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Results for job office assistant in "job office assistant" in Jobs in Cape Town in Cape Town
1
Office Manager Century City Cape Town
Our SAAS / technology client in Century City Cape Town is looking for an Office manager with 7 years office management experience and exceptionally experienced with software like Microsoft, Excel, powerpoint, pastel and others. You will be responsible for overseeing the daily operations of our office, ensuring a smooth and efficient work environment. This role involves managing administrative tasks, supporting staff, and coordinating office activities to enhance productivity and maintain a positive office culture.
Salary Negotiable
Min Requirements and Qualifications
• Matric and an Office Administration diploma qualification
• 7 years proven experience as an Office Manager, Administrative Assistant, or similar role.
• Proficiency in office software (e.g., Microsoft Office Suite, Excel, powerpoint, Pastel/SAGE, Google Workspace).
• Familiarity with office management procedures and basic accounting principles.
• Ability to work independently and as part of a team.
Responsibilities
• Office Administration - Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Coordinate with vendors and service providers for office maintenance and supplies.
• Assist with Service level agreements and contracts
• Assist with all supplier, ordering and deliveries
• Booking of Board and meeting rooms
• PA related duties to Senior Management
• Oversee the office budget and manage expenses effectively.
• Staff Support - Assist in onboarding new employees and organizing training sessions.
• Serve as a point of contact for employees regarding office-related inquiries
• Communication and Coordination - Facilitate communication between departments and ensure information is disseminated effectively.
• Manage the office calendar and schedule meetings and appointments as needed.
• Ensure the office complies with health and safety regulations.
• Implement and maintain office policies and procedures.
Apply online
FROGG Recruitment
Consultant Name: Quinton Wright
6d
FROGG Recruitment SA
1
Responsibilities:Coordinate all corporate travel, including flights, accommodation, transport, and visa arrangements.Assist with marketing projects, including event coordination, stock management, and distribution of marketing materials.Provide high-level administrative support: scheduling, document management, filing, and correspondence.Liaise with clients, manage executive communication, and ensure efficient information flow across departments Requirements:3â??5 yearsâ?? experience in administrative or executive assistant roles.Strong proficiency in Microsoft Office Suite.Excellent organisational, communication, and multitasking skills.Experience in marketing or executive support will be advantageous.
https://www.jobplacements.com/Jobs/C/Corporate-Assistant-1250402-Job-Search-02-27-2026-00-00-00-AM.asp?sid=gumtree
4d
Job Placements
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Key Responsibilities: Personal Assistant and Executive Support (Primary Focus) Diary and Calander management, setting up of appointments and reminders, preparing agendas, and taking minutes.Act as the first point of contactPreparation of various documentation, filing and general administrationHandling sensitive and confidential information with professionalism and discretionRenewal and administration of vehicle licences, sales, personal number plates, and filingManaging / updating various insurance policies + submitting and tracking insurance claimsFamily support and administrationSome travel and transport management and assistantBasic IT supportObtaining clear approvals for every quote/ invoice / jobOffice Management Stationery and office supplies, petty cash, cleaning management, equipment management, suppliers, and contractorsAbility to anticipate needs, resolve issues with speedProperty Administration Support (Secondary Role)Tenant liaison managing communications, and requestsMaintain accurate tenant and property records, including lease terms, documentation, contact details, and filingCoordinate and schedule property inspections, repairs, and maintenance with vendors and contractorsPrepare correspondence, reports, and documentation for leases, renewals, and noticesSupport leasing efforts, including tenant applications and onboarding documentationMonitor lease expirations and follow up on renewals or vacanciesEnsure compliance with local property laws and company policiesTrack and manage utilities, service contracts, and insurance requirementsSupport and work closely with the Maintenance Manager ensuring you are up to date with all outstanding duties, assist with obtaining competing quotes.Working closely with the Finance Manager assisting with billing, collections, and invoicesRequirements:Proven experience as a personal assistant AND property administrationKnowledge and experience with Leases, facility management, and various property requirements.Strong filing and organizational skills and attention to detailExcellent communication and interpersonal abilitiesProficient in MS Office (Word, Excel, Outlook) Ability to multitask and manage time effectivelyHigh level of professionalism and discretion when handling sensitive informationMatric certificate or equivalent; further education in property, business, or administration is advantageous
https://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant--Property-Administra-1259049-Job-Search-02-27-2026-00-00-00-AM.asp?sid=gumtree
4d
Job Placements
1
Key ResponsibilitiesCoordinate all corporate travel, including flights, accommodation, transport, and visa arrangements.Assist with marketing projects, including event coordination, stock management, and distribution of marketing materials.Provide high-level administrative support: scheduling, document management, filing, and correspondence.Liaise with clients, manage executive communication, and ensure efficient information flow across departments Requirements3â??5 yearsâ?? experience in administrative or executive assistant roles.Strong proficiency in Microsoft Office Suite.Excellent organisational, communication, and multitasking skills.Experience in marketing or executive support will be advantageous.
