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Results for administration officers in "administration officers" in Jobs in Atlantic Seaboard in Atlantic Seaboard
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Key Responsibilities: Personal Assistant and Executive Support (Primary Focus) Diary and Calander management, setting up of appointments and reminders, preparing agendas, and taking minutes.Act as the first point of contactPreparation of various documentation, filing and general administrationHandling sensitive and confidential information with professionalism and discretionRenewal and administration of vehicle licences, sales, personal number plates, and filingManaging / updating various insurance policies + submitting and tracking insurance claimsFamily support and administrationSome travel and transport management and assistantBasic IT supportObtaining clear approvals for every quote/ invoice / jobOffice Management Stationery and office supplies, petty cash, cleaning management, equipment management, suppliers, and contractorsAbility to anticipate needs, resolve issues with speedProperty Administration Support (Secondary Role)Tenant liaison managing communications, and requestsMaintain accurate tenant and property records, including lease terms, documentation, contact details, and filingCoordinate and schedule property inspections, repairs, and maintenance with vendors and contractorsPrepare correspondence, reports, and documentation for leases, renewals, and noticesSupport leasing efforts, including tenant applications and onboarding documentationMonitor lease expirations and follow up on renewals or vacanciesEnsure compliance with local property laws and company policiesTrack and manage utilities, service contracts, and insurance requirementsSupport and work closely with the Maintenance Manager ensuring you are up to date with all outstanding duties, assist with obtaining competing quotes.Working closely with the Finance Manager assisting with billing, collections, and invoicesRequirements:Proven experience as a personal assistant AND property administrationKnowledge and experience with Leases, facility management, and various property requirements.Strong filing and organizational skills and attention to detailExcellent communication and interpersonal abilitiesProficient in MS Office (Word, Excel, Outlook) Ability to multitask and manage time effectivelyHigh level of professionalism and discretion when handling sensitive informationMatric certificate or equivalent; further education in property, business, or administration is advantageous
https://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant--Property-Administra-1264289-Job-Search-02-19-2026-22-28-43-PM.asp?sid=gumtree
1d
Job Placements
1
To deliver exceptional reception and administrative support by ensuring professional and welcoming interactions with clients.The role further includes overseeing office operations and managing administration to maintain smooth and efficient organisational functioning.Some deliverables:Reception managementOffice administrationAdministrationBilling assistanceTo apply for this role, we are looking for:Local candidates who reside in Stellenbosch and/or close proximity Diploma in Business Administration or similar disciplineExcellent computer skillsMinimum 2yrs experience in an office administration role within the education or property sectorValid drivers licenceExcellent communication skills
https://www.jobplacements.com/Jobs/O/Office-Administrator-1205187-Job-Search-02-20-2026-00-00-00-AM.asp?sid=gumtree
1d
Job Placements
1
Key Responsibilities:Manage day-to-day HR and payroll administrationCoordinate recruitment, selection, onboarding, and contracting processesMaintain employee records, job descriptions, and organogramsAdminister payroll inputs including hours, leave, deductions, and payslipsPrepare payroll reports, EMP201, EMP501, ETI, and headcount reportsSupport employee relations, disciplinary processes, and performance managementCoordinate skills development initiatives, training, and SETA submissionsAssist with employment equity compliance and reportingMaintain and update HR policies, procedures, and compliance documentationProvide HR reporting and administrative support to managementRequirements:Proven experience in an HR Administration or Payroll roleSolid understanding of South African labour legislation and payroll processesStrong organisational, administrative, and time-management skillsConfident communicator able to work across all levels of the businessHigh attention to detail and ability to work in a deadline-driven environmentProficiency in MS Office (Excel essential)To apply, please email your CV to:
https://www.jobplacements.com/Jobs/H/HR-Administrator-1257108-Job-Search-02-20-2026-00-00-00-AM.asp?sid=gumtree
2d
Job Placements
1
ResponsibilitiesProvide administrative support to operations and service teamsCoordinate scheduling and assist with service-related administrationMaintain accurate records, documentation, and filing systemsPrepare quotations and supporting documents using internal systems and spreadsheetsHandle invoicing and day-to-day billing processesManage debtor accounts, including follow-ups and reconciliationsCompile, update, and distribute operational and service reportsAnswer incoming calls and assist with general office communicationSupport overall office administration and ad hoc administrative tasksRequirementsMinimum of 3 years experience in an administrative or office support roleExposure to financial administration, including invoicing and debtors managementProficient in Microsoft Office (Excel essential)Experience working on accounting or invoicing software (Xero advantageous)Strong organisational and time-management skillsHigh attention to detail with the ability to manage multiple tasksProfessional telephone manner and communication skillsAbility to work independently and as part of a team
