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IntroductionOn behalf of our client based in the Roodeplaat area, we are seeking a highly organised and experienced Operations Coordinator with a solid background in the HVAC industry.The successful candidate will assume full responsibility for the daily operational coordination and control of technical service activities across:HVACElectricalSolarBuilding MaintenanceThis role plays a critical function in maintaining structured operations, technician productivity, job tracking accuracy, and continuous operational visibility for Directors.HVAC industry experience is non-negotiable.Purpose of the RoleThe Operations Coordinator is responsible for ensuring structured, efficient and controlled daily operations.The core purpose of this role is to:Ensure smooth daily operational workflowMaintain full visibility and control over all active jobsOversee technician scheduling and activity trackingEnsure documentation, job cards and communication remain complete and structuredMinimise operational delays, confusion and miscommunicationProvide Directors with accurate, real-time operational oversightThis is a high-accountability coordination and operational control role — not a general administrative position.Duties & Responsibilities Job & Technician Coordination (Primary Function)The Operations Coordinator will maintain full control and tracking of all active service, repair and installation jobs.Responsibilities include:Tracking all active jobs dailyMonitoring technician schedules and route planningConfirming job bookings and site access with clientsEnsuring technicians receive complete and accurate job informationFollowing up on outstanding job cardsEnsuring completed job cards are returned promptlyVerifying accuracy and completeness of job documentationEnsuring required paperwork is submitted for quoting and invoicingTracking return visits and outstanding worksMonitoring job progress and completion timelinesEnsuring no job remains unattended, untracked or delayed without escalation Parts & Job Readiness CoordinationConfirming parts required for jobs are ordered timeouslyLiaising with stores and stock controlTracking outstanding parts and delivery schedulesScheduling technicians only once parts are available (where applicable)Flagging delays immediately to relevant stakeholdersPreventing technician downtime and unnecessary return visits Client Coordination & Communicationhttps://www.jobplacements.com/Jobs/O/Operations-CoordinatorHVAC-Industry-1267969-Job-Search-03-03-2026-13-52-36-PM.asp?sid=gumtree
11h
Job Placements
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KEY RESPONSIBILITIES: Provide general administrative support across the businessAnswer and direct phone calls; manage correspondence via email, Outlook, and Microsoft TeamsGreet and assist visitors and clients professionallyMaintain accurate records, documentation, and electronic filing systemsAssist with administration of estates, trusts, policies, investments, and medical aidPrepare, update, and distribute documents using Microsoft Word and ExcelSupport the team during busy periods and assist with meeting deadlinesDeliver and collect documents for client meetings when requiredWork with CRM systems and maintain organized filingHandle confidential and sensitive information with discretionTake ownership of assigned tasks and ensure timely follow-up REQUIREMENTS:Matric / Grade 12 certificate or equivalentFluent in Afrikaans and proficient in English13+ years of administrative, reception, or office support experienceStrong organizational and multitasking skills; able to work under pressure and meet deadlinesHigh level of accuracy and attention to detail, especially with financial or sensitive informationProficient in Outlook, Microsoft Teams, Word, Excel, and standard office softwareProfessional, punctual, reliable, and well-presentedStrong sense of responsibility, teamwork, and initiativeValid drivers licence and own reliable transporthttps://www.jobplacements.com/Jobs/F/Financial-Administrative-Assistant-Pretoria-1267335-Job-Search-03-02-2026-04-24-20-AM.asp?sid=gumtree
20h
Job Placements
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Key RequirementsThe ideal candidate is:Energetic and highly drivenIntelligent with strong problem-solving skillsExceptionally organised and detail-orientedResourceful and able to find solutions independentlyProactive anticipates needs before being askedComfortable working in a fast-paced, high-pressure environmentAdaptable and flexible with changing prioritiesProfessionally confident and able to manage a highly active executive with multiple ongoing prioritiesDiscreet, trustworthy and emotionally intelligentThis role requires someone who can provide structure, organisation and calm efficiency within a dynamic and constantly moving executive environment. Minimum RequirementsValid drivers license and own reliable vehicle (essential)Own laptop (essential)Willingness to travel between:Gezina (Main Base)RustenburgHartbeespoortStrong administrative and coordination experienceExcellent written and verbal communication skillsStrong Microsoft Office / Google Workspace proficiencyAbility to multitask across multiple businesses simultaneously Key ResponsibilitiesFull executive diary and schedule managementTravel coordination and logistical planningMeeting coordination, minutes and follow-upsTracking projects across multiple companiesAssisting with operational oversight and reportingActing as liaison between CEO and management teamsManaging confidential informationEnsuring accountability on delegated tasksCreating structure, reminders and systems Personality Fit We are looking for someone mature, grounded and confident, who can:Manage competing prioritiesRemain calm under pressureBring structure to complexityThink aheadTake initiative without waiting for instructions If you are someone who enjoys being the right hand to a visionary leader and can keep multiple moving parts aligned this role is for you. ð?? Location & TravelMain base: Gezina, PretoriaRegular travel to Rustenburg and Hartbeespoort required. Petrol will be compensated for.
