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Results for order admin manager in "order admin manager" in Jobs in Gauteng in Gauteng
1
Business Administration qualification or similar which can be a Degree or 3 year Diploma from a well-recognized tertiary institute.One year internship with a potential to extend to a second year.Duties & ResponsibilitiesProcessing:Ensure all sales orders are processed within 24 hours and delivered the following day.Processing of the following documents on NetSuite.Sales orders, consignment sales orders, consignment transfers & loan sets (GRV).Verify patient information & purchase order details daily (and weekly if necessary) from the Reps and hospitals re usages, recording the information correctly pertaining to both loan set stock (GRV) to resolve discrepancies.Ensure that discrepancies which cannot be resolved are escalated to the Processing Manager, relevant CSD Manager, RSM, Rep & Financial Manager.Inform customers of all backorders relating to all order types.Assist with Pro-forma invoices for hospitals when necessary.GRV Identification and collection notification to be completed timeously.To maintain the smooth running of the CSD/ Processing Admin and the filing functions in Johannesburg by ensuring that the documents are filed appropriately as well as act as point of reference to customers who need copy invoiced, PODs and to Email these to customers promptly on request.Emailing of PODs and Invoices to customers.Consignment:Consignment stock agreements to be updated annually and filed for auditing purposes in the consignment file.Processing of the consignment checks and warehouse to be done as per company policy.Surge cycle counts to be completed per check resolving variances before involving reps & product managers.Process all consignment invoicing and replace consignment stock.Reporting:To pull the following reports daily and bring any unresolved issues / problems to the attention of the Processing Manager for assistance.Stock in transit.Open orders report.Usage bin report.Open orders state.Quotations:Must be meticulous with Patient Medical Aid limits and quote accordingly.General:Assist with quarterly stock takes and year end stock takes if required.Ensure all customer needs and queries resolved promptly and timeously.Maintain good relationships internally and externally with various hospital stock controllers.Be able to work overtime at month end, stock takes and quarter end.Be able to visit State Hospitals if & when the need arises to follow up on Open Orders.It is understood that as part of the processing team, it is required that everyone must be familiar with all aspects of the processing department to serve as backup in the absence of another
https://www.jobplacements.com/Jobs/I/Internship-for-Sales-Order-Clerk-1203354-Job-Search-07-15-2025-10-17-24-AM.asp?sid=gumtree
7mo
Job Placements
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Job Description: Invoicing, ensure all information on invoicing instruction are correct prior to managers signature. Ensure dealers receive the best quality and professional service. Check and ensure that correct price and correct stock is released into the system. Work closely with finance to support invoicing, credit notes, and reconciliations. Coordinate with logistics to ensure on-time delivery of trucks. Ensuring timely payments in line with credit terms. Provide accurate and constant feedback to management. Build and maintain good relationships with dealers. Track back orders for invoicing and delivery. Compilation and distribution of daily sales reports. Check stock quantity and update stock status daily . Supporting stock & Delivery department with admin and ad hoc duties. Ensuring all policies and procedures are adhered to. High attention to details.Requirements:Diploma or Certificate in sales management. Minimum 2-5 years in sales support, order processing, or administrative coordination Experience within the automotive industry Proficient in Microsoft Office, particularly Excel (data manipulation and reporting) Code 10 license Personal Attributes:Ability to work under pressure and meet tight deadlines Team player Confident and proactive approach- anticipates issues and requirements Read and Write in English
https://www.jobplacements.com/Jobs/S/Sales-Coordinator-Automotive-1246897-Job-Search-02-16-2026-00-00-00-AM.asp?sid=gumtree
7d
Job Placements
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Accounts Receivable Administrator:Duties: Capturing details billed/invoiced in IQ financial reporting system onto Velocity stock.Meeting with clients to resolve account queries where face-to-face meetings are needed.Processing of cancellations where clients have cancelled.Will report directly to the Accounts Receivable Manager.Liaising with other departments to resolve billing and account queries (eg. Orders, Client.Management, Sales, Support, Logistics, Picking, Engineering).Other debtors/accounts/admin work assigned from time to time by the CFO or CEO.Other – Any other projects or bodies of work that may be directed by the CEO or CFO from time to time.Generation of manual delivery notes (for new orders where we don’t issue an invoice initially).Requirements:Minimum Grade 12Financial qualification (Diploma, Degree) would be an advantageExcellent MS Outlook & Excel, MSWord & Powerpoint knowledge