https://www.jobplacements.com/Jobs/C/Corporate-Assistant-1246496-Job-Search-02-27-2026-00-00-00-AM.asp?sid=gumtree
5d
Job Placements
1
EXECUTIVE ADMINISTRATIVE OFFICERAre you a dynamic administrative professional seeking an opportunity to showcase your talents in a dynamic environment? ADEC Cape Town is looking for a dedicated Administrative Officer to support executives and streamline office operations. This role requires a proactive individual with the ability to work independently, ensuring smooth administrative processes.Responsibilities:Efficiently organize and coordinate executive travel arrangements, including transportation and accommodation services.Manage Cape Town office operations, facilitating monthly management meetings and maintaining expense records and budgets.Handle administrative requirements for the Cape Town office facility and process invoices for finance.Coordinate internal and external meetings, including teleconferences, and maintain filing systems and contact databases.Support the Cape Town executive team by preparing and editing correspondence, presentations, and other documents.Education, Knowledge, and Skills Requirements:3 to 5 years experience as an administrative assistant in an international environment.Previous experience in a human resource environment is an asset.Fluent in English, both verbal and written; additional languages are advantageous.Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and strong IT skills.Motivated team player with the ability to thrive in a multicultural environment.Strong attention to detail and the ability to work independently.Capacity to handle confidential information and manage multiple tasks effectively.Professional skills Requirements: Proficiency in Excel and willingness to learn new digital tools/software.Logical thinker with analytical capabilities and an understanding of finance and operations functions.Excellent communication skills and attention to detail.If you are ready to take on a challenging yet rewarding role where you can make a significant impact, please submit your application highlighting your relevant experience and qualifications. Join us at ADEC Cape Town and be part of a dynamic team dedicated to excellence.
https://www.jobplacements.com/Jobs/O/Office-Administrator-Executive-Assistance-1267489-Job-Search-03-02-2026-07-02-37-AM.asp?sid=gumtree
1d
Job Placements
1
ResponsibilitiesResponsible for the overall efficient running of the Restaurant (operations, financial, hygiene, and safety)To implement systems and plans as per the Restaurants policies and proceduresEffective communication and management of all staffSupport and coach restaurant staff as requiredMonitor progress against plans and take corrective action where necessaryOrdering, control, and receiving of stockEffective scheduling of restaurant staffManaging controllable expensesSubmitting of relevant reportsCash handling and bankingEnsure customer satisfaction and handling of customer complaints RequirementsGrade 12South African Citizens onlyMUST have a minimum of 2 years of Fast Food Restaurant Assistant Manager experience and preferably:- KFC, Hungry Lion, Chicken Licken, or similar Fast Food store experienceMicros/GAAP POS Minimum 2 years of experienceComputer literate - MS OfficeMinimum 2 years POS experience (Micros/GAAP or similar POS)
https://www.jobplacements.com/Jobs/F/Fast-Food-Assistant-Manager-Kraaifontein-1267188-Job-Search-3-2-2026-5-05-03-AM.asp?sid=gumtree
1d
Job Placements
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RequirementsMatric, with previous experience in an administrative or client-facing role (travel and tourism experience advantageous)Strong communication and customer service skillsGood organisational and time-management abilitiesComfortable working with online booking systems and websitesProficient in Microsoft Office and general computer systemsProfessional, friendly, and well-presentedReliable transport (own or public options, as long as you are on time) DUTIESHandle client interactions and enquiriesProcess and manage online bookings via the company websiteSchedule and confirm bookings with clientsGreet clients in a warm and professional mannerProvide general administrative and client supportAssist with basic invoicing and payment processingMaintain accurate filing systems (digital and manual)Support day-to-day office operations and administrative tasksLiaise with internal teams to ensure smooth arrangements Salary: R10,000 ctc, negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.Â
https://www.jobplacements.com/Jobs/A/Administrative-Assistant--Client-Liaison-Foreshor-1266588-Job-Search-02-26-2026-10-32-13-AM.asp?sid=gumtree
5d
Job Placements
1
