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The purpose of the role is to complete the day to day administrative task in running the back office of a Engen convenience store & forecourt. The job role is not limited to the items mentioned below.Handling MoneyCash-ups- Cashing up the relevant cashiers at the end of a shiftCash, credit cards balancing- reconciling all slipsDebtorsReconcile daily slipsProcess customer paymentsAttending to account customer queriesCreditors Processing purchase orders Processing GRV’s Manage weekly/monthly account recon for processing Processing payments to suppliersStock Oversee and manage daily, weekly, monthly stock control Managing product categories on system Listing of new products on system Oversee weekly stock-takeReports / GeneralSubmit and Complete timely Daily reportYou will be required to open / close shiftSupervise staff in the absence of the manager to ensure job functions are completed according to company policy / procedureRequirements of hours to be worked- 180-190 hours for the month- Incumbent will be rostered for 5 days a week including Saturdays, Sundays
Edgemead
Job Title: Administrative Assistant
Company: Amalebe Funeral
Location: Khayelitsha
Employment Type: Contract
About Us:
Amalebe Funeral is a respected and compassionate funeral service provider
dedicated to supporting families during their most difficult times. We pride
ourselves on offering professional, caring, and dignified services to our
community. We are seeking a highly organised and empathetic Administrative
Assistant to join our team and ensure unified operations in our office.
Key Responsibilities:
·
Front Desk Operations: Professionally greet and welcome
visitors and client families to the funeral home, maintaining a warm and
friendly atmosphere.
·
Communication Management: Coordinate and direct phone calls to the
appropriate staff members, taking messages accurately and relaying them
promptly.
·
Administrative Support: Provide comprehensive administrative and
clerical support to funeral directors and management as directed.
·
Document & Record Management: Handle filing, data capturing, and
ensure all records, paperwork (such as registration forms and veteran's
paperwork), and documentation are managed accurately and kept up-to-date.
·
Service Coordination: Assist with the coordination of service
logistics, including preparing sign-in books, arranging floral offerings, and
ensuring chapels and parlours are clean and ready for services.
·
Purchasing & Invoicing (if applicable): Assist with day-to-day purchasing
activities, creating purchase orders, and matching invoices.
·
Technology Use: Utilise company software programs, Microsoft Office Suite
(Excel Word and publisher), email, and update the funeral home website as
needed.
·
General Duties: Maintain a neat and well-organised office area and assist
with general office cleanliness.
Qualifications and Experience:
·
Minimum of a high school diploma or equivalent (Matric).
·
Proven experience as an administrative assistant, receptionist,
or in a similar customer-facing role, preferably within the funeral industry
(though not required).
·
Strong verbal and written communication skills.
·
Professional demeanor with strong customer service orientation
and the ability to work well under pressure and handle challenging situations
with tact and empathy.
·
Highly organised with excellent attention to detail and the
ability to multitask effectively.
·
Proficiency in basic computer applications and office equipment.
How to Apply:
Interested candidates are invited to submit their updated CV and a cover letter
detailing their relevant experience to sshumane@amalebe.co.za by 10 February 2026
If you have not heard from us within [e.g.,10
days] after the closing date, please consider your application unsuccessful.
Khayelitsha
Results for ordering jobs in "ordering jobs" in Jobs in South Africa in South Africa
1
QualificationMatricRequirementsExperience with quoting prices of items ordered, finalising shipping dates, and dealing with customer complaints.Knowledge of managing inventory levels and liaising with departments to order supplies.Excellent customer relations and ability to verify information accurately.Computer literacy in word processing, spreadsheets and database applications.DutiesReceiving orders from customers via mail, phone, or other electronic means.Obtaining customers details and billing information and entering the information correctly.Notifying departments when supplies of items are low, or when orders could deplete available supplies.Informing customers about prices, shipping dates, and anticipated delays.Preparing invoices, shipping documents, and contracts.Forwarding information to the correct departments for delivery of the order.Reviewing orders for completeness and forwarding incomplete orders for further processing.Liaising with production, sales, shipping, warehouse, or delivery personnel to trace or accelerate shipments.
