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Results for company secretary in Jobs in Rosebank
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CSS Group situated in Rosebank is seeking for a HR Manager ,We seeking for a HR Manager thats hands-on and is responsible for leading and directing the routine functions of the Human Resource (HR) department. This includes hiring and interviewing staff, enforcing the companies policies and procedures, overseeing payroll and rewards and recognition programs, as well as employee wellness initiatives.
Recruitment and On-boarding
* Onboarding newcomers to the company
* Maintaining a smooth onboarding process
* Facilitate the Induction Process for new hires with the L&D Department
* Providing new employees with New Hire Packs to fill in for payroll purposes and providing them with access cards and laptops if required .
* Ensure that sufficient permanent and part-time staff is available
* Recruitment of bulk Contact Centre staff to Mid-Level staff
* Ensure necessary checks are done before proceeding with offer (reference, credit and criminal check)
* Needs analysis to determine actual vacancies
* Manage 30 and 60 survey of newcomers in the company
* Manage three-month Probation of newcomers or promotional changes in the company
* Co-ordinate the exit interview process and utilise data to deliver change
Wellness
* Oversee all wellness initiatives within the business
* Co-ordinate Employee Assistance Program interventions, Wellness Days etc
* Manage the implementation of the Employee Satisfaction Surveys to identify the current levels of employee engagement
* Ensure with Health and Safety committee the business is compliant
Performance Management
* Develop and support a performance culture and play a significant role in managing the performance review process
* Facilitate and monitor the management of poor performance, discipline, ill-health and disability matters
* Manage the bi- company performance appraisal programme
Remuneration/Payroll
* Maintain work structure by updating and or creating new job descriptions for all positions.
* Manage the full payroll function for 700 to 800 employees
* Ensure monthly payroll are processed timeously and accurately and comply with legislative requirement
* Discuss, manage and audit contact centre monthly incentive structure
* Coordinate and manage payroll input for new employees
* Terminate exit employees and manage staff deductions
* Oversee Leave management system
Administration & Compliance
* Ensure compliance with HR Related policies, procedures and legislation
* Review and develop employee terms and conditions of employment and benefits.
* Develop and manage HR policies in line with the internal governance, risk and compliance standards.
* Understand and remain up to date on the different specific legal conditions and legislation.
* Create Business SOP’s when required
HR Analytics and Reporting:
* HR Analytics – provide meaningful insights from data e.g. attrition, absenteeism, recruitment etc
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzkxMDdfXzQ5Nz91dG1fc291cmNlPWd1bXRyZWUmdXRtX21lZGl1bT1mZWVkJmtleXdvcmQ9&jid=1137475&xid=1555_9107
2y
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Position: Commercial Director Industry: Media Location: Johannesburg, Gauteng Salary: Market Related Closing Date: Friday, 22 April 2022 Introduction: Our client in the Media Industry is looking for a Commercial Director to provide commercial support to business unit heads and management on areas of revenue generation and risk management.Minimum Requirements: Relevant degree Finance / CA.Strong Commercial knowledge and acumen.Client-centric organisational experience.Excellent analytical skills.Media agency experience beneficial. Responsibilities: Negotiate and manage client contracts and implementation of terms and conditions.Negotiate fee increases and revenue sharing models with clients.Manage client contract compliance.Along with the Head of Finance, design and maintain client profitability reports - analyse and drive improvements.Company secretarial requirements in terms of audits, directorships, etc.Manage Audit Compliance (SOX) annually.Commercial analysis and input into business planning, budgeting and forecasting.Consolidate, analyse and report on trends and changes.Analyse client and vendor media investment actual and forecast.Assist with Global reporting and/or fee proposals as is required from time to time. Closing statement: Only candidates who meet the above requirements will be considered. Correspondence will be with shortlisted candidates only.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzU1NjIzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1204956&xid=1108_55623
2y
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We are looking for an enthusiastic, outgoing and motivated junior administrator to join our recruitment team!
*Recruitment Responsibilities:*
• Assisting the hiring manager or executive recruiter with recruitment duties.
• Reviewing available positions and candidate requirements.
• Posting job applications on social media and job sites.
• Tracking open positions using recruiting software.
• Assisting the hiring team in screening candidate CVs.
• Contacting candidate references and verifying education requirements.
