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*PA/Office Manager- Cape Town - Montague Gardens*
Our client is seeking to hire a Personal assistant / office manager to ensure that the director has excellent administrative support, enabling him to focus on strategic matters. You will also be responsible for overseeing the day to day running of the staff and office.
You must have a multi-tasking ability and flexibility to work in this dynamic and ever-evolving environment and must be able to work well under pressure to meet tight deadlines. Being capable of wearing many hats, you must also be an excellent organiser and communicator with a pro-active and friendly attitude. Furthermore, you must be discrete, and have a “can do” attitude with a competent drive to handle all projects with tact and precision.
*Responsibilities*
*PA*
* Schedule meetings and manage calendars
* Answer phone calls and emails and take messages
* Take accurate and comprehensive notes at meetings
* Help with daily time management
* Run errands as requested
* Plan travel, including flights, accommodation and ground transportation
* Coordinate events
* Draft correspondence such as emails and letters
*Office Management*
* A buffer between staff and the director on managing all the staff issues that may exist.
* Leave control (including sick leave and absenteeism)
* Assisting with managing disciplinary procedures and/or ensuring the Policies and Procedures are followed etc.
* Day to day running of the office
* put on team events etc.
*Requirements*
* At least 3 years experience as a PA
* A knowledge of standard software packages (and the ability to learn company specific software)
* Exceptional computer literacy skills
* Highly developed organisational skills
* Initiative
* Maturity to handle a range of situations
* A meticulous and thorough nature
* An ability to work tight deadlines
* Outstanding verbal and written communication skills
* Well developed time management skills
* Loyalty and a high level of confidentiality.
In addition, the successful candidate must live within a 20km radius from our Cape Town offices – Montague gardens
Please submit CV + Salary Requirements + Recent Picture + Last 3 payslips to Gypsy on (recruiter@servicesolutions.co.za)(mailto:recruiter@servicesolutions.co.za) OR Marlene on (sales@servicesolutions.co.za)(mailto:sales@servicesolutions.co.za)
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzY0MDI0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1256024&xid=1555_64024
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Office/ Ops Manager - Cape TownREF (JB1478)Greenpoint; Cape TownR20 000 – R25 000 CTC per Month+ performance-based bonusDuration: PermanentOverviewExecutive search firm requires the expertise of a seasoned and organised Office/ Ops Manager to manage the day to day running of the office and provide support to the Director.Minimum Requirements:Completed grade 12Tertiary qualification would be an advantage5 years working experience with 2+ years as an Office Manager/ PA/ Junior Operations Manager2+ years’ experience within a consulting services environmentStrong project management capabilitiesExcellent communication skills and the ability to communicate effectively with both junior staff and top management within the corporate sectorStrong Excel skills1 + year marketing coordination experience1 + year supervisory/ management experienceAbility and willingness to work in a high-pressure environment with tight deadlines which will require overtime from time to timeDuties and Responsibilities:Support:Manage Directors diary (business and personal)Prepare visual presentations on PowerPointTake detailed minutes at meetingsWhen required respond to emails/faxes on behalf of the DirectorTravel Arrangements:Ensure prompt execution of travel arrangements (domestic and international), requisitions, visa applications, FOREX applications, accommodation, etc.Human Resources:Supervise office staff. Recruit new staff and manage the complete induction and training processMonitor skills development needs/gaps and implement relevant training programmesEnsure updated knowledge of software programmes and where required provide training to staffMarketing:Manage and design all special project and events marketing materialPrepare adverts for candidates or positions to be marketed via social media and other relevant advertising platforms and increase brand awarenessConduct research
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzUwOTcxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1192344&xid=1266_50971