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7d
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Qualifications Matric Requirements / Duties Engineering / Technical studies & experience beneficialEstablish , develop and maintain customer relations with current and new customers.Generate Quotations and pricing on enquiries received and submit to clients ASAP. The Time spend on a quotation is dependent on the Enquiry.Capture all quotations by way of MRP System. This applies to all pricing supplied telephonically as well.On receipt of an order from a Client review the order prior to processing the order and ensure the quotation / information supplied for quotation purposes match the order specifications Process the order on the MRP System and ensure the delivery date quoted will be met by all concerned.Dont supply unrealistic Delivery dates.Ensure Processed Job cards and all relevant information and documentation received from the Client is attached to the Job Card and issued to the next relevant department for further processing.Follow up on un-successful Quotations supplied and log the outcome in the register ASAP .On request from a Client, follow up on work in progress and give feed back on processed order / orders. If for reasons beyond our control the order will be delivered / completed late, contact the client and explain why and adjust the delivery date accordingly Generate Purchase Requisitions for any materials / bought out items as required and forward to the purchasing department to process Conform to the ISO / NSSC QMS requirements as documented and listed in the Authorities Matrix Ensure COD accounts are paid before putting the job in the system , unless it is a customer that you have dealt with regular and is trust worthy .On large amounts 50% upfront and 50% on release or otherwise arranged and approved. Identifying business opportunitys by identifying prospects and evaluating their position in the industry through market activities and competitors.Ensure to meet or exceed performance goals/targets coherent with company policies. Involve yourself in any area that may benefit the team and the customers.Responds to inquiries and complaints, with specific regards to customer satisfaction.Ensure all filing is done as required by the ISO procedures
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OverviewAn established manufacturing and retail company, in the leisure clothing and specialist protective clothing sector, is looking for an Account Executive, to join their team. Minimum RequirementsMatric / Grade 12Relevant tertiary qualification (advantageous)5+ years in a similar roleJob RequirementsFinance / Sales Admin:Accurate order capturingAssisting with customer pricing and quotationsAssisting with tenders and samplingAccurate invoice processingBackorder reports and updates with PlannersCustomer sales reportingCustomer order tracking with factories and transporterCustomer liaison with orders, queries and all relevant issuesCustomer order coordination with factory planners and despatchMonitor delivery dates and ensure orders executed timeouslyChecking and reconciling cutsheets to customer orders to ensure correct manufacturing of order specificationAssisting with incoming office telephone callsAssisting and recording of deliveries to the office for the factoriesMaintaining current admin filing systemAssisting with new assignments and projects directed by managementKey Competencies and SkillsHigh level of accuracyGood communication skillsStrong administrative skills
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Location: Strydom Park, RandburgRequirements:Matric3-5 years of experience as a Buyer Administrator/Procurement AdministratorMust be fluent in Afrikaans (non-negotiable)Must reside in the Northern/Western Suburbs of JHB (non-negotiable)Imports experienceIncoterms KnowledgeResponsibilities:Ensuring that all stock is ordered when minimum levels are reached and expediting of orders to ensure prompt delivery. Creating purchase ordersIssuing purchase orders to suppliersIssuing documents to freight forwardersTracking of open ordersTracking of Import shipmentsExpediting orders and ensuring prompt dispatch from suppliersLiaising with local and international suppliersLiaising with freight forwardersLiaising with sales team, production and QCSupport the Management as requiredImport processKnowledge of Inco TermsCalculating of landed costCom
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PURPOSE OF JOB We are looking for a detail-oriented and proactive Import & order management coordinatorto join our team. The successful candidate will be responsible for managing purchase orders,import coordination, customs documentation, freight administration, and related operationalsupport. Key Responsibilities Order Management Commercial divisions Coordinate with freight forwarders and vendors by managing orders, bookings, and commercial documentationMonitor cargo readiness and shipment timelines, updating merchandise reports accordinglyCreate, maintain, and update order files and merchandise reports, including weekly reporting and status movementsRespond to and resolve buyer, forwarder, and supplier queries timeously, ensuring smooth end-to-end shipment flow Bills of Entries Complete and manage Customs documents according to priority and regulatory requirementsMonitor, print, and verify customs requirements prior to vessel arrivalReview and validate draft customs requirements against shipment documentation Freight Liaise with forwarders and shipping lines to manage freight forecasts, rate comparisons, and allocationsResolve freight-related queries and issues timeously to ensure smooth shipment flow Administration Maintain accurate, complete, and audit-ready shipment files in line with audit requirementsIdentify and implement process improvements to increase efficiency and reduce wasteRespond to correspondence within agreed timelines and support additional shipping and logistics functions as requiredKey Competencies Ability to work effectively both independently and as part of a teamStrong organizational skills with high attention to detailAbility to manage multiple priorities and perform well under pressureExcellent communication, follow-up, and proactive problem-solving skills
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3d
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A recent professional profile photo is to accompany your applicationEMPLOYMENT TYPE : PermanentSECTOR : SalesBASIC SALARY : R35 000.00 + Benefits + CommissionSTART DATE : A.S.A.P / ImmediateREQUIREMENTS:Grade 12 (Matric)3+ years of sales experience, preferably in textiles, fashion, or garment manufacturingProven background in textile and garment manufacturing salesFully bilingual (spoken and written) with excellent communication and negotiation skillsProficiency in Microsoft OfficeOwn reliable vehicle and valid drivers license, with willingness to travel frequently DUTIES:Establish and maintain long-term relationships with clients to generate repeat business and referralsCommunicate with customers via telephone and email regarding new orders, outstanding orders, and stock availabilityProvide excellent customer service and accurate product informationPrepare quotations and pro-forma invoicesProcess orders for both account and COD (cash on delivery) customersEnsure account customers have sufficient credit available before processing ordersConfirm full payment has been received from COD customers prior to placing ordersProcess delivery notesFollow up with customers who havent purchased in a whilePerform general administrative tasks as requiredAssist with the annual stock takeHOURS:Monday to Thursday: 08:30 17:00Friday: 08:30 16:00