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1264291-Job-Search-02-19-2026-22-28-43-PM.asp?sid=gumtree
1d
Job Placements
1
Key Responsibilities: Personal Assistant and Executive Support (Primary Focus) Diary and Calander management, setting up of appointments and reminders, preparing agendas, and taking minutes.Act as the first point of contactPreparation of various documentation, filing and general administrationHandling sensitive and confidential information with professionalism and discretionRenewal and administration of vehicle licences, sales, personal number plates, and filingManaging / updating various insurance policies + submitting and tracking insurance claimsFamily support and administrationSome travel and transport management and assistantBasic IT supportObtaining clear approvals for every quote/ invoice / jobOffice Management Stationery and office supplies, petty cash, cleaning management, equipment management, suppliers, and contractorsAbility to anticipate needs, resolve issues with speedProperty Administration Support (Secondary Role)Tenant liaison managing communications, and requestsMaintain accurate tenant and property records, including lease terms, documentation, contact details, and filingCoordinate and schedule property inspections, repairs, and maintenance with vendors and contractorsPrepare correspondence, reports, and documentation for leases, renewals, and noticesSupport leasing efforts, including tenant applications and onboarding documentationMonitor lease expirations and follow up on renewals or vacanciesEnsure compliance with local property laws and company policiesTrack and manage utilities, service contracts, and insurance requirementsSupport and work closely with the Maintenance Manager ensuring you are up to date with all outstanding duties, assist with obtaining competing quotes.Working closely with the Finance Manager assisting with billing, collections, and invoicesRequirements:Proven experience as a personal assistant AND property administrationKnowledge and experience with Leases, facility management, and various property requirements.Strong filing and organizational skills and attention to detailExcellent communication and interpersonal abilitiesProficient in MS Office (Word, Excel, Outlook) Ability to multitask and manage time effectivelyHigh level of professionalism and discretion when handling sensitive informationMatric certificate or equivalent; further education in property, business, or administration is advantageous
https://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant--Property-Administra-1259049-Job-Search-02-13-2026-00-00-00-AM.asp?sid=gumtree
8d
Job Placements
1
Job Title: Office AdministratorLocation: Cape Town, Killarney GardensJob Type: Full-TimeIndustry: FMCG –Glass Packaging and closures industry.About Our Client:Our Cape-Town based client has grown into a leading provider of premium Glass Packaging and closures. Known for their high standards in clarity, durability, and functionality, they ensure every product and accessory undergoes strict quality checks. Customer satisfaction remains central to their operations, with a strong focus on precision and performance in everything they deliver.Position Overview:Our client is seeking a proactive and well-organized Office Administrator with experience in the FMCG sector to join their growing team. The successful candidate will play a key role in supporting the company’s daily operations, ensuring smooth coordination across departments, and upholding the brand’s reputation for quality and precision.Key Responsibilities:Manage daily administrative operations including documentation, filing, scheduling, and internal coordination.Support, logistics, and sales teams with FMCG-specific administrative tasks such as order processing, dispatch tracking, and inventory record-keeping.Maintain accurate documentation related to quality control and accessory verification processes.Ensure smooth procurement and availability of office supplies and administrative resources.Act as the first point of contact for incoming communications and visitors.- and main office communications and reportsAssist with HR administration such as employee record maintenance and onboarding coordination.Prepare internal reports and support data management aligned with the fast-paced nature of FMCG operations.Coordinate with external vendors, service providers, and logistics partners. Candidate Requirements:5-10 years of experience in an administrative role within the FMCG industry is required.Solid understanding of office operations in a manufacturing or product-based environment.Proficiency in Microsoft Office (Excel, Word, Outlook) and general office systems- SAP is an advantageStrong organizational skills with the ability to multitask and prioritize effectively.Excellent written and verbal communication skills in English.International exposure in working with international companies.SA Matric qualification or Grade 12 equivalent is required; further qualifications in Office or Business Administration are an advantage.What Our Client Offers:Salary of between R15k-R22k p/m CTC based on experience.
