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Results for administrations assistant in "administrations assistant" in Jobs in Stellenbosch in Stellenbosch
1
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A recent professional profile photo is to accompany your applicationEMPLOYMENT TYPE : PermanentSECTOR : ResearchBASIC SALARY : Market relatedSTART DATE : A.S.A.P / ImmediateREQUIREMENTS:Matric.Minimum of 2 years quality control experience in a similar environment.Active participation in Quality Management System (QMS) implementation, specifically ISO 9001:2000.Proficiency in Microsoft Office Suite.Working knowledge of the SAGE system, Fair Trade standards, GFSI, and Social Compliance.An appropriate Degree or equivalent National Diploma.Strong attention to detail with logical thinking ability.Self-motivated individual with strong problem-solving skills.Own transport and drivers license will be an advantage. DUTIES: Specification Control:Manages client (retailer) online specification portals.Assists with artwork amendments and critical path flow.Manages the company QCS online specification portal.Carries out the approval process of online specifications.Communicates and liaises with clients on any quality control matters.Ensure internal communication with departmental heads regarding quality is carried out timeously. Customer Complaints Client/Retailer Complaints:Works in conjunction with online portals to retrieve potential client complaints.Assists in the investigation process, ensuring the investigation is closed out.Assists in the administration of all customer complaints.Receives potential complaints and assists in the investigation process.Assists in the administration of customer complaints. Quality Management Systems:Facilitates sessions with relevant role players to gain consensus on procedures, solutions, and best practices.Carries out the administrative functions of QMS meetings.Administers, follows up, and coordinates reporting on corrective actions to completion.Performs Quality Management System audit activities when required. Document Control:Ensures standardization of documentation according to various certification standards.Administers, processes, and controls the distribution of QMS documentation. Auditing Systems Internal and External:Participate in internal audit team meetings.Perform internal audits when required and administer the processes surrounding the audits.Upload the final audit report onto the system.External / Supplier the company (SA):Participates in supplier audits and carries out administ
https://www.executiveplacements.com/Jobs/Q/Quality-Compliance-Specialist-FMCG-1252240-Job-Search-02-23-2026-00-00-00-AM.asp?sid=gumtree
1d
Executive Placements
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A dynamic, growing business operating within the agricultural and logistics value chain is looking for an experienced Senior Payroll & HR Specialist to join their team based in Stellenbosch. This is an excellent opportunity for a detail-oriented individual with a passion for people and processes to take full ownership of payroll and HR administration in a complex and fast-paced environment.Key ResponsibilitiesPayroll ManagementManage full payroll functions across weekly, fortnightly, and monthly cycles.Process new hires, terminations, salary adjustments, and payroll schedule updates.Perform reconciliations, variance checks, and finalise payroll for submission.Submit payroll reports to finance for audit and reporting purposes.Administer bonuses, increases, variable payroll components, loans, and commissions.Handle SARS tax queries, EMP501 reconciliations, COIDA submissions, and labour reporting (STATSSA).Maintain accurate employee records and ensure full compliance with statutory requirements.Oversee benefits administration, including pension, provident, and medical aid contributions.Prepare remuneration reports for management and support strategic decision-making.HR AdministrationMaintain and digitise employee records in line with best practice.Support onboarding through preparation of contracts, benefits documentation, and induction packs.Administer employee benefit documentation and ensure accurate records.Assist with HR compliance and ad-hoc administrative tasks as needed.RequirementsQualifications:Degree in Human Resources Management, Industrial Psychology, or a related Financial/Commercial discipline.Experience:At least 5 years experience in a similar Senior Payroll & HR Specialist role.https://www.executiveplacements.com/Jobs/S/Senior-Payroll--HR-Specialist-1195266-Job-Search-06-18-2025-02-00-15-AM.asp?sid=gumtree
8mo
Executive Placements
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EXPERIENCE AND QUALIFICATIONS: At least 1 3 years of experience in an administrative or logistical role.Relevant qualification and experience will count in the candidates favor.RESPONSIBILITIES: Opening contracts on system.Making out physical contracts.Following up & collecting signed contracts.Managing monthly bank audit by collecting PODs & storing invoices, as well as signed contracts.Following up on outstanding PODs.6 Month reconciliations.Logistic administration.Invoicing.Scheduling of trucks.
