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Office Manager Zanzibar TanzaniaSalary: Market Related Purpose of Position: Complement Recruitment are recruiting for an Office Manager for a 2 year fixed term contract in Zanzibar. This is a 2-year fixed term, live in position based in Zanzibar, Tanzania. Apply Directly for this Job by clicking here - https://bit.ly/3LkgmiK Minimum Requirements Qualifications And Skills KEY OUTPUTS:General Oversee all operations within the company at the Office. Order and issue out yearly uniform to all staff members. Be open to feedback and able to respond in a positive way to correct any negative feedback that is received. Be willing to represent company at any events or meetings, when required this includes weekends and public holidays. Assist in ensuring the company reputation is at a high level and notify Senior Management should you foresee any issues coming. When the General Manager is on leave, be prepared to take on any roles that are required, this includes activities that fall over weekends and public holidays. Assist the General Manager with any paper work requested from Government departments. Ground Handling Daily overseeing of handling & Procurement Staff Overlook the transfer schedules and ensure they are correct Overlook the handling transfer vehicles, ensure they are maintained in good condition, always clean and up to date with regards to permits. Ensure the rates sheets for transfers and excursions is always up to date and submitted to LodgeSupport when pricing changes so that company Consultants and Agents can be aware of the price changes. Ensure the rates offered by company remain profitable and competitive within the local market. Oversee the Welcome Desk at the Airport, Ensure that it is maintained at a high standard and that all guests are always welcomed in a friendly, hospitable manner. Monitor all third party suppliers to ensure that they remain at company standard. Remain vigilant for new and exciting excursions that can be offered to guests. Finance Ensure the Office and handling Business units are budgeted for correctly each financial year. Be responsible for the management of the budgets for the Office and handling. Provide feedback to the Financial Manager on a monthly basis for Management accounts for Office and handling. Management of the Office Petty Cash. Ensure all invoices contain the correct company details as per Zanzibar Tax Laws. Assist in monthly recons of all invoices received for the Office and handling Team and submit to the Finance team for payment in a timely manner. Assist the Lodge Administrator when needed with submitting tax returns at Zanzibar Revenue Authority. Maintain the Monthly Fleets stats for handling department. Over
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Our client is currently recruiting for a NOC Back Office Administrator. This role will expose you to a diverse working environment and the opportunity to connect with other individuals in the organization. This is a 12month fixed term contract.Location: Bryanston, JohannesburgWorking Module: HybridROLE PURPOSETo ensure full availability and accessibility of all NOC systems for efficient uninterruptible operation of ATC Network Operation Centre (NOC). The NOC Back-office administrator will be the in-house point of contact for all monitoring system issues from both internal employees as well as contracted vendors. Responsible for implementation and training of new monitoring systems those will be deployed time to time responsible for existing systems enhancement/upgrades.Minimum 2-3 years of experience in a NOCSkills in presentation and technical reportingAbility to guide others in analyzing complex network relatedMust have strong quantitative, analytical, and critical thinkingAssertive, self-starter, proactive, innovative, attention to detailAbility to communicate technical information to non- technicalAbility to work with functional groups and different level of employees throughout MAST organization to achieve business results effectively andService delivery support process trainingStrong interpersonal skills with excellent verbal and written communication, able to manage internal and external teamNumerical reasoning with analytical thinking and strategic insight, proficient in problem solving, able to navigate through difficult business Preferably project accounting or purchasing management experience.Strong report writing skills with advanced understanding of MS Office (Word, Excel and PowerPoint)Â Generate, analyse, and report on NOC systems performance.NOC systems uptime.NOC Systems data managementResearch and implementing improvements to operational procedures, policies, and network management tools/systems.Analyse fault resolution process and develop scripts and reports.Optimize, develop, and create permanent and ad hoc reports.Provide support for NOC Teams in resolving complex faults and providing lasting solutions.Ensure optimal performance of all monitoring and performance management tools while meeting aggressive deadlines and regularly communicating status of troubleshooting, administrative and project efforts.Plan for training on NOC systems whenever required and ensure all NOC staff are fully trained on all NOC systems as well as Support NOC supervisors whenever required.Â
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We are looking for a NOC Coordinator who will be responsible for the administrative support in the National Operating Centre Department. The NOC Coordinator will be responsible for coordinating the resolution and process flow of tickets distributed to NOC Staff, as well as reporting to the Customers on their Services.