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Job Purpose To provide an efficient and responsive administrative, organasational, and logistical service to the various Directors and business areas. Qualifications: Matric / Grade 12BA / BCom/ Associate Degree / relevant qualification may be deemed advantageous, but not mandatoryMin Experince + 3 years supporting a Director / Senior ManagementCompetencies; Knowledge: MS Office (MS Outlook, MS Excel, MS Word and MS PowerPoint all at Advanced Level Advanced level on PowerPoint mandatorySuperior computer skills on various computer packages and applicationsComfortable learning new technical/computer skills as they ariseSKILLS: Good secretarial and administrative skills (typing, filing and managing pending system)Preparing Marketing material and updating various media platformsKnowledge of Graphic Design and advantageExceptional interpersonal skillsWell developed communications skills, verbal and writtenCan- do attitude Ability to work under pressure, dealing with a variety of tasks at any given time.Flexible and able to meet changing work needs and demandsAccuracy and attention to detailSystematic, logical and analytical approachAbility to meet deadlines and schedule timeDetails: Day to day Management of diaries and coordination of other administrative tasks, the successful candidate will be expected to be involved in assisting with compilation of various reports (Group reports), board packs and preparation of PowerPoint presentations.It would be highly beneficial for candidates to have experience in website maintenance and other media platforms. Knowledge of graphic design would therefore be greatly beneficial.Descriptors:-
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzk0MDQ4X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1241942&xid=1109_94048
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Only candidates who are immediately available will be considered for this role.EMPLOYMENT TYPE : Permanent RoleSECTOR : AdminSTART DATE : ImmediatelyDUTIES: General office duties including enquiries, filing, postage, correspondence, staff leave record keepingPublic Participation Management - place adverts, prepare and send letters to Public & Authorities, co-ordinating and keeping recordDatabase administrationTime- and cost analysisProject cost ManagementGeneral PA duties to Managing DirectorGeneral administration duties APPLICANTS MUST HAVE: At least 8 years previous experience in similar positionGood planning and organisational skillsStrong linguistic skills in both English and AfrikaansExcellent financial, administrative and planning skillsMicrosoft Office - advanced ExcelThe ability to work independentlyOwn transport and an unendorsed drivers licenseAttention to detail and ability to prioritiseExperience in managing and organizing documents and schedulesDevelop and maintain contact lists, agendas and coordinate other business support activitiesPrepare files and maintain file storage and file retrieval systems (electronic server)Be eager to learnAbility to work under pressureAbility to work after hours (when required to) HOURS: 08:00 17:00 (Mon Fri)
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzgzNTU2X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1213206&xid=1109_83556
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Our client based in the Northern Suburbs
is looking for a proactive and organized individual to join their team as an Office Administrator/PA
. The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks.About the company:A dynamic and innovative architectural company dedicated to delivering high-quality design solutions to their clients. With a focus on creativity, functionality, and sustainability, we strive to exceed expectations and create spaces that inspire and endure.
Requirements:
Matric is essential
Tertiary qualification will be beneficial
Previous experience in office administration or a similar role preferred
Strong organizational skills and attention to detail
Proficiency in typing and record-keeping
Excellent communication skills, both verbal and written
Ability to handle multiple tasks and prioritize effectively
Proactive and self-motivated with a willingness to learn and adapt
Proficiency in MS Office suite and other relevant software (Teams)
Ability to work effectively both independently and as part of a team
Responsibilities:
Perform general office administration tasks, including filing, sorting client files, and maintaining up-to-date records
Typing minutes and notes as required during meetings and project discussions
Coordinate services as needed, ensuring smooth operations within the firm
Assist with tender documentation and administration processes
Liaise with clients, consultants, and suppliers regarding project details and information requirements
Attend site visits and technical meetings as necessary
Communicate effectively, both verbally and in written reports, on dedicated projects
Complete and submit Local Authority Submissions for approval of building plans
Act as a problem solver, contributing positively to team collaboration and problem-solving efforts
Serve as the secretary and Personal Assistant for the director of the firm
To apply, please send your CV with your salary expectations to julia@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004643/JH&source=gumtree
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Our client in the architectural industry based in the Northern Suburbs
is looking for a proactive and organized individual to join their team as an Office Administrator/PA.