https://www.jobplacements.com/Jobs/A/Accounts-Receivable-Administrator-1195624-Job-Search-06-19-2025-02-00-15-AM.asp?sid=gumtree
8mo
Job Placements
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Minimum Requirements:Matric and relevant Certificate, Diploma, or Degree IT, Business Administration, Finance, Supply Chain, or related field (Essential)24 years experience in coordination/admin roles, ideally in IT, finance, procurement, or asset managementExperience with stakeholder coordination, task tracking, and basic project practicesExposure to asset registers, procurement/order workflows, or service management toolsTraining in IT asset management, software licensing, procurement, or Excel/reporting is a plusKey Responsibilities:1. Project management supportSupport the definition, documentation, and continuous improvement of SAM/HAM processes across the asset lifecycle (request procure deploy maintain renew retire/dispose).Support the IT Commercial Manager with planning and delivery of SAM/HAM improvement initiatives and operational workstreams.Develop and maintain lightweight project artefacts, for example:scope statements and objectives,workplans and milestone schedules,RAID logs (Risks, Assumptions, Issues, Dependencies),stakeholder and communication plans, decision and change logs.Coordinate workshops/working sessions to define processes, gather requirements, and align stakeholders.Track deliverables and benefits realisation (e.g., improved data quality, reduced renewal risk, fewer audit findings, faster turnaround times).Provide regular workstream reporting (status, progress vs plan, key risks/issues, decisions needed).Support user acceptance testing (UAT) coordination and go-live readiness for tool or process changes (where applicable).Support compliance to internal policies and applicable financial/regulatory requirements (including audit readiness).2. Commercial Administration: Quotes, Orders, and Vendor CoordinationRequest and compare quotes from approved suppliers in line with internal procurement procedures.Support purchase order processing (e.g., capturing requests, following up on approvals, coordinating delivery dates, confirming receipt).Liaise with vendors and internal teams to resolve order queries, delivery issues, and documentation gaps (e.g., invoices, PO references, proof of delivery).3. Licensing and renewals support (SAM Operations)Respond to and coordinate resolution of software licensing queries (e.g., entitlement checks, user/device assignment, basic compliance checks).Support contract and license renewal cycles by:compiling renewal lists and timelines,coordinating inputs from stakeholders (usage, quantities, budget owners),tracking approvals and outcomes,ensuring documentation is filed and recor
https://www.jobplacements.com/Jobs/I/IT-Software--Hardware-Asset-Coordinator-1264115-Job-Search-02-19-2026-04-34-21-AM.asp?sid=gumtree
4d
Job Placements
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Administrative assistant to DirectorsProvide administrative support for Directors, including handling sensitive information. Johannesburg, 8am-5pm, R500K CTCAbout Our ClientThe company is an engineering firm based in Johannesburg. It focuses on administrative functions related to sales, order intake, and director-level support.The Role: Administrative assistant to DirectorsThe purpose of this role is to assist Directors with administrative functions and the management of sensitive information. It contributes to the business by ensuring monthly reconciliations, reports, and travel plans are completed accurately and sales leads are followed up. The main focus areas include financial reconciliation, report writing, and team travel coordination.Key ResponsibilitiesPerform office admin functions with a minimum of 3 years of experience.Reconcile monthly credit card statements of Directors.Reconcile expense reports received by all staff.Perform monthly reconciliations of Medical aid, Life, and Invest payments.Generate monthly reports for sales and order intake.Write reports and follow up on sales leads with reminders to Directors.Organize travel plans for the team.Utilize ERP systems such as Pastel or other relevant software.About You3 years of experience in an office admin function.Matric certificate.Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.Valid Drivers License.Fluency in English and Afrikaans (spoken and written).Strong attention to detail.Ability to keep highly sensitive information confidential.Tertiary education in office administration is desirable.
