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Combined Administrative Duties for Clerk Role
This position combines the general administrative responsibilities of the Admin Clerk with the specialized documentation and system administration required for the Receiving Clerk role.
Stock. Receivine. and DesDatch Administration
These duties focus on the accurate and timely processing of all goods documentation to maintain accurate stock records and facilitate financial transactions:
Documentation Management:
* Collect and sort all supplier invoices, delivery notes, and Internal Branch Transfers (IBTs) from the receiving area every morning and throughout the day.
* Check all mathematical calculations on invoices and delivery notes for accuracy before goods are signed or paid for and process any required adjustments.
* Ensure all goods are entered into the POS (Point of Sale) system to update the stock record.
* During documentation capturing, check stock quantities and unit prices per item being
entered.
* Ensure that orders being dispatched to customers are accompanied by the store invoice (in duplicate) or proof of delivery documentation.
* Ensure that the store copy of the customer invoice is signed by the customer as proof of receipt when the driver returns.
* Print backing notes and ensure they are attached to the corresponding invoice or delivery note.
* Ensure that all documentation is passed onto the relevant Administration Clerk.
Stock Svstem and Pricine Control:
* Ensure stock codes already in the POS system are correct and match the product description and item size.
* For new merchandise, create stock codes and liaise with the store manager regarding mark-up and gross margins.
* Perform periodic stock checks on the system to ensure product codes are correct, pricing is accurate, and no negative stock levels appear.
* Ensure rebates and discounts shown on invoices/delivery notes are correct according to
the supplier agreement.
* Assist with stock discrepancies, investigating and rectifying them.
Responsibility:Supplier & Merchandising Support
* Print the correct labels for stock items and label merchandise or shelving accordingly.
* Process supplier returns in accordance with supplier/store policy and procedure.
* Liaise with supplier representatives regarding damaged stock, incorrect stock delivered and arrange for pickups and credit notes.
G enerat Financial afsd Personnel Administration
These general duties support the smooth running of the stores overall administrative
function:
Financial Administration:
* Perform daily banking, refunds, paperwork, and other cash office related duties.
* Daily checking and reconciliation of petty cash and floats.
* Follow up on cashier till discrepancies.
* Prepare daily and month-end reports.
* Reconcile daily creditors sent to Head Office.
* Assist with the purchasing and monitoring of all sundry expenses and the preparation of all sundry accounts.
* Ensure that all supplier and creditor accounts are reconciled timeously and that the
correct amount is paid.
* Assist in the collection and reconciling of all outstanding debtors.
* Documentation and Record Keeping:
* Capture invoices and other documentation accurately and process within pre- determined timeframes.
* Organize all administrative work and ensure it is sent through timeously.
* Fife all invoices, statements, and proof of payments according to the operational
manual requirements.
* Ensure that company rules, regulations, and policies are adhered to.
* Personnel and HR Support:
* Check and maintain daily employee cocking records.
* Assist in processing leave, sick leave, and other absentee records.
* Assist with duty overtime and day off lists.
* Assist in preparing organizational charts and other background information.
* Assist in processing personnel documents and retention records.
Salary: RTBAJob Reference #: MillJOB02Consultant Name: LRB Legendary Retail Brands
1mo
Mica Investments (PTY) Ltd
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Key Accountabilities/ Principle Responsibilities Perform cleaning tasks in various areas of the corporate office, including:Offices, meeting rooms, pause areas, kitchen and canteen areas, ablutions, internal windows, and common areas.Dust, sanitise, and disinfect surfaces and equipment to maintain a clean and hygienic workspace.Sweep, mop, vacuum, clean floors to ensure cleanliness and safety standards are upheld.Empty waste bins regularly, adhering to proper waste disposal practices.Maintain an inventory of cleaning supplies, reporting any shortages or needs to the supervisor.Follow established cleaning procedures and checklists for thorough and consistent service.Always ensure compliance with health and safety regulations and company policies.Assist with special cleaning projects as directed by management or supervisors.Participate in training sessions to enhance cleaning techniques and knowledge of cleaning equipment.Provide constructive feedback on cleaning practices to improve service quality.Collaborate positively with team members, office staff, and clientsIt should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time. Prescribed procedures may be amended by management as and when required.Education and ExperienceMinimum Grade 10 education or equivalent.Previous experience in a cleaning role within a corporate or commercial environment.Basic understanding of general hygiene practices, including the handling and disposal of cleaning materials.Familiarity with facility layout to ensure efficient cleaning processes.Knowledge of various cleaning products, their applications, and safety measures.Key Skills and Competencies Able to work alone and manage time well.Highly motivated with a strong work ethic.Good at prioritising tasks to handle multiple jobs efficiently. Skilled in using different cleaning tools and products. Pays attention to detail and focuses on cleanliness.Task-oriented and completes work thoroughly and on time.Proactive in spotting and addressing cleaning needs.Follows protocols and procedures carefully.Open to learning new skills and adapting knowledge.Good at interacting positively with clients and co-workers.Hands-on, ready to do physical work required for cleaning.Key result areasEnsure timely and accurate reporting of cleaning activities to supervisors.Align all cleaning outputs with business requirements and client expectations.Activ
https://www.jobplacements.com/Jobs/C/Cleaner-1244633-Job-Search-12-04-2025-10-10-08-AM.asp?sid=gumtree
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