Send your CV to hr5 (at) peopledimension (dot) co (dot) za.
Responsibilities:
Ensure that all calls are logged, tracked, and resolved within the defined service-level agreement (SLA).Responsible for writing customer reports.Keeping the Management and customers informed about the status update.Working with other related departments in cross functional matters to ensure requirements are carried out correctly.Coordinate and ensure that the team works within the standard operating procedure (SOP).Coordinate and report on any escalations within the technical department.Reporting on the statistics of the Ticketing system.Adding and maintaining the accounts on the Ticketing system.Reporting to the Operations Manager about issues, problems and resolutions in the technical department.
Experience:
Proven work experience as a coordinator (across departments, liaising between internal and external stakeholders).Minimum 2 years working experience in similar role.Must have a knowledge of IT (Connectivity – Network) or an interest in IT.Hands-on experience with MS Office Suite.
Key Attributes:
Excellent verbal and written communication skills.Excellent organizational and multitasking skills.A positive attitude and strong work ethic.Customer Service orientated.Professional.Willingness to expand his / her knowledge.A team player with high level dedication.Ability to work under strict deadlines.
Qualifications:
Matric (with IT or CAT as a subject).
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Inbound Logistics Assistant
Assisting with the (1) coordination of inbound consignments from offshore and local suppliers, (2) control of operational aspects of inbound logistics management, (3) administration and clerical duties relating to inbound logistics management, narrowly, and procurement, broadly.
Tasks (Performance Elements):
Documentation and data control for the Inbound Logistics department.Document vetting and data capturing for the Inbound Logistics department.Administrative support functions for the Supply Chain Officer and the Administration Executive.Liaising with stakeholders of the Inbound Logistics, Procurement and Supply Chain processes of the company’ Group-level structure: in-house Merchandisers & Planners, Distribution Centre staff; Finance department, Management; and external parties such as Suppliers, Factories, Freight Agents, Customs Authorities, Attorneys.
Qualifications:
Degree in Logistics / Supply Chain
Experience:
Development of the individual for the role will be done in-house, on the condition that qualification requirements, skills and personal characteristics are aligned to the employer’s needs and demand of the role. All things being equal, experience in a freight management, supply chain or administrative role will be valuable.
Training:
Training for the requirements of the role will be done in-house, with the possibility of external training if the onuses of either the current role or future role necessitates this.
Skills:
Microsoft Office Suite (Excel most extensively); Sync; Pastel.Communication (oral & written); Detail focused; Ordered; English language proficiency.
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PURPOSE OF ROLE
A Social Media Administrator will be responsible for ensuring that all Social Media enquiries and queries are responded to and addressed timeously and accurately within the stipulated time frames. Should take a proactive role in learning about the client’s business needs and company culture and provide a high level of service.
RESPONSIBILITIES
Ensure that all enquires are acknowledge upon receipt with 24 working hoursEnsure that all Google Business Account queries and enquires are responded to timeouslyTo ensure that all queries are properly channeled to back office and that member is kept up to date on the progress of the queryTo manage that where enquiry is not clear a telephonic engagement is made with member to ascertain purpose of the queryTo act as a liaison between the members of the Fund and Fund’s other service providers (funeral benefit administrator, Section 37C Investigators, Trust Fund Administrators, Tracers) in receiving claims queries, escalations and ensuring that they are processed timeouslyIdentify the source of the query by identifying all parties to a complaint, and ensure that the relevant information be sought from all parties.Accurate query response within the stipulated timelines.Have good problem solving capabilitiesControl the outcome of the queries and ensure it is resolved.Be able to deal with the Board of Trustees and other stakeholder queries.Deal with day to day member queries telephonic and via emailsProvide a weekly report/update of all complaints and queries to ManagementProvide monthly reports for the relevant stakeholders
REPORTING AND ADMIN
Submit daily and weekly reports including any ad-hoc reports as and when required by business
RELATIONSHIP MANAGEMENT
Strictly adhere to the rules and policies of the Fund, legislation, administration procedures and service level agreements.Maintain and improve quality results by adhering to standards and guidelines; recommend improved procedures.Attend internal and external training required.
