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Results for assistant office administrator in "assistant office administrator", Full-Time in Jobs in South Africa in South Africa
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JOB DESCRIPTIONPERSONAL DEVELOPMENT AND ATTRIBUTES Follows through and delivers results despite obstacles.Identifies, analyses, organises and solves problems and issues in a timely and effective manner.Delivers required business results; sets and achieves goals and consistently complies with quality standards.Optimises use of time to ensure maximum output and delivery, as per required timeframes.Works within a team structure.Works well under pressure with high degree of attention to detail. OFFICE ADMINISTRATION Prepares, formats and proofreads technical reports and documents.Takes minutes at meetings and distributes thereof.Compiles tenders and ensures documentation is certified timeously as and when requiredCompiles, submits and tracks invoices to clients as and when required.Processes external suppliers invoices as and when required.Delivers and collects documents.Handles all divisional correspondence.Files all documentation in accordance with Quality Management System.Orders, monitors and distributes stationery for the Executives.Makes travel arrangements for the Executives.Maintains Technical Executives diaries.Captures Technical Executives timesheets on Proman.Organises catering and sets up meetings for the executives and liaises with HR for budgets.Formulates PowerPoint presentations. GENERAL ADMINISTRATIVE DUTIES Provides support and assists with work overflow as needed by the management team.Vision system administrationSupervises junior administrators TENDERING DUTIES Collates and submits supplier database applications.Liaises with Head Office and Business Unit Manager to arrange briefing attendance.Downloads necessary tender documents and updates tender calendar.Compiles tenders, ensuring correct and timeously submission updates tender results.Manages tender correspondence in line with internal and external guidelines.Accurately inputs tender milestone dates into the Tender Tracker system.Assists in the management of data related to the tendering process. FINANCIAL DUTIES Collates invoices for client within the defined deadline of the 5th of the month.Follows up on debtors in terms of 45/60 days in liaison with Divisional Manager.Follows up on submission of creditors invoices to be received monthly, with constant follow up.Maintains project pipeline plan in terms of recovery of debtors and management of outstanding invoices to be processed.Adheres to the policy rules as set in the HR-PO-Travel Policy https://www.jobplacements.com/Jobs/S/Senior-Administrator-Engineering-1256403-Job-Search-01-27-2026-00-00-00-AM.asp?sid=gumtree
1mo
Job Placements
1
Purchasing & Shipping AdministratorLocation: Bellville - Cape Town Salary: RR20 000 – R25 000.CTC. (DOE) Benefits.A leading provider of high-end architectural design furniture, fabrics, textiles, rugs, and luxury homeware, to both local and international markets.Minimum RequirementsMatric certificate (essential)2–3 years’ experience in an administrative role, preferably within a purchasing, shipping, logistics, or similar environmentStrong computer literacy (MS Office essential)Highly organized, structured, and able to manage multiple tasks simultaneouslyAbility to work effectively under pressure and meet deadlinesExcellent verbal and written communication skillsStrong team player with a professional attitudeMeticulous attention to detail and a high level of accuracyReliable, proactive, and willing to go the extra mileKey ResponsibilitiesPerform all administrative duties in alignment with company policies and best interestsHandle all information with professionalism and strict confidentialityIdentify and report any serious problems, discrepancies, or irregularities to managementSupport purchasing and shipping operations, including but not limited to:Shipments: Coordinating and tracking local and international shipmentsSystem Data Capturing: Accurate capturing and updating of purchasing and shipping dataCostings: Assisting with cost calculations and verificationQueries & Requests: Managing internal and external queries related to orders and deliveriesHousekeeping: Maintaining organized records, files, and documentation Are You? Detail-driven, organized, and thrive in a fast-paced environment within the luxury design sector, this is an excellent opportunity to grow your career with a respected and established brandApply Now #luminapersonnel
https://www.jobplacements.com/Jobs/P/Purchasing-and-Shipping-Administrator-Bellville-1257202-Job-Search-01-29-2026-07-00-15-AM.asp?sid=gumtree
25d
Job Placements