• Conducting or arranging initial phone screenings.
• Communicating with candidates and setting up interviews.
• Managing the CV database.
• General recruitment admin duties.
*PA Responsibilities - Executive assistant to the MD *
• Must be able to remain confidential at all times
• Strong character
• Discreet
• Multi-tasker
• Mature
• Ability to communicate in English and Afrikaans
• HR background advantageous
• Reading, monitoring and responding to your managers email,
• Answering calls and liaising with clients competently,
• Preparing correspondence on your bosss behalf,
• Assisting your team
• Managing your managers electronic diary,
• Planning and organising meetings,
• Organising travel and preparing complex travel itineraries,
• Taking action points and writing minutes,
• Preparing papers for meetings,
• Taking dictation,
• Planning, organising and managing events,
• Conducting research,
• Drafting communications on your bosss behalf,
• Preparing presentations,
• Managing and reviewing filing and office systems,
• Preparing updates for intranet,
• Typing documents,
• Ensuring company secretarial documents (resolutions etc) are completed and filed
• Managing projects,.
Candidate Requirements:
• Bachelors degree in human resources, business, communications or similar field.
• FLUENT in both English and Afrikaans.
• Outgoing and enthusiastic.
• Attention to detail.
• Excellent Microsoft Office skills
• Previous experience working as a junior recruiter.
• Knowledge database systems.
• Excellent verbal and written communication skills.
• Advanced interpersonal skills.
• Critical thinking skills.
• Ability to conduct interviews over the phone and via live chat.
• Excellent decision-making skills.
• Good administration and organisational skills
Candidate Requirements:
• Bachelors degree in human resources, business, communications or similar field.
• FLUENT in both English and Afrikaans.
• Outgoing and enthusiastic.
• Attention to detail.
• Excellent Microsoft Office skills
• Previous experience working as a junior recruiter.
• Knowledge database systems.
• Excellent verbal and written communication skills.
• Advanced interpersonal skills.
• Critical thinking skills.
• Ability to conduct interviews over the phone and via live chat.
• Excellent decision-making skills.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzY2NzEzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1259355&xid=1555_66713
2y
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KEY ACCOUNTABILITIES OUTPUT 1: ASSISTANCE (50%) Conserves executives time by reading, researching, prioritizing urgent matters, and routing correspondence; key focus on making the executive more productive.Initiating telecommunications and contact between stakeholders as required.Maintains executives appointment schedule by planning and scheduling meetings and prioritizing the most sensitive matters, conferences, interviews and speaking arrangements and provide reminders.Welcomes guests and visitors by greeting them, in person or on the telephone, answering or directing inquiries and identifying purpose of visit or inquiry before directing them to the appropriate department.Protects operations by keeping information confidential.Act as the point of contact between the executive and employees/ the publicManage phone calls in a polite and professional mannerFacilitate internal communication (e.g., distribute information and schedule presentations)Suggest more efficient ways to run the office and troubleshoot malfunctionsTravel arrangementsOUTPUT 2: ADMINISTRATION (50%) Provide administrative assistance by writing and editing emails, drafting memos and letters, preparing communications on the executives behalfCollecting and analysing information.Maintaining comprehensive and accurate records.Performing minor accounting duties.Provides historical reference by developing and Utilising filing and retrieval systems.Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.Take dictation and keep proper minutesProduce reports and presentations of a high qualityPOSITION INPUTS Qualifications and Experience: Proven work experience of at least 10 years as a personal assistant / executive assistantProven work experience in a law office advantageousSolid experience with office management systems & practicesExperience exercising discretion and confidentiality with sensitive company informationQualifications as a personal executive assistant, office management or administration or secretary advantageous Advanced Excel and Word capabilities and demonstrableExecutive acumen abilitiesKnowledge: Proficient in various software packages eg. Microsoft office, etc.Ability to work accurately, with an attention to detailKnowledge of office procedures Familiarity with online calendars and cloud systemsTechnologically competent Skills: Writing and reporting skillsScheduling, time management and organisational skillsPresentation skillsStrong administration skillsExcellent interpersonal and client-facing skillsStrong communication skillsPresentation skillsStrong administration skillsExcellent interpersonal and client-facing skillsStrong communication skills Behaviours: A high level of confi
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzEwMjE5NV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1268061&xid=1109_102195
2y