TIME MANAGEMENT
Excellent time management.Flexible and ability to work under pressure and multitask.
COMPETENCIES REQUIRED
MatricCommunication (Written and Verbal)English (Business writing and email etiquette)Stakeholder management (CRM)Industry knowledge and at least 2 years Industry experienceAccuracy and attention to detailJudgement and Decision MakingWorking under pressure And Deadline drivenOrganizational skills / Planning and prioritizingInterpersonal skillsSettings goals
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The incumbent will be responsible for providing an effective coordination functions of Performance Management; as well as Learning and Development to ensure that training programmes and relevant projects are planned, implemented, and monitored as per legislative requirements.
THE CANDIDATE PROFILE
3-year tertiary qualification in Human Resources Development / Management;Business / Stakeholder partnering;Administrative, problem-solving;High level planning and organizational skills;Intermediate to advanced level skills in Word, Excel, PowerPoint.
QUALIFICATIONS AND EXPERIENCE
3-year tertiary qualification in Human Resources Management;Certified Skills Development Facilitator;A Valid Code 08 drivers’ licence;Minimum 2 - 3 years’ working experience on performance and learning;Should have experience in the local government sector;Good interpersonal, negotiation and communication skills;Should have adequate administrative and HRIS support.
KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS
Performance Management: Ensure that all employees have completed Personal Development Plans signed off by line managers; Ensure that the PDP is in line with the organisational objectives; Monthly monitor the progress on PDPs against the WSP; Provide career guidance when needed; Ensure that proper analysis is done to ensure that training is effective in the organisation and there is a ROI.Learning and Development: Act as a first point of contact for Learning and Development and redirect as appropriate; Participate in creating and implementing learning and development programmes; Co-ordinating all communication in respect of training, to all internal stakeholders; Assist with preparation of material for Learning & Development; Monitor and manage training records and evaluation and provide feedback.Learnerships and Internships: Responsible for sourcing of interns; Ensure continuous improvement on the programme; Ensure that interns have a pre-determined learning outcome as part of their programme; Coordinate internal and external training; Monitor and evaluate the programme after each year or when trainees have successfully completed; Source external service providers and ensure that best practice ito training is delivered; Benchmarking of other programmes in the same sectors.Skills Development Facilitation: Take co-responsibility for convening the EESDCF and ensuring that appropriate consultative processes around skills development are implemented; Take appropriate procedures and records are kept of EESDCF meetings; Take responsibility for the development of the WSP; Liaise with the LGSETA around issues of skills development; Ensure submission of the W...
https://www.ditto.jobs/job/gumtree/483125346?source=gumtree
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Reporting to the Manager: Strategic Support and Information Analytics, this role will provide and maintain high-level professional administrative support in an administrative and office operational capacity to ensure and contribute to the overall success of the organization.
THE CANDIDATE PROFILE
Basic project administration ability;Innovative and team player;Results-driven individual;Strong analytical ability coupled with sound problem-solving skills;Uses the functional and technical knowledge and skills to perform routine clerical and administrative duties within policy and procedural requirements;Under supervision, performs work that is varied and that may be somewhat difficult in character, but usually involves limited responsibility;
QUALIFICATIONS AND EXPERIENCE
3 year tertiary qualification in Office Management / Secretariat;A Valid Code 08 drivers’ license (Travel could be required);Ability to maintain high-level of accuracy and confidentiality3 years’ experience in Administrative/ Secretarial capacity at a similar levelAbility to maintain high-level of accuracy and confidentiality is essential;
KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS
Technical Ability: Handles all confidential information with the necessary sensitivity and responsibility. Independently applies functional or technical knowledge in order to perform higher level clerical, administrative and secretarial duties well within policy and procedural requirements.Secretarial Services: With minimum supervision, schedule internal & external meetings with higher levels of complexity (diary management, professional communication with participants, booking venues & equipment; handle all relevant logistical arrangements) according to SALGA requirements and within budget.Drafts, prepares and edits responses to correspondence. This includes circulating various notices emanating from the Office of the Chief Officer and monitor adherence to relevant instructions therein.Event Management: Independent coordination of small to medium-sized events adhering to all quality and budgetary requirements. With some supervision, coordinate some aspects of large (local and international) events/ conferences adhering to all quality and budgetary requirements.Administrative Services: Ensure accuracy and completeness of administrative records and committee files and ensure a functional and user-friendly filing and record management system. Make recommendations to improve administrative and filing systems, processes and practices for increased ef...