https://www.jobplacements.com/Jobs/A/Administrative-assistant-to-Directors-1263916-Job-Search-2-19-2026-2-39-43-AM.asp?sid=gumtree
4d
Job Placements
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Matric and 5 years relevant experienceAdmin / Secretarial Diploma is requiredMinimum 5 years related experience and/or training; or equivalent combination of education and experience in office support, travel arrangements and secretarial dutiesThis individual manages the office and diary of the General Manager, makes travel, visa and forex arrangements for the entire division, liaises with staff, customers and business partners in a professional manner and where necessary attends to confidential matters.DutiesScreens telephone calls and handle queriesManages the principals diary and sets up meetingsPrepares written correspondence on the principals behalf such as minutes, presentations, reports, letters, emails, agreement, guidelines, policies and proceduresArranges travel, accommodation, forex and visa requirements for divisional staff, customers, business partners and affiliatesLiaises with hospitality and travel service providers in order to negotiate better pricing and service contractsProcesses orders on the Baan system and ensure documentation is supplied to creditors for timeous paymentPlans, organises and manages eventsCommissions work on the principals behalfManages, reviews and improves filing and office systemsMonitors and coordinates internal policies, procedures, guidelines and documentation and ensures upload on the SharePoint or distribution to the relevant partiesPrepares reports on fuel and telephone usageOrders office equipment and stationeryMonitors divisional leave documentationMonitors and updates organigrams for all departments within the divisionTo perform this job successfully, the individual should have detailed knowledge of all Microsoft Office products such as Outlook, Word, Excel, PowerPoint, Visio and Publisher as well as knowledge of Baan and electronic travel and car hire booking programs supplied by service providers from time to time.
https://www.jobplacements.com/Jobs/P/Personal-Assistant-to-GM-1261843-Job-Search-02-12-2026-04-18-17-AM.asp?sid=gumtree
11d
Job Placements
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Location: Brentwood ParkSynopsis (your brief)Looking for a rainmaker who can spot and develop new opportunities.Strong logistics & supply chain business acumen.Able to pick up client issues fast and offer solutions confidently.Strong management and leadership to run a solid team.Role purposeLead the Client Services team within the logistics department, ensuring service excellence across all touchpoints, strong key account management, smooth logistics coordination, staff development, and continuous improvement aligned to company goals and SLA/KPI requirements.Reporting & teamReports to: Divisional Director: Client ServicesDirect reports: Account Executives, Customer Service Centre Agents, Customer Service Centre SupervisorLocation: Brentwood ParkKey responsibilities (more detail, still condensed)1) Customer Relationship ManagementMain point of contact for key customer accounts; manage expectations and resolve escalations.Build strong relationships (client functions + business reviews).Track customer satisfaction metrics; implement action plans to improve service.Analyse feedback and logistics performance data; recommend and implement improvements.Identify and pursue cross-selling opportunities in the existing base (and hunt new ones where possible).2) Logistics & Operational CoordinationOversee end-to-end order-to-delivery to ensure on-time, accurate fulfilment to SLAs/KPIs.Coordinate with warehouse, transport and planning to meet/exceed service expectations.Ensure proactive communication on order status, returns and delivery tracking.Ensure timely processing of client invoices as per SLA/KPI agreements.Maintain consistent communication with other branches/divisions.3) Team Leadership & PerformanceLead the team with clear objectives and accountability.Coach/mentor through performance reviews and goal setting.Drive alignment to company values, policies and procedures.Manage discipline and motivation in line with the code of conduct.4) Training & DevelopmentIdentify skill gaps and roll out targeted training.Ensure mandatory and soft-skills training is completed on time.Support development through learning + mentorship.Work with HR on recruitment, promotion, retention and performance processes.5) Admin, Compliance, Safety & Security (EHS)Oversee customer service admin and resourcing/workload planning aligned to client contracts.Ensure compliance with statutory requirements and manage relevant external bodie