Requirements:
Matric is essential
Tertiary qualification will be beneficial
Previous experience in office administration or a similar role preferred
Strong organizational skills and attention to detail
Proficiency in typing and record-keeping
Excellent communication skills, both verbal and written
Ability to handle multiple tasks and prioritize effectively
Proactive and self-motivated with a willingness to learn and adapt
Proficiency in MS Office suite and other relevant software (Teams)
Ability to work effectively both independently and as part of a team
Responsibilities:
Perform general office administration tasks, including filing, sorting client files, and maintaining up-to-date records
Typing minutes and notes as required during meetings and project discussions
Coordinate services as needed, ensuring smooth operations within the firm
Assist with tender documentation and administration processes
Liaise with clients, consultants, and suppliers regarding project details and information requirements
Attend site visits and technical meetings as necessary
Communicate effectively, both verbally and in written reports, on dedicated projects
Complete and submit Local Authority Submissions for approval of building plans
Act as a problem solver, contributing positively to team collaboration and problem-solving efforts
Serve as the secretary and Personal Assistant for the director of the firm
To apply, please send your CV with your salary expectations to hannah@personastaff.co.za
 Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004584/H&source=gumtree
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Are you an experienced Office Administrator/Personal Assistant
with an eye for detail and a knack for organization? If you are ready to step into the architectural space
and join a dynamic team in the Northern Suburbs
of Cape Town
, I would like to speak with you today.
Requirements:
Matric is essential
Tertiary qualification will be beneficial
Previous experience in office administration or a similar role preferred
Strong organizational skills and attention to detail
Proficiency in typing and record-keeping
Excellent communication skills, both verbal and written
Ability to handle multiple tasks and prioritize effectively
Proactive and self-motivated with a willingness to learn and adapt
Proficiency in MS Office suite and other relevant software (Teams)
Ability to work effectively both independently and as part of a team
Responsibilities:
Perform general office administration tasks, including filing, sorting client files, and maintaining up-to-date records
Typing minutes and notes as required during meetings and project discussions
Coordinate services as needed, ensuring smooth operations within the firm
Assist with tender documentation and administration processes
Liaise with clients, consultants, and suppliers regarding project details and information requirements
Attend site visits and technical meetings as necessary
Communicate effectively, both verbally and in written reports, on dedicated projects
Complete and submit Local Authority Submissions for approval of building plans
Act as a problem solver, contributing positively to team collaboration and problem-solving efforts
Serve as the secretary and Personal Assistant for the director of the firm
To apply, please send your CV with your salary expectations to liza-nelle@personastaff.co.za
 Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004589/LN&source=gumtree
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Responsible for providing expert Budget and Fiscal analysis, Tax and Revenue Analysis, and research advice at a senior management level that would generally enhance the performance of this institution.
Responsible to lead team(s) in providing budget and fiscal research and analysis advise.
*Main job functions *
* Implement financial norms and standards set
* Planning: Strategic and Business
* Revenue and expenditure management.
* Assets and liability management.
* Banking, Cash & Risk management.
* Supply Chain Management.
* Financial Management
* Human Resources Management.
* Management Reporting.
*Direct Reports*
Finance Analyst
*Qualifications *
*Minimum Master’s Degree* in Finance / Accounting / Business Economics / Economics / Public Policy / Development Finance / Development Economics/ MBA (with finance/accounting/economics Bachelors degree).
PhD will be an added advantage
*PLEASE NOTE: ONLY CANDIDATES MEETING THE MINIMUM QUALIFICATIONS WILL BE ACCEPTED*
*Key Performance Areas*
* Strategic Financial Analysis
* Strategic Fiscal Analysis
* Advanced Budget Analysis
* Advanced Costing or Estimate Analysis
* Tax and Revenue Analysis
* Strategic Leadership
* Research and Statistical Analysis
* Communication and Information dissemination
* Research and Analysis Report Writing
*Special Requirements*
* Thorough knowledge of the Money Bills Amendment Procedure and Related Matters Act of 2009;
* Through knowledge of the Public Finance Management Act (PFMA);
* Knowledge of the Municipal Finance Management Act (MFMA)
* Advanced writing, analytical and quantitative skills and presentation skills.
* Ability to research and do analysis of work independently and methodically
* In-depth knowledge and expertise in Public Finance and Economics
* Understanding or knowledge of Tax and Revenue policy or Tax legislation
* Knowledge of legislative framework
* Understanding of Government policy in relation to public finance
*Role related Performance Indicators*
* (Ability to communicate at all-levels )()
* Knowledge and understanding of prevailing socio-political issues in South Africa
* Knowledge and an understanding of the sensitivities within the political environment
* Emotional maturity
* Ability to work with diverse peoples
* Ability to operate in a very fluent environment
R1, 796,280 pa (TCOE)
*Qualifications *
*Minimum Master’s Degree* in Finance / Accounting / Business Economics / Economics / Public Policy / Development Finance / Development Economics/ MBA (with finance/accounting/economics Bachelors degree).