https://www.ditto.jobs/job/gumtree/61615241?source=gumtree
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Position: Marketing Administrative Assistant
Location: Johannesburg
Job Summary:
The Marketing Administrative Assistant has an in-depth understanding of all the brands within the group. They are at the pulse of all leads generated by the companies marketing campaigns for all their stone and infinity surfaces, while assisting with the general marketing administrative tasks for all four brands.This is an administration role that requires incredible organisational and communication skills. The success of this role relies on maintaining an extremely high level of customer service and the ability to manage a variety of tasks throughout the day.Crucial to the PR efforts of the brands, the Marketing Administrative Assistant has direct contact to our end-user and provides the marketing department with the most accurate and current context of our target audience. With word-of-mouth marketing being more crucial than ever, this role ensures that the end-user has an exceptional overall brand experience, no matter what their needs are.Although the position is a junior one, the incumbent will serve as essential support to the daily operations of the marketing department. This role also manages the functioning of the Designer Incentive and Warranty Programs. Responsibilities are likely to grow and develop along with the tenure of the position.The role is perfect for someone who sees themselves as an admin machine with an eye for detail. General technological know-how and a “can do”, solutions-oriented attitude will make this job a pleasure
Skills and Personality Requirements:The ideal candidate should:
Have a friendly and positive attitudeBe very organised and meticulousBe reliable, responsible, and have the ability to work independently without constant supervisionPossess good people skills and be able to communicate in an appropriate and respectful wayHave the ability to undertake basic administrative tasks such as report writing and record keepingHave strong computer literacy in MS Office and search engine operatingHave the capacity for attention to detailDisplay a solid understanding of marketing principles is important
Minimum Qualification Requirements:
Diploma/Certificate in Sales and Marketing1-2 years experienceOwn Vehicle
Roles and Responsibilities:
Leads Protection
Receive all stone and infinity surfaces leads from our various channels on a daily basis. These platforms include (but not limited to): website, emails, helpline, WhatsApp, and Live Chat.Respond to these leads by way of ...
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Fulfillment OfficerIntroduction:An innovative medical software company situated in Pretoria East is seeking to employ an organised and precise Fulfilment Officer with a minimum of two years of experience to join their dynamic team.
Job Purpose:The purpose of this role is to coordinate and facilitate all order fulfillment and escalation activities for the B2C department of the company for the fulfillment of product orders in the USA and other regions.
REQUIREMENTS
Minimum education (essential):MatricDiploma in Supply Chain and Logistics
Minimum education (desirable):Bachelor’s degree in Business Management, Supply Chain Management, Logistics, or similar.
Minimum applicable experience (years):2 years
Required nature of experience:
AdministrationCase loggingFulfillment coordinationEscalation coordinationRetail or FMCG
Skills and Knowledge (essential):
ExcelCustomer supportStrong communication skillsStrong time management and prioritization skillsAn appreciation for query resolution and a sense of urgency for escalation turnaround timesStrong mathematics skills and attention to detail requiredAn excellent understanding of fulfillment processes and systemsCRM Software (Customer Relationship Management)Inventory Management and Fulfillment Software
Skills and Knowledge (beneficial):
WMS (Warehouse Management System Software)ERP (Enterprise Resource Planning Software)Working knowledge of US carrier services and related platforms
Other:
Ad hoc availability after hoursWorking hours: 15:00-00:00 five days a week.
COMPETENCIES
Essential Competencies:
Examining InformationEstablishing RapportConvincing PeopleShowing ComposureMeeting TimescalesChecking ThingsManaging TasksTaking Action
Important Competencies:
Documenting FactsInterpreting DataDeveloping ExpertiseAdopting Practical ApproachesProviding InsightsArticulating InformationMaking DecisionsThinking PositivelyEmbracing ChangeInviting FeedbackFollowing ProceduresProducing Output
KEY PERFORMANCE AREAS, WEIGHTS & OBJECTIVES
Stock Management 10%Assist in conducting stock takes (where applicable) and ensure stock levels ar...
