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Assistant Shipping Controller / Personal Assistant
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22 hours ago16 views
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General Details
Location:
Advertised By:Agency
Company Name:Job Placements
Job Type:Full-Time
Description
Key Responsibilities & Accountabilities
Shipping & Export/Import Administration
PA Support to Sales Director
Qualification & Competency Requirements (Non-Negotiable)
Shipping & Export/Import Administration
- Receive, review, and process all incoming sales orders.
- Coordinate and arrange international and local shipment logistics, including booking and execution.
- Prepare, process, amend, and issue all export and import documentation, including:
- Commercial invoices
- Packing lists, labels, job cards and shipping tags
- Export and import instructions
- Shipping tags, tags and labels, and data book documentation
- Export amendments and updated export instructions
- Manage incoming shipment paperwork (e.g., HFB, LFD, LFD, etc.), ensuring full document compliance.
- Compile packing lists, shipment tags, labels and client labels.
- Maintain and manage client portals and online customer platforms.
- Manage client portals and customer data, ensuring updates are processed accurately and efficiently.
- Manage job cards, project orders, production status updates, and client data book documentation.
- Manage and update the Product Data Management system (PDM).
- Prepare, update, and format manuals, documents, technical manuals, and customer documentation.
- Prepare, update, format, and compile document sets for technical manuals and customer documentation.
- Monitor production readiness and follow up with the Production Department to confirm job completion timelines.
- Follow up with the Production Department on job readiness and shipment deadlines.
- Liaise with shipping agents, freight forwarders, and external logistics partners to resolve queries.
- Address and resolve shipping and export-related client and agent queries.
- Manage shipping queries, export documentation amendments, and coordinate order completion timelines.
- Maintain and file all export, import, and shipment-related documentation in a compliant and auditable manner.
PA Support to Sales Director
- Provide full secretarial and administrative support to the Sales Director.
- Manage director calendars, correspondence, meetings, travel coordination and reporting.
- Compile data books, project documentation packs, manuals and business documents.
- Manage customer portals, document controls, and director administrative tasks.
- Support project tracking, internal communication and deadline management.
- Assist in compiling data books, project packs, document controls, manuals, and internal order tracking.
- Provide administrative support for invoices, document packs, sales orders and project documentation.
Qualification & Competency Requirements (Non-Negotiable)
- Minimum 5 years experience in import/export administration, with proven capability in export documentation, financial process
https://www.jobplacements.com/Jobs/A/Assistant-Shipping-Controller-Personal-Assistant-1255243-Job-Search-01-23-2026-04-36-38-AM.asp?sid=gumtree
Id Subtitle 1347769204
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Job Placements
Selling for 1 year
Total Ads4.40K
Active Ads4.40K
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4.40KTotal Ads
18.54MTotal Views
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