accounting, Finance, or Bookkeeping will be advantageous.Experience:At least 2 years experience in a finance or administrative role.Experience within a coldstore, warehousing, logistics, or agricultural environment is advantageous but not essential.Technical Skills:Computer literacy with working knowledge of MS Excel and MS Word.Ability to process high volumes of data quickly and accurately.Competencies & Personal Attributes:Strong numerical skills with high attention to detail.Good organisational and time-management abilities.Ability to perform well under pressure, particularly during peak operational periods such as citrus season.Strong communication skills and the ability to work effectively with operational teams.Honest, reliable, and trustworthy with a willingness to learn and grow within the industry.
https://www.jobplacements.com/Jobs/A/Administration-Clerk-Operations-and-Finance-Suppor-1277026-Job-Search-03-31-2026-10-41-22-AM.asp?sid=gumtree
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Purpose of the RoleTake full ownership of operational delivery within a high-volume legal environmentleading a team, managing processes end-to-end, and ensuring accuracy, compliance, and efficiency across multiple portfolios.Key ResponsibilitiesTeam Leadership & PerformanceManage day-to-day activities of staff members.Conduct staff training, mentoring, and performance evaluations.Drive accountability and maintain team productivity in a pressurised environment.Process & Portfolio ManagementOversee the full legal process lifecycle (S129 to Summons to Judgement).Ensure all rules, workflows, and processes are correctly applied per portfolio.Monitor system processes, updates, and data imports for accuracy and efficiency.Client & Operational DeliveryAttend to client queries and ensure consistent, professional reporting.Manage monthly and annual audit requirements.Provide regular operational feedback and insights.Systems & Continuous ImprovementIdentify system enhancement opportunities and process inefficiencies.Develop and maintain process documentation and training manuals.Ensure all templates are accurate, standardised, and correctly stored.Administration & ComplianceAssist with document management, including scanning, filing, and SLA storage.Manage sheriff updates and related tracking.RequirementsStrong administrative and process-driven mindset.High attention to detail with a meticulous working style.Proven ability to work effectively within a team and lead others.Experience operating in a high-pressure, high-volume environment.Quick learner with the ability to adapt to systems and processes.Strong interpersonal and communication skills.Experience using Excalibur (advantageous).Additional NotesCandidates do not need to come from a legal background.Exposure to structured, process-heavy environments (e.g., finance, collections, operations) will be highly beneficial.The proposed salary for the role is R30k - R35k per month - the final offer will depend on experience and skills.
https://www.jobplacements.com/Jobs/A/Admin-Manager-Legal-1276995-Job-Search-03-31-2026-10-31-11-AM.asp?sid=gumtree
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What Youll DoHandle all aspects of bookkeeping: debtors, creditors, and general accounting.Provide a professional first impression: greet visitors, manage calls, and maintain office etiquette.Support sales: prepare quotes, follow up with clients, and assist sales consultants.Maintain accurate records: client visits, commissions, orders, and sales documentation.Manage customer interactions with care: from inquiries to post-sale follow-ups, ensuring high satisfaction.Oversee order processing: placing orders, coordinating installations, and tracking payments.Research and identify new sales opportunities while maximizing in-store and territory sales.Work independently while supporting your team and contributing to smooth office operations.What Were Looking ForFully bilingual with excellent written and verbal communication skills.Professional, reliable, and punctual with a strong work ethic.Strong multi-tasker who works well under pressure and meets deadlines.Computer-savvy: Excel, Word, Outlook, and electronic filing systems.Positive, hands-on, can-do attitude with attention to detail.Experience in flooring, blinds, shutters, or awnings is a plus.Valid drivers license and own vehicle.Ability to handle sensitive information confidentially.Why Youll Love This RoleBe the heartbeat of the showroom, ensuring clients feel supported and valued.Take ownership of your work and grow your skills in a dynamic, hands-on environment.Every day brings a mix of admin, customer service, and sales challenges no two days are the same!If youre a self-starter who thrives in a fast-paced environment and enjoys helping people, this could be the perfect fit.
