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SEEKING OFFICE
ADMINISTRATOR!
PLEASE READ THE
JOB DESCRIPTION - IT IS IMPORTANT TO FIT THE DESCRIPTION AND REQUIREMENTS.
We won't consider
applications that are inexperienced at this time.
--------------------------------------------
Salary: R9500 per month
Start Date: ASAP
Permanent
Position: 3-month probation
Office
Hours: Mon – Fri 8 am - 6 pm (overtime
and/or Saturday work applicable when REQUIRED)
Job
Description: Office
Administrator/Receptionist
Compulsory: Applicants require industry related
experience – strictly no exceptions.
We are a security
system installations company based in Parklands, Cape Town.
We are seeking a
dynamic, driven, enthusiastic administrator that has excellent communication
and writing skills, and industry related experience.
Key Performance
Areas (not totally inclusive):
Devising and
maintaining office systems, including data management system and filing.
Answer
switchboard, assist with queries, take messages & pass on to relevant
person.
Liaising with
clients, suppliers, and Zach staff (via phone, email, website, in person).
Telesales with
the opportunity to earn commission.
Producing
documents and reports as needed – working knowledge of Word & Excel.
Obtaining quotes,
product ordering management, invoicing (QuickBooks).
Organizing and
maintain the Managers & Technical Teams diary and attendance logbook.
Support and
control of leave, expenses, overtime claims, attendances, etc.
Stock & tools
inventory.
Minimum
Requirements:
Grade 12
Secretarial
certificate or diploma would be an advantage.
Computer Literacy
in MS Office.
3 Years’
experience as an administrator with security industry experience (important).
Fluent in
English.
Must be able to
work independently and under pressure.
Must be reliable
and trustworthy and a team player.
Strong
organizational skills, as well as good interpersonal communication and liaison
skills are essential.
Well-groomed
appearance.
Of sober habits.
Other personality
attributes:
Attention to
detail
Able to
self-manage and a team
Good
communication skills
Good writing
skills
Good
telecommunication skills
Assertive when
necessary
Interpersonal
skills
Open to learning
and adopting new ideas that encourage Zach’s growth
Core
Competencies:
Planning
Control
Time management
Customer focus
Teamwork
** Serious applicants to please attach full CV
and contactable references - we will not consider applications without this **
Should you not be
contacted regarding this position within 10 working days from the closing date,
please regard your application as unsuccessful.
EMAIL: info@zachsystems.co.za.
ONLY EMAIL
APPLICANTS WILL BE CONSIDERED
4h
1
Receptionist (Office support/ minutes typing)
As the face of our company, the receptionist will set the tone for your clients’ first impressions.
Minimum Qualification Requirements:
Grade 12Own Transport is advantageous.Highly organized, with the ability to efficiently manage administrative tasks.Candidate must be well presented.Minute Typing from recordings – Must have previous experience.
STRONG Computer /System Skills Required
Experience with MS WordExperience with MS ExcelExperience with MS OutlookWilling to learn.
Roles and Responsibilities:
The successful candidate will:Welcome and assist visitors in a professional and friendly manner.Responsible for all incoming calls at the switchboard: Polite answering, transferring calls to the correct department and communicating messages timeously.Ad hoc duties as and when required.Courier service - arranging for collections and deliveries.General secretarial/administrative/filing duties for various directors and managersUpdate various Excel spreadsheets daily, weekly, and monthly.Managing the bookings of the boardrooms and meeting roomsMaintaining safety and hygiene standards of the reception area
Personal attributes required:
Must have a confident and professional telephone manner.Must be professional in approach and appearance with a vibrant personality.Must be well spoken and be able to interact in a polite and composed manner at all times.Must have the ability to organise, multitask, prioritise and work well under pressure.Must be able to use initiative, pay attention to detail and have a strong sense of urgency.Must be trustworthy, reliable, and punctual at all times.Must have to ability to learn quickly, be resourceful and be proactive when issues arise.Must be flexible, agile and able to work in a team as well as independently.Must possess a high level of maturity and integrity.Must promote a positive working environment.Must be able to interact in a polite and composed manner at all times.Must promote a positive working environment.Team PlayerCustomer FocusedAttention to detail.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS81NTE2MzA3MTI/c291cmNlPWd1bXRyZWU=&jid=1677185&xid=551630712
21h
SavedSave
Administrative secretary, looking for a competent female secretary, minimal family responsibilities, preferably single ,computer literate ,close to palmview, multitasking is a must , send cv to drjpdinc@gmail.com with photo .
salary 4000 per month
5d
VERIFIED
SavedSave
Join Our Team as a Secretary!Are you a highly organized individual with exceptional interpersonal skills? We are seeking a dedicated secretary to join our team at Sridevis located in Raisethorpe. The ideal candidate will exude professionalism, possess excellent computer skills, and excel in organization.Requirements:- Excellent interpersonal skills- Professional demeanor- Strong computer skills- Exceptional organizational abilities- Good business etiquette- Residency in or near Raisethorpe preferredIf you meet these qualifications and are ready to contribute to a dynamic team, please email your CV with references to mveni.acc@gmail.com.We look forward to welcoming you aboard!
5d
SavedSave
Secretary who organises and co-ordinates appointments in a medical centre. Computer literate and competency in multi-tasking is a must. No requirement to work on public holidays and weekends. Minimal family responsibilty and preferably commutes close to the practice based in Phoenix, Palmview.
22d
VERIFIED
1
SavedSave
Secretary wanted for busy mechanical workshop. Must have secretarial experience. Pastel experience preferably. Good with computers ( email / excel / word / pastel ). Must be great with clients and eager to learn
Email CV to estiturck@gmail.com
1mo
Job Title: Legal Secretary.
Company: Shamla Pather Attorneys Inc.
Location: Umhlanga, KwaZulu-Natal, South Africa.
Position Overview:
We are currently seeking a skilled and professional
Receptionist to join our team. The Receptionist will be the first point of
contact for our clients and visitors and will play a crucial role in providing
exceptional customer service and administrative support to ensure the smooth
operation of our office.
Key Responsibilities:
Front Desk Management:
- Greet clients and visitors courteously.
- Answer and direct phone calls professionally.
- Handle inquiries about the firm’s services accurately.
- Manage incoming and outgoing mail and packages.
- Coordinate meeting room bookings and prepare conference
rooms.
- Perform clerical duties: photocopying, scanning, filing.
- Assist with legal document preparation.
- Monitor office supplies and place orders.
- Coordinate with building management for maintenance.
- Diary management skills.
Qualifications:
- Matric Certificate or equivalent; office administration
certification advantageous.
- Receptionist experience, preferably in a legal setting.
- Proficiency in MS Office and typing.
- Litigation and conveyancing knowledge advantageous.
Application Process:
To apply for the Receptionist position at Shamla Pather
Attorneys, please submit your resume and cover letter detailing your
qualifications and relevant experience to reception@lawspa.co.za.
We thank all applicants for their interest in joining our
team.
1mo
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