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GENERAL DESCRIPTION – JOB PURPOSE
My client a well-established NPO operating in Southern Africa with facilities offering a range of accommodation choices for independent, assisted, frail and dementia care for the Aged is urgently recruiting for a Fundraiser - Partnership Co-Ordinator for their Johannesburg Establishment (House) .
The Partnership Coordinator (HPC) / Fundraiser is a multitasker by nature. He / She has excellent communication, administration, and project coordination skills with a solid understanding of Marketing and Sales principles.
The HPC provides implementation and coordination on the ground level and ensures all event projects and activities are executed to both brand and organisational standards
REMUNERATION:
My Client offers a Competitive market related Salary package – Negotiable
COMPETENCIES REQUIRED (MUST HAVE)
Certificate / Diploma: Events Management, Administration, Project Management or HospitalityWell-presentedStrong verbal and written communicator (English, Afrikaans)Works well under pressureConscientious with tasksDetail-orientatedGood presenter (Formal and informal)PassionateOrganisedFriendly, approachableAdaptableAbility to establish priorities and work independently.Developed interpersonal skillsPrincipled, ethical, and professional.Consistently displays a high level of enthusiasm, energy, initiative, and drive.2-3 years prior experience in events, marketing and / or project management1-2 years’ experience in fundraising activities and initiativesExcellent verbal and written communication skills.Proficiency in MS officeValid SA Drivers licenceOwn vehicleOwn Smart phone device equipped with updated messaging and camera-functionality
GENERAL DUTIES AND RESPONSIBILITIES
Campaigns
Campaigns - Capital Projects as per budget (4 Quarters = 4 campaigns)
Plan and Coordinate:
maintain applicable project schedulesset up yearly planning tasks for all Capex projects needs as directed by the Facility Manager. (i.e., Maintenance Equipment, Gardens & Equipment, House Aesthetics Look & feel, Furniture Needs, Housekeeping & Linen, Washing Machines & Tumble Dryers, Nursing & Medical).Task tracking, deadlines, and deliverables as set on the yearly calendar.Develop a strategy to approach potential donors i.e., using micro campaigns.Work towards pledging line items on a 3-year forecast.Maintain donor relationship, both new and old.Maintain and track all supporting budget / f...
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A company that specializes in ICT/Project Management talent placements and contracting has an exciting opportunity for a results driven Business Support Administrator in Gauteng.The successful incumbent will be required to provide administrative support within Paracon that enable service excellence to its internal and external stakeholders.Matric or NQF Level 4Diploma or degree would be an added advantageAt least 2 years’ experience in an office support and/or administrative roleAt least 1 years’ experience in a client and contracting environmentExperience in a sourcing and fast-paced environment will be an added advantageBasic knowledge of the relevant legislative provisions which include but are not limited to the Basic Conditions of Employment Act (BCEA), Occupational Health and Safety Act (OHSA), etc.Intermediate MS Suite skills (MS Word, Excel, and PowerPoint)Process external stakeholder information and generate the relevant contracts and/or other documentation as may be required from time to time both accurately and timeouslyProvide support to internal stakeholders by providing continuous feedback timeouslyObtain and/or follow up on any outstanding paperwork to ensure that the compliance requirements are met as determined by the companyEngage with external stakeholders a professional and timeous manner pertaining to any payroll related queriesExtract and issue weekly/monthly reports to management and internal stakeholdersLoad purchase orders onto the relevant system’s assignments to ensure that clients pay timeouslyReport and capture external stakeholder queries on a regular basis to enable management to proactively improve stakeholder experiencesCapture and process timesheets, expenses and bonuses accurately within the set deadlines to ensure on-time paymentCheck invoices and match it to the relevant timesheets prior to submission to processingObtain and submit documentation/information for all audits as and when requiredLoads training deductions and asset(s) as and when requiredAssist with ad-hoc projects as and when necessary
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Our client in the Financial Services Industry based in Johannesburg is currently looking to employ a Management Information Systems (MIS) Administrator.