https://www.jobplacements.com/Jobs/P/Personal-Assistant-1266411-Job-Search-02-26-2026-04-33-14-AM.asp?sid=gumtree
5d
Job Placements
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Minimum Requirements Matric Degree or Diploma advantageousMinimum 4 years experience in a similar roleDrivers license and own transport required (and close to Centurion)Duties - Focus is on Rentals- Existing PP, Conv and Clients- Conversions Spill-Over Daily- Drawing up Quotations- Reception Support- Update Opportunities- Follow Up on Open Sales Enquiries- Compile Job-Cards- Check And Approve Other Reps Quotes - Occasionally Visiting Clients- Following Sales Process & Policy- Weekly Open Quotes and Opportunites- Closing Open Quotes- Review Monthly Stats
https://www.jobplacements.com/Jobs/I/Internal-Sales-Representative-1266383-Job-Search-02-26-2026-04-25-20-AM.asp?sid=gumtree
5d
Job Placements
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About the RoleWe are seeking a highly organized Administrative Assistant to provide crucial support to the Owner. The ideal candidate will assist with various administrative tasks, including data entry, scheduling, and document management.Duties and ResponsibilitiesProvide administrative support, including data entry, filing, and document management.Assist families and clients with professionalism, empathy, and care.Coordinate funerals, appointments, and maintain schedules.Ensure accurate record keeping and compliance with internal processes.Create funeral booklets and communication.Support operational tasks as needed and assist with funeral policies.Prepared to work Saturdays.If you have a keen eye for detail, excellent organizational skills, and a compassionate approach to client relations, we want to hear from you!
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1266316-Job-Search-02-26-2026-04-00-33-AM.asp?sid=gumtree
5d
Job Placements
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Requirements:Experience with bond registrations for Standard bank and ABSA;Investec experience advantageous Detail and task orientatedAbility to work independently and in a teamAbility to handle high volumes of work and in a high pressure environmentAbility to attend to a bond instruction from start to finishExcellent administrative skillsExcellent time-management skillsClient focused and good communication skillsProblem solving abilitiesKnowledge of FICA risk based policiesIMPORTANT: This is a skilled profession. Do not apply if you do not have the relevant Conveyancing secretarial experience.Please submit a copy of your ID and payslip with your application.
