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Job Title: Administrative Assistant
Company: Amalebe Funeral
Location: Khayelitsha
Employment Type: Contract
About Us:
Amalebe Funeral is a respected and compassionate funeral service provider
dedicated to supporting families during their most difficult times. We pride
ourselves on offering professional, caring, and dignified services to our
community. We are seeking a highly organised and empathetic Administrative
Assistant to join our team and ensure unified operations in our office.
Key Responsibilities:
·
Front Desk Operations: Professionally greet and welcome
visitors and client families to the funeral home, maintaining a warm and
friendly atmosphere.
·
Communication Management: Coordinate and direct phone calls to the
appropriate staff members, taking messages accurately and relaying them
promptly.
·
Administrative Support: Provide comprehensive administrative and
clerical support to funeral directors and management as directed.
·
Document & Record Management: Handle filing, data capturing, and
ensure all records, paperwork (such as registration forms and veteran's
paperwork), and documentation are managed accurately and kept up-to-date.
·
Service Coordination: Assist with the coordination of service
logistics, including preparing sign-in books, arranging floral offerings, and
ensuring chapels and parlours are clean and ready for services.
·
Purchasing & Invoicing (if applicable): Assist with day-to-day purchasing
activities, creating purchase orders, and matching invoices.
·
Technology Use: Utilise company software programs, Microsoft Office Suite
(Excel Word and publisher), email, and update the funeral home website as
needed.
·
General Duties: Maintain a neat and well-organised office area and assist
with general office cleanliness.
Qualifications and Experience:
·
Minimum of a high school diploma or equivalent (Matric).
·
Proven experience as an administrative assistant, receptionist,
or in a similar customer-facing role, preferably within the funeral industry
(though not required).
·
Strong verbal and written communication skills.
·
Professional demeanor with strong customer service orientation
and the ability to work well under pressure and handle challenging situations
with tact and empathy.
·
Highly organised with excellent attention to detail and the
ability to multitask effectively.
·
Proficiency in basic computer applications and office equipment.
How to Apply:
Interested candidates are invited to submit their updated CV and a cover letter
detailing their relevant experience to sshumane@amalebe.co.za by 10 February 2026
If you have not heard from us within [e.g.,10
days] after the closing date, please consider your application unsuccessful.
Khayelitsha
Results for purchase in "purchase" in Jobs in South Africa in South Africa
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PURPOSE OF THE ROLETo ensure accurate control, movement, processing, and availability of stock across the warehouse and branches by managing inventory processes, purchase orders, GRV/WIP, stock counts, and supplier / branch coordination, while maintaining system accuracy and compliance with company procedures. KEY AREAS OF RESPONSIBILITY / MEASUREMENTInventory accuracy and availabilityGRV, WIP, and ERP stock controlPurchase order management and planning supportBranch stock allocation and transfersSupplier and internal stakeholder communicationStock counts, cycle counts, and reconciliationsDocumentation, filing, and housekeepingCompliance with group pricing, certification, and audit requirements DUTIES AND RESPONSIBILITIESWarehouse & Receiving ControlReceive and check incoming stock against delivery notes and purchase orders.Record damages, shortages, top and tails.Confirm receipt of stock to purchase orders on ERP system.Identify, mark, and allocate branch stock according to purchase orders.Generate Returns to Supplier (RTS) for approval and processing.Record stock returns and generate Requests for Credit Notes.Control dispatch of stock against pick slips and invoices.Generate invoices upon collection of goods. Pick Note & Dispatch ManagementReceive, collate, and allocate pick notes to warehouse staff.Monitor and follow up on pick note status.Ensure dispatch documentation aligns with pick slips and invoices.Ensure transfer paperwork is complete before transporter arrival.Investigate shortages or discrepancies during transfers and resolve timeously. Inventory Control, GRV & WIPManage GRV and WIP processes in line with company procedures.Process and reconcile WIP on ERP/Syspro.Maintain and update processing control sheets.Ensure daily inventory counts are conducted and variances reported.Control inventory adjustments and credit notes after management approval.Maintain cycle count documentation.Assist with and manage stock takes as required. Purchase Order & Buyer SupportAssist buyer with inventory planning and control.Manage and update purchase orders as information becomes available.Ensure buying schedules are completed, approved, and issued timeously.Track and follow up on local and import orders.Manage SCTs (Stock Control Transfers) on ERP.Allocate inventory to branches in line with demand and group requirements.Assist with indent planning and forecasting. Supplier, Bra
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Requirements:Sage experience.3-4 years experience in a similar role.Computer literate.Organizational skills.Strong experience on Excel.Bilingual in Afrikaans and English.Matric certificate.Client service skills.Responsibilities:Processing statements.Invoicing customers.Reconcile accounts.Maintain and update customer files.Processing purchase orders.Tracking of purchase orders.General adhoc duties.
