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Senior Administrator - Engineering
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1 day ago40 views
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General Details
Description
JOB DESCRIPTION
PERSONAL DEVELOPMENT AND ATTRIBUTES
- Follows through and delivers results despite obstacles.
- Identifies, analyses, organises and solves problems and issues in a timely and effective manner.
- Delivers required business results; sets and achieves goals and consistently complies with quality standards.
- Optimises use of time to ensure maximum output and delivery, as per required timeframes.
- Works within a team structure.
- Works well under pressure with high degree of attention to detail.
OFFICE ADMINISTRATION
- Prepares, formats and proofreads technical reports and documents.
- Takes minutes at meetings and distributes thereof.
- Compiles tenders and ensures documentation is certified timeously as and when required
- Compiles, submits and tracks invoices to clients as and when required.
- Processes external suppliers invoices as and when required.
- Delivers and collects documents.
- Handles all divisional correspondence.
- Files all documentation in accordance with Quality Management System.
- Orders, monitors and distributes stationery for the Executives.
- Makes travel arrangements for the Executives.
- Maintains Technical Executives diaries.
- Captures Technical Executives timesheets on Proman.
- Organises catering and sets up meetings for the executives and liaises with HR for budgets.
- Formulates PowerPoint presentations.
GENERAL ADMINISTRATIVE DUTIES
- Provides support and assists with work overflow as needed by the management team.
- Vision system administration
- Supervises junior administrators
TENDERING DUTIES
- Collates and submits supplier database applications.
- Liaises with Head Office and Business Unit Manager to arrange briefing attendance.
- Downloads necessary tender documents and updates tender calendar.
- Compiles tenders, ensuring correct and timeously submission updates tender results.
- Manages tender correspondence in line with internal and external guidelines.
- Accurately inputs tender milestone dates into the Tender Tracker system.
- Assists in the management of data related to the tendering process.
FINANCIAL DUTIES
- Collates invoices for client within the defined deadline of the 5th of the month.
- Follows up on debtors in terms of 45/60 days in liaison with Divisional Manager.
- Follows up on submission of creditors invoices to be received monthly, with constant follow up.
- Maintains project pipeline plan in terms of recovery of debtors and management of outstanding invoices to be processed.
- Adheres to the policy rules as set in the HR-PO-Travel Policy https://www.jobplacements.com/Jobs/S/Senior-Administrator-Engineering-1256403-Job-Search-01-27-2026-00-00-00-AM.asp?sid=gumtree
Id Subtitle 1348165276
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Job Placements
Selling for 1 year
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