https://www.jobplacements.com/Jobs/O/Office-Administrator-1194773-Job-Search-06-14-2025-02-00-16-AM.asp?sid=gumtree
8mo
Job Placements
1
The in-house administrator / personal assistant (PA) provides comprehensive administrative and organisational support to the head office and management team. This role ensures smooth daily operations through efficient handling of documentation, correspondence and coordination between departments.Responsibilities: Manage and organise all administrative activities withing head officeDraft, proof read and send professional emails and other correspondentsMaintain accurate filing systems for invoices, contracts & internal documentsSchedule meetings, manage calendars and assist with travel arrangementswhere needed.Prepare reports, letters and presentations as requested by managementCommunicate with branches, suppliers and clients on behalf of themanagement teamSupport HR and accounting teams with document collection, record updatesand basic data entryHandle incoming calls and office correspondence in a professional manner.Order and manage office supplies and stationeryAssist the management team with personal administrative tasks whererequired.Requirements:Proven experience in administration, office management or as a PAExcellent verbal and communication skillsStrong organisational and multitasking abilitiesProficiency in MS Office or Google Workplace toolsAttention to detail and high level of confidentialityAbility to work independently and prioritise tasks effectively
https://www.jobplacements.com/Jobs/A/Administrator-1263757-Job-Search-2-18-2026-8-23-43-AM.asp?sid=gumtree
3d
Job Placements
1
Trade Ocean, situated in the Foreshore in Cape Town, is a multi-national customs clearing, freight forwarding and ships agency services. The Trade Ocean Group has branches in Cape Town, Durban, Johannesburg, Gqeberha and Walvis Bay in Namibia.The company is looking for an HR and Admin Officer to join the team in the Shared Services Department, and will report to the HR Manager. The job incumbent is required to play a critical role in supporting the effective delivery of human resources and administrative services across the Trade Ocean Group in South Africa and Namibia. DUTIES:Recruitment and Selection:Administering the full administrative and operational HR recruitment processDeveloping and placing advertisements, shortlisting applications, conducting screening interviews, performing background checksCompiling employment contractsOnboarding and induction, probation interviewsPayroll and Benefits:Administering the full payroll input process and full benefits processLearning and Development:Sourcing, administration and arrangement of Learning and Development plans (relevant accredited institutions and reports)Scheduling and arranging training sessions, record-keeping, ATR/WSP, etc.Employee Relations and Compliance:Ensuring HR-related compliance (EE, Skills development, H&S) throughout all servicing entitiesAssisting with all general employee relations mattersPerformance Management:Compiling job descriptionsCollating performance appraisal outcomesStaff Engagement:Assisting with engagement projectsConducting exit interviewsHR Compliance:Support compliance with legislation; BBBEE, BCEA, LRA, SDL, EEA, OHSA, Codes of Good Practice and International StandardsEmployee Wellness:Promote organisational culture and valuesCreate and implement employee wellness programmes & support the EVPAdministrative Processes:Taking responsibility for HR-related administration outputs and alignment with business policies and processes REQUIREMENTSBachelor’s Degree in Human Resource Management, Industrial Psychology or similar (Honour’s degree / relevant postgraduate qualification will be advantageous)At least 3-5 years of operational experience in a Human Resources roleExperience in Human Resource Information Systems will be advantageousComputer literate (MS Office, intermediate to advanced Excel skills)Experience operating / using payroll systemsExperience in a shared services business