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Sakhumnotho Group Holdings internship programme 2022 - Applications now open Sakhumnotho Group Holdings and its subsidiaries are looking for vibrant, ambitious interns and with a high learning agility in the following areas: Qualifications in the following fields are compulsory: BCom GeneralBusiness Admin/StudiesProject ManagementWeb DevelopmentDevelopment StudiesMaths/StatsCompany Secretarial/LegalIT Desktop SupportInvestments/Corporate FinanceHR/Industrial PsychologyApplication instructions: Interested candidates to send the following documents to: hr@sakhumnotho.com Comprehensive CV with references.A cover letter and copy of ID.Academic record with a minimum GPA of 60%.Portfolio of evidence (where applicable, e.g., web development).- This opportunity is open to black South Africans as defined in the BBBEE codes.- In the Subject line please specify the field of study you are applying for together with your name and surname, e.g., John Doe - Internship Programme Application Project Management.- Work experience is not essential.Closing date for applications: 23 May 2022 By submitting the application, the candidate gives the Company permission toprocess their personal information for the purposes of recruitment and selection.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMzIwXzE2NjE5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1244609&xid=1320_16619
2y
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Client Liaison Officer LegalLegal Company situated in Roodepoort is looking for an Attorney Client Liaison Officer. Must have own transport. Min 3 years experience in establishing long term relationships with Clients. Responsible for activating new Clients and ensuring high quality service. Promote products and services and ensure compliance according to the legal guidelines. Ideal Candidate will have a proven track record., well spoken and presentable and available immediately. Basic plus commission Email detailed cv with contactable refs to bernadette@cnwweb.co.zaJob Reference #: Client Liaison Officer LegalConsultant Name: Bernadette Havenga
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzUwOTU1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1192332&xid=1266_50955
2y
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The legal secretary will be responsible for the administrative function within the Group Legal Department for the various groups of companies under and assisting the Group Legal members with ad hoc administrative duties. To qualify for the role you will have:At least 6 years experience as a legal secretarySecretarial qualification beneficial
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzY5NjE2X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1175830&xid=1109_69616
2y
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Business Consultant Support Services (JB1589) Fully Remote for applicants residing in South AfricaR20 000 R25 000 CTC per month (20 hours a week) Duration: PermanentOverviewWe are recruiting for a Business Consultant to join our business support services consultancy with clients typically based in the UK and Southern Africa. The role will be varied with exposure to multiple corporate functions, with a focus on finance. The company offers a wide range of support to businesses including accounting, corporate secretarial and administrative support of other functions including legal, investor relations and HR. Minimum Requirements: Qualified ACCA/ CA (SA) or CIMA5 or more years post qualification experienceKnowledge of POPI complianceKnowledge of UK Data Protection Act 2018 and GDPRKnowledge of the UK QCA Corporate Governance Code (Advantageous)Experience in accounting for equity transactions, including share-based payments, under IFRS (advantageous)Experience within a small accountancy practice (advantageous)Experienced in using Xero (advantageous)Knowledge of the mining industry (advantageous)Experience working with/within an exchange-listed company (preferred)Company Secretarial experience (preferred)Duties and Responsibilities: Accounting Bookkeeping using XeroSupport clients with cash flow management, budgeting & forecastingSupport clients with payments processingSupport clients with their internal financial and management accounting, and financial reporting (annual & interim)Support clients during their financial auditsLegal & Corporate Secretarial Manage internal registers (e.g., shares/options/warrants) and process transactionsProduce investor documentation and respond to queriesMaintain insider listsLiaise with client advisors (incl. legal, brokers and regulatory)Support clients administratively with legal mattersSupport clients to ensure that regulatory filings and obligations are up to date and filed on timeSupport clients with complianceAdministration Draft/Review legal agreements, news releases and other formal and informal corporate/IR communicationsGeneral and varied administrative assistance as required from time to time
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzY5MTgwX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1174780&xid=1109_69180
2y
