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Results for general jobs in Admin jobs in Johannesburg
1
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Job Overview:
As a Temporary Receptionist, you will serve as the first point of contact for visitors and callers to the organization. Your role is vital in creating a positive impression and ensuring smooth front desk operations during temporary staff shortages or busy periods.
Key Responsibilities:
Greeting Visitors: Warmly welcome and assist visitors, ensuring they sign in and directing them to the appropriate personnel or location.
Answering Calls: Professionally handle incoming calls, routing them to the relevant individuals or departments and taking messages when necessary.
Front Desk Management: Maintain a clean and organized reception area, including managing the distribution of mail and packages.
Appointment Scheduling: Schedule and confirm appointments for employees, clients, and visitors, coordinating with team members when needed.
Customer Service: Provide excellent customer service by addressing inquiries, assisting with general information, and helping resolve visitor or caller issues.
Administrative Support: Assist with various administrative tasks, such as data entry, filing, and photocopying, as requested.
Security Awareness: Monitor access to the premises, ensuring the security and safety of employees and visitors.
Communication: Keep colleagues informed of the arrival of visitors and incoming deliveries or packages.
Technology Proficiency: Utilize office equipment, such as multi-line phone systems and computer software, to carry out receptionist duties efficiently.
Qualifications:
High school diploma or equivalent.Previous experience as a receptionist or in a customer-facing role is a plus.Excellent verbal and written communication skills.Polite and professional demeanor, with strong interpersonal skills.Ability to handle multiple tasks and work in a fast-paced environment.Proficiency in using standard office equipment, including phone systems and computer software.Attention to detail and a strong sense of responsibility.Reliability and punctuality.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zODI3NDYzNjA4P3NvdXJjZT1ndW10cmVl&jid=1715927&xid=3827463608
4d
1
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An exciting position for an Executive Assistant to the CEO has become available in the Sandton, Johannesburg area, whose primary responsibility is to provide logistical and office coordination support.
Specifically, the position is responsible for providing assistance to the CEO, providing general office management, meeting and event coordination.
The responsibilities include but are not limited to, managing calendars, making travel arrangements, attending meetings and preparing expense reports.
Key Performance Areas and Indicators:
Executive Support:
Provide sophisticated calendar management.Meeting and greeting visitors at all levels of seniority.Devising and maintaining office systems, including data management and filling.Prioritize inquiries and requests while troubleshooting conflicts with little guidance.Makes judgements and recommendations to ensure smooth day-to-day engagements.Plans, coordinates and ensures the CEO’s schedule is followed and respected.Creating win-win situations for the direct access to the CEO’S time and office.Provides a bridge for smooth communication between the CEO’S office and departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence and other tasks that facilitate the CEO’S ability to effectively lead the company.Act as the point of contact among executives, employees, clients and other external partners.Screening phone calls, enquiries and request, and handling them when appropriate.Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO.Manage information flow in a timely and accurate manner.Arranging travel, visas and accommodation and, occasionally, travelling with CEO to take notes or dictation at meetings or to provide general assistance during presentations;Act as an office manager by keeping up with office supply inventory.Organising and attending meetings and ensuring the CEO is well prepared for meetings.Take minutes during meetings.Screen and direct phone calls and distribute correspondence.Producing documents, briefing papers, reports and presentations.Carrying out specific projects as directed by the CEO.Project managing upcoming Events.Reporting on the progress of Departments to the CEO, as per his request.Collecting and providing information/ documents to the CEO on Departments, as per his request.Researching different topics, as per the CEO’s request.Devising and implementing action plans, as per the CEO’s request.