Purpose of role• Report Writer• Management Information system designer and implementer.• Database management (ET-QV L-SQL).• Internal Management information reporting.
Requirements:
Appropriate qualification required.1-2 years’ experience in a similar role.Experience in financial services would be an advantage but not a necessity.Technical and IT proficient, need to be comfortable configuring systems and analyzing data.Computer literacy: Data Management, MSOffice (strong excel skills), MS SharePoint, QlikView or QlikSense, nPrinting, Power BI (Microsoft) and SQL.
Responsibilities:
Head office-based role.Build and maintain a process where all regions & users are using common systems and reports.Report Writing - builder, maintenance, reports A-Z, creating, maintaining, amendments, quality assurance, distribution.Support users across the branch network.Data mapping and management, MIS (Qlikview/nPrinting– multiple data sources); Power BI; Internal applications, SQL.Produce internal management information reports, including but not limited to month end reports, KPI reports, Toolkit, incentives and Management Dashboards.Scripting, coding, troubleshooting, debugging and ensuring quality assurance on data.Streamlining of processes and procedures as well as ensuring efficiency of MIS.Role Level Access/Security – ensuring data security.Automated data distribution.Daily, monthly, quarterly and annual user reporting.Ad-hoc reports.
Management Information
Produce all month end management & operational dashboards.Provide Management information to enable users to proactively manage operational performance and measurement results.Help co-create the relevant information for company to make decisions on a national scale (based on commercials & usability).
Personal and Company Development
Set goals for the year and ensure that personal training and development takes place.Ensure alignment to company development.Reassess the self-management principle continuously and self–measure.Move from operational chasing to more strategic value add responsibilities.Establish the systems and realignment of resources to enable a sustainable practice management and operations process for the company.
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Responsible for the technical design, planning, implementation, and recovery procedures for mission critical enterprise systems. Serves as a technical expert in the area of system administration for complex operating systems.
Recommends the redesign and configuration of operating systems and infrastructure applications. Investigates and analyzes feasibility of system requirements and develops system specifications.
Identifies methods, solutions, and provides project leadership and management in order to provide a high level of service to the customers of the department. Performs full supervision of Operations staff. Provides resolutions to requests, incidents and problems.
The Senior Systems Administrator will be expected to:
Design, install and configure internal and customer infrastructure.Proactively manage and maintain server, network systems.Administer and support core Microsoft Server, Microsoft Hyper-V, VMware and Backup technologiesPerforms disaster recovery operations.Design and implement monitoring, configuration management and reporting functions that will make a hands-off environment.Define and document best practices and support procedures.Provide after-hours support for Infrastructure related emergencies as well occasional weekend maintenance.Maintain inventory and asset configuration documentation of infrastructure environment.Assist with hardware,firewall, telecom and software vendor evaluation, recommendation.Mentor / cross train team members on existing and new technologies.Carry out special tasks at Managements direction.Interact with customers and staff at the technical level, as required.Other duties as assigned.
Skills and experience required
The successful candidate will have:
B-Degree – B-Degree in Information Technology/Systems
Microsoft Certification (MCSE) or equivalent certification in relevant programs desired.Advanced knowledge of Windows Server (2012/1016/2019)/desktop Operating Systems (XP/7/10)Managing in excess of 100 Windows Server infrastructure.Managing deployments/rolloutsManaging large scale Citrix/2X/Terminal Server installations.Managing server virtualization technologies like VMWare Server/ESX or Microsoft HyperV/Virtual Server.Working with ManageEngineA good understanding of LAN/WAN networking.Group Policy design and configuration.Microsoft IIS administration and configuration.Migration Mircrosft environments from “N -1 or 2 to “N”.Active Directory/LDAP user and group administration.Office 365 and Azure experience.Ability to troubleshoot complex infrastructure issuesStrong communication and documentation skills....
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNjc5NDE0MDI0P3NvdXJjZT1ndW10cmVl&jid=1484412&xid=3679414024
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Are you ready to soar in your career within the dynamic world of aviation? Our client is seeking a talented and detail-oriented Business Controller to be a part of their finance team. As a Business Controller, youll play a vital role in ensuring the accuracy, integrity, and efficiency of the financial processes.