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QUALIFICATIONS AND EXPERIENCE n At least 3 years experience in a similar field;n A basic secretarial or office-administration or projects diploma/certificate from a recognised institution-or equivalent will be an advantage;n Computer literacy MS Office (MS Word, Excel, PowerPoint, Outlook). Syspro will be an advantage. DUTIES AND RESPONSIBILITIES Provide retrospective proposals support to the extended projects team, including: Compiling proposals: n Assist with compiling detailed tenders/quotes that meet the client requirements as per the costing and technical details provided by the projects engineer. Completion of the commercial part of tenders (Tender returnable).n Ensure that tenders and quotations meet the Company and customers commercial terms and conditions.n Update and maintain the quote register for all projects quotes.n Upload project quotes on CRM.n Arrange transport / installation / rigging quotations from subcontractors.n Update Quote Schedule & Logging all enquiries.n Log and track all orders and current Proposals / Tenders / Enquiries / Contracts.n Open all contract files.n Ensure all documentation is maintained on the e-Filing server according to the agreed process.n Perform electronic and hard-copy proposals filing, as necessary.n Assist in obtaining sign-off of proposals deliverables, as necessary.Project administration: n Open new contracts and assist with keeping contract files (soft copy and hard copy) up to date.n Compile order confirmation and send to customer.n Process orders on Syspro (Projects and contracts sales orders).n Process purchase orders on sub-suppliers.n Issue delivery notes using SYSPRO.n Ensure that goods are invoiced once P.O.D has been received (projects and contracts invoicing).n Assist with follow ups on project stock.n Generate and maintain bank guarantees.n Generate data packs for customers.n Follow up on payments for each project.n Assist with keeping the contract schedule up to date.n Assist with commissioning schedule and arrangements with technicians. Reporting n Assist with monthly project reporting.n Document (minute) various meetings within the required timeframes and quality.n Follow up on overdue reports and distribute, as needed.General Administration: n Typing of quotations, tenders and general correspondence.n Prepare customer documentation using creative flair and initiative i.e., tenders and data-books.n Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required.n Proof read drafts of correspondence for correct grammar, punctuation and spelling corrections.n Assist with travel arrangements.n Act as ISO facilitator for the department.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzU4NTk5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1213892&xid=1108_58599
2y
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Qualifications: BCom (Accounting) / (Financial accounting) or higher PLUS Completed Articles from one of the BIG Four Audit Firms5 years post article experienceStrong Manufacturing experienceNew position so the role and requirements could possibly change over timeJob Description: Accounting for head office and group companiesAbility to serve as back-up for any financial manager in the groupPreparation of annual budgetsVariance analysis for differences between actual and budgeted results, as well as actual and prior yearAssisting group financial managers on any queries received from them, including VAT, PAYE and statutoryWorkmans Compensation - Submission of Return of EarningsOnline banking load of payments and recipients (ad-hoc)Online baking review and approval back up (ad-hoc)Year-end audit for head office and property companiesYear-end audit assistance to group subsidiaries if requiredPreparation of reports and templates for external auditorsPreparation of annual financial statements and assisting financial managers in preparing financial statements for subsidiaries using CaseWareSecretarial work, including resolutions, annual returns change of directors and officers and all other CIPC related mattersCompliance with JSE Listing RequirementsCompliance with corporate governance requirementsCompanies Act complianceAd-hoc group work including analysis and occasional projectsIf you possess the relevant qualifications, meet the minimum requirements and/or fit the job description for this finance vacancy, and are ready to take control of your next career move, please contact me today! Please visit our website
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzQ5Njg5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1178333&xid=1108_49689
2y
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An international engineering organisation requires the expertise of a Financial professional for their local operations. The Financial manager will have responsibility and supervision of South Africa’s administrative, accounting, controlling, treasury, tax and legal compliance and generally to give adequate support to the South African business, the group CFO and his team in the international headquarters.
Critical success factors for the position:
Key success factors for this position are defined as follows:
A detailed knowledge of the SAP informatics system
A recognised accounting qualification from a SA university
An understanding of the business and its processes
A clear understanding of taxation and other legislations and our compliance with them
The ability to meet accounting and other deadlines
A proactive approach to problem solving with the view of constantly looking for ways to improve systems and processes
Experience in environments which operate sophisticated informatics systems
A good knowledge of spread sheets for the management and manipulation of data
A working knowledge of computers
The ability to manage, develop and interact with personnel
Detailed duties and responsibilities
Statutory returns and reporting
Responsibility for the prompt submission of the following returns and payment of the associated taxes and levies.
Monthly VAT, PAYE, UIF, SDL returns.
Annual Income tax & STC returns.