PhD will be an added advantage
*PLEASE NOTE: ONLY CANDIDATES MEETING THE MINIMUM QUALIFICATIONS WILL BE ACCEPTED*
*Key Performance Areas*
* Strategic Financial Analysis
* Strategic Fiscal Analysis
* Advanced Budget Analysis
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzQyOTg1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1233458&xid=1555_42985
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Responsibilities: Personal Assistant/Secretarial function to Financial Director: Expense claims recons, checking and prepping for paymentPetty Cash custodian/administratorLeave record maintenance and reconciliation for salaried staffTravel, accommodation and car hire bookingsStationery stock control and purchasingMedical Aid and Pension Fund liaison and administratorPreparation of Board Pack data and printing of Board Packs for Directors meetingsVehicle fleet card administration and liaisonRecon of Managing Director monthly credit card statementTime and attendance admin and liaison for hours short reportingCleaning personnel manager for the admin block and yard areasOffice garden maintenance overseerPurchasing of specialised cleaning materials, gifts and various other ad hoc purchasesTea and coffee stock control and purchasingHealth and Safety representative for the admin blockLandlord liaisonAd-hoc arranging of temp personnelCompany stationery and signage stock control and designOnline banking administrationCompany condolences/congratulations cards and flowers administratorRecycling of paper and printer cartridgesSanitation and Pest Control co-ordinatorStock control and purchasing of restroom and cleaners’ consumables Experience required: PowerPoint Presentations (know-how is vital)Computer literateSecretarial certificate/Courses preferable3-7 years experience requiredMatric is a minimum requirementOwn transport is essential
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzgyNDEyX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1211127&xid=1109_82412
2y
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Experienced and well-presented Receptionist/PA/Office Administrator required at the Head Office a Business situated in Bedfordview.DUTIES WILL INCLUDE:Assisting Financial Director with PA duties.Office administration duties.Reception duties, answering of phones, redirecting calls etc.SALARY:Market related
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ5MTQzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1185617&xid=1266_49143
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Office/ Ops Manager - Cape TownREF (JB1478)Greenpoint; Cape TownR20 000 – R25 000 CTC per Month+ performance-based bonusDuration: PermanentOverviewExecutive search firm requires the expertise of a seasoned and organised Office/ Ops Manager to manage the day to day running of the office and provide support to the Director.Minimum Requirements:Completed grade 12Tertiary qualification would be an advantage5 years working experience with 2+ years as an Office Manager/ PA/ Junior Operations Manager2+ years’ experience within a consulting services environmentStrong project management capabilitiesExcellent communication skills and the ability to communicate effectively with both junior staff and top management within the corporate sectorStrong Excel skills1 + year marketing coordination experience1 + year supervisory/ management experienceAbility and willingness to work in a high-pressure environment with tight deadlines which will require overtime from time to timeDuties and Responsibilities:Support:Manage Directors diary (business and personal)Prepare visual presentations on PowerPointTake detailed minutes at meetingsWhen required respond to emails/faxes on behalf of the DirectorTravel Arrangements:Ensure prompt execution of travel arrangements (domestic and international), requisitions, visa applications, FOREX applications, accommodation, etc.Human Resources:Supervise office staff. Recruit new staff and manage the complete induction and training processMonitor skills development needs/gaps and implement relevant training programmesEnsure updated knowledge of software programmes and where required provide training to staffMarketing:Manage and design all special project and events marketing materialPrepare adverts for candidates or positions to be marketed via social media and other relevant advertising platforms and increase brand awarenessConduct research
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzUwOTcxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1192344&xid=1266_50971
2y
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PA/ADMINISTRATOR HOWICK - KZN General admin ensuring documents kept in orderReceiving phone calls and conveying messagesFiltering of e-mailsDrafting of the basics of reportsMonitoring project instructions coming inAllocation of instructions to field staffMonitoring of strict turnaround times with the banks regarding projectsUpdating the professionals on progress of projectsMaking appointmentsObtaining information telephonically and onlineLiaising with government officials with regards to queriesLiaising with project owners with regards to queriesUsing our in-house project system to produce monthly project reportsTracking of projects from the local municipalityEnsuring Director kept up to date on all progress with projects
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzcwNjg4X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1178300&xid=1109_70688
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The position is responsible for the monitoring, controlling and ensuring adherence to global best practices. The position is responsible and accountable for internal management reporting to the COO, CEO, Board and Executive committee.