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Future Careers is seeking a Store Supervisor for a leading fashion retail brand based in Umhlanga. The successful candidate will play a key role in supporting store management by overseeing daily store operations, leading and motivating the sales team, and ensuring exceptional customer service standards. This role is ideal for a fashion-focused retail professional with strong leadership ability, a hands-on approach, and a passion for driving sales, maintaining visual excellence, and ensuring effective stock control in a fast-paced retail environment.DescriptionWork flexible shifts, including weekends and public holidays.Handle cashier and back-office administration tasks (Dolphin lookups, cash-ups, banking, daily reconciliations).Manage stockroom operations and perform stock counts.Act as Acting Manager when required, supporting overall store leadership.Implement and manage markdowns.Oversee store opening and closing procedures.Achieve individual sales targets and contribute to overall store performance.Maintain stock management and visual merchandising standards.Supervise administrative functions, including staff cash handling, cash desk operations, stock control, and back-office tasks.Plan and schedule operational objectives, staff rosters, and daily activities.Monitor and report on stock levels, sales, expenses, and adherence to policies and procedures.Resolve escalated customer queries and operational issues.Assist with casual recruitment, selection, and onboarding of team members.Manage individual performance, training, development, and disciplinary matters.Uphold company culture, values, and standards across the store.Collaborate effectively with internal departments (IT, Finance, RCS) and external service providers.Education ProfileGrade 12 Certificate requiredTertiary qualification in Commerce is advantageous.1-2 years experience in a Store Supervisory role or customer-facing retail role.Working knowledge of store management systems and proficiency in Microsoft Office.Strong selling, financial, and basic coaching/team development skills.Understanding of industrial relations.Confident, decisive, and proactive with strong leadership capabilities.Ability to build relationships, network, and influence effectively.Skilled in presenting, communicating, writing, and reporting.
https://www.jobplacements.com/Jobs/S/Store-Supervisor-1257316-Job-Search-1-30-2026-3-40-39-AM.asp?sid=gumtree
24d
Job Placements
1
Your duties will include, but are not limited to:Handle end-to-end bookkeeping duties through to the trial balance stageManage incoming and outgoing payments, ensuring timely processingPerform bank reconciliations and oversee petty cash transactionsCompile and submit VAT documentation within statutory deadlinesKeep financial records current using appropriate accounting softwareCarry out Microsoft Office tasks such as creating schedules, drafting letters, and preparing responses for auditsAssist with day-to-day office management, including filing, diary coordination, and correspondenceCoordinate with external accountants and auditors as neededAdminister trust-related tasks, including preparing documents, lodging them with the Masters Office, and tracking progress until completionSkills & Experience: Minimum 3 years of bookkeeping experienceExperience on ERP System: Pastel Partner, Xero, Stage One, and/or QuickBooks Qualification:MatricNational Diploma will be advantages Connect with us on
https://www.jobplacements.com/Jobs/B/Bookkeeper-1257051-Job-Search-01-29-2026-04-14-11-AM.asp?sid=gumtree
25d
Job Placements
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Assistant Asset ManagerJoin a fast-growing UK property management team from Cape Town full training providedRemote (Cape Town-based) with strong hybrid potential, R30,000/monthAbout Our ClientOur client is a dynamic and growing property management company operating in South London, now expanding its international support team. They offer comprehensive residential property services and pride themselves on delivering exceptional service through clear communication, strong processes, and attention to detail. This is a great opportunity to build a long-term career in UK property management from South Africa.The Role: Assistant Asset ManagerThis role supports a UK-based Residential Property Manager in the day-to-day running of a varied property portfolio. The Assistant Asset Manager will be responsible for providing high-quality administrative and operational support across tenancy management, compliance, contractor coordination, and digital systems. You will become a fully integrated member of the UK team, attending weekly video calls and working in close collaboration with your colleagues abroad.Key ResponsibilitiesMinimum 12 years experience in property management, administration, or operations supportHandle calls and emails from tenants, landlords, and contractors professionallyPrepare and send tenancy renewals and track lease end datesCoordinate property inspections and track follow-up actionsSchedule and oversee maintenance and repair work with contractorsMaintain digital compliance records (gas safety, fire safety, HMO licenses)Support tenancy lifecycle tasks such as check-ins, check-outs, and deposit trackingEnsure property management systems are up to date and accurateAssist with document control, report preparation, and digital filingAttend weekly video meetings and maintain close communication with the UK teamAbout You12 years experience in a relevant support or property roleExcellent spoken and written English communicationHighly organised with excellent attention to detailProficient with Microsoft Office (Word, Outlook, Excel)Reliable internet and ability to work UK core hoursPositive, self-motivated, and a strong team playerExposure to property/facilities admin and tools like Reapit or Fixflo (desirable)Familiarity with UK lettings or HMO compliance (a plus, training provided)