Key Responsibilities:
Your role will encompass a diverse set of responsibilities, including:
Overseeing the complete accounting function, maintaining records of Revenue, Expenditure, Assets, and Liabilities.Ensuring accuracy, timeliness, and integrity of financial information throughout the accounting process.Preparing and reviewing reconciliations, inter-company accounts, and month-end audit files.Crafting and reviewing management accounts to provide strategic insights.Assisting in preparing and submitting statutory submissions in alignment with regulations.Participating in the Year-End audit process and contributing to cash flow reporting.Reviewing Annual financial statements and implementing robust internal controls.Managing the payroll function and bank reconciliations for accuracy.Collaborating on ad hoc projects to drive continuous improvement.Flexibility to assist with additional administrative tasks as needed.
Qualifications and Experience:
Matric qualification as a foundation for your expertise.Financial accounting degree or equivalent qualification.Successful completion of SAICA articles to showcase your commitment.2 years of experience in a similar role, highlighting your capabilities.Proficiency in Microsoft Office packages (Word, Excel).Intermediate-level Excel knowledge to excel in financial analysis.Strong attention to detail coupled with exceptional problem-solving abilities.Excellent verbal and written communication skills.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS82MzU5NDk5Mjg/c291cmNlPWd1bXRyZWU=&jid=1676731&xid=635949928
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A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented SHEQ Officer in the Western CapeThe SHEQ Officer is responsible for coordinating the Quality, Environmental, Health, Safety, legal compliance programmes and related issues within the department. She/he is also responsible for ensuring that the business complies with all relevant SHEQ legislation, company policies and procedures, minimum requirements and permit requirements. Coordination of the implementation, maintenance and administration of the SHEQ management system.National Senior Certificate / MatricSAMTRAC Certificate or equivalent occupational SHE trainingNational Diploma or equivalent in Health Safety ManagementFirst Aid level 2 Basic CertificateFire Prevention CertificateWarehousing experienceISO 45001 / ISO 9001 QualificationIncident investigationOwn transport and a valid drivers licensePROCESS/ADMINISTRATIONCoordination of SHEQ service providers;Review compliance to regional rules and regulations;Ensure that SHEQ meetings are held, recorded and document controlled;Ensure / enforce contractors’ compliance;Conduct accident investigations when required;Assist management with the implementation of the SHEQ management system;Assist in updating the SHEQ Management system to accommodate changes in legislation and Industry Standards;Ensure SHEQ document and data control systems are maintained by the responsible persons;Promote SHEQ Awareness;Monitor audit findings and recommend corrective and preventative actions;Conduct and facilitate risk assessments;Issue Non-conformance’s where required;Ensure management set objectives and targets for SHEQ compliance in the division;Evaluate and communicate the effectiveness of SHEQ management plans;Maintain control and training registers;Maintain all site safety filesPEOPLE MANAGEMENTDevelop and empower employees to take ownership of the SHEQ Management systemConduct regular awareness training on all sitesEnsure health and safety representative, first aider, fire fighter and handling of hazardous material training is up to dateFINANCEAssist in the preparation and management of budgetsCLIENT RELATIONSHIP MANAGEMENTEstablish and build a relationship with TES representatives;Communicate and provide feedback regularly to client and resolve client and TES queries timeouslyCRITICAL COMPETENCIESGood Communication SkillsPeople management skills and principles.Priority setting.Computer Literacy (MS Office – Excel).Numeric reasoning ability.Interpersonal skills.Attention to detail.Strong admin skills.Deadline driven and ability to work under pressure.Organized, efficient and task driven.Ability to multi-task
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE2OTc3Nl9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1758292&xid=1108_169776
6mo