A senior executive position reporting to Chairman, with oversight on the following departments:
*1. TRANSFER AGENCY*
* The person will be responsible for reviewing and ensuring, along with the Head of Department, that the following functions and processes of the transfer agency department are completed within the control framework of the department.
* unit holders of the collective investment schemes,
* members of retirement funds,
* Linked Investment Service Provider business and
* Insurance Products (Living Annuity, Endowment and Pooled products)
* Further he must through close interaction with the Head of Department monitor the following:
* Production of client, regulatory and management reporting
* Management of unit register for all unit holders in all funds
* Reconciliation of inflows of client funds and allocation of correct units to correct clients
* Management of network of brokers, and of all payments due to them for commission and trailer commission
* Generating daily file for creations and liquidations of units
* Liaising with the trustees and custodians of the funds
* Liaising with the portfolio administrators of the funds
* Managing Money market redemptions
* Reconciliation of inflow and pay away accounts
* Collecting commission from the inflow accounts and paying to the relevant brokers
* Generation of annual tax certificates for all unit holders (income and capital gains)
* Reporting to board of directors for both the collective investment scheme manager and retirement fund manager
* Reporting to regulators, revenue authorities and industry bodies
* Reporting to customers (account statements etc)
* Ensuring AML and KYC compliance with regards to the retail client base
* Coordinating communication with regulators and tax authorities.
*2. INFORMATION SYSTEMS*
The person will be responsible to review and ensure along with the Head of Department that the following functions and processes of the management information systems department are completed within the control framework of the department:
* Reporting on projects and status at executive levels
* To manage all SLA’s with customers
* To ensure uninterrupted IT / IS functionality to business
* To manage all system upgrades, change management and technological changes related to software used
* To ensure capacity and performance planning is maintained
* To ensure that all individual projects comply with the IS strategy, defined standards and target application architecture
* To ensure that the business units will be supported with the cost calculation of the potential projects from IS point of view before their approval (participation of IS on
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzIxODA2X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1176826&xid=1555_21806
2y
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Our Client is currently seeking an Executive Assistant and Financial Administrator to work in their Cape Town Head Office. This role reports to the Directors and is a full-time, onsite role. You will work closely with the external stakeholders and service suppliers, as well as the Internal Marketing, Operations, Property Management and Brokerage teams.This individual will need to display strong attention to detail.Responsibilities:Financial reconciliationsSales InvoicingObtain and check supplier invoicesPrepare Inputs for PayrollFICA and Estate Agents Affairs Board (EAAB) supportManagement of the ReceptionistsLiaison with the Accountants and AuditorsAd-hoc personal administration for the Managing DirectorWinDeed searches/Credit checksLoading of paymentsCoordinating regional finance between the branchesManage the company’s email inboxesQualifications and Experience required:Experience in a similar role as an Executive PA/AdministratorAbility to perform basic accounting tasks including knowledge of on-line bankingExcellent command of Office365 (Excel, Word, Smartsheet)Fluent in English
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ2OTE5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1176258&xid=1266_46919
2y
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Office/ Ops Manager - Cape TownREF (JB1478)Greenpoint; Cape TownR20 000 – R25 000 CTC per Month+ performance-based bonusDuration: PermanentOverviewExecutive search firm requires the expertise of a seasoned and organised Office/ Ops Manager to manage the day to day running of the office and provide support to the Director.Minimum Requirements:Completed grade 12Tertiary qualification would be an advantage5 years working experience with 2+ years as an Office Manager/ PA/ Junior Operations Manager2+ years’ experience within a consulting services environmentStrong project management capabilitiesExcellent communication skills and the ability to communicate effectively with both junior staff and top management within the corporate sectorStrong Excel skills1 + year marketing coordination experience1 + year supervisory/ management experienceAbility and willingness to work in a high-pressure environment with tight deadlines which will require overtime from time to timeDuties and Responsibilities:Support:Manage Directors diary (business and personal)Prepare visual presentations on PowerPointTake detailed minutes at meetingsWhen required respond to emails/faxes on behalf of the DirectorTravel Arrangements:Ensure prompt execution of travel arrangements (domestic and international), requisitions, visa applications, FOREX applications, accommodation, etc.Human Resources:Supervise office staff. Recruit new staff and manage the complete induction and training processMonitor skills development needs/gaps and implement relevant training programmesEnsure updated knowledge of software programmes and where required provide training to staffMarketing:Manage and design all special project and events marketing materialPrepare adverts for candidates or positions to be marketed via social media and other relevant advertising platforms and increase brand awarenessConduct research
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzUxOTc1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1196410&xid=1266_51975
2y
1
The position is responsible for the monitoring, controlling and ensuring adherence to global best practices. The position is responsible and accountable for internal management reporting to the COO, CEO, Board and Executive committee.
