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My client, a well-established Blue Star Financial Services business based in Bellville, needs the service of an experienced person to support their Financial Advisors in managing client portfolios and providing exceptional client service to their clients. This person plays a crucial role in the day-to-day operations of the advisory team and helps to streamline processes to ensure efficient workflow. Although working in an office environment the person will be exposed to client-facing and back office tasks. Responsibilities- Assist the Financial Advisors in perparing for client reviews and meetings, including gathering documentation and client information- Process documentation related to client portfolios such as new business applications, investments, etc- Follow up with clients regarding outstanding documents or pending transactions- Collaborate with compliance and operations teams to ensure adherence to industry regulations and policies- Maintain accurate and up-to-date client records and filesRequirements- Grade 12- 5 years relevant experience in the financial services (preferabily long term insurance), investment and life insurance industry such as in a financial and/or insurance brokerage environment- Very good understanding of financial products and services- Proficient in using CRM software, MS Office and Web tools- Attention to detail and accuracy in all tasks- Strong organisational and time-management skills - Ability to work without direct supervision and to deal with more than one issue simultaneously - Excellent communication and interpersonal skillsRemuneration- Salary R25000/month negotiable based on relevant experience and skills- 22 working days annual leave - Group risk and income protector cover - After probation the employee qualifies for a retirement fund contribution Forward your CV (max 3 pages) to our HR Consultant: fjjconsult@mweb.co.zaShould you not be invted for an interview within 10 days kindly accept that your application was not shortlisted
Bellville
URGENT
Full-Time Administrative & Sales Coordinator NeededAdvanced Fencing is seeking a skilled and reliable Administrative and Sales Assistant to support our growing operations. The role is preferably based in the Helderberg area. We are a well-established company in the construction industry and require an experienced professional with a strong administrative background and a client-focused approach.Key ResponsibilitiesGeneral office administration and filingReception duties and client liaison as the first point of contactPreparation and administration of quotes, sales bids, contracts, and invoicingManagement of client orders, project files, reconciliations, and material ordersCoordination of sales enquiries and leads, including diary management for the DirectorCompilation of monthly leads and quotations reportsJob coordination, including:Scheduling installations with the Operations Director and communicating updates to clientsOpening job files, completing job cards, and allocating hardwareLiaising with suppliers and following up on material orders Weekly wage and stock control and allocation of hardwareMonthly VAT file preparation and supplier reconciliationsMaintenance of the vehicle register, including licensing and fine administrationGeneral ad hoc administrative support as requiredRequirementsMinimum 4 years’ experience in a similar administrative roleQualification in Secretarial, Office Administration, or BookkeepingStrong working knowledge of MS Excel, MS Word, and SageExcellent organisational, coordination, and analytical skillsAbility to multitask and work effectively under pressure in a fast-paced environmentStrong written and verbal communication skills in Afrikaans and EnglishValid driver’s licence and own transport (essential)Personal AttributesProactive, self-motivated, and detail-orientedProfessional, reliable, and client-service drivenAble to adapt to changing priorities and workloadsWorking Hours: Monday to Friday, 08:00 – 17:00Salary: Market-related, commensurate with qualifications and experienceInterested candidates should submit a CV, contactable references, and availability.Please note: Only suitably qualified applicants will be considered. Email applications to: info@advancedfencing.co.za
Somerset West
We are the leading Debt Review company in South Africa, recognized as the top National Debt Review company at the Annusl Industry Awards in 2024 & 2025 by our industry peers, after consistently ranking in the top 5 for the past five consecutive years.
Our mission is to serve South African consumers who are struggling with debt, as we work with them to achieve financial freedom.
We are looking for an energetic, customer centric and seasoned Debt Review Administrator to join our vibrant administration team.
TECHNICAL CRITERIA / SKILLS
- Matric with Math/Math Literacy
- Minimum of 3 years plus exposure in a debt review administration environment is essential, and non negotiable for this role
- MS Office proficiency at intermediate to advanced level is a prerequisite
- Fluent in English plus any other official language/s
- Good communication skills and an engaging telephonic manner.
- Excellent work ethic
Key job outputs / tasks / responsibilities
1. SUSPENSIONS (Form 17.W)
Receiving Suspension Requests:
Receive client suspension requests from internal departments due to non-payment.
Update client file status to Suspended on Finwise and relevant systems.
Processing Suspensions:
Generate and issue Form 17.W to all creditors.
Update NCR DHS indicators to reflect suspension status.
Conduct client callbacks regarding suspended files.
2.. CANCELLATIONS
Receiving Cancellation Requests:
Receive cancellation instructions from the Collections Department.
Processing Cancellations:
Verify client details and ID on NCR DHS.
Cancel client files on Finwise where applicable.
Issue and send Form 17.W where required.
Conduct callbacks for cancelled files.
3. REJECTIONS [amended to status B”](NCR)
Processing Rejections:
Receive rejection notifications from Debt Counsellors.
Cancel client files on Finwise.
Issue and distribute Form 17.2 rejection notices to creditors and credit bureaus.