https://www.jobplacements.com/Jobs/A/Administrative-and-Logistics-Assistant-1264950-Job-Search-02-23-2026-04-00-41-AM.asp?sid=gumtree
9h
Job Placements
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To deliver exceptional reception and administrative support by ensuring professional and welcoming interactions with clients.The role further includes overseeing office operations and managing administration to maintain smooth and efficient organisational functioning.Some deliverables:Reception managementOffice administrationAdministrationBilling assistanceTo apply for this role, we are looking for:Local candidates who reside in Stellenbosch and/or close proximity Diploma in Business Administration or similar disciplineExcellent computer skillsMinimum 2yrs experience in an office administration role within the education or property sectorValid drivers licenceExcellent communication skills
https://www.jobplacements.com/Jobs/O/Office-Administrator-1205187-Job-Search-02-20-2026-00-00-00-AM.asp?sid=gumtree
3d
Job Placements
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Location: StellenboschIndustry: Residential Estate / Property ManagementAbout the EstateA premium, sustainability-focused residential estate in Stellenbosch is seeking a professional and organised Administration Assistant to support the Neighbourhood Manager and Trustees in the smooth day-to-day running of the estate.This role serves as the central administrative function of the estate and requires strong organisational ability, discretion, attention to detail and a professional manner aligned with a high-standard residential environment.Role OverviewThe Administration Assistant provides full administrative, clerical and communication support to ensure efficient estate operations. The role involves resident liaison, trustee support, documentation control, meeting coordination and general office management.The successful candidate must be confident, well-organised, proactive and capable of handling sensitive information with confidentiality.Key ResponsibilitiesOffice Administration & ReceptionServe as the first point of contact for residents, contractors and visitors.Manage incoming calls, emails and correspondence.Draft and circulate letters, notices, warnings, meeting packs and reports.Maintain organised electronic and physical filing systems.Coordinate meeting logistics and prepare minutes.Resident & Trustee SupportAssist with preparation of Trustee meeting packs and AGM documentation.Maintain accurate owner, resident and contact registers.Support onboarding of new owners and estate agents.Track and follow up on outstanding compliance, documentation and contractor matters.https://www.jobplacements.com/Jobs/A/Administration-Assistant-1261960-Job-Search-02-12-2026-07-00-16-AM.asp?sid=gumtree
11d
Job Placements
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Key RequirementsRelevant tertiary qualificationStrong interpersonal skills a genuine peoples personIntermediate to advanced MS Office skills (Word, Excel, Outlook essential)Exceptional organisational ability with a structured administrative approachProfessional telephone manner and presentationAbility to multitask and work under pressure Key ResponsibilitiesStudent Support & AdministrationAssist students with course information and general queries (in person, telephonically and via email)Provide administrative support to studentsRegister new and current students on SIMSProcess payments, card transactions and payment plansAssist renewal students with portal registrationsPrepare travel visa lettersProcess programme/structure/exam alterations and module cancellationsFollow up on outstanding student paymentsRetain students through professional and timeous customer serviceReception & CommunicationManage the switchboard and reception deskCoordinate incoming calls, including national sales contact numberMaintain a neat, professional reception areaKeep notice boards and signage currentCampus OperationsAssist with day-to-day campus operationsCoordinate venue bookings for classes, meetings, workshops and functionsEnsure rooms are set up, signage in place, and security arrangedLiaise with cleaners to maintain a neat and tidy environmentMonitor classroom equipment and report maintenance issues to the Campus Head and landlordOrder and maintain stock of catering and stationery suppliesEvents & ComplianceAssist with Graduation, Registration Days, Orientation, Info Evenings and other campus eventsMonitor Health & Safety criteria and ensure compliance with First Aid and Fire policies Skills & CompetenciesUnderstanding of tertiary education environmentsExperience dealing with students and stakeholdersExcellent communication and listening skillsStrong planning and organisational skillsCustomer-service focusedSelf-motivated, confident and proactiveTeam player with initiative
https://www.jobplacements.com/Jobs/R/Receptionist-Campus-Administrator-1264176-Job-Search-02-19-2026-10-05-03-AM.asp?sid=gumtree
4d
Job Placements