https://www.jobplacements.com/Jobs/H/HR--Admin-Officer-1262149-Job-Search-02-12-2026-23-00-15-PM.asp?sid=gumtree
8d
Job Placements
1
Minimum Requirements:QualificationsMatric / Grade 12 (essential)National Diploma (NQF 6) in Office Administration or related field (advantageous)Experience23 years relevant administrative experienceExperience in a pharmaceutical or production environment (advantageous)Proven logistics experience with a track record of improving efficiencyExperience preparing reconciliation reportsExposure to Quality Management Systems documentationExperience arranging meetings and corporate functionsNational and international client liaison experienceKnowledge & SkillsProficiency in Microsoft Office (Excel, Word, PowerPoint)Experience managing databases and using accounting softwareFamiliarity with travel management platformsProduction schedule maintenanceFiling systems and document controlProcurement and supplier order placementLocal and international sales dispatching and financial administrationStrong organisational skills with attention to detailExcellent communication and problem-solving abilitiesWhats on OfferA challenging and stimulating work environmentCompetitive remuneration aligned with qualifications and experienceOpportunity to contribute to impactful scientific and healthcare initiativesEmployment equity-aligned recruitment process
https://www.jobplacements.com/Jobs/A/Administration-Officer-1263674-Job-Search-02-18-2026-04-21-29-AM.asp?sid=gumtree
3d
Job Placements
1
1
1
We have a vacancy for an Office/Project Administrator to work with the existing admin team and assist with general projects and office administration. We operate in the Electronic and Security sector in the Construction/Contracting Industry and are well established within the industry.
If you are looking for a new exciting career opportunity, please send your detailed CV with contactable references and a recent colour photo.
We are looking for candidates (age 25-45) who are seeking long term employment and are dedicated to develop their career within our company.
Minimum of 3 years relevant office & projects administration experience in the Construction/Contracting Industry is a definite pre-requisite with the following specific skill set:
• Experience with MS Office specifically: Word, Excel, OneNote & Outlook
• Creating, maintaining, and organising project documents and reports
• Performing general administrative duties to support the project manager and team
• Excellent communication skills - verbal and written
• High level of attention to detail and accuracy
• Strong interpersonal skills
• Self-managed and self-motivated and a strong will to succeed in life
Responsibility:Roles and Responsibilities:
• Answer telephone and email queries
• Create and compile various project documentation
• Provide general and administrative support to management
• Ensure and maintain accurate filing system
• Creating, maintaining, and organising project documents and reports
• Performing general administrative duties to support the project manager and team
In return for your commitment and dedication we offer:
• Performance based 13th cheque
• Company Pension & disability benefits after three years of employment
• Market related Salary (Dependent on experience & Qualifications)
Please apply by e-mailing a detailed professional CV with contactable references and a recent colour photo to hr@integratek.co.za
Please do not apply if you:
1. Do not have previous experience with a company in the Construction/Contracting Industry!
2. Do not meet the minimum requirements
3. Do not have a SA ID.
4. Do not already reside in the Cape Town Area.
We look forward receiving your recently updated CV.
Should you do not hear from us within 4 weeks please consider your application as not successful.