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https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNDc0MjA4NjkzP3NvdXJjZT1ndW10cmVl&jid=1149791&xid=3474208693
4d
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We have a fantastic opportunity to join a leading Fourways estate agent as their Office Manager. This estate agency has a fantastic local reputation and are looking for somebody to support the sales, lettings and property management teams with general administration and general office management.Office Manager BenefitsMonday to Friday 9am-5pmNO WEEKENDSSalary up to R19k dependent on experienceFull training can be providedCentrally located officeCompany PensionTeam events and incentivesOffice Manager RoleRole model and consistently deliver an exceptional customer experienceFollow best practice regarding the day to day running of the officeEnsure all admin is accurate and is available for all client meetings/contract signings/key collections as and when requiredEnsure all systems are accurately maintained and up to date, particularly regarding key management and property securityRespond promptly to all incoming sales & lettings enquiriesEnsure time is maximised by effective and accurate diary management when scheduling appointments and forward planning timeOffer admin support as and when required to help progress active sales and lettingsEnsure the move in process is carried out in line with company procedure including but not limited to all compliance documents are completed and on file, funds are received and keys are released accordinglyCarry out associated admin tasks relating to our lettings portfolio such as new listings and remarketingUnderstand and comply with all company policies and procedures as well as industry legislationOffice Manager- what we are looking forEngaging communicator, both written and verbal, able to build rapport with clientsA well-presented professional with a confident, enthusiastic approach to workA diligent and organised individual, capable of prioritising own workload and shifting prioritiesAble to positively adapt to change and be flexible in accordance with business needsWorks with best interest in mind at all times, demonstrating honesty and loyaltyWork well within a team and alone; takes initiative and is actively productiveDemonstrates attention to detail, accuracy and timelinessEager to learn and develop own skill set as well as supporting fellow colleagues with theirs.Email your application for consideration to: vacancies@absoluteconsult.co.zaJOB REFERENCE: ABC932356
4d
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Company based in Honeydew has an available position for a General Admin Assistant.Candidate must be able to assist in all areas of the admin department.Duties will include the following:* Filling* Invoicing * Data Capturing* Vehicle related admin* Answering of telephoneMust have Debtors/Creditors knowledge.Strong Excel proficiency is required.Salary R 12 000 per monthOwn transport is essential.Send CV to cvdropbox01@gmail.com
7d
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Role OverviewAn exciting opportunity has arisen for an experienced, motivated and reliable individual to join an office as Office Manager and Team Administrator. This is a varied but rewarding role; ideal for someone who enjoys multitasking and delivering first class client service.Key ResponsibilitiesOffice Manager specific:• The usual general duties required for the smooth and efficient running of an office• Office health & safety and ISO requirements• Raising purchase orders, ordering office supplies and processing invoices• Organising required office meetings, preparing reports and taking minutes• Dealing with HR matters such as sickness, holiday and new joinersAgency specific:• Compiling market appraisal reports and terms of business documentation ahead of launch• Completing and adhering to compliance procedures - gaining identification and credit checking vendors• Producing property details, writing descriptions and acquiring vendor approval• Liaising with photographers, EPC and floorplan providers• Dealing with enquiries, booking viewings, following up and providing feedback• Weekly applicant reviews• Department invoicingABC specific:• Arranging access for inspections and liaising with clients• Monthly invoicing including running departmental financial reports and reviewing debtors, aged time and disbursements• Report formatting, copy/audio typing and drafting of letters and other documentation• Population of certificates/standardised documents• Diary management to include arranging travel and booking accommodation• Day to day administrative tasks for the team e.g. expenses, opening of new instructions etc. The above is not an exhaustive list of duties and you will be expected to perform different tasks as required.Key Skills• Previous administration experience is essential• Proficient in the use of Microsoft Excel, Word and Outlook and with the ability to pick up new software quickly• Good attention to detail• A professional manner, articulate with strong verbal and written communication skills, ability to work effectively with individuals at all levels• High efficiency, organisational and time management skills with excellent attention to detail and accuracy• Ability to multitask and to work under pressureTeam OverviewThe successful candidate will be joining the multi-disciplined Exeter office which deals with all aspects of property to include Rural Estate Management, Rural Professional, ABS, Rural Agency, Residential Agency, Hotels, Leisure and Development.The candidate will support the Rural Agency team and ABS team. The Rural Agency department are a team specialising in the sale and purchase of land, farms and estates in Gauteng & MpumalangaSalary: R16k pmHours: 9am to 5pm - Monday to FridayIf interested, please email your CV to: vacancies@absoluteconsult.co.zaOr follow link: https://absoluteconsult.co.za/office-manager-team-administrator-randburg/JOB REFERENCE: ABC881274
10d
1
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Job Description:
We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will have 2-5 years of relevant experience in office administration and a strong commitment to excellence. As the Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office.Key Responsibilities:Manage day-to-day administrative tasks, including Scheduling, answering phones, responding to emails, and handling correspondence.Maintain office supplies inventory and place orders as necessary to ensure adequate stock levels.Coordinate and schedule meetings, appointments, and travel arrangements for staff members.Assist with the onboarding process for new employees, including preparing paperwork and organizing orientation sessions.Maintain and update company databases and filing systems, both electronic and physical.Oversee office maintenance and liaise with building management for any facilities-related issues.Assist with basic accounting tasks, such as processing invoices and reconciling expense reports.Provide general administrative support to various departments as needed.Uphold a high level of professionalism and confidentiality in all interactions.Requirements:Diploma or Degree2-5 years of experience in office administration or a related field.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Excellent communication and interpersonal skills.Strong organizational and time management abilities.Attention to detail and accuracy in all tasks.Ability to multitask and prioritize workload effectively.Demonstrated problem-solving skills and resourcefulness.Proven ability to work both independently and as part of a team.Please email your CV's to vacancies@canvasandwall.co.za : Please do not call us, if you do we will automatically disqualify you. If you are successful, we will contact you for an interview within the next 7 daysSalary : R8000 - R10000 per month
17d
1
Sanlam
stands as a leading financial services provider in South Africa. Our focus lies
in fostering enduring connections with our advisors. Rooted in a deep respect
for individuals' inherent value and an understanding of their potential, our
company ethos drives us. Sanlam has a 105-year history of empowering South
Africans and is a trusted adviser to retail and institutional clients across
the continent and beyond.