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Key ResponsibilitiesDebtorsMaintain and manage the debtors ledgerIssue invoices and statementsFollow up on outstanding accounts and ensure timely collectionsAllocate payments accuratelyResolve customer queries and prepare age analysis reportsCreditorsProcess supplier invoices and perform reconciliationsMatch invoices to supporting documentationPrepare payment schedules and assist with payment runsResolve supplier queriesMaintain accurate creditor recordsAccounting & AdministrationCapture financial transactions and perform bank reconciliationsAssist with month-end and year-end proceduresPrepare reports and schedules as requiredSupport audit processesMaintain organized financial records and filing systemsProvide general administrative support to the finance department Minimum RequirementsDiploma or Certificate in Bookkeeping, Accounting, or FinanceMinimum 23 years experience in a bookkeeping or finance roleExperience with accounting systems such as Pastel, Sage, Autoline, Kerridge, or similarStrong Microsoft Excel skillsHigh attentio
https://www.jobplacements.com/Jobs/A/Assistant-Accountant-1263202-Job-Search-02-17-2026-04-20-47-AM.asp?sid=gumtree
6d
Job Placements
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Key Duties:Handle all inbound sales queries and orders.Assist customers face-to-face, over the phone, and via email.Verify orders, including customer details and payment information.Capture data into our internal computer system.Provide quotes to existing and potential clients.Inform clients about stock availability, alternatives, and lead times.Accurately invoice clients.Expedite orders through internal coordination.Manage your time effectively to ensure timely responses to customer requests.Maintain and update sales and customer records.Support the sales department with additional administrative tasks as needed.Requirements:2+ years of relevant experienceProficiency in MS OfficeStrong work ethic and sense of responsibilityAbility to perform under pressure.A driverâ??s license with reliable transport is advantageous.Apply Now! Letâ??s create something amazing together.
https://www.jobplacements.com/Jobs/S/Sales-Administrator-1220510-Job-Search-02-20-2026-00-00-00-AM.asp?sid=gumtree
4d
Job Placements
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Primary objective:This position will report directly to the Directors. You will be assisting the Audit Manager with audit planning, execution & review of audit and other engagement files. Training and development of staff, audit and other administration, client and director liaison, relationship development and self development.Primary outcomes:Client communication, maintenance and enhancement of client relationshipsReview of engagement filesManagement of client portfolioSupervision of engagement teamsAssistance with first year trainees induction trainingConflict resolutionAddressing client queriesAssisting with drafting training activities for traineesSupervision and review assistanceEngagement managementPerform the planning stage of an auditSet goals & objectives for the teamManage relations within the teamPerforming audit sectionsDrafting of annual financial reports/ statements in CaseWarePreparing engagement budget, documenting and communicating budget overruns.Competencies:Strong project management SkillsEffective organization of daily tasks (time management, planning, administration and reporting skills, meeting deadlines)Client focusedExcellent Communication SkillsTeam Player and self-MotivatedAbility to cope under pressure and achieve deadlinesCandidate Requirements / Specification:Completed ArticlesQualified CA/SA will be advantageousFluent in Afrikaans and English (Required)Proficient in all the normal computer application programs
https://www.executiveplacements.com/Jobs/A/Audit-Senior-1257380-Job-Search-02-12-2026-00-00-00-AM.asp?sid=gumtree
11d
Executive Placements
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Key Duties:Open and prepare conveyancing filesDraft routine correspondenceAssist the director with client communication and follow-upsProvide general administrative support to the conveyancing teamRequirements:Basic knowledge of conveyancing processesStrong administrative and organisational skillsAccuracy, reliability, and the ability to work within deadlines
https://www.jobplacements.com/Jobs/J/Junior-Conveyancing-Secretary-Fixed-Term-COntract-1260799-Job-Search-02-09-2026-22-20-45-PM.asp?sid=gumtree
13d
Job Placements
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DUTIES & RESPONSIBILITIES:PAYROLL ADMINISTRATION:Process monthly payrolls for all employees, ensuring accuracy and timely submission.Verify and approve input for payroll changes, earnings, and deductions before submission.Capture all payroll input, including but not limited to earnings, and deductions on Sage 300 People.Maintain payroll integrity through reconciliations, exception reporting, and variance analysis.Respond to employee payroll inquiries and provide necessary support.Address payroll discrepancies and resolve issues in a professional manner.Prepare and submit payroll reports to the Payroll & HR Officer for review.Prepare and submit statutory returns/payments for all payroll Company Rules.Assist with audits and ensure that payroll records and other HR documentation are maintained in accordance with legal requirements.Maintain confidentiality and security of payroll information and records.HUMAN RESOURCES SUPPORT:Maintain up-to-date and accurate employee records in the HR and Payroll database.Support the onboarding and offboarding processes for new hires and departing employees.Administer benefits such as provident fund, medical aid, and leave in accordance with company policy.Maintain HR information such as training, qualifications, disciplinary discussions etc. on the system monthly.GENERAL ADMINISTRATION:Handle employee queries regarding HR policies, payroll, leave and benefits.Support other HR functions and administrative tasks as required.Assist with timesheet management.https://www.jobplacements.com/Jobs/P/Payroll--HR-Coordinator-Sage-300-1258747-Job-Search-02-03-2026-10-24-16-AM.asp?sid=gumtree