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Requirements:Sage experience.3-4 years experience in a similar role.Computer literate.Organizational skills.Strong experience on Excel.Bilingual in Afrikaans and English.Matric certificate.Client service skills.Responsibilities:Processing statements.Invoicing customers.Reconcile accounts.Maintain and update customer files.Processing purchase orders.Tracking of purchase orders.General ad hoc duties.
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Requirements:Sage experience.3-4 years experience in a similar role.Computer literate.Organizational skills.Strong experience on Excel.Bilingual in Afrikaans and English.Matric certificate.Client service skills.Responsibilities:Processing statements.Invoicing customers.Reconcile accounts.Maintain and update customer files.Processing purchase orders.Tracking of purchase orders.General adhoc duties.
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CORE PURPOSE OF JOBTo ensure the efficient operation of the Procurement Department by adhering to the Universitys Supply Chain Policy and established Policies and Procedures. This includes sourcing and purchasing goods and services at optimal quality, cost, and delivery timelines while maintaining strong vendor relationships, conducting market analysis, negotiating contracts, and ensuring compliance with procurement regulations to support Universitys objectives.KEY PERFORMANCE AREASOversee and procure the daily procurement of both defined and non-defined items.Administer the procurement process in accordance with the Request for Quotation (RFQ) procedure.Execute procurement activities for capital purchases, ensuring compliance with procurement policies.Act as a liaison between suppliers and end-users to facilitate seamless procurement operations.Monitor and manage outstanding procurement commitments to ensure timely fulfillment.Perform adhoc procurement-related tasks as required to support departmental objectives.Oversee and maintain PURCO contracts to ensure alignment with university procurement strategies.Must have in-depth knowledge and expertise in tender administration processes.CORE COMPETENCIES Maintain an efficient purchasing office by ensuring all procurement activities align with university policies, promoting transparency, and streamlining processes to enhance operational effectiveness.Identify and rectify unauthorized transactions by implementing strict monitoring controls, reviewing purchase activities regularly, and taking corrective action to ensure compliance with financial and procurement regulations.Ensure optimal value for money in procurement by conducting market research, negotiating favourable terms with suppliers, and evaluating cost-saving opportunities while maintaining quality standards for Nelson Mandela University.Promote cost-effective purchasing practices by analysing purchasing trends, optimizing supplier relationships, and implementing strategic sourcing methods to reduce unnecessary expenditures.Oversee and manage the purchase order system by ensuring all orders are accurately processed, properly documented, and systematically tracked to maintain efficiency and prevent discrepancies.Support the orderly processing of creditor applicationshttps://www.jobplacements.com/Jobs/B/Buyer-Supply-Chain-Management-1252301-Job-Search-1-16-2026-1-24-15-AM.asp?sid=gumtree
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PERFORMANCE & MEASUREMENT:Assist as a member of the management team of the store in:-Achievement of agreed Top Line Budget.-Achievement of agreed Gross Profit % Budget.-Achievement of agreed strategic Basket Size and Feet count.-Achievement of agreed strategic departmental participations & GP%.-Shrinkage in line with Budgeted %.-Stock Holding not to exceed 4.5 weeks.STOCK MANAGEMENT & BUYING CONTROLS:Ensure that the store has a full range of appropriate products to suit the needs of the consumer both retail and wholesale.Ensure that the store is well merchandised and according to rate of sale and that top 250 lines are in stock at all times & ticketed.Ensure Stock Card System & Supplier Cycle Sheets are well maintained and used with all Suppliers and all products. (Direct and UMS Suppliers).Stock purchases to be in-line with ROS (Rate of Sale).Ensure all products have a P.I. label and at least 1 Shelf Talker on every module.Ensure promotions are correctly merchandised and pricing in place, with correct P.I. label and all Promotional Products have a Shelf Talker.Ends planners (Visible in GMs Office) in accordance with Supplier activity, income collected and generically positioned.Top 20 suppliers performance & review meetings- to be scheduled monthly and forward planning to be completed in terms of activities/ promotion/ Ad hoc income and Cycle deals on products for the purpose of marketing the products on leaflet.Selling and income on ends to be negotiated, claims signed and income recorded on Income Statement- End Income recorded as other income.Purchases buying Ratios to be in line with Sales- Stockholding not to exceed 4.5 weeks.Signing-off all purchase orders and receipts on a daily basis.All GRVs to be checked- Monitor Input GP by line and invoice/ SOH/ in accordance to daily & weekly Purchase Budget.Ensure that all claims are claimed against supplier e.g., Tallies, over-pricing, Supplier contributions, Ends, Shorts and returns.