https://www.jobplacements.com/Jobs/T/Temporary-Bonds-Secretary-1265911-Job-Search-02-25-2026-04-02-28-AM.asp?sid=gumtree
6d
Job Placements
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Roles and ResponsibilitiesFILE ADMINISTRATIONOpen and maintain physical and electronic files.Ensure all documentation is properly filed and organised.Maintain accurate records of correspondence and supporting documents.Assist with document preparation and formatting. DOCUMENT PREPARATION AND PROCESSINGPrepare and format routine correspondence and statutory notices.Compile document packs for submission to the Masters Office.Scan, copy and upload documents as required.Maintain standard templates and checklists. DEADLINE AND DIARY MANAGEMENTMonitor and diarise important dates and deadlines.Follow up on outstanding information from creditors and stakeholders.Ensure internal checklists are completed for each matter. GENERAL ADMIN SUPPORTCapture basic financial and claim information accurately.Prepare simple summaries and schedules as requested.Assist with email and telephonic queries in a professional manner.Provide general office support where required. GROWTH & DEVELOPMENTReceive structured on-the-job training in insolvency administration.Gradually assume increased responsibility as competence develops.Demonstrate initiative and willingness to learn. MINIMUM REQUIREMENTSMatric (Senior Certificate).13 years experience in an administrative role (legal or accounting environment advantageous).Strong computer literacy (MS Word, Excel, Outlook).Employment DetailsEmployment Type:Permanent EmploymentIndustry:OtherWork space preference:Work OnsiteIdeal work province:GautengIdeal work city:PretoriaSalary bracket:R 6000 - 6000Drivers License:CODE B (Car)Own car needed:Yes
https://www.jobplacements.com/Jobs/A/Administrative-Assistant-1264973-Job-Search-02-23-2026-04-08-11-AM.asp?sid=gumtree
8d
Job Placements
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Were looking for an enthusiastic full-time retail sales consultant to join our team in the financial services industry What youll do:?Provide excellent customer service.?Help clients find the best solutions for their needs ?Work closely with a supportive, dynamic team. Requirements:?Grade 12/Matric (preferred)?Great communication and people skills ?A friendly, consultative approach to helping customers. ?English language skills.?No previous experience needed-we provide training!Job details:?Job type: full-time, permanent ?Pay:to be discussed during the interview If youre passionate about helping people and ready to grow in a supportive team, wed love to hear from you!
https://www.jobplacements.com/Jobs/S/Sales-assistant-1264751-Job-Search-2-21-2026-2-16-05-AM.asp?sid=gumtree
10d
Job Placements
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Requirements:1-2 years experience in an Admin role. Matric or equivalent. Must be fluent in both Afrikaans and English, with opportunities for growth in the company.Good communication skills and attention to detail
https://www.jobplacements.com/Jobs/J/Junior-Admin-clerk-1264401-Job-Search-02-20-2026-04-00-18-AM.asp?sid=gumtree
11d
Job Placements
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Junior AdministratorType: PermanentLocation: Tshwane (Pretoria)Duties and Responsibilities:Procurement DutiesPrepare and issue purchase orders.Follow up on outstanding orders and deliveries.Maintain supplier records and pricing lists.Compare supplier prices and negotiate where required (under supervision).Ensure all procurement documentation is accurate and properly filed.Stock Control DutiesMonitor stock levels and reorder when necessary.Receive and inspect incoming goods.Record stock received and issued on the system.Conduct regular stock counts and reconcile discrepancies.Maintain accurate inventory records.Report damaged, expired, or slow-moving stock.Administrative DutiesCapture data on procurement and stock systems.Maintain organized filing systems (digital and physical).Prepare stock and procurement reports.Assist with monthly stock take and audit processes.Support finance team with invoice matching (PO vs delivery note vs invoice).Skills: Sage 300, MS Office
https://www.jobplacements.com/Jobs/J/Junior-Administrator-1263115-Job-Search-02-17-2026-04-00-12-AM.asp?sid=gumtree
14d
Job Placements
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Were looking for an enthusiastic full-time retail sales consultant to join our team in the financial services industry What youll do:?Provide excellent customer service.?Help clients find the best solutions for their needs ?Work closely with a supportive, dynamic team. Requirements:?Grade 12/Matric (preferred)?Great communication and people skills ?A friendly, consultative approach to helping customers. ?English language skills.?No previous experience needed-we provide training!Job details:?Job type: full-time, permanent ?Pay:to be discussed during the interview If youre passionate about helping people and ready to grow in a supportive team, wed love to hear from you!
