Project - Temp Administrator

Projects Administrator

Manufacturing

Job Purpose

The Project Administrator provides administrative and coordination support to ensure the smooth planning, execution, and monitoring of projects. The role supports the project team by maintaining documentation, tracking progress, coordinating communication, and ensuring project activities are completed on time and in line with organizational processes.

Key Accountabilities and Outputs

Purchase Order Administration, Reporting and Management

Process Purchase Orders for Monthly & Adhoc Service Providers - based on monthly invoice / quote.

Ensure that accurate and relevant Purchase orders are raised for Service orders before service is rendered

All Purchase orders raised with relevant supporting documentation.

Purchase Orders communicated to Service Providers.

GRV'ing of all approved purchased orders.

Monitoring and reconciliation of quotes; services rendered; monthly agreements vs invoices received.

Ensuring all relevant PO's raised in the correct / relevant financial period and allocated to the correct Asset code/ Cost centre.

Feedback on Supplier Payments through correspondence with Finance department Prevent Duplication of Purchase orders.

Validation of invoices against Approved Purchase Orders.

Communication between Finance & Service Providers.

Purchase Order & Payment queries.

Stakeholder Engagement

Maintain open communication channels with Capex Manager, Project Engineers, SMEs, Finance, Manufacturing and

Safety.

Engage with Suppliers to ensure correct submission.

Projects Administration

Travell arrangements - Accommodation, flights, Visa Applications

Projects Documentation control

Contractor Permits control.

Liaise with Epats, SMEs

Safety, Health and Environment

Ensure adherence to site safety standards (Safety, Health and Environmental) in line with the OSH Act.

Ensure compliance to all relevant legislation and support a safe environment for TBCs

Employees, Contractors and Visitors.

Adherence to Food Safety Requirements

Commitment to The Beverage Company's Food Safety policy and its objectives

Ability to understand and implement all food safety requirements

Adherence to and the enforcement of Food Safety Policies, SOPs and PRPs

Compliance with PPE requirements including jewellery policy

Compliance with personal hygiene requirements in accordance with the organisations code of practice

Active engagement in all training including competency testing

Regular practice of hand washing and sanitising

Prevention of cross-contamination of products - no allergens allowed in the manufacturing facility

Responsible for raising any food safety risk to the relevant personnel such as the Team Leader or Food Safety personnel

Reporting of any illness or