Annual WCA return.
Quarterly wage statistics
Maintenance of the Companies statutory records in conjunction with Company Secretary
Management reporting, budgets and forecasting
Preparation of the monthly Management Accounts forms B1-B6
Preparation of operational managements accounts for the management of branch activities
Preparation of the Quarterly B1–B6 at company and consolidation level
Preparation of the annual budget reports B0, B1-B6 and assistance with budget presentation
Preparation of the annual sell in and sell out forecasts
Assistance with ad hoc forecast and reports as required from time to time
Preparation of quarterly reports for submission to BEE shareholder
Internal control
Management of the companies internal control systems to ensure.
All creditor reconciliations are duly checked and approved for payment.
All bank reconciliations are checked and approved on a monthly basis.
All critical general ledger account reconciliations are reviewed on a monthly basis.
All journal entries are reviewed and approved
Fixed assets are properly identified & accounted for in term...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yODgzMDEwNTc1P3NvdXJjZT1ndW10cmVl&jid=1559056&xid=2883010575
5d
1
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The ideal candidate will be responsible for overseeing the day to day operations of the division, managing the team and work processes and meeting the divisions financial target. You will also be engaging with clients on a daily basis taking instruction and delivering diverse company secretarial services to clients.
Responsibilities:
Meet target and manage the budget requirementsManage the overall operations of the departmentMeeting client expectations in terms of service delivery and quality of workPlanning, organising and leading the work of teamManage the workflow processesEnsure policies and procedures are followedBuild relationships with clientsMaintaining quality by enforcing quality and excellent client service by analysing and resolving client service problems, managing the customer satisfaction surveys and net Promoter score results.Review processes and procedures for any potential improvement
Qualifications:
Diploma/degree
Work Experience:
+8 years experience in the field2 to 3 managerial experience
Knowledge:
Company ActKing IVCIPC proceduresSecretarial programme (Profsoft)
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS82OTI3MzAxOT9zb3VyY2U9Z3VtdHJlZQ==&jid=1301884&xid=69273019
5d
1
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An international engineering organisation requires the expertise of a Financial professional for their local operations. The Financial manager will have responsibility and supervision of South Africa’s administrative, accounting, controlling, treasury, tax and legal compliance and generally to give adequate support to the South African business, the group CFO and his team in the international headquarters.
Critical success factors for the position:
Key success factors for this position are defined as follows:
A detailed knowledge of the SAP informatics system
A recognised accounting qualification from a SA university
An understanding of the business and its processes
A clear understanding of taxation and other legislations and our compliance with them
The ability to meet accounting and other deadlines
A proactive approach to problem solving with the view of constantly looking for ways to improve systems and processes
Experience in environments which operate sophisticated informatics systems
A good knowledge of spread sheets for the management and manipulation of data
A working knowledge of computers
The ability to manage, develop and interact with personnel
Detailed duties and responsibilities
Statutory returns and reporting
Responsibility for the prompt submission of the following returns and payment of the associated taxes and levies.
Monthly VAT, PAYE, UIF, SDL returns.
Annual Income tax & STC returns.
Annual WCA return.
Quarterly wage statistics
Maintenance of the Companies statutory records in conjunction with Company Secretary
Management reporting, budgets and forecasting
Preparation of the monthly Management Accounts forms B1-B6
Preparation of operational managements accounts for the management of branch activities
Preparation of the Quarterly B1–B6 at company and consolidation level
Preparation of the annual budget reports B0, B1-B6 and assistance with budget presentation
Preparation of the annual sell in and sell out forecasts
Assistance with ad hoc forecast and reports as required from time to time
Preparation of quarterly reports for submission to BEE shareholder
Internal control
Management of the companies internal control systems to ensure.
All creditor reconciliations are duly checked and approved for payment.
All bank reconciliations are checked and approved on a monthly basis.
All critical general ledger account reconciliations are reviewed on a monthly basis.
All journal entries are reviewed and approved
Fixed assets are properly identified & accounted for in term...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xODIwODY1MDMwP3NvdXJjZT1ndW10cmVl&jid=1537517&xid=1820865030
5d
1
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An investment firm requires the expertise of a Legal and Compliance Officer.