Job Reference #: ProjectAdmin
7mo
Integratek
2
1
Job Description:We are recruiting for a strong Administrator to join a professional accounting office in Table View. This is not a reception role. The ideal candidate must be confident in administration and office support. Duties:Manage day-to-day office administration and supportMaintain accurate records and filing systemsAssist with personal tax and accounting documentationPrepare correspondence and internal reportsEnsure smooth office operations and support the accounting team Requirements:Minimum 2 years office/admin experienceAdmin-strong with good attention to detailExperience in an accounting firm, especially personal tax, will be a strong advantageMust live close to Table View NB*If you meet the above criteria and are looking for a stable admin role, please apply. Application Process:
https://www.jobplacements.com/Jobs/A/Administrator-1261753-Job-Search-2-12-2026-6-25-18-AM.asp?sid=gumtree
9d
Job Placements
1
Position: Travel & Admin AssistantLocation: Cape Town, South AfricaType: Full-time | On-siteDepartment: Office Management Are you an organised, detail?driven professional with experience coordinating travel and supporting busy office operations? We’re looking for a proactive Travel & Admin Assistant to join our Cape Town team and ensure seamless travel arrangements, smooth administration, and exceptional internal service delivery. About the RoleThe primary purpose of this role is to coordinate local travel across the organisation including booking accommodation and rental vehicles, supporting visa applications, and providing dining or logistics recommendations.You will also support the Office Management Team with a variety of administrative and operational tasks to keep the office running efficiently.Key ResponsibilitiesTravel CoordinationBook accommodation and rental vehicles for employeesAssist with visa application processesManage accommodation bookings and maintain accurate travel recordsAssist the Travel Coordinator with travel emergencies, last?minute changes, cancellations, and re-bookingsAdministration & Operational SupportProcess travel and administration-related invoicesMaintain travel lists and update internal spreadsheetsAssist with PPE requests, monitor stock, and manage replenishmentArrange staff medical bookings and maintain related recordsServe as a backup for front desk reception, welcoming clients, candidates, and stakeholdersProvide general administrative support to the Office Management TeamMinimum Educational QualificationsHigh School Diploma (Matric) is requiredFurther education or certification in Travel & Tourism is advantageousMinimum Experience & Skills2–3 years experience in a travel coordination, office administration, or similar roleProficient in Microsoft Office Suite (Word, Excel, PowerPoint – intermediate to advanced)Strong administrative capability with excellent organisational skillsExperience using Sage is an advantageExceptional attention to detailAbility to work under pressure and meet tight deadlinesStrong understanding of office operations and workflowsProven track record in planning and managing itineraries for diverse employee profilesStrong risk management and decision-making abilitiesAbove?average written and verbal communication skillsExperience handling complex travel arrangements, including group bookings, corporate travel, and international destinationsComfortable dealing with stakeholders at all levels with professionalism and discretionKnowledge of industry laws, regulations, and et
https://www.jobplacements.com/Jobs/T/Travel--Admin-Assistant-1264652-Job-Search-02-20-2026-05-00-16-AM.asp?sid=gumtree
1d
Job Placements
1
HR Coordinator – Retail Head Office
Position Purpose
Reporting to the HR Director, the HR Coordinator supports and coordinates recruitment and onboarding activities, assists in the administration of training, acts as HR contact for the workforce of the Company, and is responsible for maintaining detailed employee data and records in compliance with government and internal reporting standards. The HR Coordinator will own all HR online tools and be accountable for their effectiveness and ongoing development.