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Job PurposeTo manage and develop the Procurement function to ensure the cost-effective, timely, and reliable supply of materials and services required for manufacturing operations. The role focuses on strategic sourcing, supplier performance, contract management, and ERP-driven planning to optimise inventory, reduce costs, and mitigate supply chain risk. Success is measured through key indicators including Red Dot RAW reduction, freight cost control, stock value versus budget, and minimisation of supplier non-conformances. Prerequisites for this position are as follows:Degree/Diploma in Supply Chain Management / Purchasing / Logistics.Minimum 5 years experience in a Purchasing / Logistics position within a manufacturing environment (experience gained within the Automotive Industry will be an advantage).Experience in negotiating and facilitating supply, pricing and service contracts.Understanding of basic accounting principles and Incoterms.Advanced Computer skills proficient with MS Office, especially MS Excel.In-depth understanding of ERP utilizing MRP, JIT, JIS, Kan Ban, etc.Pro-active with strong problem solving, analytical, management, interpersonal and communication skills.Able to deal effectively with competing priorities and deadlines, and handle multiple tasks simultaneously, i.e. working within a pressurised work environment. Key Functions:Development and accountability of the Procurement department within the organization, including but not limited to procurement policies, contract management, and supply within the company, with the objective of optimizing the performance of the supply chain.Provides and support to a team of procurement professionals.Develops and implements policies and efficient purchasing processes necessary for consistent operation of a purchasing department.Monitors and coordinates all activities pertaining to the purchase of raw materials and services, ensuring that inventory is acquired in a cost effective and timely manner.Maintains positive internal relations.Works with various departments to identify and develop relevant sourcing and procurement strategies.Assesses, defines and resolves complex procurement issues, including contractual terms and conditions and escalations by stakeholders and suppliers.Analyses business conditions to determine current and future needs for supplies and materials.Develops strong and mutually beneficial working relationships with key vendors to ensure the most effective procurement approach and negotiate the most competitive pricing and price mechanisms, and delivery methods, and manages risk in the supply chain.Monitor suppliers and performance.Mon
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Requirements:Sage experience.3-4 yearsâ?? experience in a similar role.Computer literate.Organizational skills.Strong experience on Excel.Bilingual in Afrikaans and English.Matric certificate.Client service skills.Responsibilities:Processing statements. Invoicing customers.Reconcile accounts.Maintain and update customer files.Processing purchase orders.Tracking of purchase orders.General adhoc duties.
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RESPONSIBILITIES:Drawing up of Purchase contractsCollecting outstanding contracts from clientReconciliation of stock availabilityPreparation & handling of invoices for payments to suppliers and producersConfirm that all transactions relating to the purchasing are entered into the system every day and reconciledREQUIREMENTS:A tertiary qualification in Finance, Administration or Logistics preferredMust be fully bilingual (Afrikaans and English)Min 2 - 3 years working experience
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RESPONSIBILITIES:Drawing up of purchase contractsCollecting outstanding contracts from clientReconciliation of Stock availabilityPreparation & handling of invoices for payments to suppliers and producersConfirm that all transactions relating to the purchasing are entered into the system every day and reconciledREQUIREMENTS:A tertiary qualification in Finance, Administration or Logistics preferredMust be fully bilingual (Afrikaans and English)Min 2 - 3 years working experience
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REQUIREMENTSMatric, or similar qualificationMinimum 5 years of experience in a purchasing or procurement roleProficiency in Microsoft Office Suite (Word, Excel, Outlook) and ERP systems.Must be fluent in English (excellent verbal and written communication skills).Experience in a tiling, construction or similar industry preferredPay attention to detail and be 100% committed.Have strong negotiation skills.Have a dynamic personality with a spirit of initiative.Ensure a high degree of loyalty and confidentiality.Portray good time management, discipline and organisation skills.Have excellent communication and interpersonal skills.Be able to work independently and as part of a team.Have problem-solving and analytical skills. DUTIESSource and evaluate potential suppliers, ensuring they meet quality, delivery, and pricing requirements.Negotiate prices and terms with suppliers to secure the best deals for the company.Process purchase orders accurately and efficiently, ensuring timely delivery of goods and services.Track orders from placement to receipt, resolving any discrepancies or issues that may arise.Maintain accurate records of all purchasing activities, including purchase orders, invoices, and supplier performance data.Prepare and maintain supplier files, including contracts, certifications, and performance evaluations.Assist in the development and implementation of purchasing policies and procedures.Collaborate with other departments, such as inventory control and accounting, to ensure smooth operations.Stay abreast of industry trends and best practices in procurement.Perform other duties as assigned.Salary: R10, 000 â?? R12 000 ctc, negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.Â
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13d
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Company and Job Description: A well-established organisation is seeking a Creditors Clerk to join its Finance team. This role is ideal for a detail-oriented and deadline-driven individual with solid accounts payable experience and a proactive approach to work. The Creditors Clerk support the business as part of the Finance team by providing accurate and timely accounts payable services, specifically relating to supplier invoices and purchase orders.Key Responsibilities: Generate purchase orders accurately and timeouslyProcess supplier invoices, ensuring only approved invoices are capturedMatch invoices to purchase orders and GRNsProcess invoices and stock receipts from GRNs within agreed timelinesPrepare supplier reconciliations for both local and foreign suppliersReport on open purchase ordersMaintain compliance with internal financial controls and proceduresManaging the cashbookPerform bank reconciliations and processing local and international payments on the banking platform.Job Experience and Skills Required:Completed MatricRelevant tertiary qualification advantageous.At least 2 - 5 years experience in a similar positionSyspro experience would be beneficial Apply now!