JNR Administration Clerk * Matric* Computer Literate - MS Office* MINIMUM 2 Years Reception/Admin  experience* SAGE 300 - An AdvantageDuties and Responsibilities:Handling all Incoming and Outgoing CorrespondenceManaging Office Supplies & EquipmentAssisting with Basic Bookkeeping TasksOrganizing and Scheduling AppointmentsProviding General Administrative support to StaffÂ
https://www.jobplacements.com/Jobs/A/ADMINISTRATION-CLERK-1251737-Job-Search-02-26-2026-00-00-00-AM.asp?sid=gumtree
5d
Job Placements
1
Misi is currently seeking a dynamic and highly organized Executive Coordinator to manage office responsibilities, enabling her to concentrate on her creative endeavors. This is a half-day position.Key Responsibilities:Office management and process planningClient onboarding and communicationInvoicing and financial administrationDiary and schedule managementLiaising with service providersCoordinating logistics and product deliveriesInstallation planning and managementManaging email correspondencePreparing reports and presentationsRequirements:At least 5 years’ experience in office management / executive assistanceStrong work ethic and ability to manage time independentlyProfessional and structured approachExcellent communication and interpersonal skillsProficiency in QuickBooks and Microsoft Office Suite, Creative suites would be an advantageAttention to detail and problem-solving skillsExperience in a similar role is preferredAbility to multitask and handle various administrative dutiesStrong organizational skills
https://www.jobplacements.com/Jobs/E/Executive-Coordinator-1267486-Job-Search-03-02-2026-07-02-30-AM.asp?sid=gumtree
1d
Job Placements
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ResponsibilitiesProvide administrative support to operations and service teamsCoordinate scheduling and assist with service-related administrationMaintain accurate records, documentation, and filing systemsPrepare quotations and supporting documents using internal systems and spreadsheetsHandle invoicing and day-to-day billing processesManage debtor accounts, including follow-ups and reconciliationsCompile, update, and distribute operational and service reportsAnswer incoming calls and assist with general office communicationSupport overall office administration and ad hoc administrative tasksRequirementsMinimum of 3 years experience in an administrative or office support roleExposure to financial administration, including invoicing and debtors managementProficient in Microsoft Office (Excel essential)Experience working on accounting or invoicing software (Xero advantageous)Strong organisational and time-management skillsHigh attention to detail with the ability to manage multiple tasksProfessional telephone manner and communication skillsAbility to work independently and as part of a team
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1264291-Job-Search-02-19-2026-22-28-43-PM.asp?sid=gumtree
11d
Job Placements
1
Position: Travel & Admin AssistantLocation: Cape Town, South AfricaType: Full-time | On-siteDepartment: Office Management Are you an organised, detail?driven professional with experience coordinating travel and supporting busy office operations? We’re looking for a proactive Travel & Admin Assistant to join our Cape Town team and ensure seamless travel arrangements, smooth administration, and exceptional internal service delivery. About the RoleThe primary purpose of this role is to coordinate local travel across the organisation including booking accommodation and rental vehicles, supporting visa applications, and providing dining or logistics recommendations.You will also support the Office Management Team with a variety of administrative and operational tasks to keep the office running efficiently.Key ResponsibilitiesTravel CoordinationBook accommodation and rental vehicles for employeesAssist with visa application processesManage accommodation bookings and maintain accurate travel recordsAssist the Travel Coordinator with travel emergencies, last?minute changes, cancellations, and re-bookingsAdministration & Operational SupportProcess travel and administration-related invoicesMaintain travel lists and update internal spreadsheetsAssist with PPE requests, monitor stock, and manage replenishmentArrange staff medical bookings and maintain related recordsServe as a backup for front desk reception, welcoming clients, candidates, and stakeholdersProvide general administrative support to the Office Management TeamMinimum Educational QualificationsHigh School Diploma (Matric) is requiredFurther education or certification in Travel & Tourism is advantageousMinimum Experience & Skills2–3 years experience in a travel coordination, office administration, or