Key Responsibilities
Human Resources
• Coordinate recruitment support activities including drafting job postings, posting opportunities on internal and external recruitment sites, screening CVs, and liaising with candidates as well as with agencies;
• Ensure all of the online tools are managed adequately and kept up to date with the latest information/software;
• Ensure all online tools functionalities are made available to new joiners and that training on such tools is conducted as part of the employment induction process;
• Administration of all new joiner onboarding via the online tools (TalentLMS, Cornerstone, Rewarded, SAGE);
• Address payroll-related queries
• Administer and report on SAGE reports (annual leave, salary, headcount, compensation documents)
• Respond to solicited and unsolicited employment inquiries
• Draft and maintain job descriptions
• Coordinate on-boarding activities for new joiners
• Assist in the development of training and development measures;
• Sign up and maintain employees on the Companys Discovery healthcare plan
• Administer the Companys car fleet including incident management
• Coordinate the completion of organization charts
• Assist in the drafting, management, and administration of policies, programs, and guidelines
• Participate in and drive culture-related initiatives in collaboration with the culture committee
• Support the HR Director in any ad-hoc HR-related issues and participate in special projects as required
Health and Safety
• Responsible for the administration and capturing of safety and compliance checks on facilities (Head Office, Retail boutiques);
• Manage compliance fulfillment and ensure that all regulatory documentation is captured within SAGE and is regularly maintained;
• Ensure that actionable items as outcomes of the risk assessments are processed and recorded;
• Act as a resource to facilitate wellness events, toolbox talks, and office health and safety initiatives (participate as a fire and safety marshal);
• Facilitate and support any training plans, and material produced for distribution and ensure that stakeholders are informed of any changes as and when required;
• Support the H&S responsible for Retail and Head Office by implementing any regulatory and/or OHS Act requirements, including but limited to:
o Purchasing equipment
o Managing suppliers onsite
o Conducting due diligence checks
o Capturing information within the SAGE system
o Managing the administration related to all reporting requirements.
Personal Characteristics
• Excellent interpersonal and communication skills – able to influence and communicate clearly at all levels, and across all departments;
• Proactive attitude and ability to identify project opportunities, propose them, and complete them;
• A methodical and structured approach to tasks;
• Able to set priorities and clear targets;
• Have a client services approach;
• High sensitivity to the confidential nature of the work; and
• Able to grow with the level of responsibilities and with the size and structure of the business.
Requirements:
• Tertiary Education degree or currently studying towards (in pursuit of a Human Resources designation is preferred)
• A minimum of two years of working experience, preferably in a multinational FMCG or Retail environment
• Advanced knowledge of Word, Excel, PowerPoint, and Visio
• Understanding of relevant HR legislation and best practices.
• A high caliber of professional interpersonal skills, with excellent analytical, conceptual, and communication skills (both oral and written)
• Performance-driven, tenacious and goal-orientated
• Strong communication and internal-influencing skills
• Able to set priorities and clear targets
• Well-organized and ideally with project management experience
• Capable of managing numerous projects at once in a high-paced environment
• A high degree of flexibility; and
• Able to grow with the level of responsibilities and with the size and structure of the business.
Salary: RBasic with benefits Consultant Name: Marlene Smith
2y
Service Solutions
1
KEY RESPONSIBILITIES: Answer and direct incoming calls efficiently; operate the switchboard professionallyWelcome clients, visitors, and suppliers in a professional and friendly mannerPerform general administrative tasks, including filing and data managementMaintain an organized, tidy, and presentable reception areSupport office staff with deadlines, urgent tasks, and clerical needsHandle sensitive information and numerical data accurately and confidentiallyManage multiple tasks, prioritize workload under pressure, and ensure timely follow-upPrepare and deliver documents for client meetingsTake ownership of assigned tasks and ensure completionAssist with administration related to estates, trusts, life policies, investments, and medical mattersREQUIREMENTS:Matric / Grade 12 certificate or equivalent13+ years of reception, switchboard, or administrative experienceFluent in Afrikaans and proficient in EnglishHonest, reliable, and professional with a strong work ethicPunctual, well-presented, and proactive; willing to take initiativeOwn reliable transport and valid drivers licenseStrong administrative, organizational, and multi-tasking skillsAble to work under pressure and support colleagues as neededHigh attention to detail, particularly with numbers and sensitive informationProficient in MS Office: Outlook, Teams, Word, Excel, and standard office softwarehttps://www.jobplacements.com/Jobs/R/Reception--Switchboard-Administrator-1257810-Job-Search-02-01-2026-04-24-10-AM.asp?sid=gumtree
2d
Job Placements
1
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