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13d
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My client is looking for a reliable and proactive Creditors Clerk to join a dynamic finance team and play a key role in ensuring accurate supplier payments, strong governance, and smooth treasury support.This role is based in Boksburg, Johannesburg East.Key Responsibilities:Accounts PayableGenerate and manage purchase orders accurately and timeouslyProcess supplier invoices and ensure correct matching to purchase orders and GRNsPrepare and maintain supplier reconciliations, including local and foreign suppliersEnsure intercompany debtor and creditor balances are reconciled and cleared on timeHandle supplier queries, including pricing differences, credit notes and invoice requestsManage invoices related to recovery billingMaintain proper records of expense claims for Sales ManagersComplete and maintain supplier credit application documentationPerform general administrative support within the AP functionWork closely with internal departments to resolve queries efficientlyTreasury SupportProcess and reconcile monthly petrol and credit card transactionsLoad supplier and other payments onto the banking platformSupport the Treasury Accountant with cashbook maintenance and bank reconciliationsGovernance & ComplianceEnsure invoices and purchase orders are VAT compliant with correct tax treatmentReview supplier documentation for compliance with VAT and income tax requirementsCode purchase orders accurately to support tax and statutory complianceAssist with internal controls, interdepartmental checks and audit preparationProvide support during internal and external audits, including responding to queriesReporting & ProjectsReport on outstanding and open purchase ordersEnsure only authorised and approved invoices are processedAssist with ad hoc reports and finance-related projects as requested by managementJob Experience and Skills Required:Proven experience in an Accounts Payable or Creditors Clerk roleSolid understanding of purchase orders, GRNs, reconciliations and invoice processingStrong attention to detail and ability to meet strict deadlinesGood working knowledge of VAT and basic tax principlesStrong communication skills and ability to work cross-functionallyApply now! For more exciting Finance vacancies, please visit:
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13d
Job Placements
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Our client is a leader in the manufacturing sector, supplying a wide range of products to major industries. They are known for their high-volume production environment and commitment to operational efficiency. This role is responsible for ensuring optimal stock levels, placing and expediting purchase orders, and supporting forecasting and demand planning. The Replenishment Buyer will work closely with suppliers, logistics, and internal departments to ensure on-time delivery and minimal inventory holding costs.Key Responsibilities:Monitor stock trends, forecasts, and inventory levels to determine replenishment needsGenerate purchase orders based on system demand and minimum order quantitiesMaintain inventory levels to support production and service delivery while avoiding excess stockExpedite overseas and local purchase orders to ensure timely deliveriesCollaborate with Demand Planning to support forecast accuracyOptimise order quantities to improve stock turnover and reduce holding costsMaintain accurate master data in procurement and ERP systemsAnalyse stock, aged inventory, and replenishment performance reportsTrack supplier performance and resolve delivery or quality issuesSupport vendor agreement management within procurement guidelinesAssist in meeting project deadlines and planning activitiesRequirements:Tertiary qualification in supply chain OR similar is highly advantageous25 years of experience in purchasing, inventory planning, or supply chain operationsProficient in Microsoft Excel and inventory reporting toolsStrong communication, negotiation, and organisational skillsAbility to manage multiple product lines in a fast-paced environmentRemuneration:Market-related salary based on experience***Only shortlisted candidates will be contacted***
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11d
Job Placements
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