A senior executive position reporting to Chairman, with oversight on the following departments:
*1. TRANSFER AGENCY*
* The person will be responsible for reviewing and ensuring, along with the Head of Department, that the following functions and processes of the transfer agency department are completed within the control framework of the department.
* unit holders of the collective investment schemes,
* members of retirement funds,
* Linked Investment Service Provider business and
* Insurance Products (Living Annuity, Endowment and Pooled products)
* Further he must through close interaction with the Head of Department monitor the following:
* Production of client, regulatory and management reporting
* Management of unit register for all unit holders in all funds
* Reconciliation of inflows of client funds and allocation of correct units to correct clients
* Management of network of brokers, and of all payments due to them for commission and trailer commission
* Generating daily file for creations and liquidations of units
* Liaising with the trustees and custodians of the funds
* Liaising with the portfolio administrators of the funds
* Managing Money market redemptions
* Reconciliation of inflow and pay away accounts
* Collecting commission from the inflow accounts and paying to the relevant brokers
* Generation of annual tax certificates for all unit holders (income and capital gains)
* Reporting to board of directors for both the collective investment scheme manager and retirement fund manager
* Reporting to regulators, revenue authorities and industry bodies
* Reporting to customers (account statements etc)
* Ensuring AML and KYC compliance with regards to the retail client base
* Coordinating communication with regulators and tax authorities.
*2. INFORMATION SYSTEMS*
The person will be responsible to review and ensure along with the Head of Department that the following functions and processes of the management information systems department are completed within the control framework of the department:
* Reporting on projects and status at executive levels
* To manage all SLA’s with customers
* To ensure uninterrupted IT / IS functionality to business
* To manage all system upgrades, change management and technological changes related to software used
* To ensure capacity and performance planning is maintained
* To ensure that all individual projects comply with the IS strategy, defined standards and target application architecture
* To ensure that the business units will be supported with the cost calculation of the potential projects from IS point of view before their approval (participation of IS on
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* We are looking for a sharp, smart, confident, experienced, well-presented, professional person that will be a right-hand to our director.
* They must assisted when he meets with clients (sometimes high profile),
* Liaise directly with said clients to obtain documents with regard to deals and legal matters,
* Be able to follow-up independently, keep track of the progress on various deals, provide detailed reports on progress, etc.
* Sometimes, it can be a pressurized environment, so that person needs to be confident and able to deal with the pressure . Beon-the-ball and absolutely reliable in making sure that the director does not drop the ball.