https://www.jobplacements.com/Jobs/S/Showroom-Sales-Administrator-1276915-Job-Search-03-31-2026-10-05-47-AM.asp?sid=gumtree
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Key Responsibilities:Container Management:Our client is looking for someone to ensure the accurate capturing of container estimates and quotes on the customers system.Follow up daily with customers on pending estimates/quotes awaiting approval.Liaise with internal teams on approved estimates/quotes that are pending completion.Maintain accurate and up-to-date records of container statuses (empty, loaded, repaired).Documentation and Reporting:Ensure all required documentation (e.g., photos, inspection reports) is provided to customers and properly filed.Generate and maintain reports on container status, maintenance activities, and revenue.Keep all records updated accurately within the customers quotation/estimate system.Customer Interaction:Assist customers with queries related to container availability, services, and pricing.Compliance and Safety:Report any safety concerns or discrepancies in estimates/quotes to the Container Depot Manager.Administrative Support:Handle incoming calls, emails, and other communications related to depot operations.Perform general administrative duties including filing, data capturing, and record keeping.Prepare and process invoices and credit notes.Set up new customers on CMS and Business Central systems.Coordination with Other Departments:Work closely with maintenance and repair teams to ensure all tasks are completed within required timeframes.Skills and Qualifications:Education: Post-school diploma or equivalent; a qualification in administration or logistics will be advantageous.Experience: Previous experience in an administrative or clerical role is required, preferably within logistics or a container depot environment.Technical Skills: Proficiency in MS Office (Word, Excel, Outlook).Core Competencies:Strong organizational and multitasking abilitiesEffective communication and customer service skillsAbility to work under pressure and meet deadlinesHigh level of accuracy and attention to detail
https://www.jobplacements.com/Jobs/C/Container-Depot-Administration-Clerk-1277025-Job-Search-03-31-2026-10-41-22-AM.asp?sid=gumtree
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VACANCY: TENDER ADMIN SPECIALIST (PPE) JOB OVERVIEW We are seeking a highly skilled Tender Admin Specialist for a permanent remote role based in Strand Location: Western Cape. Remote with visits to the office, clients, and sites as needed Salary R15 000 - R20 000 REQUIREMENTS & SKILLSApplicants must have at least 5 years of experience in the protective clothing and safety equipment industry Extensive product and supplier knowledge within the agricultural equipment sector is essential Proficiency in Microsoft Word, Excel, and Outlook is required for daily operations A valid drivers license and own reliable transportation are mandatory for site visits Minimum qualification required is a Matric (Grade 12) certificateKEY RESPONSIBILITIESKey responsibilities include tender preparation, submission, and ensuring compliance accuracy We value attention to detail, analytical thinking, and a methodical approach to work Performance will be measured by submission success, on-time rates, and processing volume
https://www.jobplacements.com/Jobs/T/Tender-Admin-Specialist-PPE-1276900-Job-Search-3-31-2026-12-32-56-PM.asp?sid=gumtree
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Minimum Requirements Matric Reliable transport Not currently working and willing to work on a four mth contract Previous experience dealing with purchase orders essential DutiesManage general office administration, including filing, communication, and schedulingCreate and process purchase orders accurately and on timeTrack orders and coordinate with suppliers to ensure timely deliveryMatch invoices with purchase orders and assist with basic financial recordsCommunicate with vendors and internal teams to resolve order issuesEnsure compliance with company procedures and maintain accurate records
https://www.jobplacements.com/Jobs/A/Administrator-Purchase-Orders-1277221-Job-Search-04-01-2026-04-26-34-AM.asp?sid=gumtree
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Key Performance Areas:· Answer incoming calls politely and professionally, within the set MEIBC procedure.· Direct calls to the appropriate department or person in a courteous and professional manner.· Take and delivers accurate phone messages, with call back numbers, area codes, and names legibly written, and promptly relays messages to the appropriate person.· Greet and welcome incoming clients and visitors in a friendly and positive way.· Ensure all visitors complete the register when entering the MEIBC office.· Assist clients by directing them to the correct department or person.· Maintain a neat and tidy reception area, and maintain a professional, front office atmosphere.· Receive and record documents and ensure it gets distributed to the correct person immediately.· Perform other clerical duties as requested such as copying or faxing etc.· Ensure that all incoming mails are receipted.· Perform any additional work-related duties requested by the Relevant Manager.Minimum Requirements· Grade 12 or equivalent NQF qualification· N6/Diploma in Administration or related qualification· 5 years or more related work experience.· No criminal record.· Previous experience in bargaining Council or similar environment is a must.Competencies· Telephone etiquette skills· Computer skills.· Accuracy.· Planning and organizing.· Time management.· Customer orientated.
https://www.jobplacements.com/Jobs/R/RECEPTIONIST-1277195-Job-Search-4-1-2026-7-17-06-AM.asp?sid=gumtree
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Minimum Requirements:Matric (Grade 12).Fluency in English and Afrikaans (essential).Previous experience in a receptionist or administrative role (advantageous).Strong administrative and organisational skills.Ability to work in a fast-paced environment with high volumes of paperwork.High level of attention to detail and accuracy.Excellent communication and interpersonal skills.Computer literacy (Microsoft Office and document management systems).Professional demeanour and strong client service orientation.Roles and Responsibilities:Serve as the first point of contact by professionally handling incoming calls and walk-in clients.Accurately log, route, and manage client queries and documentation.Ensure consistent reception coverage during business hours.Provide administrative support to minimise disruptions to operational staff.Send first premiums and lodged bond documentation to clients.Handle administrative tasks for outer regions (Nelspruit, Mafikeng, Cape Town, Pietermaritzburg, Kimberley, Durban, Bloemfontein).Upload and manage all relevant documentation on internal systems (e.g. Nimbis).Provide support to the Admin Team when required.Maintain a professional, organised, and welcoming reception environment at all times.Closing Date:Submissions for this vacancy will close on 8 April 2026 however you will still have the opportunity to submit your CV for this position till 30 April 2026. Please Note:Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities. PoPI Act:Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.
https://www.jobplacements.com/Jobs/R/Receptionist-1277219-Job-Search-04-01-2026-04-26-23-AM.asp?sid=gumtree
7d
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Requirements:Strong administrative skills and previous admin experience requiredLegal educational background is advantageousUnderstanding of legal processes/terms and legal documents Knowledge of daily court operations specifically within Durban/KwaZulu-Natal Ability to work under pressure with high volumes of work and deadlinesVehicle license advantageous
https://www.jobplacements.com/Jobs/A/Admin-AssistantMessenger-1277118-Job-Search-04-01-2026-04-03-02-AM.asp?sid=gumtree
7d
Job Placements
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