The candidate shall have:
Three years’ post qualificationExcellent team working skillsAppetite to work with service providers in multiple jurisdictionsAppetite to take on new tasks and gain experience in new areas
The role shall include:
Money Laundering Reporting Office (MRO)Reporting to FSCACorporate secretarial work in South AfricaWorking with the investment banking and investment management teams in terms of reviewing NDAs, engagement letters and terms sheetsMaintaining internal resources, including internal templates for legal contracts. Maintaining records of contracts executed by the firmManaging any claims or litigationManaging relationships with external law firmsHelping to uphold best practice in the investment banking and investment management teamsManaging the process of KYC on by external partiesMiscellaneous legal related work, eg., reviewing employment contracts, employee stock grantsReviewing investment agreements and ancillary documents (including legal opinions) related to flagship fund and overseeing process for satisfaction of CPsMonitoring the relevant legal framework(s) and developments and ensuring compliance of the company and its sub-entities.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83ODc1ODAwNzY/c291cmNlPWd1bXRyZWU=&jid=1406474&xid=787580076
5d
1
If you have a 3 year National Diploma (NQF Level 6) in Legal/Administration or related field, 5 years in Secretarial role, worked in alegal or secretarial environment, preferably corporate environment, our client needs to hire you.
Functions:
Admin and secretarial support to executive company secretary office
Setup board and committee meetings
Draft agendas
Minute taking
Diary management of Executive Company Secretary
Screening all communication on behalf of Executive Company Secretary
Responsible for travel arrangements
Recordkeeping
Must have:
Matric
3 year National Diploma (NQF Level 6) in Legal/Administration or related field, 5 years in Secretarial role, worked in alegal or secretarial environment, preferably corporate environment
Project management knowledge
Understanding of the lab environment
Understanding financial and supply chain framework
English must be 1st language
Detail orientated
Highly energetic
Multi-tasker
Deadline driven
Clear criminal and fraud record
Reference checks will be conducted upfront
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS82ODY4NDk1MjE/c291cmNlPWd1bXRyZWU=&jid=1734967&xid=686849521
5d
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Provide secretarial and administrative support to the executive company secretarys office to ensure that the office is running smoothly and efficiently.
Minimum requirements & key competencies:
National Diploma in Legal/Administration or related field.5 years in a secretarial role- must have worked in a legal or secretarial environment.Experience in Corporate Environment.Project management methodology.General knowledge on South Africas current affairs.Understanding of the Laboratory environment.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xMzgzNjQ3MDAxP3NvdXJjZT1ndW10cmVl&jid=1734968&xid=1383647001
5d
1
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DUTIES, RESPONSIBILITIES & REQUIRED SKILLS
Must have excellent verbal and written communication skillsDigitally literate and able to learn and utilise a number of software packages and platforms and be able to work with advanced MS Excel, Word, PowerPoint and OutlookTime management skills, problem solving skills, ability to maintain confidentiality, an eye for detail , able to work independently , flexible and pragmatic approach to working with colleagues, ability to adapt to new and pressurised environmentsGeneral office and personal administration (including diary management, answering telephone calls and tracking messages in the absence of the professionals, making travel arrangements, arranging of office functions, ordering of office groceries and other necessities)Call logging for all electronic faults (IT, phones, electricity, etc)Dictaphone and copy-typing of a wide range of documentsSubmit trademark applications for registrations, attend to trademark assignments, upkeep of registered trademarks, ensuring that it is renewed timeously, keeping office records and recon updatedAttend to the lodgement of Trusts at the Master’s offices (new trusts, amendment to trust deeds, trustee amendments, etc)Collate, update and maintain all legal and company secretarial documents on the Companies and Intellectual Property Commission database (e-filing), file all documents within prescribed deadlines, filing CIPC applications on statutory files, process and submit documents on CIPC website timeously, adhere to statutory changes to legal entities, timeously, registration of new companies, director changes, name changes, etcAttend to all requests for statutory and FICA documentation in respect of new clients (and keeping proper records of these both electronically and on file)Opening of new clients and matters on system for the firmCapturing of accurate billings and amending of invoices to enable office manager to submit invoices to clientsTenders (source tenders that the firm can apply for, attend briefing sessions, draft necessary tender documents, etc)Upkeep of electronic filing (including Dropbox, and other file sharing platforms)Incorporating amendments to documents
DESIRED EXPERIENCE & QUALIFICATION
Strong administration and organisational skills in order to manage the director’s officeHard-working, with the ability to work under the stress that comes with a Law practiceMust be well-organised and conscientiousHonesty, reliability, punctuality, loyalty, commitmentHigh emotional intelligence, resilient integrityAbility to multi-task and pay attention to strict deadlinesMust be able to work after hours should work pressures require it (no overtime is paid)Must be...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xNjE2Njc0NDcwP3NvdXJjZT1ndW10cmVl&jid=1307033&xid=1616674470
5d
1
A leading Digital company is looking for a vibrant, determined and detail orientated administrator who speaks Chinese to join their team
Description
Performs secretarial and general office duties
Diary Management
Communication Handling
Document Management
Filing Systems.