* As Sales Administrator, this person will NOT be responsible for sales, BUT definitely 100% involved in all the administrative processes which can be rather intricate as Agreements usually involve millions of Rand and all the documents, mandates, etc required by the banks must be 100% correct.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzMwMDQ2X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1203875&xid=1555_30046
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Our Client, a National blue-chip Leader in the FMCG Food industry, is seeking to URGENTLY appoint a Dynamic B.Pharm / MBA Commercial General Manager to be based at their Merebank, KZN Head Office (R 1.6M to R1.94M pa) MAIN PURPOSE OF THE ROLE:Report directly into the Downstream Head.Be responsible for effective management of the Lactulose business to maximise value for all its stakeholders and achieve its business strategy.Management across local and global supply chains. KEY PERFORMANCE AREAS:Contribute to the development of the Commercial and Manufacturing strategy of the Lactulose business.Drive execution of business plans to achieve long-term profitable growth and sustainability.Develop & implement an effective Route to Market strategy and a sound model to achieve volume & profit ambitions.Ensure an optimised Lactulose distribution footprint across global markets.Oversee execution of all new product development to market, to achieve competitiveness and market share growth/protectionAssume full accountability to the Lactulose Board of Directors by driving execution of longer-term objectives and priorities established by the Board.Report on performance and key adverse or positive developments to the Downstream Head, Lactulose Board and Group Head Office.Oversee budgeting processes and effective financial controls to ensure annual business targets.Drive synergies with the Downstream Businesses and across the Group by partnering with counterparts to identify, share and embed opportunities for optimisation.Drive delivery of a realistic supply plan as part of the Downstream S&OP process.Optimise manufacturing performance by holding Plant Management accountable to achievement of highest standards of quality, cost and efficiency. Promote a culture of consistently assessing all business risks and drive continuous improvement throughout the supply chain.Ensure corporate governance through implementation of a sound management framework.Promote and adhere to the Companys procedures, policies and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).Ensure effective alignment of manufacturing and commercial teams to deliver against strategic performance goals.Model leadership behaviors through collaborating, partnering and communicating effectively within and across different functional teams.Ensure adherence to legal requirements, GMP, ISO 14001, Food Safety, and other relevant SHERQ standards across the supply chain.Represent the Company to major customers and professional associations.Actively develop key relationships with customers, stakeholders (e.g. local government and communities) and 3rd party suppliers to ensure a sound business environment.Ensure that the Management Team fully leverages support and adopts best practices across the cluster and from the
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PA to DIRECTOR - StellenboschPA to DIRECTOR – Stellenbosch, Western CapeR13 000 – R16 000 Per Month Negotiable on Experience START IMMEDIATELY!Our client, a company headquartered on a wine farm in Stellenbosch, is currently in search of an efficient PA who is available with immediate effect.One would describe you as a highly organized, self-sufficient team player who is able to work under pressure, be flexible and adapt easily to new challenges.You are trustworthy, dependable and reliable possessing high levels of maturity, integrity and confidentiality.You are tech savvy with strong organisational, planning and administration support skills.Job Description· Managing the Director’s diary, organizing appointments, arranging meetings and meeting facilities· Create and maintain Excel spreadsheets to track, control costing and expenses for various residential and commercial property development projects· Tracking of all invoices and payments across a wide range of projects· Liaising daily with various people from architects, property agents, building contractors, suppliers, regulatory bodies but also artists, framers, installers and printers· Management of tenanted properties including all queries and maintenance or repairs· Control of petty cash· Planning and organizing travel arrangement including managing flights, hotel reservations and all aspects related to it· Ad hoc assistance with the operation of the art gallery, from keeping track of sales and weekly cash-ups to helping with exhibition launch evenings and their preparation, amongst other functions· Maintain a well-organized filing system which allows for an easy and fast access to all documents· Read and respond to emails in a timely manner, and maintain a daily alert list for the director to action· Proof read documents· Coordinate leave schedules of a small team· Various other administrative and office-related functions such as ordering office supplies, maintenance of printer, liaison with other departments,· Occasional assistance with some aspects of the director’s personal and family arrangementsJob Requirements· A certificate, diploma or degree in Business administration or equivalent would be advantageous!· 5 Years relevant PA / office support experience gained· Experience gained within the property / construction / related industries would be a positive!· Preferably bilingual in English and Afrikaans· Must be computer literate with excellent knowledge of MS Office including Excel and Powerpoint. Also, Photoshop, InDesign and Canva experience would be welcomed· Own transport and valid driver’s license· Flexibility to work remotely at times· Excellent written and communication skillsTo apply for this role, please forward a detailed copy of your CV to Andrea Jones: ajones@elev8recruitment.co.za(ajones@elev8recruitment.co.za and Lameez Herborn: lameezd@elev8recruitment.co.za
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Legal Secretary, Temporary positionMinimum requirements:Grade 12Paralegal Diploma/ Secretarial Diploma would be an advantageExperience working in a Law Firm Experience being the PA to Partner or Director would be an advantageSalary: R 5500.00Please send CV to ntshalis1@telkomsa.net
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