https://www.jobplacements.com/Jobs/S/Senior-Manager-Client-Services-1261274-Job-Search-02-11-2026-01-00-17-AM.asp?sid=gumtree
12d
Job Placements
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Location: Bedfordview (Cyrildene), GautengRequirements:MatricAny Technical Related Qualification5+ years of technical experience (industry experience would be an added advantage)Must be tech savvyResponsibilities:Manage Team of Installers and Technical Division (Helpdesk Technicians and Field Technicians)Scheduling and Coordination of Installations and Service calls, via the Scheduling Board with the Technical Coordinator.Admin to Client Folders maintaining the service history so that all actions on a site available in the folder and Manage Engine.The Service Call Manager is maintained kept up to date with regards to Contact Details.Technical Management of Activities. Demands solutions to problems and coordinates the solution, arriving on site. Makes sure bugs are reported and tracked. Always demands a better system and service from your team.Keeps a summary of activities for the Technical Meeting, must occur regularly at fixed date and times. Cover new solutions, updates to Forum and new discoveries relating to the system and its operation. Updates on Software change requests and Bugs reported. Latest software releases and features.Demands that issues that are problems are kept on the Development Plan. Liaise with Development and Qual on issues affecting the sites.Makes sure that Trouble Shooters are maintained and made known and put to use by all Technical Staff.Oversee the Stock management, so that Technicians are not kept waiting for stock and go to site without loitering in the office. Must be liaised with Stores so that stock is ordered to keep up with demand and requirements.Makes sure that Internal Test benches and setup are properly maintained with the latest software and early versions available for testing on Internal Masters (Devices that are known to work 100%)https://www.jobplacements.com/Jobs/T/Technical-Manager-1262969-Job-Search-02-16-2026-10-23-00-AM.asp?sid=gumtree
6d
Job Placements
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Full maintenance leasingNational transport and logistics company based in Kempton Park is seeking to employ a suitably experienced Assistant Truck Rental Branch Manager to join their team.Key performance areasManagement of fleet and administration for FMR contractsRental Agreements and capturing invoicesManagement of maintenanceServicesCOFsTaillift services and certificates.Management of fridge servicesManagement of Crane certificationsMix telematicsFull maintenance function,Handling of breakdownsScrutinizing quotationsCapturing work ordersProcessing of suppliers invoices for paymentAdmin for all other documentation related to contractsRecoveries of E-tolls, abuses, fuel, Traffic FineFilingSpare KeysPermits (Cross Boarder)Management of junior staffManagement of driversPrompt response and resolve day-to-day customer queries.Adhere to all Company policies, procedures and business ethics codes.Maintain good working relationship with customers and staff.Performance and Disciplinary management of staffMonthly reports required: Compile reports required from businessMonthly and quarterly reports required to monitor fleetMonthly reports as requested per clientKilos variance reports done for the monthlyException reports: COF, Tailift Services, Vehicle faults.Weekly and monthly clients reports required per contractWeekly service reports for all FMRs to be checked, actioned and feedback sent to client with supportingdocuments when required.Comply with occupational health and safety policies and proceduresNature of positionAdministration, Supervision and MaintenanceQualifications required Matric - Grade 12Post Matric Qualification is a definite advantageMS Excel and SAP essentialSkills and experience required3-5 years experience of vehicle maintenance in a branch/ department3-5 years strong administration experience in a branch/ departmentValid Code 8 drivers licenseA high level of computer literacy, particularly in MS Excel and SAPAbility to work under pressure, prioritize and multitaskWilling to work overtime Please note that in line with our clients requirements, relevant background checks will be completed
https://www.jobplacements.com/Jobs/A/Assistant-Branch-Manager--Specialised-Vehicles-cr-1265151-Job-Search-2-23-2026-8-16-01-AM.asp?sid=gumtree
4h
Job Placements
1