4. COURT ORDERS [Amended to status “G” (NCR)
Court Order Administration:
Receive Notices of Intention (NOI).
Submit required documentation to the NCR.
Update DHS status to “G” or “G1” accordingly.
5. REINSTATEMENTS
Reinstate clients from Completed status on DHS (including F1, F2, and G statuses).
Ensure accurate system updates and compliance with NCR requirements.
6. CLIENT ASSISTANCE & SUPPORT
Telephonic Support:
Assist clients with portfolio and payment queries.
Provide guidance on clearance procedures and debt review processes.
Client Walk-Ins:
Assist walk-in clients with suspensions, cancellations, and Form 19 queries.
7. REGULATORY & ADMINISTRATIVE RESPONSIBILITIES
Issue Form 19 and send certified copies to relevant parties.
Issue Form 17.7 to decline transfer requests on DHS.
Update NCR DHS daily (deceased, settled, completed statuses).
Attend to call logs and callback requests for suspended clients.
Process paid-up letters and legal documents (e.g., Legal Wise, Life Power).
Manage and respond to emails received across debt counsellors from all entities within the Group.
On offer is an above market related salary and the opportunity to be part of an award-winning team making a difference in the lives of ordinary South Africans every day.
If you meet all the above requirements, please submit a detailed CV, your minimum salary expectation and availability to start, to:
Raania at
pda5@dcexperts.co.za
If you are not invited for interview within 2 weeks, please accept that your application was not successful in this round. In line with POPIA, please indicate clearly in your email response if you do not want us to retain your details on our candidate database for future opportunities.
Goodwood
Results for admin assistance in "admin assistance" in Jobs in Western Cape in Western Cape
1
The ideal candidate will be familiar with working on a wine farm and reside within the immediate area.Responsibilities: Following up with emails Capturing tax invoicesCapturing data in MS Excel Keeping track of expenses Answering the phone Communicating with ContractorsUpdating wine stock Compiling reportsAssisting Operations ManagerAttend the management of 5 guest houses, liaise with the cleaning staff and to ensure the preparation and cleaning of the houses.Requirements: Fully bilingual (Afrikaans and English)Punctual and ReliableExcellent communication skillsMatricOwn reliable transportFamiliar with MS Excel and WordExperience in WINE MS (Winery Management Software) or similar software
https://www.jobplacements.com/Jobs/W/Winery-Admin-Assistant-1253074-Job-Search-03-05-2026-00-00-00-AM.asp?sid=gumtree
13h
Job Placements
1
1
Office Administrator Bellville Cape town
Our client in engineering services is looking for an Office administrator with 5 years experience in General Admin, Front desk reception, invoicing, processing of POD, assisting with logistics and deliveries, communicating with drivers and internal staff. Assist the senior managers with PA related duties. PASTEL experience or similar software experience an added bonus. Need to be able to use Excel as well, do spreadsheets and reports.
Salary up to R20 000 per month.
Apply online
FROGG Recruitment Consultant Name: Quinton Wright
7d
FROGG Recruitment SA
1
Procurement and Sales Admin Assistant Maitland Cape Town
Our client seeks a Procurement & Sales Admin Assistant to support procurement and sales in sourcing and delivering clothing fashion —coordinating suppliers and stakeholders, maintaining records and timelines, and managing quotations, production follow-up, invoicing, deliveries and PODs.
Salary: Market Related CTC
Working Hours: Monday – Thursday 8:30am to 5pm and Friday 8:30am to 4:30pm
Minimum Requirements:
• Grade 12 with Tertiary qualification in Procurement, Supply Chain, Fashion Production, or related field
• 3-4 years’ experience in a procurement, production, or supply chain role (preferably apparel/textiles).
• Proficient in MS Office (Mid to Advance Excel) and comfortable working with procurement/Oracle Netsuite/ERP systems.
• Knowledge of apparel production processes (fabrics, trims, garment construction).
Key Responsibilities
• Procurement support: prepare tech packs, fit samples and swatches; coordinate sample requests, deliveries and stakeholder feedback.
• Sales support: compile formal quotations with full product sourcing and cost elements; produce internal briefs (supplier, units, costing, branding), incorporate CADs, and manage production through receipting, invoicing, delivery and reject resolution.
• Process & compliance: ensure processes follow internal policies, support quality/testing of materials and garments, and contribute to efficiency and cost-saving improvements.