https://www.jobplacements.com/Jobs/A/Assistant-Asset-Manager-1256735-Job-Search-1-28-2026-8-38-32-AM.asp?sid=gumtree
1mo
Job Placements
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Do you enjoy creating a warm, professional first impression while keeping things running smoothly behind the scenes?A well-established property management company is seeking a Student Liaison Officer to join their Cape Town-based team at a prominent student accommodation site. This role offers the perfect opportunity for an organised, people-orientated professional with strong administrative skills and a passion for service excellence.Key Duties:Greet students, visitors, and contractors while maintaining a professional reception areaAnswer calls, take accurate messages, and direct queries to the relevant team membersAssist with tenant and student enquiries, complaints, and maintenance issuesPrepare boardrooms for meetings and manage visitor access and contractor coordinationMaintain administrative systems including key registers, documentation, and work ordersMonitor the admin mailbox and ensure timely, accurate communicationSupport the Property Manager with day-to-day administration and student accommodation processesAttend meetings and take accurate minutesKey Requirements:Grade 12 (Matric) is essential; a relevant Diploma or Degree in Office Administration is advantageous24 years experience in a receptionist or administrative role, preferably within property or student accommodationStrong communication and interpersonal skills with a friendly, professional demeanourHigh level of accuracy, organisation, and attention to detailAbility to multitask, remain calm under pressure, and meet deadlinesProficiency in MS Office and general office systemsA proactive and service-driven mindsetEE Disclaimer:https://www.jobplacements.com/Jobs/S/Student-Liaison-Officer-1205421-Job-Search-7-23-2025-4-13-39-AM.asp?sid=gumtree
7mo
Job Placements
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About the roleAn admin job description involves ensuring smooth office operations through clerical, organizational, and support tasks like managing schedules, handling correspondence (calls/emails), maintaining records, greeting visitors, ordering supplies, and preparing documents, essentially keeping staff productive and the workplace efficient, with specifics varying by industry and company size. ResponsibilitiesCommunication: Answering phones, emails, greeting visitors, directing inquiries.Scheduling: Managing calendars, booking meetings, arranging travel/accommodation.Record Keeping: Organizing files (digital/paper), data entry, maintaining databases, compiling reports.Office Management: Ordering supplies, liaising with suppliers, maintaining office systems, ensuring smooth daily functions.Document Preparation: Typing letters, creating spreadsheets, presentations, and minutes.Support: Assisting staff and management with various tasks, including financial (invoicing, expenses) and HR-related duties.Minimum RequirementsSouth African Unemployed youth between the ages of 18 and 34.Must not have participated on the YES programme before.Matric.Strong organizational and time-management skills.Excellent communication (written & verbal) and interpersonal abilities.Proficiency with office software (Microsoft Office, databases).Attention to detail and problem-solving.Ability to work autonomously and collaboratively.Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.
https://www.jobplacements.com/Jobs/A/Administrator-1256124-Job-Search-01-27-2026-04-06-37-AM.asp?sid=gumtree
1mo
Job Placements
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Key Responsibilities:Business Development: Proactively reach out to potential clients and promote Greys Recruitment staffing solutions.Client Engagement: Distribute company information to raise service awareness and establish and maintain LinkedIn connections for business development.Client Relationship Management: Regularly visit new and existing clients to understand their staffing needs and deliver exceptional customer service.Terms of Business: Issue and authorise terms of business, ensuring adherence to Greys Recruitments credit policy.Candidate Sourcing: Identify candidates based on client specifications, conduct interviews, prepare CVs, and manage the application process.Offer Negotiation: Negotiate employment offers on behalf of clients and extend positions to candidates.Reference and Verification Checks: Perform reference checks for all shortlisted candidates and conduct verification checks as required by clients.Contract Management: Manage temporary contracts and handle associated administration.Fee Collection: Ensure timely collection of fees for permanent placements.Team Leadership: Lead and mentor an administrator to assist in desk operations.Qualifications and Experience:2+ years of experience in recruitment, sales, or a related field, with a strong track record in business development and client management.Proven ability to build and maintain client relationships and successfully source candidates for competitive industries.Strong communication and negotiation skills with the ability to influence both clients and candidates.Proficiency with recruitment software, CRM systems, and Microsoft Office.Self-motivated, results-driven, and able to manage a high-volume, fast-paced desk.