Key ResponsibilitiesStrategicStrategic objectives of the company are understood and assist management in meeting themPoliciesActively assist in the monitoring of and adherence to Company PoliciesCommunicationEffective and efficient communication skillsWork instructionsActively assist immediate manager in writing and implementing Work Instructions in line with QMSExamines records Purchase Order pricing, Bill of Materials, to determine unit/item cost used in calculationsCompiles production or unit costs total basis for the different Departments & for the Sales Price ListCalculates individual items, material, and time costs, relationship of sales or revenues to cost, and overhead expendituresPrepares reports showing total cost, selling prices, or rates profits Job CostingProcessing of documentationImprove on the ERP Costing System through development with our software CompanyReportingPreparation and submission of departmental reports to assist ManagerSummary of reports as per Management requirementDevelop reports with the software Company to improve buying, costing & methodsHuman resourcesAware of the importance and processes of setting, implementing and running staff KPIsFocus on Staff Objectives at all levels within the organisationAssist in managing subordinates including Duties to be performed, Punctuality, and Interpersonal conflictQualifications/Experience and Skills (inherent requirements of the position)Costing and BudgetingCommunication SkillsStrong AdminCustomer Service skillsStrong Business Analytical SkillsProduct costingBill of MaterialsPurchasingLanded CostsMatric MATLanguage Skills COMSKLANIntermediate Microsoft office skillsDiploma/Degree in the relevant field BCom/BTec in product Costing or Business AnalyticsSAP B1 ExperienceAdvanced Excel including Formulas (Advanced), Pivot Tables, MacrosHighly numerateWarehouse ManagementCrystal ReportingBehavioural AttributesSelf-motivated and disciplinedResults drivenCustomer focusedApproachableTeam playerCalm under pressureAttention to detailSafety conscious- Professional
https://www.jobplacements.com/Jobs/C/Costing--Pricing-Administrator-1263794-Job-Search-02-18-2026-10-06-08-AM.asp?sid=gumtree
4d
Job Placements
1
PURPOSE OF JOB:To manage and ensure stock availability of stock locally/branches and consignment branches at any given time and to ensure technician tools/PPE are fully operating at all timesRESPONSIBILITIESMonitor stock levels monthly in all branches through history reports and usage.Ensure Min/Max is replenished beforehand.Consumables to be up to date and Min/Max adhered to.0% stock losses.Stock adjustments to be done with final necessary Manager approval.POD scanning as per company procedure (POD Department).ALL invoicing ie scrap tyres/PPE/Tools/Consumables.ArchivingEnsure customer tyre queries are actioned and resolved.Grow consignment base with Breakdown Division team.Assist with new breakdown technician on-boarding in conjunction with breakdown team.Find solutions to re-occurring problems.Ensure feedback to line Manager.Breakdown technician weekly vehicle stock checks.Tool maintenance monthly.Monthly all branches stock take deadlines to be met.Be present at once monthly stock take and report to Team Leader and finalize reports on day of stock take.Completed finals to be handed to Manager one week after stock take date for final sign off.Weekly in-house branch 030 local stock takes done and Manager/2IC to sign off (Variances to be actioned)Work hand in hand with client breakdown controllers.Follow company IBT and receiving system between all branches.Stock queries to be escalated immediately for resolve within 72 hours.Stock numbers to be added to all stock tyres.Work alongside Breakdown Division Admin Department for stock needs and or corrections.Ensuring Breakdown Division night store is always clean and neat.Systems to be checked weekly: refer night store/POD/IBT file.Scrap tyre casing book to be done correctly & kept updated.ALL scrap tyres to be moved within a 2-week window from arrival at clients yard date.Scraps: Dumped/Tyres to factory/Tyre back to customer.Tools (new and repairs) invoiced on tool account.Repairs/replacement: 3 quotes and Manager to approve repair or replacement.Tool numbers to be on all tools.Monthly tool stock take to be done.Tool room/Consumable room to be kept neat and in order.Technician PPE to be kept in good order and replaced when necessary to ensure safety and uphold companies good name.Create a daily learning culture when handling queries, issues, and challenges.Ensure a clean work environment and surroundings.Adhoc projects.MINIMUM REQUIREMENTS / QUALIFICATIONS AND/OR EXPERIENCE1. Grade 122. Experience in similar role3. Excellent communication and interpersonal skill
https://www.jobplacements.com/Jobs/B/Breakdown-Division-Stock-Controller-1263504-Job-Search-02-17-2026-23-00-16-PM.asp?sid=gumtree
5d
Job Placements
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