Requirements:
Financial
services industry experience
Operate
with speed
Attention
to detail
Time
managementSome
duties may include general admin for the business and/or financial advisorsrecruitment, record keeping, filling, secretarial duties etc.
25d
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Mature 40+ Lady, who will administrate and
maintain a high quality of business reporting and provide dedicated support to
the sales transactions. Responsibilities will
include monthly, weekly and daily sales planning
including logistics • General sales
administration (quotes, orders, filing, emails, daily calls, dealing with irate clients on occasion• Liaising with Purchasing, Stock controller and Technical.• Maintenance and growth of clientele.
1mo
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JOB LOCATION: MIDRANDTYPE: CONTRACTSALARY: 12KJOB REFERENCE: ABS613298MDReceptionist with Corporate Reception experience needed for Law Firm in Midrand. Working with two other Receptionists providing front of house and customer services at the highest levels liaising with senior partners and UNW clientele. 5* experience working in another corporate firm would be ideal, as you would be representing the law firm as their ambassador:Bonus & Benefits.Working from Monday to Friday – 8am to 4pmDuties & Responsibilities:ONLY Occasional switchboard (although very rarely) – answering incoming and screening telephone calls and forwarding messages Meeting and greeting in a warm, friendly manner to clients, staff and visitors Utilising the meeting room calendar / meeting room software Setting up conference callsOverseeing the catering team who are setting up/clearing meeting rooms ensuring that the cleaning teams have kept the space tidy at all times Booking lunches, liaising with hospitality teams for drinks and lunches for guests Keeping check on office supplies and ordering if necessary General administration (photocopy, fax, scanning) Sorting and distributing post daily and ordering couriers Assisting PAs and Directors where possible Booking Travel and Accommodation Other ad hoc duties as requested from time to time Requirements:Previous Reception experience advantageousWonderful communication and administration skills Able to successfully communicate at the highest level Ability to prioritise and have attention to detail Ability to work in a fast paced and challenging environment Excellent telephone manner, well presented and polite A team player Knowledge of MS Office. Apply Here: https://absoluteconsult.co.za/receptionist-midrand/Or Email CV to: vacancies@absoluteconsult.co.za
2mo
Ads in other locations
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Our company in Spartan is looking for an employee with Office Admin Experience.
We are looking for a young vibrant lady
Tasks will include but not limited to
*Filing and Adhoc
*Capturing of Creditors
*Quotation and Invoicing
*Assisting Financial Manager with day to day tasks and Diary Management
*Assisting in Workshop Admin
*Housekeeping
*General office assistant to all Management
Experience
*Matric
*Atleast 4 to 5 years experience in similar position
*Computer literate
*General knowledge of day to day Bookkeeping (Debtors and Creditors)
Must be/have
*Well presented and well spoken
*Be able to communicate in Afrikaans & English
*Attention to detail
*Own transport is essential
Please email CV to
admin@hydratrans.co.za
4d
1
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ADMINISTRATION CLERK
Introduction:An underwriting company located in Pretoria East is seeking an eager and dynamic Administration Clerk with experience in an administrative role to join their team.