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Submission details: info@mdotc.co.zaDeadline: 21 June 2024We are looking for a knowledgeable Bid Administrator with experience in the entire tendering process. They will also undertake administrative tasks in the Bid office. The bid administrator will facilitate the entire bid submission process, ensure completeness of data and documents, compliance with requirements, ensure quality standards are adhered to and be aware of and ensure tender deadlines are complied with. The ideal candidate must be competent in prioritizing and working within tight deadlines. They must have impeccable verbal and written English skills, be self-motivated, able to work with minimal supervision, extremely organized, liaise with all relevant departments, and highly computer literate. Key Responsibilities• Responsible for management of tender process from receipt to delivery• Procurement of tender documents, assessment of relevance and analysis of requirements; ensuring that format of the tender is adhered to as per tender requirements.• Collaborate tender documents which include all related pre-qualification and questionnaires- Ensure that tenders are of a high-quality standard.• Update tender register and follow-up tenders and maintain traceability of electronic and hard copy material.• Ensure that tender submissions represent the best possible response in terms of completeness and appropriateness.• Provide updates and progress reports on submitted tenders.• Ensure the up-to-date status of all company documents.• Provide support to the Administration department as and when required.Minimum Requirements• Relevant degree/ diploma (NQF level 6), administrative qualification will be highly beneficial.• 2 - 3 years related experience minimum• Strong administration, organizational and inter-personal skills Desired Skills:• Administration• Coordination• Bid Process ManagementMinimum 2 years Bid Administration experience
4d
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Main purpose of the job:
Provide competent accurate administrative support to all Supporting Health Initiatives (SHI) related activitiesEnsure effective documentation and control of all administration activities within SHI work closely with and provide high-level administrative support to the SHI Project Manager
Location:
JohannesburgHybridSome international travel may be required
Key performance areas:
Administrative support of all SHI-related activities
Coordinate administrative activitiesUnder the guidance of the Project Manager assist with the completion of, approval forms, travel, per diem approval forms, bank account application forms, and bank signatory forms for new grantsUnder the guidance of the Project Manager, coordinate and schedule SHI team meetings and appointmentsUnder the guidance of the Project Manager and using AI to prepare and disseminate meeting agendas, minutes, and action itemsFollow up on action items with team members ensuring support where necessaryUnder the guidance of the Project Manager and where relevant, such as in the case of theThe conference coordinator and Office Administrator traveling on a mission, provide backstop support by the following:
Work with the SHI Conference Coordinator to support with the booking of air-ground transportationAccommodation for relevant activitiesField emails and alert the Project Manager of urgent requirements
Professional screening and dissemination of emails and correspondence received on the SHI Email account. These may include application/tender queries, and other
Support to the SHI Project Manager
Provide full support to the Project Manager on SHI-related administrative activities:
When required, assist in preparing documents, reports, and presentationsDisseminate internal project-related queriesEnsure accuracy and completeness of consultancy agreements developed under each grant. This will be under the guidance of the Project Manager and in collaboration with Wits Health Consortium Legal and or Human Resources Departments under the SSC
Required minimum education and training:
Relevant Diploma or Degree demonstrating ability to communicate with people and a good understanding of contracts, be it Human Resource/Consultancy agreements or contractual agreements with legal entitiesA good understanding of the African Continent
Required minimum work experience:
Minimum 2 years experience as an Administrator
Desirabl...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNjkyNzMwMDEyP3NvdXJjZT1ndW10cmVl&jid=1755284&xid=3692730012
6mo
The Finance Officers will be responsible for executing and overseeing the financial transactions of the organisation:Creditors reconciliations and payments processing;Accounts receivable;Payroll processing;Petty cash reconciliations;Bank statements;Month-end reporting;Governance and controls;Minimum Qualifications and Experience:Bachelor’s degree in Accounting, Finance or Business Administration; At least 5 years’ experience in financial administration, bank reconciliations, creditor
processing and procurement procedures;Must have completed SAICA training contract/articles;Exposure to the Global Fund experience will be an added advantage;Skills and Competencies:Knowledge of payroll, payroll taxes and benefits administration;Extensive working knowledge of MS Office (Excel, Word, PowerPoint);Excellent organisational and prioritisation skills;Maintain a high level of confidentiality;Extensive knowledge of internal control concepts;Knowledge of basic principles and practices of accounting;Excellent record keeping and record management techniques;Ability to work in a highly pressurised work environment with very tight deadlines;Ability to interact with both internal and external auditors;Suitably qualified and experienced candidates may send their CVs to:recruitments1@sibanyebusgrp.co.za
21d
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