similar roleProficient in Microsoft Office Suite (Word, Excel, PowerPoint – intermediate to advanced)Strong administrative capability with excellent organisational skillsExperience using Sage is an advantageExceptional attention to detailAbility to work under pressure and meet tight deadlinesStrong understanding of office operations and workflowsProven track record in planning and managing itineraries for diverse employee profilesStrong risk management and decision-making abilitiesAbove?average written and verbal communication skillsExperience handling complex travel arrangements, including group bookings, corporate travel, and international destinationsComfortable dealing with stakeholders at all levels with professionalism and discretionKnowledge of industry laws, regulations, and et
https://www.jobplacements.com/Jobs/T/Travel--Admin-Assistant-1264652-Job-Search-02-20-2026-05-00-16-AM.asp?sid=gumtree
11d
Job Placements
1
We are looking for a proactive and detail-oriented Office Administrator to support our dynamic team. This role blends traditional office administration with basic HR support and facilities coordination, offering a unique opportunity to contribute to both operational efficiency and employee experience.Due to our UK-based structure, some tasks will require availability outside standard South African working hours.Responsibilities:The extent of your duties will include but are not limited to:Office Administration•Manage day-to-day office operations, supplies, and vendor coordination•Maintain filing systems, documentation, and general correspondence•Support scheduling, travel arrangements, and meeting logisticsHR Administration•Assist with onboarding and offboarding processes•Maintain employee records and support HR documentation•Coordinate basic HR queries and liaise with the HR Manager on employee mattersEvents Coordination:•Assist with the planning and execution of company-planned events and functions•Support the great-place-to-work (GPTW) committee and assist with the delivery of GPTW activitiesCross-Time Zone Collaboration•Provide administrative support aligned with UK business hours•Coordinate with UK-based teams and stakeholders as neededThe successful candidate will have:•Strong organizational and multitasking skills•Prior experience in an HR administration of at least 2 years•Excellent communication and interpersonal abilities•Comfortable working independently and across time zones•Tech-savvy with proficiency in MS Office and collaboration toolsOther Desirable skills•Excellent listening skills and clear concise verbal and written skills.•A team player and the ability to work with people of all working styles, backgrounds, experience, etc.•Excellent interpersonal skills with the ability to communicate at all levels•Ability to prioritise and handle multiple tasks at any given time•A strong can do’ attitude.UK Working hours and some weekends
https://www.jobplacements.com/Jobs/H/HR-Office-Administrator-1265420-Job-Search-02-24-2026-03-00-29-AM.asp?sid=gumtree
8d
Job Placements
1
1
Personal Assistant / Sales AnalystSupport executive leadership and drive sales insights.Location: Klapmuts | Salary: Monthly Guaranteed Package R28 000.00About Our ClientBased in the Klapmuts region, this company is a dynamic distributor. It operates a professional environment that values smooth operations, data-driven decision-making, initiative, and a positive attitude.The Role: Personal Assistant / Sales AnalystThis dual-function role exists to provide high-level administrative support to the Sales Director while conducting detailed sales reporting and analysis. It contributes to the business by facilitating communication, handling confidential information, and supporting the decision-making process through data interpretation.Key ResponsibilitiesUtilize 4 years of related experience to support the Sales Director and sales functions.Manage the Sales Directors calendar, meetings, and travel arrangements.Gather and analyze sales data to create reports on forecasts, pipelines, and performance.Act as a liaison between the Sales Director and internal or external stakeholders.Utilize CRM software to maintain accurate records and track key performance indicators.Assist in planning and executing sales events and conferences.Conduct market research to support sales team strategies.Experience in sales reporting, analysis, and CRM systems is advantageous.About You4 years of related experience.Matric or a relevant Diploma.Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).Assertive, self-motivated, and able to work independently.High level of discretion and strong organizational skills.Experience in sales reporting, analysis, and CRM systems is advantageous.