Experience and qualifications required:Experience• Two years experience in office administration
Qualification• National Senior Certificate
Languages• English and Afrikaans Communication:
Other• Own transport
Competencies and characteristics: • Proficient in Microsoft Office Suite• Eager to learn• Strong organisational skills
Duties and responsibilities:• Capturing of policies• All administration of refunds• General office administration• Personal assistance functions for the managing director• Aiding the financial director and financial administrator• Backup phone duty• Assisting the claims department with general administration
RemunerationMarket related
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xNDcyODU0MTg/c291cmNlPWd1bXRyZWU=&jid=1303635&xid=147285418
4d
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Junior PAR15000 - R18000 per month Monday – Friday Location: SpringsAre you an aspiring PA who would love the opportunity to join a fascinating business based in Springs? There isn’t anything else quite like our client who has been trading for almost a decade. Due to business growth and demanding workloads, they are now offering a hyper organised professional to take on the role of Junior PA. This is an exciting opportunity to secure a PA role working for a market leader where no two days are the same.. The roleProvide administrative support to the Director, including managing calendars, scheduling meetings, and making travel arrangementsEnsure documents are filed accurately onto the internal database Ensuring all compliance within the workplace is up to date Organise and attend meetings, take minutes, and distribute relevant information to appropriate parties.Assist in the planning and coordination of events Handle sensitive and confidential information with utmost discretion and professionalism.Undertake general office duties, such as managing incoming calls, responding to inquiries, and maintaining records.Contribute to the efficient running of the business Arranging catering for meetings including lunch runs for Directors The candidate Extremely organised and great time management skillsExcellent written and verbal communication skills Ability to prioritise and multitask Use own initiative and think on your feet Great work ethic and reliableWorking Hours: 9am to 5pm - Monday to Friday. No weekendsFor job info & reference, please copy & paste or follow link: https://absoluteconsult.co.za/junior-pa-springs/
4d
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The position would involves working within a factory shop environment on a retail basis. Leadership qualities would be an advantage. The applicant would need a good working knowledge of Excel and be figure orientated with strong admin skills.Duties:Daily sales to be balanced and accurate reporting done.An understanding of stock movement and control would be favourable.A friendly outgoing personality is vital as applicant will be dealing directly with public.Confident Mature LadyStrong Admin skillsGood working knowledge of Outlook, Excel. Syspro an advantageQualificationMatric and experience in similar Wholesale / Retail positionStock Control / warehouse knowledgeGeneral daily adminSalary: R12 000p/mStart date: ImmediateNB: The right candidate must reside in Boksburg/Benoni/Kempton Park.If you are the right candidate and meet the requirements kindly send your cv to admin@cockatiel.co.za
11d
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We’re growing and want you to be a part of our journey.Administration AssistantWe are seeking an Administration Assistant to support our pension scheme administration service. You will be required to support the administrators by offering first-line in-bound call support, processing incoming post (both digital and hardcopy), following processes, updating records, inputting data and general office/clerical duties. You will be responsible for following processes closely ensuring work is delivered to a high standard at all times.The role involves dealing with confidential information therefore a high level of discretion and professionalism is essential. You must also be able to work well under pressure during busy periods when the volume of incoming post and in-bound calls can increase substantially.No prior pension administration experience is needed as all training will be provided.The ideal candidate will already have experience of working in an office environment, have excellent customer service and computer skills and be able to process work to a very high standard.This role is 100% office based, in Kempton Park.Key ResponsibilitiesOpening and processing post.Scanning and indexing documents and digital images.Answering in-bound calls and resolving queries.Prioritising work to ensure delivery in accordance with client Service Level Agreements.Processing member events within specific timeframes and ensuring compliance with internal standards and scheme and legislative rules.Producing letters, emails and reports based on set templates as well as producing bespoke letters and emails where required.Keeping up to date with procedural, technical and scheme changes.Participation in ad-hoc administration projects/exercises.Identifying and recording non-core fee events.Liaising with contacts to maintain and build strong client relationships.Key skills and experienceStrong numeracy skills.Strong literacy skills.Strong data input skills.Strong MS office skills.Previous office experience.Contact or Call Centre experience. (Desirable)What we offer youThis is a people business, and we’re committed to helping our great colleagues gain a wide variety of experience, significant development opportunities and progression through the business. The variety of work that’ll be available to you will enable you to do this.On top, we also offer:A competitive remuneration package, including a bonus scheme.A defined contribution pension scheme.Life insurance.Healthcare benefits.Income protection benefits.25 days annual leaveFlexible working opportunities.A flexible benefits package.Internal development programmes including (technical and non-technical) training support and mentor programmes.Hours: 9am to 5pm - Monday to Friday.Apply Here: https://absoluteconsult.co.za/administration-assistant-kempton-park/Or Email CV to: vacancies@absoluteconsult.co.za
11d
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