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PURPOSE OF JOB We are looking for a detail-oriented and proactive Import & order management coordinatorto join our team. The successful candidate will be responsible for managing purchase orders,import coordination, customs documentation, freight administration, and related operationalsupport. Key Responsibilities Order Management Commercial divisions Coordinate with freight forwarders and vendors by managing orders, bookings, and commercial documentationMonitor cargo readiness and shipment timelines, updating merchandise reports accordinglyCreate, maintain, and update order files and merchandise reports, including weekly reporting and status movementsRespond to and resolve buyer, forwarder, and supplier queries timeously, ensuring smooth end-to-end shipment flow Bills of Entries Complete and manage Customs documents according to priority and regulatory requirementsMonitor, print, and verify customs requirements prior to vessel arrivalReview and validate draft customs requirements against shipment documentation Freight Liaise with forwarders and shipping lines to manage freight forecasts, rate comparisons, and allocationsResolve freight-related queries and issues timeously to ensure smooth shipment flow Administration Maintain accurate, complete, and audit-ready shipment files in line with audit requirementsIdentify and implement process improvements to increase efficiency and reduce wasteRespond to correspondence within agreed timelines and support additional shipping and logistics functions as requiredKey Competencies Ability to work effectively both independently and as part of a teamStrong organizational skills with high attention to detailAbility to manage multiple priorities and perform well under pressureExcellent communication, follow-up, and proactive problem-solving skills
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Purpose of the Role:Â The Procurement Clerk is responsible for ordering stock aligning with store needs and ensuring optimal stock levels through timely, accurate procurement and effective communication.Key Responsibilities Include but Are Not Limited ToPlacing daily orders for retail stock requirementsEnsuring timely and accurate communication of stock informationMonitoring seasonal trends and adjusting orders accordinglyFollowing up on out-of-stock items and back ordersPreparing and distributing reports, including:Daily and weekly store ordersPicking orders to Warehouse/ProductionGAP scan, fridge, and back-order reportsStock-on-hand sheets, slow movers, and overstocksMaintaining accurate procurement recordsBuilding strong relationships with retail store managersCommunicating delivery delays and resolutions to stores and Procurement ManagerAssisting with stock takes and overflow orders when requiredDemonstrating flexibility and independent work ethicLeading by example and maintaining professional standardsApplying 5S methodology: Sort, Set in Order, Standardise, Self-discipline, SustainTaking ownership to support effective department operationsCriteriaMatric certificate or equivalent (minimum requirement)Relevant qualification in Procurement, Supply Chain, or Retail Management (advantageous)Minimum 2 yearsâ?? experience in procurement or stock control within retailStrong analytical and problem-solving abilityProficiency in Microsoft Excel, Outlook and procurement softwareExcellent interpersonal and communication skillsHigh attention to detail and organisational abilityAble to work independently and meet deadlinesTeam player with a proactive, solutions-driven approachProficiency in English and Afrikaans (speak, read and write)
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10d
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5d
Job Placements
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Requirements:Sage experience.3-4 years experience in a similar role.Computer literate.Organizational skills.Strong experience on Excel.Bilingual in Afrikaans and English.Matric certificate.Client service skills.Responsibilities:Processing statements.Invoicing customers.Reconcile accounts.Maintain and update customer files.Processing purchase orders.Tracking of purchase orders.General ad hoc duties.
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4d
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Operations Controller (JHB) MatricBookkeeping/Procurement qualificationMust have atleast 3 to 5 years Hotel Operations experience Stock control, manage stock itemsOversee Housekeeping, F&BProcurementFirst approver for all purchase orders in BirchstreetEnsure vendor files and historical files are maintainedIn absence of AOC, create purchase orders for all food and beverage requisitions through the use of Birchstreet systemMaintain food requisitions, purchase order requests, receiving records and departmental transfersAttend to incoming, outgoing mail, telephone calls, correspondence, office supplies.
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7d
Job Placements
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A recent professional profile photo is to accompany your applicationEMPLOYMENT TYPE : PermanentSECTOR : SalesBASIC SALARY : R30 000 R35 000 + Benefits + CommissionSTART DATE : A.S.A.P / ImmediateREQUIREMENTS:3+ years of sales experience, preferably in textiles and garment manufacturingFully bilingual (spoken and written)Proficiency in Microsoft OfficeGrade 12 qualificationOwn reliable vehicle and a valid drivers licenseExcellent communication and negotiation skillsStrong people skillsPositive outlook and professional attitudeAbility to work in a fast-paced environmentAbility to handle stress effectivelySelf-discipline and strong time management abilitiesProactive in chasing leads and confident in closing deals DUTIES:Establish and maintain long-term relationships with clients to generate repeat business and referrals.Liaise with customers telephonically and via email regarding new orders, outstanding orders, and stock availability.Provide excellent customer service and accurate product information.Prepare quotations and pro-forma invoices.Process orders for account customers and COD customers.Ensure account customers have sufficient credit available for their orders.Ensure full payment has been received from COD customers prior to placing ordersProcess delivery notes.Follow up with customers who havent purchased in a while.Perform ad hoc administrative tasks.HOURS:Monday to Thursday: 08:30 17:00Friday: 08:30 16:00
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1d
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