https://www.jobplacements.com/Jobs/P/Personal-Assistant-Sales-Analyst-1266443-Job-Search-2-26-2026-7-52-39-AM.asp?sid=gumtree
5d
Job Placements
1
Skills & Requirements:The Inside Sales Assistant will primarily provide support to the Business Development Executive within their designated Sales Territory and help them improve efficiency as Sales Volume Increases.The Inside Sales Assistant will work within the companies Sales Team and be focused mainly on SOLIDWORKS & 3D EXPERIENCE Sales.The Inside Sales Assistant is primarily involved in achieving new business acquisition, revenue growth objectives and nurturing our existing customer base, whilst supporting any Sales and Marketing developed strategy to achieve overall organizational objectives.The successful candidate will be an enthusiastic and self-motivated person that enjoys working alone or within a team environment.This person will also be keen to grow their knowledge through coaching or online learning opportunities to increase skill and broaden their product knowledge.The individual will be able to plan their activities and manage their time effectively.The individual will also be comfortable with various methods of prospecting through cold calling, email communications or social media interactions required with sales pipeline building.Responsibilities:Minimum MatricCertificate or Higher Certificate in Business Management or Sales and Marketing will be advantageousPrior Sales experience either Internal or External will be advantageousGood Computer LiteracyPresentable and well-groomed with strong communication skillsEnergetic and ConfidentAble to work under pressureFluency in English and AfrikaansAble to be persistent and persevereExcellent Time ManagementGeneral Office Administration
https://www.jobplacements.com/Jobs/I/Internal-Sales-Assistant-1267257-Job-Search-03-02-2026-04-08-11-AM.asp?sid=gumtree
1d
Job Placements
1
Key ResponsibilitiesProcess supplier and customer invoices accurately and efficiently.Manage accounts payable and receivable, ensuring timely payments and collections.Reconcile bank statements, accounts, and financial transactions.Maintain accurate financial records and assist with month-end processes.Support the finance team with reporting, data capturing, and documentation.Assist with financial queries and contribute to improving accounting processes. RequirementsCertificate or Diploma in Finance, Accounting, or Bookkeeping (advantageous).Proven experience in a financial administration or accounting role.Solid understanding of basic accounting principles.Strong proficiency in MS Office / Google Workspace and accounting systems.High level of accuracy, organisation, and attention to detail.This is an excellent opportunity for a detail-oriented individual who takes pride in maintaining financial accuracy and contributing to the success of a growing, purpose-driven organisation.
https://www.jobplacements.com/Jobs/F/Financial-Administrator-1223836-Job-Search-02-27-2026-00-00-00-AM.asp?sid=gumtree
5d
Job Placements
1
REQUIREMENTSMatricProven experience in office administration and/or stock controlStrong organisational and time-management skillsExcellent attention to detailAbility to multitask and prioritise workload effectivelyStrong communication skills and ability to liaise with suppliers and internal teamsProficiency in MS Office (Word, Excel, Outlook) DUTIESReporting to the Management teamAnswer incoming calls and assist with enquiries over the phoneManage consumables and materials stock levelsTrack all incoming and outgoing stock, including offcutsConduct regular stock takes of consumablesTrack and manage contract-specific consumablesOrder contract-specific and standard consumablesObtain quotes for normal consumablesFollow up with suppliers regarding material deliveriesPrepare and manage dispatch notes with the treasurer for company vehiclesGeneral office administration including answering phones and managing stationeryMaintain filing systems (physical and electronic)Manage delivery documentation and contract sign-offsEnsure the office is well organised and adequately stockedCoordinate vehicle licence renewals, repairs, and maintenanceSalary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/O/Office-Administrator-1267355-Job-Search-03-02-2026-04-32-22-AM.asp?sid=gumtree
1d
Job Placements
1
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