20d
Job Placements
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The Logistics Coordinator is responsible for managing daily operational activities, ensuring effective client communication, coordinating transporters, and maintaining accurate system data. The role supports the Operations Manager in achieving operational excellence, high service levels, and regulatory compliance.Key ResponsibilitiesClient CommunicationReceive daily orders at least 1 day in advance.Confirm planned loads with clients daily.Communicate ETAs, vehicle details, and load information.Contact clients for any additional or unplanned loads.Transporter ManagementSource vehicles from approved transporters.Monitor transporter revenue and CPK.Reduce stand-overs; arrange replacements when needed.Operational ResponsibilitiesCapture loads accurately on Datatim/TMS on the day received.Issue load confirmations to transporters on loading day.Book offloading slots where applicable.Ensure vehicles hold valid permits.Assist other Logistics Coordinators as required.Work remotely after hours/weekends when needed.AdministrationResolve documentation/invoice queries within 24 hours.Follow and escalate claims processes.Support the Operations Manager administratively.Ensure transporters have valid GIT and clients remain within limits.Qualifications & ExperienceMatric (required).Logistics qualification (beneficial).Relevant industry experienceMinimum 5 years in logistics/transport (required).Operational coordination experience advantageous.
https://www.jobplacements.com/Jobs/L/Logistics-Coordinator-1251635-Job-Search-02-12-2026-00-00-00-AM.asp?sid=gumtree
11d
Job Placements
1
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In the position, you will perform analysis and programming duties in the development, implementation and support of information systems, platforms and applications.QUALIFICATION & EXPERIENCE:Experience in systems design, programming and/or systems software development and support.At least 3 years developer experience in AZURE, C#, .Net and SQL.Understanding of modern architectural designs, such as Component-Based Architecture.Database design/administration experience (Design, implementation, modification).Ability to recognise and resolve system related problems; work independently and make necessary decisions throughout the systems process within architectural guidelines.Relevant Degree, Course or Certification.Responsibilities:Ability to apply first principles thinking and/or lateral thinking and/or systems thinking to solve exciting, complex and impactful problems.Design, develop, document, analyse, create, test and modify applications, programs and integrations.Serve as a senior development resource on projects, using known & proven best coding practices.Experience in DevSecOps and Agile development methodologies.Assist with the maintenance of programming guidelinesUpdate job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks.
https://www.executiveplacements.com/Jobs/S/Software-Engineer-Developer-1251613-Job-Search-02-12-2026-00-00-00-AM.asp?sid=gumtree
11d
Executive Placements
1
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In the position, you will perform analysis and programming duties in the development, implementation and support of information systems, platforms and applications.QUALIFICATION & EXPERIENCE:Experience in systems design, programming and/or systems software development and support.At least 3 years developer experience in AZURE, C#, .Net and SQL.Understanding of modern architectural designs, such as Component-Based Architecture.Database design/administration experience (Design, implementation, modification).Ability to recognise and resolve system related problems; work independently and make necessary decisions throughout the systems process within architectural guidelines.Relevant Degree, Course or Certification.Responsibilities:Ability to apply first principles thinking and/or lateral thinking and/or systems thinking to solve exciting, complex and impactful problems.Design, develop, document, analyse, create, test and modify applications, programs and integrations.Serve as a senior development resource on projects, using known & proven best coding practices.Experience in DevSecOps and Agile development methodologies.Assist with the maintenance of programming guidelinesUpdate job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks.
https://www.executiveplacements.com/Jobs/S/Software-Engineer-Developer-1251596-Job-Search-02-12-2026-00-00-00-AM.asp?sid=gumtree
12d
Executive Placements
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A 4 star hotel is seeking a Reception Welcomes and registers GUESTS upon arrival and assists
with their registration. Allocates rooms. May operate a switchboard and direct
in-coming calls, take and relay messages, execute wake-up calls, etc. Deals
with GUEST queries and requests and arranges assistance as necessary. Completes
various aspects of Front Office administration as directed.