Document Distribution
Meeting Support
Client/Student Support:
Minimum Requirements & Key Competencies:
Grade 12/NQF Level 4.A relevant 3-year diploma/degree is desirable.Minimum of 1 year of administrative/secretarial experience is essential.Proficiency in general office administration.Computer skills.Good typing skills.Strong attention to detail.Effective interpersonal and communication skills.Must be able to speak Chinese
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zOTMwMjkxNjU0P3NvdXJjZT1ndW10cmVl&jid=1712064&xid=3930291654
5d
1
Receptionist (Office support/ minutes typing)
As the face of our company, the receptionist will set the tone for your clients’ first impressions.
Minimum Qualification Requirements:
Grade 12Own Transport is advantageous.Highly organized, with the ability to efficiently manage administrative tasks.Candidate must be well presented.Minute Typing from recordings – Must have previous experience.
STRONG Computer /System Skills Required
Experience with MS WordExperience with MS ExcelExperience with MS OutlookWilling to learn.
Roles and Responsibilities:
The successful candidate will:Welcome and assist visitors in a professional and friendly manner.Responsible for all incoming calls at the switchboard: Polite answering, transferring calls to the correct department and communicating messages timeously.Ad hoc duties as and when required.Courier service - arranging for collections and deliveries.General secretarial/administrative/filing duties for various directors and managersUpdate various Excel spreadsheets daily, weekly, and monthly.Managing the bookings of the boardrooms and meeting roomsMaintaining safety and hygiene standards of the reception area
Personal attributes required:
Must have a confident and professional telephone manner.Must be professional in approach and appearance with a vibrant personality.Must be well spoken and be able to interact in a polite and composed manner at all times.Must have the ability to organise, multitask, prioritise and work well under pressure.Must be able to use initiative, pay attention to detail and have a strong sense of urgency.Must be trustworthy, reliable, and punctual at all times.Must have to ability to learn quickly, be resourceful and be proactive when issues arise.Must be flexible, agile and able to work in a team as well as independently.Must possess a high level of maturity and integrity.Must promote a positive working environment.Must be able to interact in a polite and composed manner at all times.Must promote a positive working environment.Team PlayerCustomer FocusedAttention to detail.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS81NTE2MzA3MTI/c291cmNlPWd1bXRyZWU=&jid=1677185&xid=551630712
5d
1
A top company in the healthcare and medical laboratory industry is looking to hire an enthusiastic, experienced Secretary to start in their Academic Department
Duties
will be responsible for maintaining a diary for the HOD and ensuring that all meetings and commitments are properly recorded while also optimizing available time.Receiving, screening and action general communication and correspondence addressed to the two HOD to ensure that only relevant communication reaches the relevant HOD, and that general communication is directed appropriately within the department.to type documents/reports and prepare presentations timeously as per requirements. Photocopying of documents according to specific requirements and instructionsMaintaining a filing system and ensures that all documents are filed timeously according to procedures.Taking minutes of meetings, ensuring that an accurate and concise summary of proceedings is recorded, typed and distributed on time.Handles all requirements relevant to the arrangement and logistics of meetings in line with specific requirements.Handles bookings and monitors use and maintenance of pool vehicle where applicable.
Requirements
Must have Matric/NQF Level 4Relevant 3-year diploma/degree desirableMust have minimum of 1 year experience as an Administrator/secretary.
Skills
General office administrationComputer SkillsGood Typing skillscommunication skillsattention to detail.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xNzAwMDExNzY/c291cmNlPWd1bXRyZWU=&jid=1704605&xid=170001176
5d
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