https://www.jobplacements.com/Jobs/S/Sales-assistant-1262166-Job-Search-2-13-2026-3-18-29-AM.asp?sid=gumtree
18d
Job Placements
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Role OverviewThe Executive Assistant will provide high-level, and confidential support to the Director. This role requires exceptional organisational ability, sound judgment, proactive problem-solving, and the capacity to operate independently. The Executive Assistant will act as a trusted gatekeeper, coordinator, and operational partner. Key ResponsibilitiesProvide executive-level diary and time management, including scheduling, prioritising, and optimising daily activities.Manage all travel arrangements end-to-end, including flights, accommodation, visas, itineraries, and travel documentation.Screen, prioritise, and manage all incoming communication (emails, messages, calls), ensuring urgent and strategic matters are addressed timeously.Act as a liaison between the Director and internal / external stakeholders.Prepare, draft, proofread, and edit high-level correspondence, reports, presentations, and board-related documentation.Maintain a secure, highly organised digital filing and document management system.Track and reconcile executive expensesCoordinate executive meetings, board meetings, and key events, including agendas, venues, logistics, and follow-ups.Manage sensitive, confidential, and commercially sensitive information with absolute discretion.Anticipate future needs, manage risks, and proactively address potential challenges.Provide administrative and operational support on an ad-hoc basis across both business and personal matters.Essential Skills and QualificationsProven experience in Executive Assistant or Personal Assistant.Exceptional organisational, planning, and prioritisation skills.High digital literacy and confidence across cloud-based platforms, productivity tools, and communication systems.Strong written and verbal communication skills at executive and board level.Outstanding problem-solving and decision-making ability.High levels of emotional intelligence, professionalism, and judgment.Ability to work independently across multiple priorities.Flexibility to work remotely with availability when required.Personal AttributesHighly professional, calm, and resilient under pressure.Proactive, solution-driven, and detail-oriented.Trustworthy, loyal, and discrete.Adaptable, flexible, and resourceful.Strong alignment with company values of integrity, excellence, and client service.Reporting StructureThis position reports directly to the Director in a highly trusted, one-on-one working relationship.Compensation and BenefitsFlexible, part-time or full-time structure (depending on suitability).https://www.jobplacements.com/Jobs/E/Executive-Assistant-1251633-Job-Search-02-12-2026-00-00-00-AM.asp?sid=gumtree
19d
Job Placements
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Minimum RequirementsMatric (Grade 12)Ability to work with waste-related data and documentationBasic Microsoft Excel skills (calculations and data entry) and computer literacyPhysically and mentally fit for the environmentWillingness to undergo required vaccinations prior to employmentMust be reliable, detail-oriented, and able to work under pressureKey ResponsibilitiesCapture and manage data accuratelyRecord and report on volumes receivedMonitor stock controlEnsure accurate tracking and discrepanciesPerform data capturing and basic reporting dutiesMaintain accurate records using Microsoft ExcelAdhere to health, safety, and operational procedures at all times
https://www.jobplacements.com/Jobs/D/Data-Capturer-1260892-Job-Search-02-10-2026-04-05-16-AM.asp?sid=gumtree
21d
Job Placements
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Description:Manage the executives calendar, meetings, and appointments efficiently.Coordinate internal and external communications, including emails, phone calls, and correspondence.Prepare agendas, briefing notes, presentations, and reports for executive meetings.Handle confidential and sensitive information with discretion.Organise travel arrangements, itineraries, and accommodation for business trips.Maintain electronic and physical filing systems for easy access and compliance.Act as a liaison between executives, management teams, clients, and stakeholders.Track action items, deadlines, and follow-ups to ensure timely completion.Assist in preparing budgets, invoices, and expense reports as required.Support special projects, events, and initiatives across the dealership or automotive group.Requirements:Matric / National Senior Certificate (minimum)Executive PA or Office Management qualifications advantageousMinimum 35 years experience as an Executive PA or similar role supporting senior managementExposure to the automotive industry (dealerships, automotive groups, or manufacturing) Strong financial understanding / backgroundAdvanced proficiency in Microsoft Excel and Office Suite (Word, PowerPoint, Outlook, Teams)Calendar and scheduling software (e.g., Outlook, Google Calendar)Please note only candidates that meet the minimum requirements will be considered. Please follow our website and social media channels to be the first to know when our clients have new vacancies!
https://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant-1259850-Job-Search-02-06-2026-04-01-30-AM.asp?sid=gumtree
25d
Job Placements
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