Please apply online
FROGG Recruitment
Consultant Name: Quinton Wright
14h
FROGG Recruitment SA
1
REQUIREMENTSMatric, or relevant qualificationMinimum 2 years of experience as a receptionist or in a similar administrative roleExperience with multi-line switchboards preferredExcellent phone etiquetteGreat verbal and written communication skillsProficient in MS Office (Outlook, Word & Excel)Strong organizational and multitasking abilitiesHigh level of attention to detail and accuracy DUTIESProfessional and friendly answering of incoming callsTake accurate messages or transfer callsWelcome visitors and offer coffee or other refreshmentsCoordinate boardroom bookingsManage travel arrangements for staff as directed, including bookings of airplane tickets, vehicle rental, & accommodationAssist customers with enquiries and give guidance or informationMaintain the office and keep all the office equipment in check and servicedMaintain office supplies and place orders when requiredOrdering and monitoring stationery suppliesSupervise cleaning staffAssist with administrative tasks and provide support to other departments as needed Salary: R10,000 ctc, negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/R/Receptionist-and-Admin-Assistant--Muizenberg-1267906-Job-Search-03-03-2026-04-30-50-AM.asp?sid=gumtree
3d
Job Placements
1
Admin OfficerArea: HermanusCost to company: +- R12 000 - R15 000 CTC p.m. (depending on experience)Employment Type: Full TimeHours:Mon – Thurs | 07h45 – 17h00Friday | 07h45 – 16h00Every 2nd Saturday | 08h30 – 12h00 My client in the irrigation sector is looking for an admin officer to join their team.Key responsibilities:- Answering phone and responding to emails- Scheduling appointments- Filing and organising (physical and digital)- Petty Cash- Processing invoices / bills- Providing support to management and team members- Assist with over-the-counter sales.Requirements:- Good communication and organization skills- Bilingual (Afrikaans / English)- Computer Skills (Xero, Microsoft office) will be beneficial. Characterisitics:loyaltyIntegrityResponsible
https://www.jobplacements.com/Jobs/A/Admin-Officer-1266055-Job-Search-02-25-2026-05-00-15-AM.asp?sid=gumtree
9d
Job Placements
1
Responsibilities:Receiving and directing incoming calls taking detailed messages.Make direct calls as required.Maintain a tidy and presentable reception area.Manage incoming and outgoing mail and deliveries.Schedule appointments and maintain visitor logs.Welcome staff, guests and visitors, making them comfortable and offering refreshments when required.Manage office supply requirements through stock take, distribution and ordering of relevant supplies (Stationery and office tools).Sending and receiving post and daily errands.Ordering groceries and flowers when required.Preparing purchase orders for financial invoices.Assisting with sending customer invoices and statements.Assisting managers when requested.Ensure filing is up to date for the creditors department.Sending proof of payments to vendors.Send copies of invoices and PODs as per request.Split customer invoices on a daily basis received from Stock Controller and attach to paperwork (POD, packing slip, picking list).Handle customer queries.Perform any other finance and admin duties as required.Requirements: Matric certificate.3+ years in a similar role.Numeracy skills.Computer literacy.Reliable transport.Must have good communication skills in English and Afrikaans.Drivers license.Ability to multitask.
https://www.jobplacements.com/Jobs/R/Receptionist-and-Finance-Admin-Clerk-1205592-Job-Search-07-23-2025-04-28-13-AM.asp?sid=gumtree
7mo
Job Placements
1
1
1
Key Responsibilities:Executive support: Diary and calendar management, scheduling, meeting coordinationBookkeeping & Admin:Invoicing and quoting airfares, hotels, tours etcManaging supplier and customer invoices/statementsPayment preparation, reconciliation, and record-keepingTravel & accommodation:Arranging domestic and international travelBooking accommodation, managing itineraries, travel insurance, and related adminMedical coordination: Scheduling appointments, managing communications and medical aid adminLiaison work: Acting as point of contact with suppliers, service providers, clients Ideal Candidate Profile:Proven experience as a PA or Executive Assistant in a high-pressure environmentSolid bookkeeping skills with experience in invoicing, quoting, and multi-currency transactionsStrong travel and accommodation arranging experienceHighly organized, able to manage and prioritize multiple tasks efficientlyHonest, reliable, and discreet with a strong sense of accountabilityPortuguese speaking (Portugal dialect preferred) would be a preferenceOwn reliable vehicle and valid drivers licenseMid 30s & 40s, energetic, professional preferred due to the roles pace and flexibilityAdditional Details:Full-time positionBased in Sandown, MilnertonSome flexibility with hours and occasional travel requiredImmediate start preferred
https://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant-with-Bookkeeping--Tr-1265449-Job-Search-02-24-2026-04-05-06-AM.asp?sid=gumtree
10d
Job Placements
1
Administrator Montague Gardens Cape Town
Our client seeks an Administrator with 2-5 years’ experience. Must have experience with General overall Administration, invoicing, basic Social Media experience, assist to update the company website with relevant details and pictures. Must have a VALID Driver’s License. You need EXCEL, software in general and general data capturing experience.
Working hours: Monday to Friday – 8am to 5pm
Saturdays is our most important day, 8am to 3pm
Salary: Up to R13 000.00 + Companies portion of Provident fund.
Minimum Requirements:
• Matric
• 3-4 years general Office Administration experience
• Must have a VALID DRIVERS LICENSE
• Loading and filing of Invoices – inhouse software system
• Have excel experience to load sales and other data capturing
• Assist with bookings, ordering and stock take
• Assist with Social Media platforms.
• Assist to update the company website with relevant details and pictures.
Please apply online.
FROGG Recruitment
Salary: R13000Consultant Name: Quinton Wright
5d
FROGG Recruitment SA
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