https://www.jobplacements.com/Jobs/R/Recruitment-Consultant-1257701-Job-Search-01-30-2026-10-34-27-AM.asp?sid=gumtree
23d
Job Placements
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Key Responsibilities:Business Development: Proactively reach out to potential clients and promote Greys Recruitment staffing solutions.Client Engagement: Distribute company information to raise service awareness and establish and maintain LinkedIn connections for business development.Client Relationship Management: Regularly visit new and existing clients to understand their staffing needs and deliver exceptional customer service.Terms of Business: Issue and authorise terms of business, ensuring adherence to Greys Recruitments credit policy.Candidate Sourcing: Identify candidates based on client specifications, conduct interviews, prepare CVs, and manage the application process.Offer Negotiation: Negotiate employment offers on behalf of clients and extend positions to candidates.Reference and Verification Checks: Perform reference checks for all shortlisted candidates and conduct verification checks as required by clients.Contract Management: Manage temporary contracts and handle associated administration.Fee Collection: Ensure timely collection of fees for permanent placements.Team Leadership: Lead and mentor an administrator to assist in desk operations.Qualifications and Experience:2+ years of experience in recruitment, sales, or a related field, with a strong track record in business development and client management.Proven ability to build and maintain client relationships and successfully source candidates for competitive industries.Strong communication and negotiation skills with the ability to influence both clients and candidates.Proficiency with recruitment software, CRM systems, and Microsoft Office.Self-motivated, results-driven, and able to manage a high-volume, fast-paced desk.
https://www.jobplacements.com/Jobs/R/Recruitment-Consultant-1257702-Job-Search-01-30-2026-10-34-27-AM.asp?sid=gumtree
23d
Job Placements
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1
Key Duties and Responsibilities:Deliver on Service standards as per established Service Model for the functionEnsure adherence to processes and address/raise issues that need attentionWork proactively with other business functions and stakeholdersEnsure fees in relation to the functions responsibilities are posted for services rendered in a timely manner and in line with processesUndertake and participate in relevant departmental meetingsPeriodically review work being undertaken to check for adherence to policy and procedures, check quality of workEnsure complaints, errors and omissions are dealt with as per company policyDaily monitoring of progress of assigned casesDealing with assigned outstanding cases and action regular follow up to ensure progressEnsuring relevant record keeping on systems used for processing or managing work are maintained and up to date across the functionTo assist and undertake case work as required in the functionContribute to staff training programmesYou will take part and actively contribute to the weekly Team MeetingsPlease be advised that the Team Leader will be responsible for allocating workloads, with the support from the Senior OfficerFrom time to time you may be required to perform other reasonable tasks within the scope of your role to support the businessCompetenciesStrong organisational and administrative skillsAbility to work as part of a team and positively influence and contribute to the teamGood communication skills over the phone, in person and comfortable using video technology to engage with clients and colleaguesAbility to work with confidential and sensitive dataGood time managementAbility to work under pressure and multi-taskExperience of working in and maintain good client relationships and delivering good serviceHigh level of commitment and positive attitudeExercise the highest ethical and safety standards when conducting your work, particularly where other people are involvedBe energetic in your approach to performing a service to the CompanyBe attentive to detail and work methodically and accuratelyExercise the utmost good faith towards the Company both in carrying out your duties and in all of your dealings with the Company and its clients and/or its suppliersPossess excellent communication skillsPresent yourself professionally to fellow employees and clients of the CompanyUse your initiativeBe able to work independently as well as part of a teamA willing and flexible attitude to working hours to support team and business needs, as requiredKey Performance Indicators:Service delivery on operational tasks â?? me
https://www.jobplacements.com/Jobs/C/Client-Service-Officer-Client-Support-1251665-Job-Search-02-03-2026-00-00-00-AM.asp?sid=gumtree
20d
Job Placements
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