Operates the Front
Office/ Property Management system and posts room, food and beverage and
miscellaneous charges to GUEST and house accounts. Prepares GUEST folio for
GUESTS and checks GUESTS out upon departure. May process payments. Files
dockets with GUEST folio and ensures that dockets are posted and filed before
end of shift.JOB
SPECIFICATION: Literacy: Must be able to read and write in order to
complete Front Office administration and reporting and deal with GUEST
registration, correspondence and records. Must be able to comprehend written
policy instructions and operating manuals.Numeracy: Must be able to do advanced accounting and
mathematical calculations to deal with Front Office statistical reports, deal
with receiving payment in acceptable forms, check GUEST folio accounts,
calculate rates and discounts, etc.Language: Must be able to communicate verbally in English for
the purposes of communicating with GUESTS and management.Physical: Must be able to spend lengthy periods of
time standing behind a desk and be physically fit to respond to GUESTS
requiring assistance in an emergency situation.Education: Minimum of Grade 12 (Std 10)
Competency: The employee must be
competent in operating a computer and entering data on a keyboard. Competency
in operating the Property Management System must be achieved within 2 months.If you are interested and meet with the above, please send your CV with expected salary to cvstellenboschhotel@gmail.com
23d
Stellenbosch1
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My client is looking for an experienced Invoicing Clerk to join a fast-paced environment supporting clients within the supply chain and logistics sector.This role is based in Stellenbosch, Western Cape.Key Responsibilities:Prepare, review, and issue large volumes of customer invoices, including foreign currency billingEnsure that all invoicing is completed in line with internal controls, procedures, and client requirementsInterpret invoicing guidelines and provide clarity where neededEngage with clients to investigate discrepancies and resolve billing queries efficientlyManage daily, weekly, and monthly invoicing deadlines to ensure timely deliveryContribute to client planning and forecasting processesCollaborate with management to ensure that service levels and client expectations are metParticipate in client meetings or site visits when requiredSupport the improvement and implementation of invoicing processesMaintain accurate and up-to-date client information, including seasonal changesEnsure that all required data is complete and correct before processingPerform general administrative duties related to invoicingAssist with audit preparation and respond to audit requestsJob Experience and Skills Required:Grade 12 / Matric with Mathematics and AccountingRelevant tertiary qualification (advantageous)23 years experience in an invoicing or billing role, preferably within Supply Chain or LogisticsStrong attention to detail and ability to work under pressureGood communication skills and confidence dealing with clientsAbility to manage multiple deadlines in a high-volume environmentApply now! For more exciting Finance vacancies, please visit:
https://www.jobplacements.com/Jobs/I/Invoice-Clerk-1259227-Job-Search-02-04-2026-10-15-07-AM.asp?sid=gumtree
19d
Job Placements
Junior Conveyancing Paralegal - TRANSFERS
Location: Stellenbosch
Position Type: Full-time
Salary: Market-related, dependent on experience
Start date: As soon as possible
We are seeking a Junior Conveyancing Paralegal to join our
conveyancing department. This role is ideally suited to a candidate with 1–2
years’ conveyancing experience who has a sound understanding of the general
conveyancing process, particularly property transfers. The successful candidate
will work under the supervision of a conveyancer and provide essential
administrative and legal support to a team of senior paralegals and
conveyancers.
Key Responsibilities and Duties
Assisting with property
transfers from instruction to registrationDrafting standard
conveyancing documents and correspondenceLiaising with clients,
estate agents and other attorneysRequesting and following
up on FICA documents, rates clearances, levy clearances, and compliance
certificatesTracking progress of
matters and maintaining accurate status updatesAssisting with lodgement
of deeds at the Deeds OfficeHandling general
conveyancing administration and file managementEnsuring compliance with
firm procedures and conveyancing timelinesMaintaining accurate
records on conveyancing systemsProviding general
administrative support to conveyancers and senior paralegals as required
Minimum Requirements
Matric / Grade 12 (essential)
1–2 years’ experience in
a conveyancing environmentBasic understanding of
the conveyancing and property transfer processExperience working with
Microsoft Office (Word, Outlook, Excel)Experience with
conveyancing software such as LexisConvey and/or e4 (preferred)Good written and verbal
communication skills (English and Afrikaans)Strong organisational
skills and attention to detailAbility to work well
under supervision and meet deadlinesProfessional, reliable,
and client-focused approach
Candidates are invited to submit their application to mu@jhlaw.co.za. Shortlisted candidates will be
contacted telephonically.
4d
StellenboschSave this search and get notified
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